181
IBTTA Board Briefing Book January 17-19, 2018 Coral Gables, Florida

€¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

  • Upload
    others

  • View
    1

  • Download
    0

Embed Size (px)

Citation preview

Page 1: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board Briefing Book

January 17-19, 2018

Coral Gables, Florida

Page 2: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board of Directors and Committee Meetings January 17-19, 2018 Coral Gables, Florida

Table of Contents

Chapter 1: Basic Information 1. Schedule .............................................................................................................................. 3 2. Rosters ................................................................................................................................ 5 3. IBTTA Strategic Plan ............................................................................................................ 9 4. Joint Letter from Stocchi and Stewart .............................................................................. 20 5. IBTTA Connection – January 2018 .................................................................................... 22 6. Global Tolling and Mobility Newsletter ............................................................................ 25 7. Media and Social Media Metrics ...................................................................................... 45

Chapter 2: WEDNESDAY, JANUARY 17, 2018 – Executive Committee 8. Agenda .............................................................................................................................. 62

Chapter 3: THURSDAY, JANUARY 18, 2018 – Board Orientation, Key Themes, Vision, Etc. 9. Agenda .............................................................................................................................. 63 10. Summary of Key Issues on the Minds of Board Members ............................................... 64 11. Reports from Committees, etc. – September 18 Email from Tim Stewart ....................... 66 12. Awards .............................................................................................................................. 67 13. Finance .............................................................................................................................. 69 14. Finance Mission ................................................................................................................ 71 15. Finance – Investment ........................................................................................................ 72 16. Finance – Investment Policy ............................................................................................. 73 17. Finance – Membership .................................................................................................... 82 18. Finance – International ..................................................................................................... 84 19. Foundation ........................................................................................................................ 85 20. Foundation – Academy ..................................................................................................... 90 21. Foundation – Research ..................................................................................................... 94 22. Foundation – Veterans...................................................................................................... 95 23. Government Affairs........................................................................................................... 98 24. Site Selection ................................................................................................................... 101 25. Platinum ......................................................................................................................... 102 26. Overview of IBTTA Efforts to Achieve Nationwide ETC Interoperability, Dec. 2017 ...... 105

1

Page 3: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Chapter 4: Membership Subcommittee 27. Agenda ............................................................................................................................ 108 28. Minutes (September 9 and October 26) ......................................................................... 109 29. 2018 Dues Collection Summary ...................................................................................... 112 30. 2017-2018 Dues Collection Comparison ........................................................................ 113 31. Membership Staff Priorities Report ................................................................................ 114 Chapter 5: Finance Standing Committee of the Board and Audit Committee 32. Agenda ............................................................................................................................ 116 33. Minutes (September 9 and November 27) ..................................................................... 117 34. 2018 Budget Presentation and Trends ........................................................................... 120 35. Finance Committee Fundamentals (Sample) .................................................................. 152 36. Finance Committee and Chair Responsibilities (Sample) ............................................... 154 37. CFO Job Description ........................................................................................................ 157 Chapter 6: Past Presidents Advisory Council 38. Agenda ............................................................................................................................ 159 39. Summary of June 2017 Past Presidents Workshop ........................................................ 160 40. Summary of Executives Roundtable September 10 in Atlanta ....................................... 163 Chapter 7: FRIDAY, JANUARY 19, 2018 – Board Action Items and Reports 41. Agenda ............................................................................................................................ 165 42. Minutes (September 9 and November 30) ..................................................................... 166 43. Resolution on Membership ............................................................................................ 173 44. Resolution on 401k contribution .................................................................................... 174 45. Resolution on Compensation Policy ............................................................................... 175 46. Compensation Policy Committee Minutes November 14, 2017 .................................... 176 47. Revised Compensation Policy ......................................................................................... 178

2

Page 4: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board and Committee Meeting Schedule Revised January 10, 2018

IMPORTANT NOTES

• All Meetings are open to all members except when the words “by invitation” appear. • While some committees are not meeting in Coral Gables, we encourage all committees and

chairs to attend to participate in the strategy discussions.

WEDNESDAY, JANUARY 17, 2018

10:00am – 2:00pm Executive Committee Meeting with Lunch (By invitation)

1:00pm – 3:00pm Platinum Sponsor Group (By invitation – Platinum sponsors only)

3:00pm – 5:00pm Platinum Sponsor Group (By invitation – with Executive Committee and Board liaisons)

5:00pm – 7:00pm Reception

THURSDAY, JANUARY 18, 2018

7:00am – 8:30am Breakfast

8:30am – 9:30am Board of Directors Orientation and Key Themes for the Future

(Tim Stewart and Pat Jones will facilitate a discussion about the major roles and duties of the board. This discussion will also address the major themes that emerged from conversations with board members in November and December.)

9:30am – 12:30pm Leaders of Board Committees, Foundation, and Advisory Groups Discuss Vision and Goals for 2018 and Beyond

(Below is a listing of all groups that have some governance or advisory role within IBTTA and the IBTTA Foundation. The groups in boldface type sent a formal response to Tim Stewart’s September 18, 2017 email that asked each group to identify the top three goals it wants to accomplish in 2018 in support of the Vision and Mission of IBTTA. These written reports will appear in the board book. In addition, these groups will provide a brief oral report to the board at this time.)

• Audit Committee • Awards Committee • Compensation Policy Committee • Executive Committee

3

Page 5: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

• Finance – Investment Subcommittee • Finance – Membership Sub – International Task Force • Finance – Membership Subcommittee • Finance Standing Committee of the Board • Foundation Board • Foundation Leadership Academy Regents • Foundation Research • Foundation Veterans • Government Affairs Committee • Nominating Committee • Past Presidents Advisory Council • Platinum Sponsor Advisory Council • Site Selection Committee

12:30pm – 1:30pm Lunch

1:30pm – 2:30pm Board Interoperability Discussion

(With the conclusion of protocol testing, the board will consider issues related to symbols and look forward to the organic shift to a regionalized approach to achieving nationwide interoperability.)

2:30pm – 3:30pm Membership Subcommittee

3:30pm – 4:30pm Joint meeting of Finance Standing Committee of the Board and Audit Committee

4:30pm – 5:30pm Past Presidents Advisory Council (By invitation)

Evening Free

FRIDAY, JANUARY 19, 2018

7:00am – 8:30am Breakfast

8:30am – 11:00am Board of Directors Meeting – Action Items and Reports

(Action items will include the approval of resolutions on 401k, membership, investment policy, and compensation policy. The board will also hear supplementary reports from committees, as necessary.)

11:00am Adjourn

4

Page 6: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board of Directors and Board Committee Roster As of January 08, 2018

First Name Last Name Organization Name Position/Term

BOARD OF DIRECTORS AND EXECUTIVE COMMITTEE Tim Stewart E-470 Public Highway Authority PRESIDENT Christopher Tomlinson State Road & Tollway Authority FIRST VICE PRESIDENT Samuel Johnson Transportation Corridor Agencies SECOND VICE PRESIDENT Klaus Schierhackl ASFINAG INTERNATIONAL VICE PRESIDENT Emanuela Stocchi AISCAT IMMEDIATE PAST PRESIDENT Asomiddin Azizov Innovative Road Solutions LTD DIRECTOR 2019 Nic Barr ITR Concession Company LLC DIRECTOR 2018 Greg Bedalov Illinois Tollway DIRECTOR 2019 Randy Cole Ohio Turnpike and Infrastructure Commission DIRECTOR 2018 Mark Compton Pennsylvania Turnpike Commission DIRECTOR 2018 Cedrick Fulton MTA Bridges and Tunnels DIRECTOR 2021 Diane Gutierrez-Scaccetti Florida's Turnpike Enterprise DIRECTOR 2020 Bill Halkias HELLASTRON DIRECTOR 2021 John Lawson Virginia Department of Transportation DIRECTOR 2019 Beau Memory North Carolina DOT, Turnpike Authority DIRECTOR 2021 Julià Monsó Cintra DIRECTOR 2018 Mark Muriello The Port Authority of New York & New Jersey DIRECTOR 2021 Julián Nuñez SEOPAN DIRECTOR 2020 Kathryn O'Connor Rhode Island Turnpike and Bridge Authority DIRECTOR 2021 Malika Seddi ASFA DIRECTOR 2020 Benton Tempas Northwest Parkway LLC DIRECTOR 2018 Juan Toledo Miami-Dade Expressway Authority DIRECTOR 2020 Gary Trietsch Harris County Toll Road Authority DIRECTOR 2019 Bruce Van Note Maine Turnpike Authority DIRECTOR 2019 Joseph Waggoner Tampa-Hillsborough Expressway Authority DIRECTOR 2020

AUDIT COMMITTEE Joseph Waggoner Tampa-Hillsborough Expressway Authority Chair Greg Bedalov Illinois Tollway Member John Lawson Virginia Department of Transportation Member Beau Memory North Carolina DOT, Turnpike Authority Member Julià Monsó Cintra Member Kathryn O'Connor Rhode Island Turnpike and Bridge Authority Member Bruce Van Note Maine Turnpike Authority Member

AWARDS COMMITTEE David Machamer Oklahoma Turnpike Authority Chair Rachel Bell Kansas Turnpike Authority Member Mario Cecchi WSP USA Member Mark Compton Pennsylvania Turnpike Commission Member Bill Halkias HELLASTRON Member John Mike Perceptics, LLC Member Massoud Moradi Atkins N.A. Member Ken Philmus Conduent Member David Pope Silicon Transportation Consultants Member Lisa Telles Transportation Corridor Agencies Member Cynthia Ward Metropolitan Washington Airports Authority Member

5

Page 7: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board of Directors and Board Committee Roster As of January 08, 2018

First Name Last Name Organization Name Position/Term

COMPENSATION POLICY COMMITTEE Emanuela Stocchi AISCAT Chair Nic Barr ITR Concession Company LLC Member Tim Stewart E-470 Public Highway Authority Member Christopher Tomlinson State Road & Tollway Authority Member

FINANCE STANDING COMMITTEE OF THE BOARD George Zilocchi HNTB Corporation Chair Susan Buse SBuse Consulting Vice Chair JJ

Eden AECOM Member

Cedrick Fulton MTA Bridges and Tunnels Member Lisa Lumbard Central Florida Expressway Authority (CFX) Member Donna Manuelli New Jersey Turnpike Authority Member Charles McManus Stantec Consulting Services Inc. Member Francis O'Connor Atkins N.A. Member Kent Olson Kansas Turnpike Authority Member Mary Jane O'Meara HNTB Corporation Member Teresa Slack Jacobs Engineering Group Member Steven Snider Halifax Harbour Bridges Member Timothy Sturick Thousand Islands Bridge Authority Member Darby Swank Kapsch TrafficCom Member Gary Trietsch Harris County Toll Road Authority Member Kary Witt HNTB Corporation Member Anthony Yacobucci Ohio Turnpike and Infrastructure Commission Member

FINANCE - INVESTMENT SUBCOMMITTEE Susan Buse SBuse Consulting Chair Lisa Lumbard Central Florida Expressway Authority (CFX) Member Charles McManus Stantec Consulting Services Inc. Member Amy Potter Transportation Corridor Agencies Member Timothy Sturick Thousand Islands Bridge Authority Member

FINANCE - MEMBERSHIP SUBCOMMITTEE Robert Horr Thousand Islands Bridge Authority Chair Susan Buse SBuse Consulting Vice Chair Rachel Bell Kansas Turnpike Authority Member Randy Cole Ohio Turnpike and Infrastructure Commission Member Rachel Bell Kansas Turnpike Authority Member Michael Davis RS&H Member Howard Eley HDR | ICA Member James Ely HNTB Corporation Member Robert Fischer New Jersey Turnpike Authority

Member

John Mike Perceptics, LLC Member Tyler Milligan Milligan Partners LLC Member Francis O'Connor Atkins N.A. Member Malika Seddi ASFA Member Benton Tempas Northwest Parkway LLC Member

6

Page 8: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board of Directors and Board Committee Roster As of January 08, 2018

First Name Last Name Organization Name Position/Term

GOVERNMENT AFFAIRS TASK FORCE Mark Compton Pennsylvania Turnpike Commission Chair Larry Bankert, Jr. Michael Baker International Member Nic Barr ITR Concession Company LLC Member James Beattie AECOM Member Susan Buse SBuse Consulting Member Gerald Carrigan North Texas Tollway Authority Member Randy Cole Ohio Turnpike and Infrastructure Commission Member Buddy Croft Rhode Island Turnpike and Bridge Authority Member Howard Eley HDR | ICA Member James Ely HNTB Corporation Member Tim Gatz Oklahoma Turnpike Authority Member Jordi Graells SH-130 Holdings LLC Member Diane Gutierrez-Scaccetti Florida's Turnpike Enterprise Member Mark Hicks RS&H Member Shelby LaSalle Greater New Orleans Expressway Commission Member Merryl Mandus State Road & Tollway Authority Member Frank McCartney WSP USA Member Marty Milita Duane Morris Government Strategies Member Mark Muriello The Port Authority of New York & New Jersey Member Ken Philmus Conduent Member Ed Regan CDM Smith Member Kevin Reigrut Maryland Transportation Authority Member Kary Witt HNTB Corporation Member George Zilocchi HNTB Corporation Member

INTERNATIONAL TASK FORCE Jordi Graells SH-130 Holdings LLC

Chair

Snehal Ambare HNTB Corporation Member Josef Czako Moving Forward Consulting Member Bruno de la Fuente SEOPAN Member Priya Jain Atkins N.A. Member Pascal Lemonnier Egis Member Antulio Richetta IBI Group Member Klaus Schierhackl ASFINAG Member Malika Seddi ASFA Member

NOMINATING COMMITTEE Emanuela Stocchi AISCAT Chair Javier Rodriguez Miami-Dade Expressway Authority Vice Chair Buddy Croft Rhode Island Turnpike and Bridge Authority Member Diane Gutierrez-Scaccetti Florida's Turnpike Enterprise Member Mike Heiligenstein Central Texas Regional Mobility Authority Member Robert Horr Thousand Islands Bridge Authority Member Steven Snider Halifax Harbour Bridges Member

PAST PRESIDENTS ADVISORY COUNCIL Emanuela Stocchi AISCAT Chair Buddy Croft Rhode Island Turnpike and Bridge Authority Vice Chair

7

Page 9: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Board of Directors and Board Committee Roster As of January 08, 2018

First Name Last Name Organization Name Position/Term

SITE SELECTION COMMITTEE Benton Tempas Northwest Parkway LLC Chair Mario Cecchi WSP USA Member Peter Merfeld Maine Turnpike Authority Member Servando Parapar Transporte, LLC Member Malika Seddi ASFA Member Juan Toledo Miami-Dade Expressway Authority Member

IBTTA FOUNDATION - BOARD OF DIRECTORS Philip Miller AECOM Chair Federico Di Gennaro AISCAT Director Mike Heiligenstein Central Texas Regional Mobility Authority Director Priya Jain Atkins N.A. Director Marcelle Jones Jacobs Engineering Group Director Christine Keville Keville Enterprises Inc. Director John McCuskey WSP USA Director René Moser ASFINAG Director Rosa Rountree Egis Director Lisa Thompson HNTB Corporation Director P.J. Wilkins E-ZPass Group/IAG Service Corp. Director Kary Witt HNTB Corporation Director

LIASONS TO PLATINUM SPONSORS ADVISORY COUNCIL Mark Compton Pennsylvania Turnpike Commission Liason Andy Fremier Bay Area Toll Authority, Metropolitan Transportation

Liason

Diane Gutierrez-Scaccetti Florida's Turnpike Enterprise Liason Steven Snider Halifax Harbour Bridges Liason

8

Page 10: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Strategic Plan Adopted by the Board August 29, 2015

(Editor’s Note: This strategic plan builds upon the work conducted by the IBTTA board of directors and interested parties during the board meetings in January 2015 and April 2015 and in subsequent correspondence between members and staff. The IBTTA Board of Directors adopted the plan below on August 29, 2015 recognizing that it is a living document and subject to ongoing review.)

