HRMS Terminology

8/17/2019 HRMS Terminology

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HRMS Terminology ( Alphabet A)

HRMS Terminology ( Alphabet A)

Absence

A period of time in which an employee performs no work for the assignedorganization.

Absence Case

Two or more absences for the same person that you associate manuallybecause they share a common factor, such as the same underlying cause.

Absence Type

Category of absence, such as medical leave or vacation leave that you definefor use in absence windows.

Accrual

The recognized amount of leave credited to an employee which isaccumulated for a particular period.

Accrual Band

A range of values that determines how much paid time off an employeeaccrues. The values may be years of service, grades, hours worked, or anyother factor.

Accrual Period

The unit of time, within an accrual term, in which PTO is accrued. n manyplans, the same amount of time is accrued in each accrual period, such astwo days per month. n other plans, the amount accrued varies from periodto period, or the entitlement for the full accrual term is given as an upfront

amount at the beginning of the accrual term.

Accrual Plan

Oracle Provides Accrual plan !unctionality for calculating leaves balancecalculation and "alance Carry Over calculations


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Accrual Term

The period, such as one year, for which accruals are calculated. n most

accrual plans, unused PTO accruals must be carried over or lost at the end of the accrual term. Other plans have a rolling accrual term which is of acertain duration but has no fi#ed start and end dates.

Action

n A$%, an Action is the Then part of an Approval &ule that specifies how theapplication must progress a transaction's approval process in a particularway depending on the conditions met.

Action Type

n A$%, an action type is the generic container for specific actions. tenables you to specify the action to take if a transaction meets the conditionof an approval rule. The action type, thus, generates the appropriateapprovers for a transaction. As an A$% administrator you canmake particular action types available for specified transaction types. (ee)Transaction Types.

Active Employee

*" for +&$( counts an employee as active if they have a current period of service at the effective datef an employee is suspended, *" for +&$( stillcounts them as active.*" for +&$( also uses the term ncumbent to referto an active employee.

Active Contingent Worker

*" for +&$( counts a contingent worker as active if they have a currentperiod of placement at the effective date.f a contingent worker issuspended, *" for +&$( still counts them as active. *" for +&$( alsouses the term ncumbent to refer to an active contingent worker.

Activity Rate

The monetary amount or percentage associated with an activity, such as-./0 per pay period as an employee payroll contribution for medicalcoverage. Activity rates can apply to participation, eligibility, coverages,contributions, and distributions.


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Actual Premium

The per1participant premium an insurance carrier charges the plan sponsorfor a given benefit.

Administrative Enrollment

A type of scheduled enrollment caused by a change in plan terms orconditions and resulting in a re1enrollment.

Advance Pay

A process that recalculates the amount to pay an employee in the currentperiod, to make an authorized early payment of amounts that wouldnormally be paid in future payroll periods.

Agency

An e#ternal organization that assists an enterprise in their recruitmentprocess. Agencies act on behalf of the candidates to help them search andapply for 2obs. They provide candidates to the fill up 2ob openings in anenterprise or sometimes handle the complete placement process fora vacancy.

Agency Candidate

An agency candidate is a person whose profile is created in i&ecruitment bya recruiting agency. This profile includes personal and professionalinformation.

Agency User

An e#ternal person who belongs to a recruiting agency and accessesi&ecruitment to conduct recruiting activities such as creating candidates andapplying on behalf of the candidates.

Alert

An email notification that you can set up and define to send a recipient orgroup of recipients a reminder or warning to perform a certain task or simplya notification to inform the recipient of any important information.

Align


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To define a relationship between ob2ectives. 3orkers can align their ownob2ectives with ob2ectives that other workers have shared with them. Alignedob2ectives are also known as supporting ob2ectives.

AME

Oracle Approvals $anagement %ngine. A highly e#tensible approvals rulesengine that enables organizations implementing Oracle Applications tosimply and effectively define business rules that determine who mustapprove a transaction originating within an application. 4ou candevise simple or comple# rules, as your organization re5uires, which thenform part of your overall business flow. A central repository holds all therules to facilitate management and sharing between business processes.

API

Application Programmatic nterfaces, used to upload data to the OracleApplications database. APs handle error checking and ensure that invaliddata is not uploaded to the database.

Applicant

An applicant is a person who submits an application for employment to anorganization.

Applicability

n +&$( budgeting, a term describing whether a budget reallocation rulepertains to donors or receivers.

ApplicantCandidate Matc!ing Criteria

$atching functionality in the i&ecruitment system that systematicallyidentifies which candidates and applicants possess the skills, knowledge andabilities to be considered for a specific vacancy. The following columns areused for matching)

6 (kills

6 !T7PT

6 Contractor7%mployee

6 3ork at +ome


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6 8ob Category

6 *istance to 9ocation

6 :ey 3ords

6 (alary

6 Apply for a 8ob

An ((+& function that enables an employee to, apply, search and prepareapplications for an internally advertised vacancy.

Appraisal

An appraisal is a process where an employee's work performance is rated

and future ob2ectives set.

Appraise

The person who is the sub2ect of an appraisal.

Appraiser

A person, usually a manager, who appraises an employee.

Appraising Manager

The person who initiates and performs an %mployee1$anager or /;< *egreeAppraisal. An appraising manager can create appraisal ob2ectives.

Approval Rule

n A$%, a business rule that determines a transaction's approval process.4ou construct rules using conditions and actions. !or e#ample, you can writea business rule with the conditions that if the total cost of a transaction isless than -


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Arrestment

(cottish court order made out for unpaid debts or maintenance payments.

Assessment

An information gathering e#ercise, from one or many sources, to evaluate aperson's ability to do a 2ob.

Assignment

A worker's assignment identifies their role within a business group. Theassignment is made up of a number of assignment components. Of these,organization is mandatory, and payroll is re5uired >for employees only? forpayment purposes.

Assignment #umber

A number that uni5uely identifies a worker's assignment. A worker withmultiple assignments has multiple assignment numbers.

Assignment Rate

A monetary value paid to a contingent worker for a specified period of time.!or e#ample, an assignment rate could be an hourly overtime rate of -


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Aut!oria

A provider of health insurance and compensation information, that providesadditional information about benefits choices.

HRMS Terminology (Alphabet B)

BAC$

"anks Automated Clearing (ystem. This is the =: system for making directdeposit payments

to employees.

Balance Ad%ustment

A correction you make to a balance. 4ou can ad2ust user balances andassignment level

predefined balances only.

Balance &imension

The period for which a balance sums its balance feeds, or the set ofassignments7transactions for

which it sums them. There are five time dimensions) &un, Period, @uarter,4ear and =ser. 4ou

can choose any reset point for user balances.

Balance 'eeds

These are the input values of matching units of measure of any elementsdefined to feed the

balance.

Balances

Positive or negative accumulations of values over periods of time normallygenerated by payroll

runs. A balance can sum pay values, time periods or numbers.


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Bargaining Unit

A bargaining unit is a legally organized group of people which have the rightto negotiate on all

aspects of terms and conditions with employers or employer federations. Abargaining unit is

generally a trade union or a branch of a trade union.

Base $ummary

A database table that holds the lowest level of summary. (ummary tablesare populated and

maintained by user1written concurrent programs.

Bene(iciary

A person or organization designated to receive the benefits from a benefitplan upon the death of the insured.

Bene(it

Any part of an employee's remuneration package that is not pay. acationtime, employer1paid

medical insurance and stock options are all e#amples of benefits.

Block

The largest subordinate unit of a window, containing information for aspecific business

function or entity. %very window consists of at least one block. "lockscontain fields and,

optionally, regions. They are delineated by a bevelled edge. 4ou must saveyour entries in one

block before navigating to the ne#t.

