HSP Kick-off - 2016-03-10آ  HSP 1 HSP 2 HSP 1 HSP 2 HSP 2 Client A Client A Client A Client A Client

  • View
    4

  • Download
    0

Embed Size (px)

Text of HSP Kick-off - 2016-03-10آ  HSP 1 HSP 2 HSP 1 HSP 2 HSP 2 Client A Client A Client A Client A...

  • HSP Kick-off

    1

  • Agenda

    2

    • Introductions

    • CBI Project Overview, Objectives, and

    Scope

    • Technical Overview

    • Privacy and Security Overview

    • Implementation Overview

    • Questions

  • Meet our Team

    3

    Stephanie Carter Director of Information

    Management scarter@reconnect.on.ca

    Daniel Liadsky

    Decision Support dliadsky@reconnect.on.ca

    Michael Chun

    Technical

    Advisor mchun@reconnect.on.ca

    Sarah Kuntz

    Project Advisor skuntz@reconnect.on.ca

  • CBI Working Group

    4

    Thomas Henderson St. Michael's Hospital

    Tim Guimond St. Michael's Hospital

    Noel Simpson Regeneration House Inc.

    Lana Frado Sound Times Support Services

    Charles Shamess Fife House Foundation Inc.

    Deborah Pal March of Dimes Canada

    Sujata Ganguli St. Clair West Services for Seniors

    Colleen Franklin Transition House Incorporated

  • CBI Overview and

    Background

    5

  • CBI Project Background

    6

    • In 2012, the Toronto Central LHIN determined the need for a business intelligence solution

    • The CBI Reference Group was formed to:

    • Recommend the scope of the CBI Tool

    • Identify the required data elements

    • Determine an appropriate tiered approach

    • The TC LHIN supported the recommendations

  • CBI Project Objective

    7

    Improved data quality and reporting will:

    • Increase decision support capabilities

    • Enhance key functions of planning and system

    management

    • Serve as a foundation for organization, sector

    and system planning and performance

    • Provide benchmark reporting to Community

    Health Service Providers (HSPs)

    CBI Project will enhance Community Sector

    data quality and reporting

  • CBI Project Scope

    8

    In Scope Out of Scope

    Central Data Repository

    Reporting Tool

    Community Support

    Services (CSS)

    Community Mental

    Health (CMH)

    Community

    Addictions (CA)

    Standardized reports and Query tool

    for TC LHIN and Community HSPs

    Data sharing Community HSPs

    Individual

    health

    record

  • Community

    Addictions

    (CA)

    Community

    Mental Health

    (CMH)

    Community

    Support

    Services(CSS)

    Non-CBI Reporting

    • Limited capacity

    for analysis and

    reporting

    • No ability to track

    client(s) within or

    between sectors

    • Inconsistent data

    quality

    • Duplicate

    reporting

    9

    HSP 1 HSP 2 HSP 1 HSP 2 HSP 2

    Client A Client A Client A Client A Client A Client A

    Reporting (MIS/OHRS, CDS, DATIS, TC LHIN, etc.)

    HSP 1

  • Client A

    Community

    Addictions

    (CA)

    Community

    Mental Health

    (CMH)

    Community

    Support

    Services(CSS)

    TC LHIN Current State

    • Ability to track

    clients through

    the system

    • Understand

    service utilization

    and capacity

    across sectors

    • Enhanced data

    quality based on

    consistent

    definitions and

    fields

    10

    HSP 1

    HSP 2

    HSP 1

    HSP 2

    HSP 1

    HSP 2

  • Activity by Fiscal Year

    11

    •Scoping by the reference group

    •Establishment of governance

    •Communication to the community sector 2012/13

    •Technical infrastructure established

    • Implementation to early adopters and initiation of full roll out

    •Electronic Service Provider Agreement (ESPA) finalized and implemented

    2013/14

    •Full roll-out implementation and reports training

    •Client-level data made available to Institute for Clinical Evaluative Science (ICES)