O V E R V I E W On April 24, 2015, a strategic planning group consisting of Board members, other key stakeholders, and senior staff of the International Bridge, Tunnel and Turnpike Association (IBTTA) met to update its long-range strategic direction. Carolyn Lugbill, CAE, a Senior Consultant of Tecker International, LLC and president of Going Global Matters led the group through the planning process.

This planning document defines IBTTA’s clear strategic direction. It is the planning group’s consensus on what will constitute the Association’s future success. It answers the following two fundamental strategic questions:

1. Why will IBTTA exist in the future? Its reason for being and core purpose.

2. Where is IBTTA going? Its future direction and goals.

Planning Strategically:

The existence of this strategic direction and its successful implementation signals the leadership team’s desire to lead IBTTA strategically. Developing a strategic direction is not a one-time event, but an ongoing commitment and process. The strategic direction represents a compass that will be used to guide and focus IBTTA’s future strategic decision-making and ongoing operational work.

Strategic Focus:

Organizational strategic focus or intent is very important. One of the challenges that IBTTA faces is the fact that there is more it can do for members and key stakeholders than it has resources to accomplish. The temptation to do everything can often lead a not-for-profit organization to try to be all things to all people. Planning strategically is the counter to the all-things syndrome. It is about identifying a limited number of goals that IBTTA must undertake to move successfully into the future.

Strategic Approach/Philosophy:

The approach in defining the new strategic direction was not to identify what IBTTA wants to continue doing today (its current operational plan). Rather, the leadership team determined what the Association is not doing today, but must engage in to be successful in the future.

This strategic direction is not about business as usual — it is about the change needed to

9

Page 11: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

stay relevant! This separates the strategic plan from the operational plan. Both are important. The strategic direction is a constant reminder, as the leadership team oversees the development of the annual operational plan, of what must be changed to stay relevant to what members are seeing in their real world.

Updating the Strategic Plan:

A strategic plan can only stay current and relevant if IBTTA insures that the plan is updated. It is the leadership team’s working document. Therefore, the governing body has both the right and the responsibility to:

1) change the strategic plan any time it needs to be changed based on sound reasoning and assessment; and

2) Update the plan regularly on an ongoing basis.

Long-Range Strategic Planning Horizon (10 to 30 Year Envisioned Future)

A 10 to 30 year planning horizon was developed, which consists of IBTTA’s core ideology and 10 to 30 year envisioned future.

Core Ideology/Mission clarifies what must be preserved in an environment of increasingly rapid and unpredictable change. Core ideology consists of IBTTA’s core values and core purpose.

The core purpose describes IBTTA’s very reason for being or existing — why the organization will or should exist into the future (10 to 30 years). What would be lost if it ceased to exist? What sense of purpose will motivate members to dedicate their creative energies to IBTTA and its efforts over a long period of time?

To advance transportation solutions through tolling.

Core values are a small set of timeless, guiding principles that do not require external justification. They only have intrinsic value and importance to IBTTA and its members. Core values are so fundamental that they seldom change — if at all. They define the behavior required in order for the organization to achieve its core purpose. Core values are so deep-seated and valid that IBTTA would preserve the core values even if it were admonished for having these values.

We are:

• Ethical

IBTTA’s Core Purpose: Mission

IBTTA’s Core Values

10

Page 12: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

• Collaborative

• Collegial

• Credible

• Accountable

• Innovative

• Inclusive

• A knowledgeable resource

The 10 to 15 year envisioned future consists of a single, big audacious goal (B.A.G.) or vision. The B.A.G./vision is a goal (that is, IBTTA’s vision statement) that stretches beyond IBTTA’s current three to five year goals. Because it is “audacious” it represents a significant challenge and its achievement will require IBTTA to move outside of its comfort zone. It is clear and compelling to all members. It has a clear finish line which will take both time and hard work to accomplish. The goal should stimulate leadership activity, commitment and participation beyond IBTTA’s present leadership. It helps to set the direction for the succession of future three to five year strategic plans. IBTTA can only manage one B.A.G. at a time.

IBTTA will be recognized as the leading voice to advance transportation solutions through tolling.

A vivid description shows what IBTTA and user financed roads will look like when the association successfully achieves its Big Audacious Goal. The following description helps to clarify what is intended by the goal and provides measureable indicators of achievement. In 2025: Overall, the world has better, safer highways, bridges, and tunnels.

• There will be national and multinational interoperability.

• Congestion pricing will have been embraced by more urban areas, particularly in Tier 1 Regions, (i.e., New York, Chicago, etc.).

• Tolling has become a broadly accepted method of funding transportation solutions.

• States have the legal authority to toll interstate highways, if they so choose.

• Tolling should be considered for all new capacity.

• Road Usage Charging (RUC) or Vehicle Miles Traveled (VMT) fees will be in place in some

IBTTA’s B.A.G.

11

Page 13: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

U.S. states.

• On board technology in connected vehicles will allow any jurisdiction to toll any road or implement RUC.

• Tolling will be a leading solution for congestion relief and for enhancing mobility through new capacity.

• Transportation pricing is in place in all metro regions.

• There will be more intelligent roads that interface with connected vehicles, creating more desirable options and resulting in fewer incidents.

• The user experience is much more personalized and specific, being able to meet users’ expectations.

IBTTA has:

• Members from every entity that collects and/or supports the collection of tolls.

• An internationally recognized image and brand.

• A high level of collaboration with other associations.

• A $1,000,000 foundation endowment.

• 3,000 delegates at its Annual Meeting.

• A current and accurate data clearinghouse of industry information.

• Every Department of Transportation (DOT) or Ministry of Transportation (MOT) as a member.

• Increased financial strength in support of the organization’s goals.

• Developed a well articulated public education campaign.

• 20% of its membership from major regions in Asia (i.e., India, China, Japan, etc.) and South America and Europe.

Strategic Long-Range 3 to 5 Year Goals The following represents IBTTA’s goals that encompass its three to five-year direction. These goals are outcome-oriented statements that lead IBTTA towards its envisioned future. These goals are not in any order of priority. All of the goals will need to be accomplished, if IBTTA is to fully achieve its three to five-year quest.

In 2020:

Goal A: Transportation policies will facilitate tolling and other forms of user charging.

12

Page 14: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Goal B: Continental interoperability of electronic toll collection (ETC) is functionally possible.

Goal C: IBTTA members, stakeholders and nonmembers will find indispensable value in the association’s programs, products, services, and meetings.

Goal D: IBTTA will be recognized for having a current and accurate clearinghouse of “key” industry data.

Goal E: IBTTA will be known for having an effective functioning “SWAT” team of tolling experts/champions/advocates/ evangelists to effect positive outcomes in transportation.

L O N G - R A N G E G O A L S & S T R A T E G I E S Strategies indicate how IBTTA will organize, focus and expend its resources and actions to maximize its effectiveness and efficiency in achieving its three to five year goals. The strategies must be reviewed and updated on an annual basis.

The strategies were rated in importance of when they should be undertaken (implementation timing). The three ratings include:

High: Work on this strategy must be undertaken in the next program/fiscal year. Medium: Work on this strategy should be undertaken in the next program/fiscal year if

at all possible. Low: Work on this strategy can wait until a subsequent program/fiscal year if

necessary. Indicators of Achievement are used to determine the overall progress toward a goal. They indicate how close IBTTA is to achieving a goal as it executes the individual strategies for each goal. They measure goal achievement, not strategy achievement.

Goal A: Transportation policies will facilitate tolling and other forms of user charging.

Strategies: A1. (High) Encourage the removal of barriers to tolling.

13

Page 15: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

A2. (High) Develop multi-state educational program pilots to increase the understanding and need for tolling and other forms of user charging to:

• better inform the general public, media, key stakeholders and policy makers.

• establish education programs that define appropriate uses of toll revenue.

• provide outreach to other bodies interested in sustainable and economic growth.

• identify worldwide best practices that encourage information exchange.

• clarify the message

A3. (Medium) Sustainability, economic growth, and environmental concerns – congestion tolling is a tool for these issues

Indicators of Achievement: An increase in:

⇒ tolling on existing lanes of US Interstate highways

⇒ electronic tolling on-board units

⇒ awareness of real costs of transport infrastructure

⇒ membership and advocacy for tolling solutions

⇒ strategic partnerships that advance tolling solutions for members as well as non-members

⇒ partnerships for economic and mobility enhancements around the world

The existence of:

⇒ specific educational materials for political decision makers, stakeholders, media and the general public.

⇒ Information on user pays principle and cost transparency of transport infrastructure

⇒ Partnerships with tolled as well as non-tolled entities advancing transportation solutions through tolling

⇒ Restrictions lifted on the use of tolling at the federal, state and local levels to address transportation and economic development opportunities

Goal B: Continental interoperability of electronic toll collection (ETC) is

functionally possible.

Strategies:

14

Page 16: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

B1. (High) Develop a consensus definition of what interoperability would be from the customers’ and operators’ perspective, including:

• identifying all the constraints to be overcome.

• dealing with technical issues– standardization.

• Dealing with data exchange issues – availability of a harmonized/standardized data exchange hub as a solution.

• Addressing legal issues.

• working through contractual challenges.

• aligning and consolidating IOP initiatives.

• developing an operating plan for North America IOP solution.

Indicators of Achievement: An increase in:

⇒ sufficient standards established, for example:

• DSRC communication protocols, and

• License plate standards.

• Data exchange hubs to minimize costs of transmission and data exchange

• Regional solutions that bridge to national interoperability

• Market demand and user support by entities and suppliers for interoperability

The existence of a:

⇒ consensus definition of what IOP should be from membership:

• Single tag for user

• License plate tolling

• Single invoice for the user

• Expansion of regional hubs that can be linked nationally

⇒ Plan for IOP – concept of operations for a uniform North American System and agreement and support from membership.

Goal C: IBTTA members, stakeholders, and nonmembers will find indispensable value in the association’s programs, products, services, and meetings.

Strategies:

15

Page 17: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Meetings/Committees

C1. (High) Review and update the meeting schedules (correct days and times) to dramatically reduce meeting schedule conflicts.

C2. (Medium) Send marketing/meeting information to other agencies; include session summaries with measurable performance results that can be learned.

Leadership Development

C3. (Medium) Develop meetings for all levels, and put in place new leadership development programs for young professionals

C4. Review the Leadership Academy by developing:

• program targets;

• ways to improve the experience;

• ways to make the experience more consistent; and

• A mid-level management academy.

• Web-based learning opportunities from some of the material presented at the leadership academy

Products and Services

C5. (High) Develop new products, programs and services that create new sources of net non-dues revenue.

C6. (High – 2011) Improve the overall quality of data through standardization (data committee and staff).

C7. (Medium) Develop publications that members want and need (survey members on their wants and needs).

C8. (Medium) Create a Speakers Bureau.

Indicators of Achievement: An increase in:

⇒ membership and membership retention.

⇒ non-dues revenue.

⇒ meeting participation.

⇒ paying non-members at meetings and programs.

⇒ attendance and participation of young professionals.

⇒ the level of engagement of governing bodies members (not just at Annual Meeting).

⇒ participation in and consistency of programs at the Leadership Academy.

⇒ hits on IBTTA’s website resources.

16

Page 18: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

A decrease in conflicts with competing meetings.

The existence of:

⇒ publications used by members (e.g., equal billing to “MUTCD).

⇒ improved quality/definitions – “standardize” IBTTA data.

⇒ a Speaker Bureau available as a resource.

⇒ a high quality Leadership Academy experience.

Goal D: IBTTA will be recognized for having a current and accurate clearinghouse of “key” industry data.

Strategies:

D1. (High) Identify “key” industry data to be compiled and tracked and what will not be tracked.

D2. (Medium) Establish team of staff and member participants to develop strategy for compiling and updating data including frequency, response incentives, etc.

D3. (Medium) Publish stories on how data has been used to positively impact the advancement of worldwide tolling and tolling organizations.

Indicators of Achievement:

An increase in:

⇒ public awareness and understanding of the toll industry business

⇒ knowledge of key industry data and interpretation of trends and actual developments

⇒ Consensus on “key” data is achieved and provided to member organizations

⇒ Responses by member organizations to “key” data requests

⇒ Use of data to positively impact tolling and tolling organizations

⇒ Non-member organizations and outlets are publishing and using “key” data

⇒ Hits on data by members and requests from non-members is tracked and increases shown

The existence of a:

⇒ Database properly filed and used

⇒ Ideal graphical means of presentation and comparison

⇒ Expanded use of “key” data by both member and non-member organizations

⇒ Increased participation by member organizations to provide and update “key” industry data

17

Page 19: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Goal E: IBTTA will be known for having an effective functioning “SWAT” team of champions/experts/advocates/evangelists to effect positive outcomes in transportation.

Strategies: E1. (High) Enlist “SWAT” team members

E2. (High) Develop strategies for communication plan and information to be used by SWAT Team Champions. Keep information updated and available.

E3. (Medium) Build succession planning for new SWAT Team Champions

Indicators of Achievement: An increase in:

⇒ Calls for and opportunities to provide transportation/tolling advocacy

⇒ Identified SWAT Team Members

⇒ Positive impacts on transportation through SWAT Team efforts

⇒ Collaboration with other industry professionals (AASHTO, AMVA, etc.) on SWAT Team efforts

The existence of a:

⇒ Broad acceptance and use of the SWAT team

⇒ Positive contacts with stakeholders by the SWAT team

⇒ Defined number of contacts organized and in the responsibility of the SWAT team

⇒ Identified SWAT Team Champions

⇒ Information/talking points for use by SWAT Team Champions

⇒ Alliances with other industry professionals in combined SWAT Team initiatives

⇒ Collaborative calls, webinars, meetings of SWAT Team Members to discuss and refine outreach/evangelism efforts

A S S U M P T I O N S A B O U T T H E F U T U R E In order to make progress toward an envisioned future, an organization must constantly anticipate the strategic factors likely to affect its ability to succeed and to assess the implications of those factors. This process of building foresight about the future will help IBTTA to constantly recalibrate its view of the relevant future, a basis upon which to update the strategic plan.

18

Page 20: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

These seven assumptions were gleaned from the work done in January and listed on the slides presented at the April 2015 Strategic Planning meeting:

• There will be an increase in IBTTA membership among cities and departments of transportation.

• There will be increased emphasis on transportation solutions that are multimodal. • There will be an increase in the use and integration of mobile-based technology. Moreover,

mobile based technology will lower cost and increase revenue. • There will be an increase in the movement away from using fossil fuels for transportation. • There will be an increase in the use of virtual offices and working remotely. • There will be an increase in the use of tolling to support mobility needs, including HOT lanes,

transit and other modes. • There will be an increase in attention given to mileage based user fees to replace the gas tax.

The items below are additional assumptions highlighted in table discussions at the Strategic Planning meeting in Portland.

• There will be a change in the demographics and needs of our customers. • There will be increased emphasis on getting more throughput out of existing infrastructure

capacity through active traffic management and other means. • There will be an increase in transportation solutions that are “multi-party,” (e.g., DOT with a

Metropolitan Planning Organization (MPO) that consists of a toll operator with a customer service center and commercial real estate).

• There will be an increase in the complexity and diversity of parties involved in financing infrastructure projects.

• There will be an increase in the public demanding greater transparency in the allocation of resources for infrastructure funding.

• Connected vehicles may change the way the tolling industry does business, and IBTTA will need to be a participant in this dialogue.

• Autonomous driving.