Budget Measurement Type )BMT*


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A subset of 3orkforce $easurement Type. t consists of a number ofdifferent units used to

measure the workforce. The most common units are headcount and full timee5uivalent.

Budget +alue

n Oracle +uman &esources you can enter staffing budget values and actualvalues for each

assignment to measure variances between actual and planned staffing levelsin an organization

or hierarchy.

Business "roup

The business group represents a country in which your enterprise operates.t enables you togroup and manage data in accordance with the rules and reportingre5uirements of each country, and to control access to data.

Business "roup Currency

The currency in which Oracle Payroll performs all payroll calculations for

your "usiness Broup.f you pay employees in different currencies to this, Oracle Payroll calculatesthe amounts based on e#change rates defined in the system.

Business #umber )B#*

n Canada, this is the employer's account number with &evenue Canada.Consisting of -0 digits,

the first identify the employer, the ne#t identify the type of ta# accountinvolved >payroll vs.

corporate ta#?, and the last D identify the particular account for that ta#.

HRMS Terminology (Alphabet C)

Calendar E,ceptions


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f you are using the (tatutory Absence Payments >=:? feature, you definecalendar e#ceptions

for an ((P 5ualifying pattern, to override the pattern on given days. %achcalendar e#ception is

another pattern which overrides the usual pattern.

Calendars

n Oracle +uman &esources you define calendars that determine the startand end dates for

budgetary years, 5uarters and periods. !or each calendar you select a basicperiod type. f you

are using the (tatutory Absence Payments >=:? feature, you definecalendars to determine the

start date and time for ((P 5ualifying patterns.

Canada-uebec Pension Plan )CPP-PP* Contributions

Contributions paid by employers and employees to each of these plansprovide income benefits

upon retirement.

Candidate

>i&ecruitment? A candidate is a person who has either directly provided theirpersonal and

professional information to a company's 2ob site or provided their resumeand details to a

manager or recruiter for entering in the i&ecruitment system.

Candidate .((ers

An ((+& function used by a line manager to offer a 2ob to a candidate. Thisfunction is supplied

with its own responsibility.


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Career Pat!

This shows a possible progression from one 2ob or position from any numberof other 2obs or

positions within the "usiness Broup. A career path must be based on either 2ob progression or

position progressionE you cannot mi# the two.

Carry .ver

The amount of unused paid time off entitlement an employee brings forwardfrom one accrual

term to the ne#t. t may be sub2ect to an e#piry date i.e. a date by which it

must be used or lost.

Cascade

A process managers at each level in a hierarchy use to allocate their ownob2ectives to workers

who report directly to them. This techni5ue enables the allocation ofenterprise ob2ectives in

some form to all workers.

Cas! Analysis

A specification of the different currency denominations re5uired for payingyour employees in

cash. =nion contracts may re5uire you to follow certain cash analysis rules.

Ceiling

The ma#imum amount of unused paid time off an employee can have in anaccrual plan. 3hen an employee reaches this ma#imum, he or she must usesome accrued time before any more time will accrue.

Certi(ication


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*ocumentation re5uired enrolling or changing elections in a benefits plan asthe result of a life event, to waive participation in a plan, to designatedependents for coverage, or to receive reimbursement for goods or servicesunder an !(A.

C!ie( /R .((icer

n *" for +&$( the Chief +& Officer is the chief e#ecutive of the enterprisewho can view the +& data at an enterprise1level.

C!ild'amily $upport Payments

n Canada, these are payments withheld from an employee's compensationto satisfy a child or family support order from a Provincial Court. Theemployer is responsible for withholding and

remitting the payments to the court named in the order.

Collective Agreement

A collective agreement is a form of contract between an employer oremployer representative,

for e#ample, an employer federation, and a bargaining unit for e#ample, aunion or a union

branch.

Collective Agreement "rade

Combination of information that allows you to determine how an employeeis ranked or graded

in a collective agreement.

Communications

"enefits plan information that is presented in some form to participants.%#amples include a

pre1enrollment package, an enrollment confirmation statement, or a noticeof default enrollment.

Compensation


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The pay you give to employees, including wages or salary, and bonuses.

(ee also) %lements

Compensation Category

A group of compensation items. Compensation Categories determine thetype of compensation

that you award under a plan.

Compensation .b%ect

!or (tandard and Advanced "enefits, compensation ob2ects define,categorize, and help to

manage the benefit plans that are offered to eligible participants.Compensation ob2ects include

programs, plan types, plans, options, and combinations of these entities.

Competency

Any measurable behavior re5uired by an organization, 2ob or position that aperson may

demonstrate in the work conte#t. A competency can be a piece ofknowledge, a skill, an attitude,

or an attribute.

(ee also) =nit (tandard Competency

Competency Assessment Template

The entity that configures the Competencies section of an appraisal.

(ee also) Ob2ective Assessment Template

Competency Evaluation

A method used to measure an employeeFs ability to do a defined 2ob.

Competency Pro(ile


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3here you record applicant and employee accomplishments, for e#ample,proficiency in a

competency.

Competency Re0uirements

Competencies re5uired by an organization, 2ob or position.

(ee also) Competency, Core Competencies

Competency Type

A group of related competencies.

Condition

n A$%, a Condition is the f part of an Approval &ule that specifies theconditions a transaction

must meet to trigger an approval action. A condition consists of an attribute,which is a business

variable, and a set of attribute values that you can define. 3hen atransaction meets the specified

attribute values, then the application triggers the appropriate action. (ee)Approval &ule.

Con(igurable Business Rule

n +&$( position control and budgeting, predefined routines >also calledprocess rules? that run

when you apply an online transaction, and validate proposed changes topositions, budgets, or

assignments. 4ou set their default status level >typically 3arning? to3arning, gnore, or %rror.

Con(igurable 'orms

!orms that your system administrator can modify for ease of use or securitypurposes by means


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of Custom !orm restrictions. The !orm Customization window lists the formsand their methods

of configuration.

Consideration

>i&ecruitment? Consideration means that a decision is registered about aperson in relation to a

vacancy so that the person can be contacted.

Consolidation $et

A grouping of payroll runs within the same time period for which you canschedule reporting,

costing, and post1run processing.

Contact

A person who has a relationship to an employee that you want to record.Contacts can be

dependents, relatives, partners or persons to contact in an emergency.

Content

3hen you create a spreadsheet or word processing document using 3ebA*, the content

identifies the data in the document. Content is usually downloaded from theOracle application

database.

Contingent Worker

A worker who does not have a direct employment relationship with anenterprise and is

typically a self1employed individual or an agency1supplied worker. Thecontingent worker is not

paid via Oracle Payroll.


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Contract

A contract of employment is an agreement between an employer andemployee or potential

employee that defines the fundamental legal relationship between anemploying organization

and a person who offers his or her services for hire. The employmentcontract defines the terms

and conditions to which both parties agree and those that are covered bylocal laws.

Contribution

An employer's or employeeFs monetary or other contribution to a benefitsplan.

Core Competencies

Also known as 9eadership Competencies or $anagement Competencies. Thecompetencies

re5uired by every person to enable the enterprise to meet its goals.

(ee also) Competency

Costable Type

A feature that determines the processing an element receives for accountingand costing

purposes. There are four costable types in Oracle +&$() costed, distributedcosting, fi#ed

costing, and not costed.

Costing

&ecording the costs of an assignment for accounting or reporting purposes.=sing Oracle


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Payroll, you can calculate and transfer costing information to your generalledger and into

systems for pro2ect management or labor distribution.

Court .rder

A ruling from a court that re5uires an employer to make deductions from anemployee's salary

for maintenance payments or debts and to pay the sums deducted to a courtor local authority.