    2014/15

    •Reports enhancement

    •Data Sharing Agreement (DSA) finalized and implemented

    • Initial ICES/CBI repots 2015/16

    • Integrate with additional data sets such as Common Assessment and Access Hubs

    •Additional Data Elements Future

  • Implementation Accomplishments:

    12

    88% of in scope HSPs have signed their Electronic Service Provider Agreement (eSPA). 25% have signed their Data Sharing Agreement (DSA)

    85% of community health service providers vendors are validated

    66% of in scope HSPs have signed their Addendum (ICES)

    61% HSPs are complete and uploading data to CBI

  • Implementation Accomplishments:

    13

    • Initial data upload to ICES took place

    March 31st, 2015.

    • Continued subsequent uploads

    planned

    • LHIN, ICES and HSP ICES reports

    strategy in progress

  • CBI vs. IAR

    14

    • CBI Tool is an aggregate reporting tool that :

    –Collects demographic information (IAR shows assessment record data)

    – Is for use at the HSP and LHIN level (IAR is for use at the client level)

    –Has cross sector and query reporting capabilities

    – Links to other data sets such as those at ICES

  • Technology Overview

    15

  • Central Data Repository

    16

    • DATIS was endorsed by CBI Working Group to be the central data repository because it:

    – Already holds Community Addictions data

    – Is a non-profit (provincially funded)

    – Meets project privacy and security requirements

    – Has an existing relationship with ICES

    – Already has infrastructure in place (repository, dashboard for reporting, etc.)

  • Data Elements

    17

    Data elements collected for CBI Tier 1

    include:

    • Demographic information

    • Functional Centre information

    • Admission information

    No additional elements are required to

    be collected by HSPs to participate

  • Movement of Data

    18

    DATIS

    Data Layer

    Landing

    Data Warehouse

    Initiate

    (EMPI)

    2

    2

    2

    2

    2

    2

    2

    5

    2 4

    2 3 2 2

    CBI Web

    Service

    2 1

    LHIN BI Consumer

    LHIN

    Application

    Tier

    Agency

    CMS

    BI

    Agency

    2 5

  • Privacy and Security

    Overview

    19

  • Privacy and Security

    20

    • Technical controls and safeguards – DATIS is a Health Information Network Provider

    (HINP)

    – Privacy Impact Assessment (PIA) and Threat Risk Assessment (TRA) completed on the DATIS physical environment

    • Process in Place – Privacy and Data Access sub-group to oversee HSP

    sharing agreement, privacy & security, appropriate policies and process

    • Legal Framework – Electronic Service Provider Agreement

    – Data Sharing Agreement

    – 3rd party legal review of HSP and vendor agreements

  • Implementation Overview

    21

  • HSP Activity

    22

    • Review Data Sharing Agreement (DSA)

    signing guide and sign DSA

    • Review Implementation Checklist

    • Review HSP Testing and Evaluation

    Guide

    • Complete HSP Testing

    • Complete HSP Go Live

  • Vendor Activity

    23

    • Ensure build CBI XML schema

    according to specifications is complete

    • Complete Vendor Testing and

    Validation

    • Support HSP Testing and Validation • Support HSP Go Live

  • Contact us!

    e: cbisupport@reconnect.on.ca

    w: PMservice.reconnect.on.ca

    t: 647.461.3342

    24

  • Appendix

    25

  • Tier 1 Data Elements

    26

    Item Definition

    First Name First name provided by client

    Last Name at Birth Last name on birth certificate

    Last Name current Last name provided by client

    Middle Name

    Date of Birth

    Age Client provided age

    Gender Client provided gender

    Org ID The master number issued by the MOHLTC.

    Client ID The value that uniquely identifies a client within a software

    and agency records

    Health Card Number

  • Tier 1 Data Elements

    27

    Item Definition

    Address

    Phone Number

    Postal Code Canadian postal code of residence

    LHIN of Residence provided LHIN in which the client resides

    Functional Centre MIS Definitions

    Unique ID/Key (Program

    Enrollment ID) Unique identifier for each service transaction

    Date of referral into a

    functional centre

    The date the HSP is aware of a client referral into a

    f