# # #

19

Page 21: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

From: Pat Jones Sent: Tuesday, December 19, 2017 6:51 PM To: Pat Jones <[email protected]> Subject: IBTTA – A joint letter from Emanuela Stocchi and Tim Stewart Sent on behalf of 2017 President Emanuela Stocchi and 2018 President Tim Stewart Dear fellow IBTTA members, In the good spirit of collegiality, collaboration and continuity together with the theme “International Mobility Connections” that has inspired our work in IBTTA during 2017, we wish to write to you together to highlight the progress we have made and achieved this year and to outline the perspectives and the activities of our association for 2018. First of all, in 2017 we have increased our membership, adding 45 new members, namely toll operators and International members, for a total of 240 IBTTA members. We have also established a category for disadvantaged business entities, thanks to the outstanding work carried out by the Membership Sub-Committee and the IBTTA staff. Moreover, under the auspices of this Committee, we have also created an “Ambassador Program” aimed at increasing the image of IBTTA outside the US. This year we have delivered six outstanding educational conferences and have made progress in becoming more International, including several International topics and sessions in our meetings. The culmination of this effort was the IBTTA International Summit in Rome, whose memories will long remain in the mind and in the heart of all the participants. In 2017 we have continued our fruitful dialogue with the Platinum Sponsors, whose advice and thoughtful opinions are taken into great consideration by the IBTTA Board of Directors, especially on critical issues such as mobility as a service and the new technology trends. On the technology topic we have also set up the CAV working group, as a forum to specifically discuss the impact of connected and automated vehicles on our road networks. We have rejuvenated the IBTTA Government Affairs Committee to analytically deal with all the governmental issues related to transport and infrastructure policy. IBTTA was also invited to meet with the new administration at the White House to discuss infrastructure investment priorities. This year we have also continued to deliver the key messages of our positioning campaign, increasing our media coverage, both at national and international level, with articles, interviews, op-eds, social media, and the presence of our association at several international conferences. For 2018, we plan to continue the momentum built in the past few years through the efforts of our Past Presidents, Platinum Sponsor Advisory Council, IBTTA Board Members, IBTTA Committees and Task Forces and the support and collaboration seen at all meetings of IBTTA during 2017. We have five great conferences planned that will present industry leading concepts and best practices from around the world. These conferences will also provide great opportunities to exchange ideas and information that can be taken back to each locality to advance the efforts of tolling, transportation, mobility and much more for each participant. We look forward to sponsoring webinars and other learning opportunities through the continued educational opportunities provided by IBTTA.

20

Page 22: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Each committee and task force of IBTTA was challenged at the Atlanta Annual Meeting to revisit the mission and vision of their respective committees with an effort toward developing goals that will chart the future of IBTTA and best serve its members. Each group has vigorously responded with plans for improvements that will be further developed in 2018. An immediate example of those efforts was the planning of the Government Affairs Committee and the February fly-in scheduled in DC to further communicate our message to key stakeholders and those in leadership on the Hill. This is just a portion of the great things planned by the committees and task forces for 2018. It will be an exciting year further advancing the theme of “Trust and Accountability” this association and industry continue to build around the world. We are excited to see the continued progress made by the IBTTA Foundation advancing leadership, education, outreach, research, veteran’s engagement and many other key initiatives. During the Annual Meeting at Atlanta, it was wonderful to see the Foundation present the first two educational scholarships to future industry leaders in Miranda Simon from North Dakota State University and Andrew Bunn from Old Dominion University, Norfolk, VA. We look forward to the great things planned by the Foundation in 2018. Dear All, we are very proud of all the accomplishments achieved together during this amazing and challenging year for our association and we thank each of you for your continuous support and contribution to advance the IBTTA mission and to act all together as the advocates of tolling all around the world.

2017 IBTTA President

2018 IBTTA President _____________________________ Patrick D. Jones Executive Director and CEO International Bridge, Tunnel and Turnpike Association 1146 19th Street, NW, Suite 600 Washington, DC 20036 (Cell) 703.587.5683

21

Page 23: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA CONNECTION -- 01 January 2018

http://www.magnetmail.net/...n6c0a2hxT3qRhWKdZ-ByeEK7fsBVUM2HLuaX2Jguog7Vv8Bq3vtni-4LxMXnlTB6s-qP2L_JIy3o_tO3kaCFK[1/5/2018 5:02:00 PM]

JANUARY 2018

Happy New Year! We hope you have had a joyous holiday season and are looking forward to a productive andmeaningful 2018! All of us at IBTTA are excited about the opportunities before us and welcome the chance towork with you to advance transportation solutions through tolling. As we begin a new year, we are reintroducinga monthly email that we hope will leave you feeling enlightened about the world, or at least the part moved byour industry and ideas. Here's a look at some of what's happening in IBTTA and the industry in 2018.

WE HAVE A NEW LOOK!You may have noticed that the IBTTA website looks different. That's because we've updated the site with newdesign. We hope you find our new look easy to navigate and access information you're looking for. There's moreto come but if you have questions or suggestions on our new look, please contact Cheryle Arnold.

IBTTA BOARD WILL FOCUS ON STRATEGIC DIRECTION AND COMMITTEE GOALS.IBTTA's board of directors will meet January 17-19, 2018, in Coral Gables, Florida. During this first meeting of theyear, we'll revisit and adjust the major goals in our strategic plan, have an orientation on board roles andresponsibilities, and give the committees a chance to discuss their plans for the year. All members are welcome toparticipate in our board meetings. You can see the agenda and register here.

U.S. TRANSPORTATION FUNDING PICTURE STILL MURKY.As 2018 begins, the legislative picture for transportation remains unclear. The White House has said it will share"principles" for an infrastructure plan later this month. The plan is likely to involve $200 billion in federal spending(over 10 years) that leverages another $800 billion in private investment. Keep in mind that this will be for "all"infrastructure; dams and levees, inland waterways, drinking water, energy, hazardous and solid waste, seaports,pipelines, rail, aviation, transit, and roads and bridges. It is unclear how the Congress will respond to theseprinciples, but the burden of filling in the details will fall on Congress. IBTTA's Government Affairs Committee willmeet in Washington in early February to consider how IBTTA and the industry can respond to any opportunitiesthat present themselves. Please contact Neil Gray for more information.

HOW DATA PUTS TOLLING AND MANAGED LANES IN THE NEWS.There are 41 managed lane facilities nationwide that help reduce congestion and keep traffic flowing. Two of thenewest facilities are on I-66 in Northern Virginia (VDOT) which opened on December 4, and the Veterans Express

22

Page 24: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA CONNECTION -- 01 January 2018

http://www.magnetmail.net/...n6c0a2hxT3qRhWKdZ-ByeEK7fsBVUM2HLuaX2Jguog7Vv8Bq3vtni-4LxMXnlTB6s-qP2L_JIy3o_tO3kaCFK[1/5/2018 5:02:00 PM]

Lanes in Florida (FTE) which opened on December 11. USA Today published an extensive story about the heightened interest in managed lane projects and includedIBTTA data that identify the locations and length of managed lanes in the U.S. This is just one example of how theIBTTA Data Visualization project helps members and the media tell the evolving story of tolling. To learn more about all aspects of Managed Lanes, plan to attend the IBTTA Workshop this April in Charlotte,North Carolina.

WHAT TO SAY WHEN SOMEONE ASKS YOU HOW TO PAY FOR INFRASTRUCTURE.In our continuing efforts to advance tolling as one of the most effective tools in the transportation fundingtoolbox, last April we placed an op-ed in Time magazine with the headline, "Want America to Be 'Great' Again?Pay for It." We think that column is still relevant today.

IBTTA REMEMBERS NEIL SCHUSTER.The tolling and transportation industries lost a beloved leader and friend with the passing last month of NeilSchuster, IBTTA's executive director from 1985 to 2001, from a rare genetic heart condition. He was 65. Followinghis tenure at IBTTA, Schuster served as executive director of the Intelligent Transportation Society of Americafrom 2001 to 2007, then as president and CEO of the American Association of Motor Vehicle Administrators(AAMVA) from 2007 to 2014. In 2014, he was elected an Honorary Member of IBTTA, the highest honor theassociation can bestow on any individual. One of Neil's last wishes was to ask everyone to perform a random actof kindness to a stranger and continue to pay it forward. Please read our blog post for more memories about NeilSchuster.

INTEROPERABILITY WORK CONTINUES.You probably know by now, if you've been associated with IBTTA for any time at all, that we've been working formany years to achieve nationwide interoperability of electronic toll collection. Our collective efforts are bearingfruit. Neil Gray recently prepared a summary of industry efforts over the period 2010-2017 as part of ourcooperative agreement with the Federal Highway Administration. You can read the summary here.

COME SEE US AT TRB!Once again, IBTTA will be exhibiting at the Transportation Research Board's Annual Meeting, January 7-11, inWashington, DC. This is an opportunity to support our partners, visit with our members, and highlight our role inthe transportation industry. Please stop by booth 660 to visit with IBTTA staff and pick up some "must-have" swagalong the way!

NEW YEAR'S RESOLUTION — LEARN NEW THINGS AND PUT THEM TO WORK!Take a moment to review and plan your attendance at IBTTA's educational Workshops and Events. There are acouple of important scheduling changes in 2018 — the AET/Managed Lanes/Technology Workshop has moved tothe spring (April 22, to be exact). And, the International Summit will be in Salzburg, Austria before the AnnualMeeting. See you in Salzburg in September and Baltimore in October!

WHAT'S ON YOUR MIND?The true strength of IBTTA is found in the caring, diversity, and expertise of our members. Without you, there isno IBTTA. That's why we're so interested in what you think. Please contact Pat Jones or any member of the staffto let us know how we can be helpful to you.

23

Page 26: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER

A SCAN OF TOLLING & MOBILITY DEVELOPMENT AROUND THE GLOBE

WINTER 2018

Prepared by: Klaus Schierhackl, IBTTA International Vice President CEO, ASFINAG, Vienna, Austria Supported by: Pia Brandstetter, Nika Hayden, René Moser, ASFINAG

25

Page 27: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

TABLE OF CONTENTS Introduction / Executive Summary .......................................................................................................... 4 Moving Smarter ....................................................................................................................................... 5

Africa ................................................................................................................................................ 5Kenya Rehabilitates, Widens, Tolls Northern CorridorSmart Traffic Control System to End Nairobi's Traffic Gridlock

Asia and Oceania .............................................................................................................................. 5Fujitsu and Here to Co-Develop Advanced Mobility and Autonomous Driving ServicesVW Regards China as a Launchpad to Transform Future of E-Mobility

Europe............................................................................................................................................... 6Madrid City Council Selects Kapsch TrafficCom Technology to Implement an Intelligent Mobility SystemTrafik Stockholm Uses Data Gathered from Bluetooth and Wi-Fi to Alleviate Congestion

North America ................................................................................................................................... 6ITS America Appoints Shailen Bhatt as New President and CEONew York Project Expansion Reduces Travel Times on Major Corridors

South America .................................................................................................................................. 7New Tunnel Connection for MexicoLatin America Before the Smart Cities’ Challenge

Tolling and Interoperability ...................................................................................................................... 7 Asia and Oceania .............................................................................................................................. 7

From Now on Only Cashless Payments at Indonesia's Toll RoadsEurope............................................................................................................................................... 7

Bulgaria Picks Kapsch to Introduce E-Toll SystemASFINAG Introduces a Digital Toll Sticker for Light Vehicles in Austria

North America ................................................................................................................................... 83M to Sell Its Tolling and ANPR Business

South America .................................................................................................................................. 8Brazil's CCR Considers Bids for Airports, Roads in US, Latin America

Technology .............................................................................................................................................. 8 Asia and Oceania .............................................................................................................................. 8

Jenoptik to Supply Average Speed Enforcement Systems in KuwaitHMI Commence Third Driverless Vehicle

Europe............................................................................................................................................... 9UK’s Largest CAV Project Begins Public Road TrialsNew Compendium on British and European Research Projects

North America ................................................................................................................................... 9Canada: Drone to Catch Toll EvadersHoneywell Launches New Passive RFID Tag for High-Security Toll Collection and AVI

South America ................................................................................................................................ 10Neology Appoints Patricio Iturraspe as Latin American Sales DirectorThales to Provide High-Tech Toll Collection System for Mexico City–Puebla Highway

26

Page 28: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 3

Finance and Funding ............................................................................................................................. 10 Africa .............................................................................................................................................. 10

Tanzania-Uganda Road Development Funding SourceAfDB and EU to Co-Finance Five Road Projects in West Africa

Asia and Oceania ............................................................................................................................ 11Saudi Arabia to Invest in Russian Toll RoadsVietnam’s Transport Gain from Major Road Project

Europe............................................................................................................................................. 11Atlantia May Sweeten its Offer for AbertisGerman Highway Toll to Kick In from 2020

North America ................................................................................................................................. 12GOP Senator: Congress May ‘Stumble’ On Paying for Trump's Infrastructure PlanHouse Panel Declines to Restore Infrastructure Financing Tool in GOP Tax Bill

South America ................................................................................................................................ 12Paraguay Plans Various PPP ProjectsParaguay-Brazil Bridge Facing Delay

Policy and Legislation ............................................................................................................................ 13 Africa .............................................................................................................................................. 13

Nigeria: National Transport Commission Bill at Final StageAlgeria Key Route Completion

Asia and Oceania ............................................................................................................................ 13Authorities Urged to Scrap Planned Tolls for Hong Kong-Zhuhai-Macau BridgeIndia: Soon, Travelers Will Pay Toll Only for the Stretch of Highways Used

Europe............................................................................................................................................. 14Commission Unveils Clean Mobility Package to Reinforce EU's Leadership in Clean VehiclesApril In Vienna: Head for the Transport Research Arena 2018

North America ................................................................................................................................. 14Trump Says Infrastructure Guide Will Come Soon After Tax Package PassesNortheast and Mid-Atlantic Governors Praised for Transportation Emissions Reduction Plan

South America ................................................................................................................................ 14Argentina Launches USD 26.5bn PPP ProgramNew Stretch of Highway in Santiago, Chile, Opens

International Industry Events Calendar .................................................................................................. 16Glossary ................................................................................................................................................. 17 ABOUT IBTTA The International Bridge, Tunnel and Turnpike Association (IBTTA) is the worldwide association for the owners and operators of toll facilities and the businesses that serve them. Founded in 1932, IBTTA has members in 25 countries on six continents. Through advocacy, thought leadership and education, members are implementing state-of-the-art, innovative user-based transportation financing solutions to address the critical infrastructure challenges of the 21st Century.

27

Page 29: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 4

INTRODUCTION / EXECUTIVE SUMMARY There are many new exciting topics included within the Winter Edition of the "Global Tolling & Mobility Newsletter." The following summary reviews the highlights of Africa, Asia and Oceania, Europe, North as well as South America.

Moving Smarter: Kenya has commenced the process of rehabilitating, expanding and tolling of 657km of East Africa's Northern Corridor. In Nairobi a smart traffic control system should end the traffic gridlock. In Asia an agreement between Fujitsu and Here should ensure high development of advanced mobility services and autonomous cars. Volkswagen will introduce more than 20 new energy vehicles into the world's largest car market China, starting in 2020. In Europe, Kapsch has been selected by the Madrid City Council to implement an intelligent mobility system and Trafik Stockholm will provide traffic information by using data of road users' Bluetooth and Wi-Fi devices. In North America ITS America has appointed Shailen Bhatt as its new president and CEO. In Mexico a major tunnel construction project has been carried out, setting a technological precedent for Latin America.

Tolling and Interoperability: The South African Roads Agency has its' difficulties with collecting e-toll debts. In Indonesia since October 2017 all toll roads only accept cashless payments. In Europe, Bulgaria has selected Kapsch to introduce an e-toll system and the Austrian highway operator ASFINAG introduced a digital toll sticker for light vehicles. In North America 3M is going to sell its tolling and ANPR business to Neology. In South America, the Brazilian toll road operator CCR SA is considering bidding for operating licenses for toll roads, airports and subways in the US and Latin America.