Credit

A part of the @ualifications !ramework. The value a national 5ualifications

authority assigns to

a unit standard competence or a 5ualification. !or e#ample, one credit mayrepresent -< hours of

study, a unit standard competence may e5uate to 0 credits, and a5ualification may e5uate to /<

credits.

Criteria $alary Rate

ariable rate of pay for a grade, or grade step. =sed by Brade7(tepProgression.

Current Period o( $ervice

An employee's period of service is current if their most recent hire date ison or before the

effective date, and either the employee does not have a termination date for

their latest

employment, or their termination date is later than the effective date.

Gote) n Oracle +&$( an employee cannot transfer from one businessgroup to another. To


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move from one business group to another, the business group they areleaving must terminate

the employee, and the business group they are 2oining must re1hire theemployee. Therefore the

definition of period of service, above, does not take account of any serviceprior to the most

recent business group transfer.

Current Period o( Placement

A contingent worker's period of placement is current if their most recentplacement start date is

on or before the effective date, and either the contingent worker does nothave a placement end

date for their latest placement or their placement end date is later than theeffective date.

HRMS Terminology (Alphabet D)

&atabase Item

An item of information in Oracle +&$( that has special programmingattached, enabling

Oracle !ast !ormula to locate and retrieve it for use in formulas.

&ate Earned

The date the payroll run uses to determine which element entries toprocess. n Gorth America

>and typically elsewhere too? it is the last day of the payroll period being

processed.

&ate Paid

The effective date of a payroll run. *ate paid dictates which ta# rules applyand which ta#

period or ta# year deductions are reported.


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&ate To and &ate 'rom

These fields are used in windows not sub2ect to *ate Track. The period youenter in these fields

remains fi#ed until you change the values in either field.

&ate Track

3hen you change your effective date >either to past or future?, *ate Trackenables you to enter

information that takes effect on your new effective date, and to reviewinformation as of the new

date.

&e(ault Postings

>i&ecruitment? *efault te#t stored against business groups, organizations, 2obs, and7or positions.

The default postings are used to create 2ob postings for a vacancy.

&epartment

n *" for +&$(, the term *epartment has the same meaning asOrganization.

&ependent

n a benefit plan, a person with a proven relationship to the primaryparticipant whom the

participant designates to receive coverage based on the terms of the plan.

&eployment

The temporary or permanent employment of an employee in a businessgroup.

&eployment Proposal


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The entity that controls the permanent transfer or temporary secondment of an employee from a

source business group to a destination business group. The +& Professionalin the destination

business group creates the deployment proposal using the Blobal*eployments function.

&erived 'actor

A factor >such as age, percent of fulltime employment, length of service,compensation level, or

the number of hours worked per period? that is used in calculations todetermine Participation

%ligibility or Activity &ates for one or more benefits.

&escriptive 'le,(ield

A field that your organization can configure to capture additionalinformation re5uired by your

business but not otherwise tracked by Oracle Applications.

&eviation

A change to the standard approver list is a deviation.

&eveloper &escriptive 'le,(ield

A fle#field defined by your localization team to meet the specific legislativeand reporting needs

of your country.

(ee also) %#tra nformation Types

&irect &eposit

The electronic transfer of an employee's net pay directly into the account>s?designated by the employee.

&iscoverer Workbook


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A grouping of worksheets. %ach worksheet is one report.

&iscoverer Works!eet

A single report within a workbook. A report displays the values of predefinedcriteria for analysis.

&istribution

$onetary payments made from, or hours off from work as allowed by, acompensation or benefits plan.

&o1nload

The process of transferring data from the Oracle +&$( application to your

desktop >the original data remains in the application database?.

HRMS Terminology (Alphabet E)

E((ective &ate

The date for which you are entering and viewing information. 4ou set youreffective date in the

Alter %ffective *ate window.

(ee also) *ate Track

Electability

The process which determines whether a potential benefits participant, whohas satisfied the

eligibility rules governing a program, plan, or option in a plan, is able to electbenefits.

Participants who are eligible for benefits do not always have electable benefitchoices based on

the rules established in a benefit plan design.

Element Classi(ications


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These control the order in which elements are processed and the balancesthey feed. Primary

element classifications and some secondary classifications are predefined byOracle Payroll.

Other secondary classifications can be created by users.

Element Entry

The record controlling an employee's receipt of an element, including theperiod of time for

which the employee receives the element and its value.

(ee also) &ecurring %lements, Gonrecurring %lements

Element 2ink

The association of an element to one or more components of an employeeassignment. The link

establishes employee eligibility for that element. %mployees whoseassignment components

match the components of the link are eligible for the element.

Elements

Components in the calculation of employee pay. %ach element represents acompensation or

benefit type, such as salary, wages, stock purchase plans, and pensioncontributions.

Element $et

A group of elements that you define to process in a payroll run, or to controlaccess to

compensation information from a configured form, or for distributing costs.

Eligibility


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The process by which a potential benefits participant satisfies the rulesgoverning whether a

person can ever enroll in a program, plan, or option in a plan. A participantwho is eligible for

benefits must also satisfy electability re5uirements.

Eligibility Pro(ile

A set of eligibility criteria grouped together. %ligibility profiles helpdetermine eligibility for

compensation and benefits and are re1usable. %ligibility profiles can belinked to a compensation

ob2ect >such as a program, plan, or option?, a collective agreement, a gradeladder, or a work

schedule to restrict eligibility for these.

Employee

A worker who has a direct employment relationship with the employer.%mployees are typically

paid compensation and benefits via the employer's payrollapplication.%mployees have a system

person type of %mployee and one or more assignments with an assignmenttype of %mployee.

Employee /istories

An ((+& function for an employee to view their 9earning +istory, 8obApplication +istory,

%mployment +istory, Absence +istory, or (alary +istory. A manager can alsouse this function

to view information on their direct reports.

Employment Category


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A component of the employee assignment. !our categories are defined) !ullTime 1 &egular,

!ull Time 1 Temporary, Part Time 1 &egular, and Part Time 1 Temporary.

Employment E0uity .ccupational "roups )EE."*

n Canada, the %mployment %5uity Occupational Broups >%%OB? consists of-D classifications

of work used in the %mployment %5uity &eport. The %%OBs were derivedfrom the Gational

Occupational Classification system.

Employment Insurance )EI*

"enefit plan run by the federal government to which the ma2ority ofCanadian employers and

employees must contribute.

End Placement &ate

*" for +&$( uses this term to specifically refer to the contingent worker'smost recent

placement end date prior to the effective date.

Employment Insurance Rate

n Canada, this is the rate at which the employer contributes to the % fund.The rate is e#pressed

as a percentage of the employee's contribution. f the employer maintains anapproved wage loss

replacement program, they can reduce their share of % premiums byobtaining a reduced

contribution rate. %mployers would remit payroll deductions under a differentemployer account

number for employees covered by the plan.


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Enrollment Action Type

Any action re5uired to complete enrollment or de1enrollment in a benefit.

Entitlement

n Australia, this is all unused leave from the previous year that remains tothe credit of the

employee.

E$$

%mployee (elf (ervice. A predefined ((+& responsibility.

Event

An activity such as a training day, review, or meeting, for employees orapplicants. :nown as class in O9$.

E,3Applicant

(omeone who has previously applied for a vacancy or multiple vacancies,but all applications

has ended, either because the applicant has withdrawn interest or they havebeen re2ected. %#1Applicants can still be registered users.

E,pected Week o( C!ildbirt! )EWC*

n the =:, this is the week in which an employee's baby is due. The (undayof the e#pected

week of childbirth is used in the calculations for (tatutory $aternity Pay>($P?.

E,tra In(ormation Type )EIT*

A type of developer descriptive fle#field that enables you to create anunlimited number of

information types for si# key areas in Oracle +&$(. 9ocalization teams mayalso predefine


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some %Ts to meet the specific legislative re5uirements of your country.

