IA EncodingUniversity of Kentucky

Degree Audit

APEX

IA AUDIT: ENCODING HELPSIA AUDIT: ENCODING HELPSMiami University DARS Team has an excellent document titled, “Step by Step Interactive Audit Encoding”…frequently used by me!!!

DOCUMENT LOCATIONDOCUMENT LOCATION

Starting Point:Starting Point: DARS Support Center

Click on:Click on: DARS/CAS Downloads

Click on:Click on: DARWIN IA (towards the top of left side index)

Open file:Open file: Step By Step Interactive Audit Encoding

Go to:Go to: Section labled: Documentation

TIP:TIP: Print & store document in a handy-dandy, easily retrievable binder.

IA AUDIT: ENCODING HELPSIA AUDIT: ENCODING HELPS

IN DOUBT? CONFUSED? LOST? NEVER FEAR…IN DOUBT? CONFUSED? LOST? NEVER FEAR…

-Visit the DARS SUPPORT CENTER-There may be existing documentation, such as what was just shared, regarding encoding the IA Audit. HINT, HINT… …IA Audit related PowerPoint presentations from prior June 2004 DARS Users Conference.

-Search the OWL (ONLINE WIZARD’S LIBRARY)-Someone else may have experienced the same problem.

-If you can’t find it…then submit it. (Hey, you will be that much closer to earning an OWL Egg AwardOWL Egg Award.)

-Reach out to other schools via the DARS-L listserv-Another DARS client may have solved the same problem.

IA AUDIT ENCODING: CHART CATEGORIESIA AUDIT ENCODING: CHART CATEGORIES

Chart categories = a driving force Makes the charts and graphs function on the interactive audit.

-take time to evaluate each degree program -meet with your college contacts, advisors, selected students, etc…asking yourselves:

What would our school want to see represented on our IA Charts & Graphs?

=> total hours & gpa data? => major requirements? => premajor requirements? => other(s)?

TIP:TIP: The prior mentioned document titled, STEP BY STEP INTERACTIVE AUDIT ENCODING, proved to be a great resource for encoding the

chart categories.

IA AUDIT ENCODING: CHART CATEGORIESIA AUDIT ENCODING: CHART CATEGORIESAlthough chart categories will differ for each school, here is a quick peek at UK’s Chart Categories…

TIP:TIP: First, create the “Category Names”. Next, assign characters to each of the category names.

TIP:TIP: Be mindful of Requirement Name…it is what shows on the Charts & Graphs.

IA AUDIT: TRANSCRIPT REQUIREMENT(S)IA AUDIT: TRANSCRIPT REQUIREMENT(S)

Miami DARS Team has showed how to create oneone Transcript requirement…we went a step further and created threethree:

TRN-COMP (Complete, In-Progress, & Priority Registered Courses)TRN-PLAN (Planned Courses)TRN-MISC (Miscellaneous)

TIP:TIP: All three will appear on audit ONLY when something has applied.

IA AUDIT: TRANSCRIPT REQUIREMENT(S)IA AUDIT: TRANSCRIPT REQUIREMENT(S)

Only two of the three transcript requirements feed the charts…

…TRAN-COMP (Completed, In-Progress, & Priority Registered Courses. …TRAN-PLAN (Planned Courses)

(TRAN-MISC only holds non-credit/non-gpa items not needed in charts.)

LEGENDLEGEND

Solid GreenSolid Green Complete

Faded GreenFaded GreenIn-Progress and/or

Registered

Faded Blue/PurpleFaded Blue/PurplePlanned Course(s)

LEGENDLEGEND

Solid GreenSolid Green Complete

Faded GreenFaded GreenIn-Progress and/or

Registered

Faded Blue/PurpleFaded Blue/PurplePlanned Course(s)

IA AUDIT: COURSE CART & PLANNED COURSE(S)IA AUDIT: COURSE CART & PLANNED COURSE(S)

COURSE SELECTION

FUTURESEMESTER(S) PLANNING

TIP:TIP: Catalog Year-Term Options = drop down menus!!!

FYI:FYI: Drop down menus may be a good practice throughout both DARSWEB & IA Audit.

IA AUDIT: COURSE CART & PLANNED COURSE(S)IA AUDIT: COURSE CART & PLANNED COURSE(S)

TIP:TIP: Although using asterisks for A/R Lines may be inevitable…

…If SELECT & NOT FROM lists will be hyperlinks, then be sure to encode the course lists as detailed as possible – where possible- or Course Cart could become a burden to use.

COURSE SELECTION

FUTURESEMESTER(S) PLANNING

IA AUDIT: THINGS TO LOOK OUT FORIA AUDIT: THINGS TO LOOK OUT FOR

UNNECESSARY GPA’S ON CHARTS &/OR GRAPHS. Asking Miami about ability to choose to “hide” gpa results from charts and/or graphs if the focus is to be solely on credit hours or “hide” credit hours if the focus is to be solely on gpa.

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DOUBLE DIPPING MAY CAUSE GPA &/OR CREDIT HOURS TO BE OFF. If there are requirements that allow “double dipping” of a course, then that course’s gpa &/or credit hours may count multiple times.

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HIDDEN REQUIREMENTS TEND TO SHOW IN CHARTS. Asking Miami about hidden requirements appearing in the charts &/or graphs.

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IF DECIMAL AMOUNTS SHOW ON AUDIT’S REQUIREMENT LEVEL CHART AND/OR GRAPH…USE REQUIREMENT LEVEL ‘MAX HOURS’ FIELD. If a chart and/or graph shows the credit hours as a decimal amount, remember to use the requirement level “max hours” field.

AND NOW…AND NOW…

BRUCEBRUCE

AND NOW…AND NOW…

BRUCEBRUCE

Style SheetFile Name: audit.css

CORDA Directory: /darwinia351/info/audit.css

• Requirement headings changed to bold and underline.

• Increased width from 750 pixels to 815 pixels.

• Changed font color of courses fulfilling the requirements from light to dark blue.

• Visited link colors.

• Unvisited links from dark blue to dark red.

• Changed the Select from to bold and dark blue but left not from the same.

• Cursor changes.

IP Graphic

This graphic is included

with the 3.5.2 release.

Course Description Links

****.html#****COURSE PREFIX COURSE NUMBER

BIO .html# 1 space

MA .html# 2 spacesOn the UNIX web server, use the symbolic link command:

ln -s ma.html ‘ma .html’

ln -s rae.html ‘rus.html’

Help Graphics

IA_Audit1.png was 323 KB

• changed file type

• reduced the number of colors

IA_Audit1.gif is now 40 KB

made a 87% reduction size

HTML Tags in the Audit

APEX Website

http://www.uky.edu/degreeaudit/

• Detailed Documentation

• Downloads:

http://www.uky.edu/degreeaudit/download/