Technology: The German provider Jenoptik is boosting its presence by supplying average speed enforcement systems in the Middle East. HMI Technologies has launched its third autonomous vehicle in Melbourne. In Europe, UK's largest trial of connected & autonomous vehicle (CAV) has moved onto public roads and a new compendium of British and European CAV research projects was published. In North America, a government-funded project was set up to develop an artificial intelligence-enabled drone system. The tolling provider Neology has appointed a new sales director in South America and on the highway from Mexico City to Puebla a high-tech toll collection system is provided.

Finance and Funding: Preparation work for the improvement of the road connection between Uganda and Tanzania is being provided by the African Development Bank which will also heavily invest in road projects in West Africa. In Asia, Saudi Arabia is going to invest in Russian toll roads and Vietnam's transport gains from a major road project. In Europe, Atlantia is going improve its offer for Abertis to create the world's biggest toll-road operator. In Germany, highway toll is going to kick in three years later than expected. In North America President Trump's infrastructure plan and its pay-for issue is challenging while an effort to reinstate an infrastructure financing tool was declined. In South America, Paraguay is planning various PPP projects and the bridge connecting Paraguay and Brazil has to face a delay.

Policy and Legislation: In Africa, Nigeria faces the repositioning of its transport sector and a Chinese contractor will complete a key route in Algeria. In Asia, authorities are urging to scrap the planned toll fees on Hong Kong-Zuhai-Macau Bridge and in India people will soon pay toll tax for the stretch of the highway they will use. The European Commission has revealed a series of measures designed to help accelerate the transition to low- and zero-emission vehicles. In Vienna, the Transport Research Arena, Europe's largest transport research and technology conference will take place in April 2018. In the US, the Trump Administration intends to unveil its infrastructure package right after passing the tax package and the Northeast and Mid-Atlantic governors are planning to reduce carbon pollution from the transportation sector. In Argentina, South America, a PPP program was announced and the new stretch of the highway in Santiago, Chile has been opened recently.

28

Page 30: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 5

MOVING SMARTER AFRICA KENYA REHABILITATES, WIDENS, TOLLS NORTHERN CORRIDOR http://www.worldhighways.com/categories/earthmoving-excavation/features/kenya-rehabilitates-widens-tolls-northern-corridor/

Kenya has commenced the process of rehabilitating, expanding and tolling of 657km of East Africa's Northern Corridor that is anchored on the Indian Ocean port of Mombasa and which links the gateway with landlocked countries of Uganda, Rwanda, Burundi and parts of eastern Democratic Republic of Congo. The rehabilitation and expansion of the heavily trafficked 483km Mombasa-Nairobi highway (A109) and the 174km Nairobi-Nakuru-Mau Summit highway (A104) are being implemented in several phases. These projects form part of Kenya's drive to transform the 2,000km Northern Corridor into an effective tool for increasing trade and strengthening regional integration with seamless movement of exports and imports, especially to and from its landlocked neighbors.

SMART TRAFFIC CONTROL SYSTEM TO END NAIROBI'S TRAFFIC GRIDLOCK http://www.businessdailyafrica.com/economy/Will-smart-traffic-control-system-Nairobis-gridlock/3946234-4163092-k3v4whz/index.html

The proposed Nairobi Intelligent Traffic System (ITS) project will involve installation of traffic control technologies such as intelligent traffic lights, road markings and road signs at a cost upwards of USD 14 million. The design of the ITS, which has been ongoing since January, includes enforcement measures for traffic light and speed limit violations. The traffic management system should be able to monitor areas where vehicles are congested and open up those areas quickly. They should also be able to sense public transporter so that, using transponders, public transport is given priority over private cars.

ASIA AND OCEANIA FUJITSU AND HERE TO CO-DEVELOP ADVANCED MOBILITY AND AUTONOMOUS DRIVING SERVICES http://www.traffictechnologytoday.com/news.php?NewsID=88315

Fujitsu and Here Technologies have signed an agreement with a view to commence a long-term strategic partnership that would link their respective technologies into powerful integrated solutions for customers developing advanced mobility services and autonomous cars. Through their planned partnership, the companies aim to support auto makers, mobility providers and cities with integrated, end-to-end technology solutions, with an initial focus on Japanese companies, while expanding to international markets.

VW REGARDS CHINA AS A LAUNCHPAD TO TRANSFORM FUTURE OF E-MOBILITY http://www.chinadaily.com.cn/bizchina/motoring/2017-11/20/content_34754746.htm

Volkswagen will introduce more than 20 new energy vehicles into the world's largest car market between 2020 and 2025, thereby adding up to almost 40 locally produced models in the next seven to eight years, said Volkswagen Group China President and CEO Jochem Heizmann. China is leading the way to the final breakthrough in the adoption of e-mobility and Volkswagen is determined to be at the forefront, said Heizmann. The business chief, who is also member of the board of management of Volkswagen AG, made his remarks during the Guangzhou auto show in November.

29

Page 31: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 6

EUROPE MADRID CITY COUNCIL SELECTS KAPSCH TRAFFICCOM TECHNOLOGY TO IMPLEMENT AN INTELLIGENT MOBILITY SYSTEM https://www.kapsch.net/getattachment/823a46ab-7d62-4537-a262-12ae934cbaee/ktc_171011_pr?lang=en-US

Kapsch TrafficCom AG has been selected by the Madrid City Council to implement an intelligent mobility system. With a total investment of 1.9 million Euros, the purpose of the project is to capture comprehensive data in order to accurately identify real traffic situations in the city, including all mobility modes: pedestrians, bicycles, motorcycles and cars. As a result of this contract, Kapsch shall extend the data gathering network in the streets of Madrid by installing a network of 120 permanent traffic counting stations, equipped with intelligent artificial vision sensors to count traffic, as well as another 40 stations for pedestrians and cyclists, in order to continuously monitor mobility in the city's streets.

TRAFIK STOCKHOLM USES DATA GATHERED FROM BLUETOOTH AND WI-FI TO ALLEVIATE CONGESTION http://www.itsinternational.com/categories/utc/news/trafik-stockholm-uses-data-gathered-from-bluetooth-and-wi-fi-to-alleviate-congestion/

Trafik Stockholm has chosen Blip Track technology from Denmark-based Blip Systems to alleviate congestion on the city's road by providing live traffic information via real-time and historical travel flow data from road users’ Bluetooth and Wi-Fi devices. Travel times are continuously updated in line with the behavior of road users so that by considering their route and the time they depart, they can help to reduce bottlenecks and keep traffic moving. The technology provides a birds-eye view of the traffic network and statistical information on the travel times, average speed, dwell times, and movement patterns.

NORTH AMERICA ITS AMERICA APPOINTS SHAILEN BHATT AS NEW PRESIDENT AND CEO http://itsworldcongress2017.org/wp-content/uploads/2017/10/Press-Release-ITSA-New-President-and-CEO.pdf

The Board of Directors of the Intelligent Transportation Society of America, the nation’s leading association dedicated to the development and deployment of intelligent transportation technologies, has named Shailen Bhatt as President & Chief Executive Officer. Bhatt joins ITS America with an extensive background in promoting and advocating for intelligent transportation, most recently as the Executive Director of Colorado Department of Transportation.

NEW YORK PROJECT EXPANSION REDUCES TRAVEL TIMES ON MAJOR CORRIDORS http://www.traffictechnologytoday.com/news.php?NewsID=88294

The mayor of Syracuse, NY, Stephanie A Miner, has revealed that the newly-completed expansion of the Interconnect Project has synchronized traffic lights across the city, reducing congestion and limiting delays by over 80 percent on some corridors. The completed project was the second phase of the Interconnect Project, which began in 1993, and expanded the city’s network of intelligent traffic signals controlled remotely from the Department of Public Works Traffic Control Center (TCC). The second phase of the project added traffic signals at 35 intersections and six closed circuit television (CCTV) cameras to the city’s fiber-optic network, bringing the city’s totals to 159 intersections on the network and 11 with CCTV monitoring. The network was upgraded to include Ethernet protocols and redundancies to ensure continuity of operation.

30

Page 32: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 7

SOUTH AMERICA NEW TUNNEL CONNECTION FOR MEXICO http://www.worldhighways.com/categories/road-highway-structures/features/new-tunnel-connection-for-mexico/

A major tunnel construction project has been carried out in Mexico, setting a technological precedent for Latin America. Mexican materials giant CEMEX took part in the construction of the Coatzacoalcos Underwater Tunnel in Veracruz, Mexico. This innovative project features large tunnel bores and utilized a complex construction process. As a result of these technical challenges CEMEX was required to design and deliver special concretes so as to allow the construction of the different structures needed to provide the tunnel and profile as well as for the portals.

LATIN AMERICA BEFORE THE SMART CITIES’ CHALLENGE https://www.holmesreport.com/agency-playbook/sponsored/article/latin-america-before-the-smart-cities-challenge

The spread of the smart city concept has led many to seek solutions to the technological challenges faced by cities. The broad vision of the smart city – that identifies the opportunity for Latin America in the debate on municipal management, which has emerged without focusing solely on technology – requires enabling the ecosystem to achieve the objective of improving the life quality of citizens. Collaborative work between all the different stakeholders in the ecosystem (governments, companies, researchers, the tertiary sector and citizens) will make cities progress quicker in their challenge to become “smart.”

TOLLING AND INTEROPERABILITY ASIA AND OCEANIA FROM NOW ON ONLY CASHLESS PAYMENTS AT INDONESIA'S TOLL ROADS https://www.indonesia-investments.com/news/todays-headlines/from-now-on-only-cashless-payments-at-indonesia-s-toll-roads/item8332

Starting from Tuesday, October 31, 2017, all toll roads in Indonesia only accept e-money (effectively ending the use of cash for payments at the toll road exit or entrance gates). This is part of the government's ambition to create a cashless society. Indonesia's leading toll road operator Jasa Marga said it is well prepared to face any possible difficulties that may arise during the first fully cashless toll road day in Indonesia. For example, the company anticipates possible problems related to the e-card readers (or other technical difficulties), or there may be people – trying to enter the toll road – who are not aware of the new system thus did not bring e-money (or they may not have put enough credit on their e-cards).

EUROPE BULGARIA PICKS KAPSCH TO INTRODUCE E-TOLL SYSTEM https://seenews.com/news/bulgaria-picks-kapsch-group-led-tie-up-to-introduce-e-toll-system-586402

Bulgaria has awarded a 150 million levs (USD 90.2 million) contract to a consortium led by Austria's Kapsch Group to develop and introduce an electronic road-toll collection system, the government's Road Infrastructure Agency (RIA) said. The consortium will get paid from the road-toll revenue after the successful introduction of the system, RIA said in a statement on Monday. The system must be introduced within 19 months. The tender was first launched in April 2016 but has since been suspended and restarted several times due to complaints filed with the Bulgarian competition authority.

31

Page 33: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 8

ASFINAG INTRODUCES A DIGITAL TOLL STICKER FOR LIGHT VEHICLES IN AUSTRIA https://www.asfinag.at/toll/vignette/digital-vignette/

Starting in 2018, ASFINAG offers a Digital Vignette to car and motorcycle owners as an innovative, convenient and contemporary alternative to the traditional toll sticker. From now on highway users can buy the Digital Vignette in the webshop via www.asfinag.at or the ASFINAG app “Unterwegs.” Like the traditional toll sticker, it is valid from December 1, 2017. There is no cost difference either – the same validity periods and the same prices.

NORTH AMERICA 3M TO SELL ITS TOLLING AND ANPR BUSINESS http://www.itsinternational.com/categories/charging-tolling/news/3m-to-sell-its-tolling-and-anpr-business/

3M has entered into agreements to sell its tolling and automated license/number plate recognition business, which is part of 3M’s Traffic Safety and Security Division, to Neology, a provider of integrated solutions for tolling, electronic vehicle registration and public safety applications. Neology is a subsidiary of Smartrac, a portfolio company managed by One Equity Partners, a middle-market private equity firm. 3M’s tolling solutions include RFID readers and tags, automatic vehicle classification systems, lane controller and host software, and back office software and services. It also provides mobile and fixed cameras, software and services in automated license/number plate recognition. The business has annual global sales of approximately USD 40 million.

SOUTH AMERICA BRAZIL'S CCR CONSIDERS BIDS FOR AIRPORTS, ROADS IN US, LATIN AMERICA http://markets.businessinsider.com/news/stocks/r-brazils-ccr-considers-bids-for-airports-roads-in-us-latin-america-2017-11-1009135251

Brazilian toll road operator CCR SA is considering bidding for operating licenses for airports, toll roads and subways in the U.S. and Latin America, company executives told investors on Wednesday. In a meeting with investors in Sao Paulo, Chief Financial Officer Arthur Piotto Filho said the company may spend up to 7 billion reais (USD 2 billion) in operating licenses, acquisitions and new investments. Jose Braz, head of CCR's toll road division, said the company plans to bid for operating rights in Chile and Argentina toll roads next year. CCR currently operates highways only in Brazil. The company also aims to participate in subway operating rights auctions in Lima, Bogotá and Buenos Aires, director Leo Viana said.

TECHNOLOGY ASIA AND OCEANIA JENOPTIK TO SUPPLY AVERAGE SPEED ENFORCEMENT SYSTEMS IN KUWAIT http://www.traffictechnologytoday.com/news.php?NewsID=88416

German traffic technology and speed camera provider Jenoptik is boosting its presence in the Middle East with a new contract to supply average speed enforcement systems in Kuwait. The Jenoptik Traffic Solutions division and its long-term local partner, First Joint Group, have been supplying Kuwait with speed and red-light monitoring and enforcement equipment for many years. In 2014, the partners delivered both stationary and mobile systems for speed monitoring, as well as red-light monitoring systems, which are all equipped with the latest digital camera and tracking radar technology.

32

Page 34: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 9

HMI COMMENCE THIRD DRIVERLESS VEHICLE http://www.itsinternational.com/sections/general/news/hmi-commence-third-driverless-vehicle-trial-at-la-trobe-university-melbourne/

HMI Technologies (HMI) has launched its third self-driving vehicle trial with a consortium of partners at La Trobe University, in Melbourne, Australia. The trial intends to further help authorities and commercial businesses to research the benefits and limitations of the technology, and identify how it will become part of the public transport network of tomorrow. The La Trobe Autonobus (LTA) will soon connect students and staff at the University campus to other transport network nodes such as trams and bus. It aims to make mass public transport more attractive, by connecting people safely and efficiently from transport hubs to their destination, leading to less congestion and pollution on the roads and less need for large, expensive road and parking infrastructure.

EUROPE UK’S LARGEST CAV PROJECT BEGINS PUBLIC ROAD TRIALS http://www.traffictechnologytoday.com/news.php?NewsID=88410

The UK’s largest trial of connected and autonomous vehicle (CAV) technology has moved onto public roads, with the UK Autodrive project starting in-city trials on the streets of central Coventry. Project partners Jaguar Land Rover (JLR), Ford and Tata Motors European Technical Centre (TMETC) have begun to collaboratively trial several connected car features in the city, with JLR and TMETC also separately piloting their autonomous vehicle (AV) research technologies. The connected car trials are exploring the benefits of having vehicles that can ‘talk’ to each other (V2V) and surrounding infrastructure (V2I), with connected traffic lights, emergency vehicle warnings, and emergency braking alerts among the services being piloted.

NEW COMPENDIUM ON BRITISH AND EUROPEAN RESEARCH PROJECTS https://connectedautomateddriving.eu/mediaroom/new-compendium-british-european-research-projects/

The Center for Connected and Automated Vehicles, a unit of the United Kingdom’s Department for Transport, has released an extensive list of CAD projects. The compendium presents efforts in the United Kingdom to expand research and development of autonomous driving. In its second chapter, the report also presents key European initiatives with British participation. The document shows the broad scope of research-driven and commercial exploitation of the field and provides links to consortium members and online presences.