HRMS Terminology (Alphabets F, G, H , , ! )

'ield

A view or entry area in a window where you enter, view, update, or deleteinformation.

(ee also) "lock, &egion

'le, Credit

A unit of Hpurchasing powerH in a fle#ible benefits program. An employeeuses fle# credits,

typically e#pressed in monetary terms, to HpurchaseH benefits plans and7orlevels of coverage

within these plans.

'le,ible Bene(its Program

A benefits program that offers employees choices among benefits plansand7or levels of

coverage. Typically, employees are given a certain amount of fle# credits ormoneys with which

to HpurchaseH these benefits plans and7or coverage levels.

'le,ible $pending Account

>!( =nder =( nternal &evenue Code (ection -0, employees can set asidemoney on a

preta# basis to pay for eligible unreimbursed health and dependent care

e#penses. Annual

monetary limits and use1it1or1lose it provisions e#ist. Accounts are sub2ect toannual ma#imums

and forfeiture rules.

'orm


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A predefined grouping of functions, called from a menu and displayed, ifnecessary, on several

windows. !orms have blocks, regions and fields as their components.

(ee also) "lock, &egion, !ield

'ormat Mask

A definition of a person1name format. The format mask comprises standardname components,

such as title, first name, and last name, in an order appropriate to itspurpose and legislation.

'ormat Type

A format1mask classification that identifies the mask's purpose. Oracle+&$( defines the !ull

Game, *isplay Game, 9ist Game, and Order Game format types. 4ou canalso define your own

format types for use in custom code.

'ull Time E0uivalent )'TE*

A 3orkforce $easurement Type >3$T? that measures full time e5uivalent.Although the

actual value and calculation may vary, this value is taken from theAssignment "udget alue

>A"? in Oracle +&$(. f the Assignment "udget alue in Oracle +&$( is notset up then a

!ast !ormula is used to determine the value to be calculated.

"

"lobal +alue

A value you define for any formula to use. Blobal values can be dates,numbers or te#t.


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"oods or $ervice Type

A list of goods or services a benefit plan sponsor has approved forreimbursement.

"rade

A component of an employee's assignment that defines their level and canbe used to control the

value of their salary and other compensation elements.

"rade Comparation

A comparison of the amount of compensation an employee receives with the

mid1point of the

valid values defined for his or her grade.

456* "rade 2adder

The key component of Brade7(tep Progression. 4ou use a grade ladder tocategorize grades, to

determine the rules for how an employee progresses from one grade >orstep? to the ne#t, and to

record the salary rates associated with each grade or step on the ladder.

"rade Rate

A value or range of values defined as valid for a given grade. =sed forvalidating employee

compensation entries.

"rade $cale

A se5uence of steps valid for a grade, where each step corresponds to onepoint on a pay scale.

4ou can place each employee on a point of their grade scale andautomatically increment all


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placements each year, or as re5uired.

(ee also) Pay (cale

"rade $tep

An increment on a grade scale. %ach grade step corresponds to one point ona pay scale.

(ee also) Brade (cale

"rand(at!ered

A term used in "enefits Administration. A person's benefits are said to begrandfathered when a

plan changes but they retain the benefits accrued.

"roup

A component that you define, using the People Broup key fle#field, to assignemployees to

special groups such as pension plans or unions. 4ou can use groups todetermine employees'

eligibility for certain elements, and to regulate access to payrolls.

"roup Certi(icate

n Australia, this is a statement from a legal employer showing employmentincome of an

employee for the financial year..

/

/eadcount)/EA&*

A 3orkforce $easurement Type >3$T? that measures headcount. Althoughthe actual value


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and calculation may vary, this value is taken from the Assignment "udgetalue >A"? in

Oracle +&$(. f the Assignment "udget alue in Oracle +&$( is not set upthen a !ast

!ormula is used to determine the value to be calculated.

/R $ta((

n *" for +&$( the +& (taff are people who work in the +uman &esourcesrole. Chief +&

Officers can track the ratio of +& professionals to the number of workers intheir enterprise.*"

for +&$( uses the +&I$API8O"I8O"I&O9% formula to categorize workersinto +& staff

and non1+& staff.

/eadcount Activity

*" for +&$( uses this term to mean all the gains and losses occurring in amanager's

hierarchy during a reporting period.

/ierarc!y

An organization or position structure showing reporting lines or otherrelationships. 4ou can use

hierarchies for reporting and for controlling access to Oracle +&$(information.

/ig! Availability

&ecruitment functionality that enables enterprises to switch between twoinstances to

continuously support the candidate 2ob site.

/ire &ate


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n *" for +&$( +ire *ate is the employee's most recent hire date.

I

Imputed Income

Certain forms of indirect compensation that =( nternal &evenue (ervice(ection J defines as

fringe benefits and ta#es the recipient accordingly. %#amples includeemployer payment of

group term life insurance premiums over a certain monetary amount,personal use of a company

car, and other non1cash awards.

Incumbent

n Oracle +&$( and *" for +&$(, the term ncumbent refers to an activeworker >employee

or contingent worker?.

Individual Compensation &istribution

A tool that enables managers assign one1time or recurring awards, bonuses,and allowances to

5ualified employees such as housing allowances, spot bonuses, and companycars. Also enables

employees to enter voluntary contributions, such as savings plans, charitableorganizations, and

company per5uisites.

In(o .nline

A generic framework to integrate Oracle applications with partnerapplications, enabling users

to access information from third1party providers, $y Oracle (upport>formerly $eta9ink? and


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9earning $anagement.

Initiator

A person who starts a /;< *egree appraisal >%mployee or (elf? on an

individual. An initiator

and the appraisee are the only people who can see all appraisal information.

Input +alues

alues you define to hold information about elements. n Oracle Payroll,input values are

processed by formulas to calculate the element's run result. 4ou can defineup to fifteen input

values for an element.

Instructions

An ((+& user assistance component displayed on a web page to describepage functionality.

Integrating Application

n A$%, an application that uses Oracle Approvals $anagement %ngine tomanage the approval

processes of its transactions. (ee) Oracle Approvals $anagement %ngine>A$%?

Integrator

*efines all the information that you need to download or upload from aparticular window or

database view using 3eb A*.

Inter(ace

A 3eb A* term for the item that specifies the columns to be transferredfrom the Oracle

applications database to your desktop or vice versa.


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Involuntary

=sed in turnover to describe employees who have ceased employment withthe enterprise not of

their own accord, for e#ample, through redundancy.

7

7ob

A 2ob is a generic role within a business group, which is independent of anysingle organization.

!or e#ample, the 2obs H$anagerH and HConsultantH can occur in many

organizations.

7ob Posting

An advertisement for a specific vacancy. This is the public side of thevacancy for which a candidate would apply.

HRMS Terminology ( Alphabets " ,# , M , $ , %)

8ey 'le,(ield

A fle#ible data field made up of segments. %ach segment has a name youdefine and a set of

valid values you specify. =sed as the key to uni5uely identify an entity, suchas 2obs, positions,

grades, cost codes, and employee groups.

8ey Per(ormance Indicator )8PI*

Target values that you set for the performance of your enterprise. This valuecomes from the

corresponding :P Portlet7&eport. 4ou can configure the Performance$anagement !ramework

to send a notification when actual performance falls short of, or e#ceeds, thetarget value. !or


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e#ample, you may configure the Performance $anagement !ramework tosend you a

notification when workforce variance is greater than -< percent, or when

training success is

below 0< percent.

8ey Per(ormance Indicator )8PI* PortletReport

*isplays the e#ecutive summary of key measures such as total headcountand total salary.

2

2ayout

ndicates the columns to be displayed in a spreadsheet or 3ord documentcreated using 3eb

A*.

2earning Management

Oracle's enterprise learning management system that administers onlineand offline educational

content.

2eave 2oading

n Australia, an additional percentage amount of the annual leave paid thatis paid to the

employee.

2eaver9s $tatement

n the =:, this &ecords detail of (tatutory (ick Pay >((P? paid during aprevious employment

>issued as form ((P-9? which is used to calculate a new employee'sentitlement to ((P. f a


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new employee falls sick, and the last date that ((P was paid for under theprevious employment

is less than eight calendar weeks before the first day of the P3 for thecurrent sickness, the

ma#imum liability for ((P is reduced by the number of weeks of ((P shownon the statement.

2egal Employer

A business in Australia that employs people and has registered with theAustralian Ta# Office as

a Broup %mployer.

2egal Entity

A legal entity represents the designated legal employer for all employment1related activities.

The legal authorities in a country recognize this organization as a separateemployer.

2i(e Event

A significant change in a person's life that results in a change in eligibility orineligibility for a

benefit.

2i(e Event Collision

A situation in which the impacts from multiple life events on participationeligibility,

enrollability, level of coverage or activity rates conflict with each other.

2i(e Event Enrollment

A benefits plan enrollment that is prompted by a life event occurring at anytime during the plan

year.


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2inked PIWs

n the =:, these are linked periods of incapacity for work that are treated asone to calculate an

employee's entitlement to (tatutory (ick Pay >((P?. A period of incapacityfor work >P3? links

to an earlier P3 if it is separated by less than the linking interval. A linkedP3 can be up to

three years long.

2inking Interval

n the =:, this is the number of days that separate two periods of incapacity

for work. f a

period of incapacity for work >P3? is separated from a previous P3 by lessthan the linking

interval, they are treated as one P3 according to the legislation forentitlement to (tatutory

(ick Pay >((P?. An employee can only receive ((P for the ma#imum numberof weeks defined

in the legislation for one P3.

2M$$

9ine $anager (elf (ervice. A predefined ((+& responsibility.

2ong $ervice 2eave

9eave with pay granted to employees of a particular employer after aprescribed period of

service or employment with that employer.

2ookup Types

Categories of information, such as nationality, address type and ta# type,that have a limited list


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of valid values. 4ou can define your own 9ookup Types, and you can addvalues to some

predefined 9ookup Types.

2o1er Earnings 2imit )2E2*

n the =:, this is the minimum average weekly amount an employee mustearn to pay Gational

nsurance contributions. %mployees who do not earn enough to pay Gationalnsurance cannot

receive (tatutory (ick Pay >((P? or (tatutory $aternity Pay >($P?.

M

Manager

>i&ecruitment? A manager accesses the i&ecruitment system to documenttheir hiring needs and

conduct their recruiting activities online. (pecifically, these activities includevacancy

definition, searching for candidates, and processing applicants through thevacancy process.*"

for +&$( counts a person as a manager if they supervise assignments>directly or through

subordinates? for which the total headcount value is greater than zero at theeffective date.

Manager3Employee Appraisal

Part of the Appraisal function. A manager appraisal of an employee.

+owever, an appraising

manager does not have to be a manager.

Mapping

f you are bringing in data from a te#t file to Oracle +&$( using aspreadsheet created in 3eb


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A*, you need to map the columns in the te#t file to the application's tablesand columns.

Maternity Pay Period

n the =:, this is the period for which (tatutory $aternity Pay >($P? is paid.t may start at any

time from the start of the --th week before the e#pected week ofconfinement and can continue

for up to -K weeks. The start date is usually agreed with the employee, butcan start at any time

up to the birth. An employee is not eligible to ($P for any week in which she

works or for any

other reason for ineligibility, defined by the legislation for ($P.

Medicare 2evy

An amount payable by most ta#payers in Australia to cover some of the costof the public health

system.

Menus

4ou set up your own navigation menus, to suit the needs of different users.

My Account

>i&ecruitment? $y Account is the total of either a candidate or applicant'spersonal and vacancy1specific information including the information needed to manage theirprogress through the

recruitment process.

#

#AC/A

Gational Automated Clearing +ouse Association. This is the =( system formaking direct


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deposit payments to employees.

#ational Identi(ier

This is the alphanumeric code that is used to uni5uely identify a personwithin their country. t is

often used for ta#ation purposes. !or e#ample, in the =( it is the (ocial(ecurity Gumber, in

taly it is the !iscal Code, and in Gew Lealand it is the &* Gumber.

#ational .ccupational Classi(ication )#.C* code

n Canada, the Gational Occupational Classification >GOC? (ystem was

developed to best

reflect the type of work performed by employees. Occupations are groupedin terms of particular

tasks, duties and responsibilities. The use of this standardized systemensures consistency of

data from year to year within the same company as well as betweencompanies. These codes are

used in the %mployment %5uity &eport.

#et Accrual Calculation

The rule that defines which element entries add to or subtract from a plan'saccrual amount to

give net entitlement.

#et Entitlement

The amount of unused paid time off an employee has available in an accrualplan at any given

point in time.

#onrecurring Elements


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%lements that process for one payroll period only unless you make a newentry for an employee.

(ee also) &ecurring %lements

#ort! American Industrial Classi(ication )#AIC* code

The Gorth American ndustrial Classification system >GACs? was developed 2ointly by the =(,

Canada and $e#ico to provide comparability in statistics regarding businessactivity across

Gorth America. The GAC replaces the =( (tandard ndustrial Classification>(C? system, and

is used in the %mployment %5uity &eport.

#ot in Program Plan

A benefit plan that you define outside of a program.

.

.b%ective Assessment Template

The entity that configures the Ob2ectives section of the appraisal.

(ee also) Competency Assessment Template

.b%ectives 2ibrary

A collection of reusable ob2ectives. +& Professionals can either createindividual ob2ectives in

the Ob2ectives 9ibrary or import them from an e#ternal source.

.((3Boarding

*escriptive term covering all +& processes and procedures involved inremoving a worker from

your organization, including termination, relocation, and long1term sickness.

.2M


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Oracle 9earning $anagement.

.n3Boarding

*escriptive term covering all +& processes and procedures involved in hiringand integrating a worker in your organization, including recruitment, hiring,and orientation.

.nline Analytical Processing ).2AP*

Analysis of data that reveals business trends and statistics that are notimmediately visible in operational data.

.nline Transactional Processing ).2TP*

The storage of data from day1to1day business transactions into thedatabase that contains

operational data.

.pen Enrollment

A type of scheduled enrollment in which participants can enroll in or alterelections in one or

more benefits plans.

.ptions

A level of coverage for a participant's election, such as %mployee Only for amedical plan, or #

(alary for a life insurance plan.

.racle 'ast 'ormula

!ormulas are generic e#pressions of calculations or comparisons you wantto repeat with

different input values. 3ith Oracle !ast !ormula you can write formulas using%nglish words

and basic mathematical functions. The output of !ast !ormulas is fed backinto reports.


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.rgani:ation

A re5uired component of employee assignments. 4ou can define as manyorganizations as you

want within your "usiness Broup. Organizations can be internal, such asdepartments, or

e#ternal, such as recruitment agencies. 4ou can structure your organizationsinto organizational

hierarchies for reporting purposes and for system access control.

.rgani:ation Manager /ierarc!y

An +&$( structure that contains supervisors and subordinates on areporting chain who also own organizations. +&$( uses this hierarchy tofilter the information you display in report modules, such as the *aily"usiness ntelligence 3orkforce "udget $anagement dashboard, to includeonly managers who own organizations.

.$$WA

Oracle (elf (ervice 3eb Applications.