NORTH AMERICA CANADA: DRONE TO CATCH TOLL EVADERS http://www.traffictechnologytoday.com/news.php?NewsID=88418

Canada’s leader in drone technology and unmanned aerial systems (UAS), The Sky Guys, has teamed up with Nvidia, IBM and the University of Toronto to work on a government-funded project that will trial the use of drones to monitor Ontario’s carpool lanes. The partnership has been awarded C$ 750,000 (USD 587,400) by the Ontario Centers of Excellence, as part of its Small Business Innovation Challenge, and the group will work closely with the Ministry of Transportation of Ontario to develop an artificial intelligence-enabled drone system to monitor Ontario’s 400-series highways. The initiative is in response to the government’s Vehicle Occupancy Detection Problem Statement, which outlines the challenges associated with monitoring abuse of the province’s carpool lanes.

33

Page 35: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 10

HONEYWELL LAUNCHES NEW PASSIVE RFID TAG FOR HIGH-SECURITY TOLL COLLECTION AND AVI http://www.traffictechnologytoday.com/news.php?NewsID=88419

Multinational engineering and technology company Honeywell has developed a new passive RFID (radio frequency identification) tag that enables secure automatic vehicle identification (AVI), while preventing counterfeiting, spoofing or exposing customer data to unauthorized users. The cost-effective windshield-mounted IT70 RFID tag can be used for highway tolling applications and electronic vehicle registration, as well as vehicle access and parking or fuel payment systems. The secure IT70 tag cannot be cloned or read by unauthorized parties, unlike common RFID tags on the market, and data transmissions are fully encrypted so that only issuing authorities can read the tags. The UHF tag can be read from car and truck windshields at ranges up to and exceeding 33ft (10m), even as the vehicle travels at speeds of more than 100mph (160km/h).

SOUTH AMERICA NEOLOGY APPOINTS PATRICIO ITURRASPE AS LATIN AMERICAN SALES DIRECTOR https://globenewswire.com/news-release/2017/08/29/1101698/0/en/Neology-Appoints-Patricio-Iturraspe-as-Latin-American-Sales-Director.html

Tolling and AVI industry veteran Patricio Iturraspe has joined the Neology team as Sales Director for Latin America. Iturraspe is known as a specialist on ALPR cameras, video analytics, weigh in motion and vehicle classification integrated systems. He is experienced in all areas of vehicle identification including national electronic tolling systems and traffic management across the major countries of Latin America. “The addition of Patricio to our team is a key move to strengthen our commercial staff and ensure experienced professionals are available to service our customers,” said Francisco Martinez De Velasco, CEO of Neology. “He also brings a strong local presence to our important Latin American customers and will ensure rapid response and support to customer needs.”

THALES TO PROVIDE HIGH-TECH TOLL COLLECTION SYSTEM FOR MEXICO CITY–PUEBLA HIGHWAY https://www.webwire.com/ViewPressRel.asp?aId=216036

Thales has won a contract to deploy a high-tech tolling solution at San Martín on the highway linking Mexico City to Puebla, 130km southeast of the federal capital. The highway is currently being upgraded, and the San Martín toll station will ultimately include 38 lanes equipped by Thales. It will become the largest toll station in the country, larger than the Tepotzotlan station that currently has 24 lanes also equipped by Thales. The smart payment solution from Thales significantly improves traffic flows on intercity toll routes.

FINANCE AND FUNDING AFRICA TANZANIA-UGANDA ROAD DEVELOPMENT FUNDING SOURCE http://www.worldhighways.com/categories/auctions-equipment-supply-servicing-finance/news/tanzania-uganda-road-development-funding-source/

Preparation work for the improvement of the road connecting Uganda with Tanzania is being provided by the African Development Bank (AfDB). Funding worth USD 1.5 million is being given by the AfDB to pay for the preparation work. The new road will connect Masaka in Uganda with Kagera in Tanzania and forms part of a program to improve connections across East Africa.

34

Page 36: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 11

AFDB AND EU TO CO-FINANCE FIVE ROAD PROJECTS IN WEST AFRICA https://www.roadtraffic-technology.com/news/afdb-eu-co-finance-five-road-projects-west-africa/

The African Development Bank (AfDB) and the European Commission have signed agreements to co-finance five road infrastructure projects in West Africa. The total cost of the projects is estimated to be €652m, of which AfDB will provide €350m in loans and grants, while the EU will offer €105m in grants. Other partners, including the West African Economic and Monetary Union, the concerned West African countries and other donors will provide the remaining amount. The agreements signed between EU and AfDB are part of a historic framework agreement known as the Pillar Assessed Grant or Delegation Agreement signed in September this year.

ASIA AND OCEANIA SAUDI ARABIA TO INVEST IN RUSSIAN TOLL ROADS https://www.reuters.com/article/us-russia-saudi-infrastructure/saudi-arabia-to-invest-into-russian-toll-roads-idUSKCN1C7135

Russia and Saudi Arabia will unveil a “large” deal in infrastructure sector with Riyadh investing in toll roads in Russia including those in Moscow, Kirill Dmitriev, head of Russian Direct Investment Fund, said in early October. Saudi King Salman is visiting Moscow this week and several deals are expected to be signed.

VIETNAM’S TRANSPORT GAIN FROM MAJOR ROAD PROJECT http://www.worldhighways.com/categories/road-highway-structures/news/vietnams-transport-gain-from-major-road-project/

Vietnam’s North-South Expressway project will boost transport for both goods and passengers. This is the finding of a report from Vietnam's Transport Ministry. According to the report, demand to move goods along the route will climb to 62.3 million tons/year by 2020. Meanwhile the report says that the route will handle up to 45.4 million passengers/year by 2020. Because of its importance to the Vietnamese economy, the Ministry of Transport is highlighting that the country cannot allow the project to suffer any delays in its construction. In all the 654km project is expected to cost USD 5.23 billion between 2017 and 2020 and the work will be split into 11 different sections. A combination of government bonds and private investment will pay for the project, which will be handled under the PPP model.

EUROPE ATLANTIA MAY SWEETEN ITS OFFER FOR ABERTIS https://www.reuters.com/article/us-atlantia-ceo-report/atlantia-may-sweeten-its-offer-for-abertis-ceo-to-ft-idUSKBN1DF1DN

“We believe we have room to make our offer adequately competitive, at the right time, without jeopardizing value creation,” CEO Giovanni Castellucci told the FT in an interview. The group controlled by the Benetton family launched in October a 15.6 billion euro (USD 18.5 billion) bid for Abertis to create the world’s biggest toll-road operator. Germany’s Hocthief (HOTG.DE), controlled by Spain’s ACS (ACS.MC) presented a 17.1-billion-euro rival offer last month.

GERMAN HIGHWAY TOLL TO KICK IN FROM 2020 https://www.reuters.com/article/germany-motorway-toll/german-highway-toll-to-kick-in-from-2020-handelsblatt-idUSL2N1GR169

Germany is not expected to introduce a new highway toll for cars until 2020, three years later than expected, the newspaper Handelsblatt reported on Tuesday, citing government documents. Germany’s cabinet in January approved plans to introduce a highway toll for cars registered abroad, with less polluting cars to pay a lower rate. Handelsblatt said tender documents related to the new system also showed that it could be expanded to buses and motorcycles at some undisclosed future point. Germany expects to raise 500 million euros (USD 530 million) a year with the new road tax.

35

Page 37: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 12

NORTH AMERICA GOP SENATOR: CONGRESS MAY ‘STUMBLE’ ON PAYING FOR TRUMP'S INFRASTRUCTURE PLAN http://thehill.com/policy/transportation/360307-gop-senator-congress-may-stumble-on-infrastructure-offsets

Sen. Shelley Moore Capito predicted Tuesday that the biggest hurdle for President Trump’s infrastructure package will be finding a way to pay for its massive price tag. “The pay-for issue is probably where we’ll stumble,” Capito said during The Hill’s digital infrastructure event, which was sponsored by ABB. “But I think we can mount that challenge.” Further complicating the White House’s rebuilding effort is that two of the largest potential funding options — international tax reform and a gas tax increase — are likely off the table, Capito said.

HOUSE PANEL DECLINES TO RESTORE INFRASTRUCTURE FINANCING TOOL IN GOP TAX BILL http://thehill.com/business-a-lobbying/359470-house-panel-declines-to-restore-infrastructure-financing-tool-in-gop-tax

House tax-writers declined to restore an infrastructure financing tool that was cut out of the GOP tax bill, while the Senate has not yet decided how to treat the issue in its own tax package. In a party-line vote on Wednesday, the House Ways and Means Committee rejected a Democratic amendment that would have kept the deduction on tax-exempt private activity bonds, which are used by public-private partnerships to back a wide range of infrastructure projects around the country.

SOUTH AMERICA PARAGUAY PLANS VARIOUS PPP PROJECTS http://www.worldhighways.com/categories/road-highway-structures/news/paraguay-plans-ppp-projects/

A series of PPP projects are being planned in Paraguay to develop the highway network. Upgrade work will be carried out on Ruta 2 and Ruta 7. In all the work is costing USD 527 million and is being overseen by Paraguay’s Ministry of Public Works and Communications (MOPC). A consortium, Consorcio Rutas del Este, will carry out the contract which includes resurfacing Ruta 2 and Ruta 7, as well as improving key intersections and carrying out widening work. The 142km link between Yparacai and Caaguaza will also be improved, which includes three bridges and several bypasses. The project is planned for 2018.

PARAGUAY-BRAZIL BRIDGE FACING DELAY http://www.worldhighways.com/categories/auctions-equipment-supply-servicing-finance/news/paraguay-brazil-bridge-facing-delay/

Brazil’s economic woes are now affecting the construction of a new bridge connecting the country with Paraguay. The project is expected to cost USD 71.34 million and the contract was awarded to Construbase-Ciudad-Paulitec and the necessary environmental permits were also given earlier in 2017. However now that Brazil is unable to provide its portion of the funds necessary, the completion date will have to wait. The bridge was to have been the second such link between the two countries and is required as the existing connections are not able to cope with demand.

36

Page 38: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 13

POLICY AND LEGISLATION AFRICA NIGERIA: NATIONAL TRANSPORT COMMISSION BILL AT FINAL STAGE https://www.pmnewsnigeria.com/2017/10/23/national-transport-commission-bill-final-stage-ashafa/

Sen. Gbenga Ashafa, Chairman Nigerian Senate Committee on Land Transportation said in October that National Transport Commission Bill was at its final stage which would be an umbrella body of regulation to the transport sector. He said that the leadership of the Senate was trying to reposition the sector through the bill, which will bring regulation to the transport sector.

ALGERIA KEY ROUTE COMPLETION http://www.worldhighways.com/categories/road-highway-structures/news/algeria-key-route-completion/

Construction work on Algeria’s East-West Highway project is finally drawing to a close. The highway project has been beset by delays and technical problems that in some instances have required whole sections to be rebuilt. A Chinese contractor, CITIC-CRCC, will complete the last 84km stretch of the East-West Highway, which runs to the border with Morocco. The East-West Highway itself forms part of the new North African route, running from Dakar to Cairo, Trans-Africa Highway 1. The 8,636km route joins Senegal in the west with Mauritania, Western Sahara, Morocco, Algeria, Tunisia, Libya and Egypt in the east. Political instability in some of the countries along the route, Tunisia, Libya and Egypt in particular, has delayed some of the planned upgrade work.

ASIA AND OCEANIA AUTHORITIES URGED TO SCRAP PLANNED TOLLS FOR HONG KONG-ZHUHAI-MACAU BRIDGE http://www.scmp.com/news/hong-kong/economy/article/2120953/authorities-urged-scrap-planned-tolls-hong-kong-zhuhai-macau

Leaders from the cross-border transport industry urged in November Guangdong officials to make the Hong Kong-Zhuhai-Macau bridge free to all users as the provincial government invited residents of Hong Kong to discuss toll levels at an unprecedented public hearing. Set to be hosted in Zhuhai in mid-December, the hearing will be the first to draw opinions directly from people living in three cities affected by a cross-border facility since Guangdong imposed new rules to increase the transparency of government pricing in July 2010.

INDIA: SOON, TRAVELERS WILL PAY TOLL ONLY FOR THE STRETCH OF HIGHWAYS USED http://www.india.com/news/india/soon-travellers-will-pay-toll-only-for-the-stretch-of-highways-used-2571211/

Transport and highway secretary Yudhvir Singh Malik has informed that road travelers may soon be required to pay toll tax for the stretch of highway they use instead of paying a general fee for the whole highway. He said the government was working on an intelligent transport management system for the purpose. “Instead of keeping a close toll policy, let us get in place an opening tolling policy through intelligent transport management system so that you the pay the toll only for the stretch of the road that you use,” PTI quoted him as saying.

37

Page 39: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 14

EUROPE COMMISSION UNVEILS CLEAN MOBILITY PACKAGE TO REINFORCE EU'S LEADERSHIP IN CLEAN VEHICLES https://ec.europa.eu/growth/content/commission-unveils-clean-mobility-package-reinforce-eus-leadership-clean-vehicles_en

Beginning November, the European Commission has revealed a series of measures designed to help accelerate the transition to low- and zero-emission vehicles. The proposals, part of the clean mobility package, also contribute to fulfilling the EU's commitments under the Paris agreement.

APRIL IN VIENNA: HEAD FOR THE TRANSPORT RESEARCH ARENA 2018 http://www.worldhighways.com/sections/events/news/april-in-vienna-head-for-the-transport-research-arena-2018/

The digital future of transport will be on display in April at the 7th Transport Research Arena – TRA 2018 – Europe's largest transport research and technology conference. The motto “A Digital Era for Transport” is a fitting focus for the Vienna event, said Herald Ruijters, director for investment, innovative and sustainable transport at the European Commission’s Directorate-General for Mobility and Transport (DG MOVE).

NORTH AMERICA TRUMP SAYS INFRASTRUCTURE GUIDE WILL COME SOON AFTER TAX PACKAGE PASSES http://thehill.com/policy/361215-trump-promises-to-unveil-infrastructure-plan-after-taxes

President Trump promised in November to unveil his proposal for a massive infrastructure package as soon as Congress passes an overhaul of the tax code. “We’ll be submitting plans on infrastructure … soon after taxes,” Trump said at the White House. The House passed its tax plan last week, though the timeline is less clear in the Senate. Republicans are aiming to pass both bills — and negotiate a final product — by Christmas.

NORTHEAST AND MID-ATLANTIC GOVERNORS PRAISED FOR TRANSPORTATION EMISSIONS REDUCTION PLAN http://www.traffictechnologytoday.com/news.php?NewsID=88313

Leading environmental, health, scientific and business organizations have applauded the announcement by seven US states and Washington, DC of plans to develop a regional policy to reduce carbon pollution from the transportation sector. The announcement by the Governors from the Northeast and Mid-Atlantic states of Connecticut, Delaware, Maryland, Massachusetts, New York, Rhode Island, Vermont and the District of Columbia (DC), was made during the Bonn Climate Change Summit (COP 23) currently being held in Germany.

SOUTH AMERICA ARGENTINA LAUNCHES USD 26.5BN PPP PROGRAM https://www.txfnews.com/Tracker/Details/c3570923-3edb-4f02-9eb3-e3759cb1983b/Argentina-launches-26-5bn-PPP-programme

Argentina has announced plans to attract USD 26.5 billion of infrastructure investments through 2022 via PPPs. The PPP program is kicking off this month with a tender for 7277km of roads concessions. The roads tenders – which total USD 16.7 billion in investment across 16 routes – will be launched in stages, with the first starting in November and finishing in April 2018. The second stage will take place between February and July 2018, and the last one between June and November 2018.