.utcome

!or a unit standard competence, a behavior or performance standardassociated with one or more assessment criteria. A worker achieves a unitstandard competence when they achieve all outcomes for that competence.

.verrides

4ou can enter overrides for an element's pay or input values for a singlepayroll period. This is

useful, for e#ample, when you want to correct errors in data entry for anonrecurring element

before a payroll run.

HRMS Terminology ( Alphabet & )

Parameter Portlet


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A portlet in which you select a number of parameters that may affect allyour portlets on your

page. These may include an effective date, the reporting period, the

comparison type, the

reporting manager, and the output currency for your reports. The parameterportlet is usually

available at the top of the portal page.

Pattern

A pattern comprises a se5uence of time units that are repeated at aspecified fre5uency. The

(tatutory Absence Payments >=:? feature uses ((P 5ualifying patterns todetermine employees

entitlement to (tatutory (ick Pay >((P?.

Pattern Time Units

A se5uence of time units specifies a repeating pattern. %ach time unitspecifies a time period of

hours, days or weeks.

Pay $cale

A set of progression points that can be related to one or more rates of pay.%mployee's are

placed on a particular point on the scale according to their grade and,usually, work e#perience.

(ee also) Brade (cale

Pay +alue

An amount you enter for an element that becomes its run item withoutformula calculations.

(ee also) nput alues


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Payment Type

There are three standard payment types for paying employees) check, cashand direct deposit.

4ou can define your own payment methods corresponding to these types.

Payroll

A group of employees that Oracle Payroll processes together with the sameprocessing

fre5uency, for e#ample, weekly, monthly or bimonthly. 3ithin a "usinessBroup, you can set

up as many payrolls as you need.

Payroll Reversal

A payroll reversal occurs when you reverse a payroll run for a singleemployee, in effect

cancelling the run for this employee.

Payroll Rollback

4ou can schedule a payroll rollback when you want to reverse an entirepayroll run, cancelling

out all information processed in that run. To preserve data integrity, you canroll back only one

payroll at a time, starting with the one most recently run.

Payroll Run

The process that performs all the payroll calculations. 4ou can set payrollsto run at any interval

you want.

People 2ist

An ((+& line manager utility used to locate an employee.


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Per(ormance Management 'rame1ork )PM'*

A business intelligence tool used to alert users to e#ceptional circumstances,as defined by :Ps.

3hen a particular factor measured by +&$(i goes beyond a thresholdchosen by the user, the

system sends the user a workflow notification.

Per(ormance Management Plan

The entity that defines the performance1management process for aspecified period. A

component of the 3orkforce Performance $anagement function.

Per(ormance Management +ie1er )PM+*

A reporting tool that displays the report that corresponds to one or moreP$! targets.

Period o( Incapacity (or Work )PIW*

n the =:, this is a period of sickness that lasts four or more days in a row,and is the minimum

amount of sickness for which (tatutory (ick Pay can be paid. f a P3 isseparated by less then

the linking interval, a linked P3 is formed and the two P3s are treated asone.

Period o( Placement

The period of time a contingent worker spends working for an enterprise. A

contingent worker

can have only one period of placement at a timeE however, a contingentworker can have

multiple assignments during a single period of placement.

Period Type


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A time division in a budgetary calendar, such as week, month, or 5uarter.

Personal Public $ervice #umber )PP$*

The rish e5uivalent to Gational nsurance number in the =:, or the (ocial(ecurity number in

the =(.

Personal Ta, Credits Return )T&5*

A &evenue Canada form which each employee must complete. =sed by theemployee to reduce

his or her ta#able income at source by claiming eligible credits and also

provides payroll with

such important information as current address, birth date, and (G. Thesecredits determine the

amount to withhold from the employee's wages for federal7provincial ta#es.

Person $earc!

An ((+& function which enables a manager to search for a person. Thereare two types of

search, (imple and Advanced.

Person Type

There are eight system person types in Oracle +&$(. (even of these arecombinations of

employees, e#1employees, applicants, and e#1applicants. The eighthcategory is '%#ternal'. 4ou

can create your own user person types based on the eight system types.

Personal $corecard

A collection of ob2ectives for a single worker arising from a singlePerformance $anagement


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Plan.

Personnel Actions

Personnel actions is a public sector term describing business processes that

define and

document the status and conditions of employment. %#amples include hiring,training,

placement, discipline, promotion, transfer, compensation, or termination.Oracle +&$( uses the

term self1service actions synonymously with this public sector term. Oracle(elf (ervice +uman

&esources >((+&? provides a configurable set of tools and web flows forinitiating, updating,

and approving self1service actions.

Plan &esign

The functional area that allows you to set up your benefits programs andplans. This process

involves defining the rules which govern eligibility, available options, pricing,plan years, third

party administrators, ta# impacts, plan assets, distribution options, re5uiredreporting, and

communications.

Plan $ponsor

The legal entity or business responsible for funding and administering a

benefits plan. Benerally

synonymous with employer.

Placement $tart &ate

n *" for +&$( Placement *ate is the contingent worker's most recentstart date prior to the


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effective date.

Position

A specific role within the "usiness Broup derived from an organization and a 2ob. !or e#ample,

you may have a position of (hipping Clerk associated with the organization(hipping and the

2ob Clerk.

Prede(ined Components

(ome elements and balances, all primary element classifications and some

secondary

classifications are defined by Oracle Payroll to meet legislative re5uirements,and are supplied

to users with the product. 4ou cannot delete these predefined components.

Process &ule

Pro(essional In(ormation

An ((+& function which allows an employee to maintain their ownprofessional details or a

line manager to maintain their direct reports professional details.

Pro(iciency

A worker's perceived level of e#pertise in a competency, in the opinion of anassessor, over a given period. !or e#ample, a worker may demonstrate thecommunication competency at Govice or %#pert level.

;;;* Progression Point

A pay scale is calibrated in progression points, which form a se5uence forthe progression of employees up the pay scale.

(ee also) Pay (cale


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Prospect Pool

>i&ecruitment? The prospect pool contains all registered users who havegiven permission for their information to be published.

ProvincialTerritorial Employment $tandards Acts

n Canada, these are laws covering minimum wages, hours of work,overtime, child labour, maternity, vacation, public7general holidays, parentaland adoption leave, etc., for employees regulated by provincial7territoriallegislation.

Provincial /ealt! #umber

n Canada, this is the account number of the provincially administeredhealth care plan that the employer would use to make remittances. There

would be a uni5ue number for each of the provincially controlled plans i.e.%+T, @uebec +(!, etc.

PT. Accrual Plan

A benefit in which employees enroll to entitle them to accrue and take paidtime off >PTO?. The purpose of absences allowed under the plan, who canenroll, how much time accrues, when the time must be used, and other rulesare defined for the plan.

HRMS Terminology (Alphabets ' , R)

-PP

@uebec Pension Plan

-A .rgani:ation

@uality Assurance Organization. Providers of training that leads to@ualifications !ramework

5ualifications register with a @A Organization. The @A Organization isresponsible for

monitoring training standards.

-uali(ication Type


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employer, the ne#t identify the type of ta# account involved >payroll vs.corporate ta#?, and the

last D identify the particular account for that ta#.

-uestionnaire

A function which records the results of an appraisal.

-uick Paint Report

A method of reporting on employee and applicant assignment information.4ou can select items

of information, paint them on a report layout, add e#planatory te#t, and

save the report

definition to run whenever you want.

(ee also) Assignment (et

-uick Pay

@uick Pay allows you to run payroll processing for one employee in a fewminutes' time. t is

useful for calculating pay while someone waits, or for testing payrollformulas.

R

Ranking

>i&ecruitment? A manually entered value to indicate the 5uality of theapplicant against other

applicants for a specific vacancy.

Rates

A set of values for employee grades or progression points. !or e#ample, youcan define salary

rates and overtime rates.


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Rate By Criteria

A function that enables the calculation of pay from different rates for eachrole a worker

performs in a time period.

Rating $cale

=sed to describe an enterprise's competencies in a general way. 4ou do nothold the proficiency

level at the competence level.

Record o( Employment )R.E*

A +uman &esources *evelopment Canada form that must be completed byan employer

whenever an interruption of earnings occurs for any employee. This form isnecessary to claim

%mployment nsurance benefits.

Recruitment Activity

An event or program to attract applications for employment. Gewspaperadvertisements, career

fairs and recruitment evenings are all e#amples of recruitment activities. 4oucan group several

recruitment activities together within an overall activity.

Recurring Elements

%lements that process regularly at a predefined fre5uency. &ecurringelement entries e#ist from

the time you create them until you delete them, or the employee ceases tobe eligible for the

element. &ecurring elements can have standard links.


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(ee also) Gonrecurring %lements, (tandard 9ink

Re(erenced Rule

n +&$( budgeting, any predefined configurable business rule in the

Assignment $odification,

Position $odification, or "udget Preparation Categories you use as the basisfor defining a new

rule. (ee Configurable "usiness &ules

;


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A collection of programs and plans that you group together for reportingpurposes, such as for

administrative use or to meet regulatory re5uirements.

Report Parameters

nputs you make when submitting a report to control the sorting,formatting, selection, and

summarizing of information in the report.

Report $et

A group of reports and concurrent processes that you specify to runtogether.

Re0uisition

The statement of a re5uirement for a vacancy or group of vacancies.

Re0uest "roups

A list of reports and processes that can be submitted by holders of aparticular responsibility.

(ee also) &esponsibility

Residual

The amount of unused paid time off entitlement an employee loses at theend of an accrual term. Typically employees can carry over unused time, upto a ma#imum, but they lose any residual time that e#ceeds this limit.

(ee also) Carry Over

Responsibility

A level of authority in an application. %ach responsibility lets you access aspecific set of Oracle Applications forms, menus, reports, and data to fulfillyour business role. (everal users can share a responsibility, and a singleuser can have multiple responsibilities.

(ee also) (ecurity Profile, =ser Profile Options, &e5uest Broups, (ecurityBroups


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Resume

A document that describes the e#perience and 5ualifications of a candidate.

Retro Pay

A process that recalculates the amount to pay an employee in the currentperiod to account for

retrospective changes that occurred in previous payroll periods.

Retry

$ethod of correcting a payroll run or other process before any post1runprocessing takes place.

The original run results are deleted and the process is run again.

Revenue Canada

*epartment of the Bovernment of Canada which, amongst otherresponsibilities, administers,ad2udicates, and receives remittances for allta#ation in Canada including income ta#, %mployment nsurance premiums,Canada Pension Plan contributions, and the Boods and (ervices Ta#>legislation is currently proposed to revise the name to the Canada Customsand &evenue Agency?. n the province of @uebec the e5uivalent is the$inistere du &evenu du @uebec.

Reversal

$ethod of correcting payroll runs or @uick Pay runs after post1run processinghas taken place.The system replaces positive run result values with negativeones, and negative run result values with positive ones. "oth old and newvalues remain on the database.

Revie1er )$$/R*

A person invited by an appraising manager to add review comments to anappraisal.

RIA

&esearch nstitute of America >&A?, a provider of ta# research, practicematerials, and


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compliance tools for professionals, that provides =.(. users with ta#information.

Rollback

$ethod of removing a payroll run or other process before any post1runprocessing takes place.

All assignments and run results are deleted.

Rollup

An aggregate of data that includes subsidiary totals.

Run Item

The amount an element contributes to pay or to a balance resulting from itsprocessing during the payroll run. The &un tem is also known as calculatedpay.

HRMS Terminology (Alphabet &)

$alary Basis

The period of time for which an employee's salary is 5uoted, such as hourly

or annually. *efines

a group of employees assigned to the same salary basis and receiving thesame salary element.

$alary Rate

The rate of pay associated with a grade or step. =sed by Brade7(tepProgression.

$c!eduled Enrollment

A benefits plan enrollment that takes place during a predefined enrollmentperiod. (cheduled

enrollments can be administrative, or open.

$earc! by &ate


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An ((+& sub1function used to search for a Person by +ire date, Applicationdate, 8ob posting

date or search by a Training event date.

$econdment

The temporary transfer of an employee to a different business group.

$ecurity "roup

(ecurity groups enable +&$( users to partition data by "usiness Broup.Only used for (ecurity

Broups %nabled security.

(ee also) &esponsibility, (ecurity Profile, =ser Profile Options

$ecurity "roups Enabled

!ormerly known as Cross "usiness Broup &esponsibility security. Thissecurity model uses

security groups and enables you to link one responsibility to many "usinessBroups.

$ecurity Pro(ile

(ecurity profiles control access to organizations, positions and employeeand applicant records

within the "usiness Broup. (ystem administrators use them in definingusers' responsibilities.

(ee also) &esponsibility

$el( Appraisal

Part of the Appraisal function. This is an appraisal undertaken by anemployee to rate their own

performance and competencies.

$eparation Category


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(eparation category groups the leaving reasons. +&$(i refers toTermination Category as

(eparation Category.

(ee also) termination category

$ite +isitor

>i&ecruitment? A person who navigates to the i&ecruitment web site andmay view 2ob postings.

This person has not yet registered or logged in to the i&ecruitment system.This individual may

search for postings on the web site and also has the ability to log in or

register with the

i&ecruitment site.

$MP

(tatutory $aternity Pay is an employee benefit, part of the provision ofparental leave in the =nited :ingdom.

$ocial Insurance #umber )$I#*

A uni5ue number provided by +uman &esources *evelopment Canada>+&*C? to each person

commencing employment in Canada. The number consists of digits in thefollowing format

>MMM1MMM1MMM?.

$ource &eductions Return )TP 5=5;*

A $inistere du &evenu du @uebec form which each employee must complete.This form is used

by the employee to reduce his or her ta#able income at source by claimingeligible credits and

also provides payroll with such important information as current address,birth date, and (G.


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These credits determine the amount of provincial ta# to withhold from theemployee's wages.

$pecial In(ormation Types

Categories of personal information, such as skills, that you define in thePersonal Analysis key

fle#field.

$pecial Run

The first run of a recurring element in a payroll period is its normal run.(ubse5uent runs in the

same period are called special runs. 3hen you define recurring elements youspecify 4es or Go

for special run processing.

$$/R

Oracle (elf1(ervice +uman &esources. An +& management system using anintranet and web

browser to deliver functionality to employees and their managers.

$tatutory $ick Pay

(tatutory (ick Pay >((P? is paid by their employer to all employees whonormally pay Gational nsurance contributions >GC?, often referred to asearning above the 9ower %arnings 9imit >9%9? if they are sick for a periodlonger than D consecutive days but less than K weeks. The first / days ofsickness are called waiting days. ((P is not paid to a number of categories of employees, including)

6 Those over the age of ;0.6 Those who are paid less than the national insurance lower earnings limit

>N0.


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6 %mployees recently in receipt of (ocial (ecurity "enefits >within the last 0Jdays?.

6 Prisoners.6 %mployees on strike.

f the individual is unable to work due to medical reasons for longer than theK weeks, entitlement to ((P ceases, but the person may be entitled to%mployment and (upport Allowance.

$$P -uali(ying Pattern

n the =:, an ((P 5ualifying pattern is a series of 5ualifying days that maybe repeated weekly,

monthly or some other fre5uency. %ach week in a pattern must include atleast one 5ualifying

day. @ualifying days are the only days for which (tatutory (ick Pay >((P?can be paid, and you

define ((P 5ualifying patterns for all the employees in your organization sothat their

entitlement to ((P can be calculated.