38

Page 40: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 15

NEW STRETCH OF HIGHWAY IN SANTIAGO, CHILE, OPENS http://www.worldhighways.com/categories/road-highway-structures/news/new-stretch-of-highway-in-santiago-chile-opens/

A new section of the Santiago Los Vilos highway in Chile is now open to traffic. The stretch of the route was opened by FCC Construcción, the infrastructure area of the FCC Group. The highway will improve access to the northern side of Santiago. The 15km stretch urban highway runs from the Quilicura junction to Lampa. The USD 220 million project started in the second quarter of 2015 and involves widening the route so that it features four lanes in either direction. Meanwhile the service road is designed for three lanes in either direction.

39

Page 41: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 16

INTERNATIONAL INDUSTRY EVENTS CALENDAR 2018 Transportation Research Board Annual Meeting Washington, DC, USA, January 7-11, 2018 – IBTTA Exhibiting www.trb.org/AnnualMeeting/FutureDates.aspx

IBTTA Winter Board & Committee Meetings Coral Gables, Florida, USA, January 18-20, 2018 www.IBTTA.org

IBTTA Leadership Academy Washington, DC, USA, February 11-16, 2018 www.IBTTA.org/leadershipacademy

Intertraffic Amsterdam, Netherlands, March 20-23, 2018 www.intertraffic.com

TRA Transport and Research Arena 2018 Vienna, Austria, April 16-19, 2018 www.smart-mobility.at/tra2018

IBTTA Managed Lanes, AET & Technology Summit Charlotte, North Carolina, USA, April 22-24, 2018 www.IBTTA.org/charlotte

Intertraffic Beijing, China, May 28-30, 2018 www.intertraffic.com

46th ASECAP Study & Information Days Ljubljana, Slovenia, June 6-8, 2018 www.asecap.com

IBTTA Mid-Year Board & Committee Meetings Harrisburg, Pennsylvania, USA, June 22-23, 2018 www.IBTTA.org

IBTTA Foundation Annual Service Project Harrisburg, Pennsylvania, USA, June 24, 2018 www.IBTTA.org

IBTTA Maintenance & Roadway Operations Workshop Harrisburg, Pennsylvania, USA, June 24-26, 2018 www.IBTTA.org/harrisburg

IBTTA 2019 Conference Planning Ideas Roundtable Portland, Oregon, USA, July 21, 2018 www.IBTTA.org/events

IBTTA Summit on Finance & Policy Portland, Oregon, USA, July 22-24, 2018 www.IBTTA.org/portland

IBTTA Global Tolling Summit Salzburg, Austria, September 5-7, 2018 www.IBTTA.org/salzburg

25th World Congress on ITS Copenhagen, Denmark, September 17-21, 2018 http://itsworldcongress.com

IBTTA Fall Board & Committee Meetings Baltimore, Maryland, USA, October 12-14, 2018 www.IBTTA.org

IBTTA 86th Annual Meeting & Exhibition Baltimore, Maryland, USA, October 14-16, 2018 www.IBTTA.org/baltimore

40

Page 42: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 17

GLOSSARY AA Automobile Association

ABB Asea Brown Boveri

ADB Asian Development Bank

AET All-Electronic Toll

AfDB African Development Bank

AG Stock company

AI Artificial Intelligence

ARRB Australian Road Research Group

ALPR Automatic License Plate Recognition

ASECAP Association euro penne des concessionnaires d’autoroutes et d’ouvrages à péage – European Association of Operators of Toll Road Infrastructures

AV Autonomous Vehicle

AVI Automatic Vehicle Identification

BOOT Build-Own-Operate-Transfer

BOT Build-Operate-Transfer

CABEI Central American Bank for Economic Integration

CAGR Compound Annual Growth Rate

CAV Connected and Autonomous Vehicle

CCCC China Communications Construction Company

CCR SA Companhia de Concessões Rodoviárias

CCTV Closed Circuit Control Center

CEO Chief Executive Officer

C-ITS Cooperative Intelligent Transportation Systems

COP Climate Change Summit

CRBC China Roads and Bridges Company

CRT Concessionária Rio Teresópolis

CSIR Council of Scientific and Industrial Research

CTR Austin’s Center for Transportation Research

DC District of Columbia

DDI Diverging Diamond Interchange

DG Environment Directorate-General for Environment

DG MOVE European Commission's Directorate-General for Mobility and Transport

DPR Detailed Project Report

41

Page 43: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 18

DOT Department of Transportation

DRC Democratic Republic of Congo

DSRC Dedicated Short-Range Communication

EBRD European Bank for Reconstruction and Development

EC European Commission

ECERDC East Coast Economic Region Development Council

EETS European Electronic Toll Service

EGNOS European Geostationary Navigation Overlay System

EIB European Investment Bank

EPC Engineering, Procurement and Construction

ERF European Union Road Federation

EP European Parliament

ETC Electronic Toll Collection

EU European Union

EV Electronic Vehicles

FETC Far East Electronic Toll Collection Company

FHWA Federal Highway Administration

FIA Federation Internationale de l’Automobile

GALILEO European satellite navigation system

GDOT Georgia Department of Transportation

GNSS Global Navigation Satellite System

HMI Human Machine Interface

HOT High Occupancy Toll

HOV lane High Occupancy Vehicle lane

IBTTA International Bridge, Tunnel and Turnpike Association

IEC International Electro Technical Commission

IIRSA Initiative for the Integration of the Regional Infrastructure of South America

INEA Innovation and Networks Executive Agency

IoT Internet of Things

ISO International Organization for Standardization

ITC International Trade Commission

ITF International Transport Forum

ITS Intelligent Traffic System

ITS Intelligent Transport Systems

42

Page 44: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 19

ITSSA Intelligent Transport Society of South Africa

JLR Jaguar Land Rover

LTA La Trobe Autonobus

KFD National Road Fund

KPC Kuantan Port City

MOPC Ministry of Public Works Commission

MOT Ministry of Transport

NHAI National Highways Authority of India

NPRA Norwegian Public Roads Administration

NTE North Tarrant Express

OBE/OBU On Board Equipment/On Board Unit

OCTA Orange County Transportation Authority

OECD Organization for Economic Cooperation and Development

ORT Open Road Tolling

OUTA Organization Undoing Tax Abuse

PANYNJ The Port Authority of New York & New Jersey

PIARC Association Mondale de la Route – World Road Association

PKM Peshawar-Karachi Motorway

PPP Public-Private Partnership

RACV Royal Automobile Club of Victoria

RFID Radio Frequency Identification

RIA Road Infrastructure Agency

RIDOT Rhode Island Department of Transportation

RMS Roads and Maritime Services

RSU Road Site Units

SANRAL South African National Roads Agency Ltd.

SCDOT South Carolina Department of Transportation

SRTA State Road and Tollway Authority

SUMP Sustainable Urban Mobility Planning

SwRI Southwest Research Institute

TCC Traffic Control Center

TEN-T Trans-European Transport Network

TMETC Tata Motors European Technical Center

TMT Technology, Media and Telecommunications

43

Page 45: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

GLOBAL TOLLING & MOBILITY NEWSLETTER – WINTER 2018

Page 20

TRA Transport Research Arena

TRB Transportation Research Board

TRY Turkish Lira

TTI Texas A&M Transportation Institute

TxDOT Texas Department of Transportation

UAS Unmanned Aerial Systems

UHF Ultra-High-Frequency

UK United Kingdom

UN United Nations

UNECE Economic Commission of the United Nations for Europe

US United States of America

V2I Vehicle-to-Infrastructure

V2V Vehicle-to-Vehicle

V2X Vehicle-to-Everything

VAT Value Added Tax

VW Volkswagen

WHSD Western High-Speed Diameter

WIM Weigh In Motion

44

Page 46: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

YEAR END - 2017 METRICS FOR

IBTTA’S MOVING AMERICA

FORWARD CAMPAIGN

Quick facts, statistics and metrics from 2017.

Bill Cramer Communications Director, IBTTA

45

Page 47: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Dear Board of Directors:

IBTTA’s Moving America Forward public awareness campaign entered its fifth year in 2017. From

inception, the overarching principle of the strategic plan – IBTTA will be recognized as the leading voice

to advance transportation solutions through tolling – has served as our goal.

In the first three years of this international public awareness campaign, the communications objectives

centered largely on establishing IBTTA’s brand and raising the visibility of user-financed tools as an

integral part in solving transportation and infrastructure challenges around the globe.

In doing so, IBTTA has had a significant impact on the conversation regarding tolling, transportation

infrastructure and investment. By employing effective communications strategies to help shape the

media coverage around tolling, IBTTA has established itself as a leader in the tolling, transportation and

infrastructure space.

Since 2013, IBTTA’s Moving America Forward campaign has:

• Launched a public awareness website providing elected officials, the media, opinion leaders and

key stakeholders with useful, digestible information on the benefits of tolling;

• Established a robust social media presence helping to lead conversations on various platforms

around issues related to transportation and infrastructure development;

• Secured thousands of media placements in local, regional, national and international

publications in both proactive and reactive conversations;

• Developed dozens of high-value relationships with key media targets reporting on and shaping

the debate around our nation’s transportation infrastructure development; and

• Released three industry-wide reports helping to shape coverage and report on the benefits of

tolling.

In 2017, with President Trump listing infrastructure investment as one of his major priorities, IBTTA has

been called upon for comment from major news publications and other opinion-makers as diverse as

USA Today, Standard and Poor’s, Yahoo UK, Forbes, the Associated Press, Family Motoring Coach

Magazine, TIME, National Public Radio’s All Things Considered program, The Washington Post and Wired

Magazine, as well as the typical major international, national and regional newspapers listed in more

detail in this report. In October, because of IBTTA’s enhanced brand as a key figure in the transportation

infrastructure debate, our executive director and CEO, Patrick Jones, was one of a select group of

leaders invited to the White House to provide policymakers with feedback on the valuable role user-

financed infrastructure can play in rebuilding and maintaining our nation’s bridges and roadways.

As the communications team has done since the start of this campaign, we believe it is critical to

measure, examine and analyze outcomes to most effectively chart our course forward. We are providing

the following metrics to show what we have achieved, and to help guide us in formulating plans to

ensure IBTTA continues to play a central role in what is shaping up to be another momentous year for

our industry.

The figures, data and statistics on the following pages serves as a measure of the campaign’s progress

and steady growth and success. This is a marathon, not the 50-yard dash!

Note: Information in red highlights comparative statistics from 2013, 2014, 2015 and 2016.

46

Page 48: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

U.S. and International Media Attention in 2017

47

Page 49: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Media

# of press releases - 24 (39 in 2016, 21 in 2015, 45 in 2014, and 35 in 2013)

# of press advisories - 8 (9 in 2016, 7 in 2015, 10 in 2014 and 10 in 2013)

# of one-on-one media interviews - 49 (56 in 2016, 50 in 2015, 85 in 2014 and 47 in 2013) Please see a list of interviews in the attachments section of this report. # of media hits mentioning IBTTA – 1,235 using Bloomberg Tracking

(1,140 in 2016, 1,050 in 2015 and 1,200 in 2014 using Bloomberg tracking, 1,374 in 2013 using

Meltwater tracking)

High-value media relationships maintained with: David Schaper – NPR Bart Jansen, USA Today Joan Lowy, Associated Press Ashley Halsey III, The Washington Post Martine Powers, The Washington Post Luz Lazo – The Washington Post Mark Niquette, Bloomberg News Max Smith, WTOP Brianna Gurciullo, Politico Morning Transportation Kellie Mejdrich, CQRoll Call Melanie Zanona, The Hill Sean Sloan, Council of State Governments Daniel Vock, Governing Ben Wear, Austin American-Statesman Jason Ruiter, Orlando Sentinel John Chesto, Boston Globe Jim Watts, The Bond Buyer Mark Willis, Sirius XM Radio - Mad Dog Truckers Show

Colin Sowman, ITS International James Gordon, Traffic Technology International Jack Roper, Traffic Technology International Fabrizio Apostolo, LeSrade

48

Page 50: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Major media placements:

NPR – All Things Considered

AP

TIME

USA Today

The Washington Post

Forbes

Economist

Los Angeles Times

Bloomberg News

Atlanta Journal-Constitution

Fox Business

The Bond Buyer

Washington Times

Politico Pro Congressional Research Service CQRoll Call The Hill PBS News Hour Wired Magazine News Day Debt Wire US News and World Report The Peggy Smedley Show – live radio Milwaukee Journal Sentinel Stateline Traffic Technology Today Seattle Times Orlando Sun Sentinel The Boston Globe Transport Topics – Interview with Pat Jones ITS International LeStrade Internationally featured articles placed in: ITS International (3) Traffic Technology International (3) LeStrade (2) The Economist, The Economist Group, Dubai 46 Pages of Headlines Helping to Shape a Positive Narrative about Tolling Please click here to view. Top five countries mentioning IBTTA in the media:

o USA o Brazil o Italy o United Kingdom o South Africa

49

Page 51: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Top trade publications with the highest number of IBTTA mentions:

IBTTA SmartBrief ITS International AASHTO Update Traffic Technology Today Construction Equipment Guide

# of Op Eds - 3 (6 in 2016, 7 in 2015, 7 in 2014, 6 in 2013)

Time Magazine InfrastructureUSA The Hill

# of external e-blasts from Bill Cramer to IBTTA Board and members communicating industry

news – 3. The number of direct e-blasts to the Board has been reduced now that IBTTA

SmartBrief is published daily. If the Board would like more direct updates by email, please let me

know and I am happy to reinstate this communication. (11 in 2016, 14 in 2015)

Growing our internal communications infrastructure by adding a list of over 1,194 industry

leaders and member communications staff to IBTTA’s press-ready document distributions.

This integration will help keep industry leaders and other communications officials throughout

our association up-to-date on press releases, avails and other public distributions to the

media.

Tolling Points Blog Posts

IBTTA published 92 blog posts on Tolling Points from January 1 to December 20, 2017 (94 in 2016, 75 in

2015, 70 in 2014, 50 in 2013).

IBTTA’s blog traffic grew by 17% in 2017, with an average of 961 monthly visitors, compared to 812 per

month in 2016, 609 per month in 2015, 522 per month in 2014, and 460 per month in 2013.

The main objectives of this year’s blog series were to:

• Continue to use the blog as a tool to position IBTTA as a thought and opinion leader, by

delivering substantive, analytical content that advances the dialogue on transportation

infrastructure finance, while making the case for tolling as a key tool in the funding toolbox;

• Provide a consistent cornerstone for social media activity that would steadily build IBTTA’s

online community;

• Deliver a sustained promotional push and buzz for IBTTA conferences;

• Support efforts to market IBTTA’s wider workshop series by highlighting the substantive

content, takeaways, and ROI that participants gain by attending;

• Begin highlighting state-level opportunities and initiatives that could lead to increased

reliance on tolling or mileage-based usage fees across U.S. jurisdictions; and

• Begin profiling tolling milestones and achievements outside the United States.

50

Page 52: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

January February March April May

Page views 862 813 848 751 1,380

Users n/a n/a n/a n/a n/a

Average Time on Site 0:02:12 0:02:20 0:02:32 0:02:30 0:02:31

Bounce Rate 74% 71% 76% 75% 83.76%

June July August September October

Page views 1,364 1,091 818 794 920

Users n/a n/a n/a n/a n/a

Average Time on Site 0:04:10 0:03:22 0:02:38 0:02:07 0:02:50

Bounce Rate 77% 78% 79% 76% 76%

IBTTA Top Ten Tolling Points Blog Posts of 2017

1 - Interoperability-knitting-together-nation’s-toll-roads-system-and-what-it-means-us-drivers

2 – Half-new-vehicles-will-be-v2v-enabled-2022-juniper-research

3 – Five-tips-keeping-your-memorial-day-travel-fun-and-safe

4 – Federal-tolling-program-looks-greater-coordination-new-conversations-state-partners

5 – Next-generation-tolling

6 – Rating-agencies-see-tolling-rise

7 – IBTTA-trb-joint-symposium-explores-wave-tolling-innovation

8 – IBTTA-member’s-prepaid-card-brings-itunes-convenience-toll-payments

9 – Breaking-news-toll-roads-and-bridges-report-record-growth-2015

10 - New-Hampshire-smart-roads-project-gives-peek-promising-future

Social Media

Five years ago, IBTTA began following conversations on social media, then creating and developing our

own content. IBTTA’s social media presence now provides an opportunity to engage with members,

interact and share information with reporters, and introduce tolling to others outside the transportation

community. We are now attracting followers such as Congressional leaders and staff, a wide selection of

transportation specialists and reporters covering Capitol Hill, and national and state media.