$tandard /RM$ $ecurity

The standard security model. =sing this security model you must log on as adifferent user to

see a different "usiness Broup.

$tandard 2ink

&ecurring elements with standard links have their element entriesautomatically created for all

employees whose assignment components match the link.

(ee also) %lement 9ink, &ecurring %lements

$tatement o( Commissions and E,penses (or $ource &eduction

Purposes )TP

5=5R>5;>5*


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A $inistere du &evenu du @uebec form which allows an employee who ispaid partly or

entirely by commissions to pay a constant percentage of income ta# based

on his or her

estimated commissions for the year, less allowable business e#penses.

$tatement o( Earnings )$.E*

A summary of the calculated earnings and deductions for an assignment in apayroll period.

$tatement o( Remuneration and E,penses )T&5?*

n Canada, the (tatement of &emuneration and %#penses allows anemployee who is paid partly

or entirely by commission to pay a constant percentage of income ta#, basedon his or her

estimated income for the year, less business1related e#penses.

$tatutory Adoption Pay

n the =:, (tatutory Adoption Pay >(AP? is payable to a person of either se#with whom a child

is, or is e#pected to be, placed for adoption under =: law.

$tatutory Maternity Pay

n the =:, you pay (tatutory $aternity Pay >($P? to female employees whotake time off work to have a baby, providing they meet the statutoryre5uirements set out in the legislation for ($P.

$tatutory $ick Pay

n the =:, you pay (tatutory (ick Pay >((P? to employees who are off workfor four or more days because they are sick, providing they meet thestatutory re5uirements set out in the legislation for ((P.

$tatutory Paternity Pay


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n the =:, (tatutory Paternity Pay "irth >(PP is payable to a personsupporting the mother at the time of birth. n cases of adoption, the primarycarer receives (tatutory Adoption Pay, while the secondary carer receives(tatutory Paternity Pay Adoption >(PPA?.

$tudent Employee

A student who is following a work1study program. (tudent employees have+&$( person records >of system type %mployee? so that you can includethem in your payroll.

$uccession Planning

An ((+& function which enables a manager to prepare a succession plan.

$uitability Matc!ing

An ((+& function which enables a manager to compare and rank a personscompetencies.

$uperannuation "uarantee

An Australian system whereby employers are re5uired to contribute apercentage of an eligible employee's earnings to a superannuation fund toprovide for their retirement.

$upplier

An internal or e#ternal organization providing contingent workers for anorganization. Typically suppliers are employment or recruitment agencies.

$upporting .b%ective

An ob2ective aligned with another ob2ective. (upporting ob2ectives contributeto the achievement of the ob2ectives they support.

HRMS Terminology (Alphabet T, , , *)

Tabbed Regions

Parts of a window that appear in a stack so that only one is visible at anytime. 4ou click on the tab of the re5uired region to bring it to the top of thestack.

Task 'lo1s


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A se5uence of windows linked by buttons to take you through the stepsre5uired to complete a task, such as hiring a new recruit. (ystemadministrators can create task flows to meet the needs of groups of users.

Ta, Point

The date from which ta# becomes payable.

Template 2etter

!orm letter or skeleton letter that acts as the basis for creating mail mergeletters. The template letter contains the standard te#t, and also containsfield codes, which are replaced by data from the application during the mailmerge process.

Terminating Employees

4ou terminate an employee when he or she leaves your organization.nformation about the employee remains on the system but all currentassignments are ended.

Termination Category

3hen employees leave an enterprise, the decision is either made by theemployee or by the enterprise. 3hen the decision is made by the employee

the termination is oluntary. 3hen the decision is made by the enterprise,the termination is nvoluntary.*" for +&$( uses a formula to determinewhich category each termination belongs to, based on the associated leavingreason. +&$(i elsewhere refers to Termination Category as (eparationCategory.

Termination &ate

*" for +&$( uses this term to specifically refer to the employee's mostrecent termination date prior to the effective date.

Termination Rule

(pecifies when entries of an element should close down for an employeewho leaves your enterprise. 4ou can define that entries end on theemployee's actual termination date or remain open until a final processingdate.

Tips


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An ((+& user assistance component that provides information about a field.

Total Compensation $tatement

A module to communicate compensations, rewards, and benefits toemployees and contingent workers.

Transaction Type

n A$%, an integrating application may divide its transactions into severalcategories, where each category re5uires a distinct set of approval rules.%ach set of rules is a transaction type. *ifferent transaction types can usethe same attribute name to represent values that the application fetchesfrom different places. This enables several transaction types toshare approval rules, thus facilitating a uniform approval policy across

multiple transaction types.

Transcentive

A third1party compensation management solutions provider, that providesadditional information about benefits choices.

U

Unit $tandard

A nationally registered document that describes a standard of performance.The standard is typically defined and maintained by industry representatives.

Unit $tandard Competency

A competency that is defined in a =nit (tandard and linked to a@ualifications !ramework 5ualification.

Upload

The process of transferring the data from a spreadsheet on your desktop,created using 3eb A*, back to the Oracle +&$( application.

User Assistance Components

((+& online help comprising tips and instructions.

User Balances


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=sers can create, update and delete their own balances, includingdimensions and balance feeds.

User Pro(ile .ptions

!eatures that allow system administrators and users to tailor Oracle +&$( totheir e#act re5uirements.

User3based $ecurity

3ith this type of security, the application generates the security permissionsfor a current user when that user logs on to a system. The system uses thesecurity profile >can be position, supervisor, or organization1based, fore#ample? to generate security permissions for the current user, for e#ample,based on the user's position. An alternative to user1based security is a

security profile with defined security rules, for e#ample, to specify that thetop1level position for a position1based security profile is Position A,irrespective of the current user's position.

+

+ie1

An e#ample of an interface that you can use to download data from theOracle +&$( application to a spreadsheet using 3eb A*.

+ie1er )$$/R*

A person with view only access to an appraisal. An appraising manager or anemployee in a /;< *egree (elf appraisal can appoint view only access to anappraisal.

+ie1er )Web A&I*

A desktop application, such as a spreadsheet or word processing tool, thatyou use to view the data downloaded from Oracle +&$( via 3eb A*.

+oluntary

Term used in turnover to describe employees who have ceased employmentwith the enterprise of their own accord, for e#ample, by resigning.

W


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Waiting &ays

n the =:, statutory (ick Pay is not payable for the first three 5ualifying daysin period of incapacity for work >P3?, which are called waiting days. They

are not necessarily the same as the first three days of sickness, as waitingdays can be carried forward from a previous P3 if the linking intervalbetween the two P3s is less than 0; days.

WCB Account #umber

n Canada, this is the account number of the provincially administered3orkers' Compensation "oard that the employer would use to makeremittances. There would be a uni5ue number for each of the provinciallycontrolled boards i.e. 3orkplace (afety Q nsurance "oard of Ontario, C((T,etc.

Work C!oices

Also known as 3ork Preferences, *eployment !actors, or 3ork !actors.These can affect a person's capacity to be deployed within an enterprise,such willingness to travel or relocate. 4ou can hold work choices at both 2oband position level, or at person level.

Worker

An employee or a contingent workern *" for +&$( workers are employeesand contingent workers who report to the selected manager.

Workers9 Compensation Board

n Canada, this is a provincially governed legislative body which providesbenefits to employees upon in2ury, disability, or death while performing theduties of the employer. 3orkers' Compensation "oard premiums are paidentirely by the employer.

Work(lo1

An Oracle application which uses charts to manage approval processes andin addition is used in ((+& to configure display values of sections within aweb page and instructions.

Work(orce Measurement Type )WMT*


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Documents

HRMS Terminology