The following statistics compare December 1, 2017 to December 16, 2016 (12 months minus two

weeks.)

Twitter

The campaign generates eight to 10 tweets per weekday, for a total of approximately 1,500 to 2,000

over the year, as a means of:

• Redistributing and amplifying content produced by IBTTA;

• Redistributing and helping to amplify content generated by partner organizations, and by

thought and opinion leaders in the transportation community; and

51

Page 53: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

• Building IBTTA’s online relationships with a wider community of supporters and colleagues such

as: Electronic Toll Collection Pros, Electronic Tolling Road Usage Charging, Alliance for Tolling

Interoperability, TRB, AASHTO, Better Roads, Infrastructure Investor Network, LinkedIn,

Telematics, Intelligent Transport Systems and Intelligent Transport Society.

# of Twitter followers increased 23% in 2017, to 4,494, compared to 3,640 in 2016, 2,600 in 2015, 1,654 in December 2014, and 901 on December 5, 2013. Twitter followers’ profiles broke down as follows:

13,615 clicks

1,507 retweets

Twitter follower profile:

Gender: 58% men, 42% women

Top 10 unique interests: 74% business, news & general info; 73% business and news; 68% technology;

67% current events; 63% tech news; 63% business and finance; 52% financial news; 48% government;

46% entrepreneurship; 42% movie news and general info

29% are 25-34; 26% are 35-44; 17% are 45-54; 13% are 55-64; 8% are 65+; 7% are 18-24

45% completed high school; 37% completed college; 18% completed graduate school

Through our Twitter list Transpo Twitteratti, we have been tracking media representatives and

influencers who follow IBTTA. Elected officials and influencers who follow the Twitter account represent

a direct opportunity to put forward the industry’s views and priorities, while follows from media

frequently become a catalyst or a shortcut to coverage when those reporters are writing about

transportation finance or infrastructure.

Facebook

We placed 317 posts on our Facebook page in 2017. “Likes” on the page increased 9% in 2017, to 650,

from 599 in 2016, 471 in 2015, 403 on December 9, 2014 and 202 on December 5, 2013.

Facebook demographics:

• Gender: 73% men, 26% women, no significant change from past years.

• Top three countries: United States, Nigeria and Italy.

2,185 clicks

860 actions taken (liked, shared, commented)

LinkedIn

There were 192 posts on IBTTA’s Campaign for the Tolling Industry LinkedIn page in 2017. Followers

grew 14%, to 507, from 446 in 2016, 416 in 2015, 348 in November 2014 and 246 in November 2013.

This site continues to grow slowly, with industry professionals from around the world reading and

posting discussions.

52

Page 54: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

On IBTTA’s LinkedIn Association page, there were 245 postings. Followers increased by 21% in 2017, to

577, from 476 in 2016, 329 in 2015 and 201 in November 2014.

1,027 clicks

461 actions taken (liked, shared, commented)

LinkedIn no longer provides group demographics.

Instagram

There were 111 posts, with a 75% increase of followers, to 102, from 58 in 2016.

Website One of IBTTA’s major goals is to serve as a credible resource for the tolling industry. We want to make good information and data easily accessible to members, the media, elected officials, policy-makers and the general public. At the very end of 2017, IBTTA launched a fresh look for our website. Kudos to Cheryle Arnold and Kristin Bromberg for leading this effort.

We continually updated the Moving America Forward Page with revised statistics, data, maps, media

kit, informational fact sheets and reports as well as the Media and Newsroom and Industry News pages

to inform and educate.

Monthly Google Analytics for IBTTA Website -- Snapshot for 2017

January February March April May June

Page views 25,149 23,094 31,433 24,155 25,589 25,807

Sessions 10,154 9,572 12,761 10,711 11,926 11,706

Users 5,984 5,781 7,623 6,351 7,302 7,357

Average Time on Site 0:02:26 0:02:29 0:02:21 0:02:16 0:02:15 0:02:20

Bounce Rate 43% 43% 45% 43% 47% 45%

July August September October November

Page views 30,247 28,568 26,287 23,191 21,427

Sessions 13,938 12,731 12,216 11,834 9,613

Users 8,351 7,357 7,412 8,072 7,240

Average Time on Site 0:02:33 0:02:38 0:02:18 0:02:07 0:02:24

Bounce Rate 44% 43% 47% 58% 62%

By Year

2017

(11 months)

2016 (11 months)

2015 (11 months) 2014 2013

Page Views 284,947 234,691 212,644 231,376 249,196

Sessions 127,162 98,627 88,424 - -

Users 78,607 57,987 44,047 39,654 49,215

Bounce Rate 47.27% 42.20% 42.59% 41.33% 55.97%

Average Time on Site 2:23 2:42 2:36 3:27 2:56

53

Page 55: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Other Communications Initiatives this year

IBTTA SmartBrief – The daily e-newsletter is sent to 3,859 individuals. It provides headlines, short descriptions and links to news of the day from around the globe. It has been very well received, and provides members an opportunity to publicize and share their own news, efforts and successes. Subscribers: 3,859 2017 Unique Open Rate: 25.27% 2017 Click Rate: 9.62% (SmartBrief Average Open Rate: 24.72%) (SmartBrief Average Click Rate: 3.6%)

International Tolling Newsletter The Communications Team assisted International Vice President Klaus Schierhackl with the production and editing of three international newsletters that captured developments in the tolling industry around the world. Klaus and his team upgraded the global newsletter with more articles, summaries and links to the articles.

Communications and Administration Workshop IBTTA’s first meeting of 2017 saw 145 registrants excited and energized by the content and learning opportunities from experts and one another. Six executive directors attended and spoke, including Diane Gutierrez-Scaccetti, Cynthia Ward, Greg Bedalov, Joe Waggoner, Samuel Johnson and Gerry Carrigan. The Workshop had one, if not the highest percentage (59%) of agency participation of any meeting all year.

Foundation Video – 10th Anniversary Produced the 10th Anniversary IBTTA Foundation video highlighting the accomplishments and good works of foundation and providing a look to the future.

IBTTA Speaks at Forum in Canada At the invitation of Transport Futures in Toronto, IBTTA made a presentation on the successful efforts of the Moving America Forward public awareness campaign. Tim Stewart was contacted by Transport Futures and kindly suggested IBTTA.

Success Stories In 2013, IBTTA introduced SmartMove, a series of two-page success stories which highlight the achievements of member agencies. Together, these individual successes serve to draw a larger picture on innovations and improvements in the industry for the industry and media. In 2017, we produced one success story, ahead of the Annual Meeting and Exhibition in Atlanta, highlighting SRTA’s I-75 South Metro Express Lanes.

Conclusion As demonstrated by the preceding information and data, IBTTA continues to make significant progress

in raising national and international awareness about the benefits of tolling and transportation. IBTTA is

serving as a resource and thought leader for the industry, elected officials, the media and the general

public. In 2018, as the Trump Administration and Congress tackle infrastructure investments and states

look for alternative funding options to deliver safe, reliable mobility, IBTTA is prepared, ready and able

to continue and expand our public awareness campaign.

54

Page 56: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

My thanks to a great Communications Team

The success and progress of this public awareness campaign is made possible by the decisive and bold

leadership from the Board of Directors, members input, Pat Jones, Executive Director and CEO, and

communications consultants. My sincere thanks and appreciation to a great team of individuals who are

assertive in raising IBTTA’s and the tolling industry’s visibility and voice daily.

LUNA + EISENLA Media – Brad Luna and Kristofer Eisenla

Smarter Shift Inc. – Mitchell Beer and Jenise Fryatt

55

Page 57: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Attachments for the Moving America Forward Report:

2017 Media Interviews

January 4

Mark Niquette, Bloomberg News

January 5

Dan Vock, Governing

John “Whit” Kennedy, Forbes

January 6

Melanie Zanona, The Hill

Stephanie Beasley, Bloomberg BNA

January 10

Tim Ebner, Association Now

January 11

James Jaillet, Overdrive & CCJ

January 12

Scott Rodd, freelancer

January 23

Mike Lindblom, Seattle Times

January 24

Eugene Mulero, TransportTopics

January 25

Nathan Bomey, USA Today

January 26

Mark Niquette, Bloomberg News

January 31

Deborah McDermott, Sea Coast Online, Maine

February 3

Jacob Fischler, CQ Roll Call

Bruce Shipkowski

Reporter/Night Editor, Associated Press

February 15

Jim Watts, The Bond Buyer

February 22

Mark Willis, SIRIUS XM Radio, Road Dog Trucker Show

March 3

Stephanie Beasley, Transportation Reporter, Bloomberg News

56

Page 58: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Continued - 2017 Media Interviews

March 10

Tom Yeatts, Reporter, Real Estate, S&P Global Market Intelligence

March 22

Kathleen O’Donnell, Transportation Reporter, Debt Wire

March 28

Randyl Drummer, Senior News Editor, CoStar Group

April 3

Jon Chesto, Boston Globe

April 12

John Johnston, Family Motor Coaching Magazine

May 9

Peggy Smedley, The Peggy Smedley Show – live radio

May 24

Jacob Fischler, CQ Roll Call

May 25

Nickolas Jones, Oxford Analytica

May 26

David Koenig, The Associated Press

Melanie Zanona, The Hill

June 6

Kery Murakami, Community Newspapers

June 7

Patrick Marley, Milwaukee Journal Sentinel

July 20

Lori Johnston, Journalist and editor, Owner, Fast Copy News Service, Atlanta Journal Constitution

July 31

Erin Clark, RealClearInvestigations

August 1

Colin Wood, StateScoop

August 9 Patrick Howell O'Neill, CyberScoop Matthew Rocheleau, The Boston Globe

August 11

David Warren, AP – Dallas

57

Page 59: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Continued - 2017 Media Interviews

August 22

Jeff Slawson, WKBW Radio in Buffalo.

September 14

Matt McFarland, CNN Tech, innovation and transportation reporter

September 19

Alfonso Castillo, News Day

September 29

Roger Chesley, The Virginian-Pilot

October 24

Chuck Sudo, Bisnow.com

November 3

Wayne Roustan, Sun Sentinel

November 7

Nick Stockton, Wired Magazine

December 4

Luz Lazo, The Washington Post

December 5

Bart Jansen, USA Today

December 6

Mark Weiner, Syracuse Post Standard

December 11

David Schaper, NPR – All Things Considered

December 18

Elaine Povich, Stateline, the Pew Charitable Trusts

December 20

Danielle Grady, News and Tribune

Curtis Tate, The Record

58

Page 60: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Meetings with Key Congressional and Administration Officials on Infrastructure

Finance, Transportation, and Tolling

In 2017, IBTTA staff held two dozen meetings with key House and Senate staff to discuss IBTTA issues

and priorities. In addition, IBTTA staff met with senior U.S. DOT officials and participated in meetings at

the White House with senior officials from the National Economic Council and the Council on

Environmental Quality.

59

Page 61: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Twitter Influencers & Policy Makers Who Followed IBTTA’s Twitter Account in 2017

Reporters/Editors

Bharath Joshi @bharathET Reporter with The Economic Times covering education and urban

governance for the Bengaluru bureau. Views expressed are personal.

Eric Miller @ericdmiller46 FOLLOWS YOU Transport Topics reporter covering trucking industry

regulatory issues

Pete Goldin @ITSdigest FOLLOWS YOUITSdigest is the World's Forum for Intelligent Transportation

Systems

Ken Orski@korskiEditor/publisher of Innovation NewsBriefs, a widely read and respected transportation

newsletter now in its 25th year of publication

Marc Willis@marcwpa FOLLOWS YOU (FORMER SIRIUS XM) Experienced Broadcast Journalist, Public

Affairs and Strategic Communications Professional.

Kayla TauscheVerified account@kaylatausche FOLLOWS YOUSoutherner, sports fan. Humble

warrior. Washington correspondent, CNBC kaylatausche /

Anthony Davis @AnthonyDavis25 FOLLOWS YOUTechnical Editor @HighwaysToday | Travel Writer |

Technology Blogger

Loren Duggan @loren_duggan FOLLOWS YOUBloomberg Government's Head of Govt Affairs Content,

co-founder of Congress Tracker, Hill observer. Fan of history, music, sports. RTs aren't endorsements.

Patrick Marley@patrickdmarley FOLLOWS YOU Milwaukee Journal Sentinel politics and statehouse

reporter. Co-author of 'More Than They Bargained For: Scott Walker, Unions and the Fight for

Wisconsin'

Brandon Williamson @roadsbridgesguy Follows you Publisher of Roads & Bridges Magazine

Dug Begley Verified account @DugBegley Follows you Houston Chronicle transportation writer.

[email protected]

Laurie Wiegler @WriterWeegs Follows you Journo: @TransportTopics staff biz reporter +

green/sci/tech/design/arts writer. CA-CT-NY-CT-VA! Opinions mine, not editors'.

Giles Hudson@CBS11Giles Follows youAssignment Editor/Web Writer/Social

Media @CBSDFW Working breaking news in #DFW

Kimberly Reeves@BisnowKimmy Follows you Your Bisnow reporter for Austin and San Antonio. Lover

of tacos, data, deals and #txlege. Send tips to kimberly.reeves at http://bisnow.com .

Mike Carruthers@Mike_SYSK Follows you Podcast and radio show host for Something You Should

Know

Alfonso CastilloVerified account@AlfonsoReports Follows you Newsday transit reporter, typically found

writing on, and riding on, the LIRR, especially those single seats on the old M3's. Email me:

[email protected]

60

Page 62: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Media Accounts

US Infrastructure @ai_magazine Follows you American Infrastructure - a magazine, website and news

platform addressing all issues infrastructure and municipal management related, nationwide

C+S EngineerMagazine @csENGINEERmag FOLLOWS YOUCivil + Structural Engineering news and

stories.

Policy Makers/Influencers

Peterson Institute Verified account@PIIE FOLLOWS YOU The Peterson Institute for International

Economics is a private nonprofit nonpartisan research institution devoted to studying international

economic…

Jeff Davis @JDwithTW FOLLOWS YOU Senior Fellow at @EnoTrans. Editor of @EnoTranspoWkly.

Congress junkie. Man about town. Opinions my own

WTBA@wtba_orgWisconsin Transportation Builders Association - Building Safe Roads, Vibrant

Communities and a Strong Economy

Gregory G Nadeau@GregoryGNadeauFounder and President of Infrastructure Ventures LLC. Former

Administrator of the US Federal Highway Administration, former policy advisor to Gov. Angus…

Roger J Cohen@rogecohen FOLLOWS YOU Policy Director, Pennsylvania Department of Transportation.

Mustafa TameezVerified account@MustafaTameez FOLLOWS YOU Media & Public Affairs

Advisor, @FOXNEWS @CNN @MSNBC Analyst, Former Consultant to @DHSgov Managing Director of

Outreach

Marc Williams, TxDOT@MarcWilliamsTX Follows you Deputy Executive Director

Ian Ollis@ianollis Follows you South African Member of Parliament, DA Whip, innovative leader, Liberal

Democrat and Shadow Basic Education Minister.

ATI21@ati21org Follows youThe Alliance for Transportation Innovation is accelerating the adoption of

technologies that will transform the safe and efficient movement of…

Anthony Scaramucci Verified account@Scaramucci Follows you "I just pick myself up and get back in

the race!!! That's life!" The Chairman of the Board

NAFC_ATA @NAFC_ATA Follows you ATA's National Accounting & Finance Council engages in advocacy,

education & research of financial & taxation issues impacting the trucking industry.

Scott Manning @scottwmanning Follows you Strategic Communications Director for @INDOT

UT Austin CAEE@ut_caee FOLLOWS YOU Department of Civil, Architectural & Environmental

Engineering, UT Austin: Developing solutions to complex problems surrounding nexus of…

WTBA @wtba_org FOLLOWS YOU Wisconsin Transportation Builders Association - Building Safe Roads,

Vibrant Communities and a Strong Economy

The Press Office Verified account @GovernorsOffice Follows you Official account

for @GovernorTomWolf's Press & Communications Office. Follow for breaking news and press releases

from the Pennsylvania governor.

61

Page 63: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA EXECUTIVE COMMITTEE Agenda

Wednesday, January 17, 2018 10:00am to 2:00pm Coral Gables, Florida

1. Call to Order

2. Financial Position

3. Platinum Sponsor Advisory Council

4. IBTTA Foundation

5. Board Topics

6. CEO Goals

7. Other Business

8. Adjourn

62

Page 64: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA BOARD OF DIRECTORS Agenda

Thursday, January 18, 2018 8:30am to 12:30pm 1:30pm to 2:30pm

Coral Gables, Florida

8:30am – 9:30am Orientation and Key Themes for the Future (Tim Stewart and Pat Jones will facilitate a discussion about the major roles and duties of the board. This discussion will also address the major themes that emerged from conversations with board members in November and December.)

9:30am – 12:30pm Leaders of Board Committees, Foundation, and Advisory Groups Discuss Vision and Goals for 2018 and Beyond

(Below is a listing of all groups that have some governance or advisory role within IBTTA and the IBTTA Foundation. Many groups responded to Tim Stewart’s September 18, 2017 email asking to identify the top three goals it wants to accomplish in 2018 in support of the Vision and Mission of IBTTA. These reports appear in the board book. In addition, these groups will provide a brief oral report to the board at this time.)

• Audit Committee • Awards Committee • Compensation Policy Committee • Executive Committee • Finance – Investment Subcommittee • Finance – Membership Sub –

International Task Force • Finance – Membership Subcommittee • Finance Standing Committee of the

Board

• Foundation Board • Foundation Leadership Academy

Regents • Foundation Research • Foundation Veterans • Government Affairs Committee • Nominating Committee • Past Presidents Advisory Council • Platinum Sponsor Advisory Council • Site Selection Committee

1:30pm – 2:30pm Board Interoperability Discussion

(With the conclusion of protocol testing, the board will consider issues related to symbols and look forward to the organic shift to a regionalized approach to achieving nationwide interoperability.)

63

Page 65: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

A Summary of Key Issues on the Minds of IBTTA Board Members November 28-December 11, 2017

In late November and early December, we spoke by phone with most of our 2018 board members. The goal was simple: check in with each person to see how they were doing and learn about the issues that are top of mind with respect to their operations and IBTTA. Below is a summary of the major issues and themes covered in the calls. Quotation marks indicate a direct quote or a close paraphrase of what someone said. Deeper peer to peer networking beyond formal meetings

• “Peer to peer interaction is key. We need to make sure we have other channels of communication open to our peers in the industry. We have subject matter experts in different disciplines in our organization, but a lot gets lost. How do we add to what we’re currently doing to get higher levels of communication among other agency staff?”

• “There is tremendous value in the network of people who are consistently there at meetings. How do you reach deeper into organizations to include more people at meetings?”

• “How do we better facilitate conversations among peer groups of people in agencies?” • “How do we engage more people on a peer to peer level within IBTTA?” • “How do we share best practices and failures; could we do a peer exchange as has been

done in AASHTO?” Public Private Partnerships

• “How do we make less feasible projects more feasible?” • “There have been a number of valuable public private partnership projects in the works,

but politicians have been struggling to jump over the hurdles to bring them to completion. From inception to revenue stream is a long time. State government officials are already backing up from projects that we thought long ago would be successful. I’d like to hear how other states have gotten across the line on newer projects.”

Revenue protection • “What is the cycle for educating agency board members about the world of electronic

toll collection.” • “We need more effective reciprocity of violation enforcement across state lines.” • “We don’t want to publicly expose the underbelly of revenue leakage.”

Let’s get practical!

• “We keep covering the same topics in the same way at these meetings. Someone talks about an emerging challenge that we need to prepare for without providing a practical, real world action or solution to address it. We need to hear more about the practical aspects of things that are being done.”

• “How do we present value to members who cannot make it to meetings?”

64

Page 66: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Connected and Autonomous Vehicles • “What’s our role? Disseminating information, advancing a policy, or developing

technologies? What are the consequences for tolling and managed lanes in 10 years?” • “Road operators have not been fully invited into the discussion of CAVs.”

Digitalization of information.

• “This is a hot topic. Introducing new means of payment. If we don’t reflect on this, other industries like telecom will do it for us. It will be a hurricane for the whole world of transportation. Are we prepared just to be in charge of the maintenance of assets?”

Opponents and Supporters

• “Our legislature is anti-toll.” • “The most helpful thing for me is public acceptance of tolling.”

65

Page 67: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

REPORTS FROM BOARD COMMITTEES, FOUNDATION, AND ADVISORY GROUPS On September 18, 2017, then First Vice President Tim Stewart sent the email below to the leaders of all IBTTA board and IBTTA Foundation committees and IBTTA advisory groups asking them to outline their key goals for 2018. The reports from the committees appear on the pages that follow. From: Tim Stewart [mailto:[email protected]] Sent: Monday, September 18, 2017 12:04 PM Subject: 2018 IBTTA Committee Planning Hello IBTTA Committee and Task Force Chairs and Vice Chairs, Thank you for your leadership and work on behalf of IBTTA! Also, thank you to those who met with Ema and me in Atlanta to discuss the current status of the Committees & Task Forces and plans for the remainder of 2017 and 2018. It was a great opportunity to hear from you about what you are currently accomplishing and have planned for the remainder of 2017. It has been a great year under Ema’s leadership with several things still being accomplished! As we prepare for 2018, we discussed the current Committee and Task Force structures, leadership and goals. With these items in mind, I asked that you please provide me, with a copy to Pat & Ema, by October 16, 2017 the following information.

1. What changes, if any, would you recommend to your current Committee or Task Force structure? 2. Who is the primary staff contact(s) for information, resources and support from the IBTTA staff for

your Committee or Task Force? 3. If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions

needed and if so what revisions? 4. What are your three top goals you would like to accomplish during 2018 in support of your

Committee or Task Force efforts and the Vision and Mission of IBTTA? 5. To achieve the stated goals, will you require funding or additional support to complete these and if

so can you please quantify? The information you provide will be extremely helpful as we plan our meetings and budget for 2018. Once we receive the responses, we can plan how best to incorporate your feedback and goals into our 2018 plans beginning with the January meeting in Miami. You are an awesome team of leaders, movers and shakers! IBTTA could not be what it is without you! Thank you for your service!! I look forward to your responses. Warmest Regards, Tim Stewart Executive Director E-470 Public Highway Authority 22470 E. 6th Parkway, Suite 100 Aurora, CO 80018 Office - 303-537-3745

66

Page 68: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

From: Machamer, David [mailto:[email protected]] Sent: Monday, October 16, 2017 2:01 PM To: Tim Stewart <[email protected]> Cc: Pat Jones <[email protected]>; [email protected] Subject: RE: 2018 IBTTA Committee Planning Tim, below is a compilation of the TEA committee’s responses to your questions. Thanks. David. From: Tim Stewart [mailto:[email protected]] Sent: Monday, September 18, 2017 11:04 AM To: Benton Tempas; Buddy Croft; Machamer, David; George Zilocchi; John McCuskey; John Mike; Jordi Graells; Joseph Waggoner; Mark Compton; Philip Miller; Robert Horr; Susan Buse Cc: Emanuela Stocchi; Pat Jones; Christopher Tomlinson; [email protected] Subject: [Warning External Email] 2018 IBTTA Committee Planning Hello IBTTA Committee and Task Force Chairs and Vice Chairs, Thank you for your leadership and work on behalf of IBTTA! Also, thank you to those who met with Ema and me in Atlanta to discuss the current status of the Committees & Task Forces and plans for the remainder of 2017 and 2018. It was a great opportunity to hear from you about what you are currently accomplishing and have planned for the remainder of 2017. It has been a great year under Ema’s leadership with several things still being accomplished! As we prepare for 2018, we discussed the current Committee and Task Force structures, leadership and goals. With these items in mind, I asked that you please provide me, with a copy to Pat & Ema, by October 16, 2017 the following information.

1. What changes, if any, would you recommend to your current Committee or Task Force structure? 1. As potential new members consider joining the TEA Committee give an overview of the duties and time that is needed to review submittals, etc. This ensures the new member knows of the time committal requirement. 2. Continue to hold firm on the deadline date for TEA submittals. 3. Review, update, and republish the scoring math for both the individual awards and President’s Award, including tie-breaker treatments. 4. Consider expanding the private sector awards to the same categories as the public sector. If this is done we may need to consider adding members to the committee.

2. Who is the primary staff contact(s) for information, resources and support from the IBTTA staff for your Committee or Task Force?

Wanda Klayman, Cheryl Arnold, Bill Cramer, and Anna Sohriakoff.

3. If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions needed and if so what revisions?

The TEA Committee does not have a Charter or Mission Statement that I am aware.

4. What are your three top goals you would like to accomplish during 2018 in support of your Committee or Task Force efforts and the Vision and Mission of IBTTA?

1. Surpass the number of awards received in 2017.

67

Page 69: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2. Committee to review, update, and republish SOP’s around submissions and submission qualification, including how to treat the Private sector on the President’s award. 3. Committee should work with IBTTA staff on ways to increase IBTTA Membership awareness of the awards, drive additional excitement, and increase the perceived value of winning an award.

5. To achieve the stated goals, will you require funding or additional support to complete these and if so can you please quantify?

Not at this time. The information you provide will be extremely helpful as we plan our meetings and budget for 2018. Once we receive the responses, we can plan how best to incorporate your feedback and goals into our 2018 plans beginning with the January meeting in Miami. You are an awesome team of leaders, movers and shakers! IBTTA could not be what it is without you! Thank you for your service!! I look forward to your responses. Warmest Regards, Tim Stewart Executive Director E-470 Public Highway Authority 22470 E. 6th Parkway, Suite 100 Aurora, CO 80018 Office - 303-537-3745

68

Page 70: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

1

IBTTA Finance Standing Committee of the Board

2018 Planning Report to President Elect Tim Stewart

September 2017

I. Committee and Sub Committees - STRUCTURE

a. Finance Committee i. Number of Member Representatives

• The Committee presently comprises 25 members. This is far too large to ensure a workable group with active participation by all.

• Our organization and its finances would be better served with a committee numbering 15. This may be difficult to affect in one year and a phasing in may be necessary.

ii. Committee Member Representation • Committee membership should be from a cross-section

of Active, Sustaining, and Associate Members. • Membership should also include Active, Sustaining, and

Associate Members with financial backgrounds.

b. Sub Committees

i. Presently the Finance Committee has two (2) Sub Committees – the Investment Sub Committee and the Membership Sub Committee.

• It is recommended that the Investment Sub Committee continue in 2018 as a “Sub” to the Finance Committee.

• Recently there have been suggestions that the Membership Sub Committee be established as a standalone committee. It is recommended that this be the subject of further discussion.

II. Staff Liaisons

a. Pat Jones, Wanda Klayman & Cathy Pennington

69

Page 71: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2

III. Committee Charter/Mission Statement

a. Attached is a copy of the current Finance Committee Mission

Statement. This statement has been in existence for a number of years and it should be reviewed and updated accordingly.

IV. 2018 Goals

The Finance Committee reviews and recommends the yearly Operating Budget and monitors the financial and investment activities of the organization. In addition, it promotes membership growth and revenue enhancement.

2018 Goals

1. Preparation of a Multi-Year financial plan. 2. Develop and monitor the performance and responsibilities (including

CFO duties) of the Renner Team to ensure an acceptable performance level relating to Finance Committee issues.

3. Association Risk Assessment - the purpose of which is to identify, and/or plan to avoid/mitigate, hazards that could have a negative effect and outcome on the organization’s ongoing ability to conduct business. Such as Business Interruption, Cyber Security, etc.

4. Raise the Reserve Ratio to the 50% goal.

V. Funding

a. Although the need for additional funding is not anticipated at this time, the implementation of the Finance Committee 2018 Goals may in whole or in part require some financial allocation.

###########

70

Page 72: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Mission of a Reconstituted and Renamed

Finance Standing Committee of the IBTTA Board

The Finance Standing Committee shall monitor the financial operations of the IBTTA.

The duties of the Finance Standing Committee shall include, but not be limited to, reviewing,

evaluating and recommending:

a. The annual operating budget

b. Quarterly and annual comparison of actual expenses to budget

c. Major creation and changes in policies and procedures for financial activities

d. Major financial commitments being contemplated by the staff of the IBTTA

e. Significant current and anticipated expenditures, possible recommendations of areas for

reductions of expenses for the association

f. Significant proposed transactions affecting the revenues and expenses of the association

g. Forecasts of long term plans

The Finance Standing Committee shall perform such other duties as may be prescribed from time

to time by the President and Board of Directors.

71

Page 73: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Committee Report to Second Vice President – Tim Stewart Investment Sub-Committee of the Standing Finance Committee

September 2017

Page 1 of 1

• Committee Membership • Current members are 2 finance professionals from active member agencies and 1 non-finance

professional from a sustaining member organization plus the chair of the sub-committee who is also the vice-chair of the Finance Committee

• Recommend no change

• Liaisions • Staff - Cathy Pennington, Pat Jones • the chair of the Finance Committee also often participates in the conference calls and meetings • Raffa Wealth Management - as IBTTA’s investment advisor

• Charter and Mission • The Finance Committee charged this sub-committee with monitoring the investment activities of

the IBTTA and ensuring the Investment Policy (see attached) enacted by the Board of Directors is being followed

• 2018 Targets/Goals

1. Quarterly review and discussion of results a. The sub-committee will meet quarterly (by phone or in person) to review the investment

reports with Raffa and answer 3 questions: i. Is the portfolio compliant with the Policy

ii. Are the fees and actions of Raffa compliant with their contract iii. Are the earnings consistent with relevant market benchmarks

2. Implementation of ultra-short-term investments a. In 2017 the Board approved a new category of investments to make the most of cash

balances during the year. The Sub-committee will work with staff and Raffa to implement this activity.

3. Annual review of Investment Policy a. The sub-committee will discuss with Raffa annually any suggestions for improvements to

the Investment Policy and recommend any changes to the Finance Committee for consideration by the Board

• Funding • No funding is required for this Sub-Committee.

72

Page 74: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

1

International Bridge, Tunnel and Turnpike Association

Investment Policy Adopted by the IBTTA Board of Directors on September 9, 2017

Purpose: The purpose of this statement is to set forth the policy and operational factors governing the investment management of the International Bridge Tunnel and Turnpike Association (IBTTA) Total Operating Reserve. The Total Operating Reserve will be comprised of a short-term and long-term portfolio. This statement will serve to direct the management of investment assets within each portfolio by the designated investment advisor. The determination of the amount in the short-term versus long-term portfolio will be determined annually by the Executive Director and submitted to the Board for approval as part of the annual budgeting process. Operating Reserve – Guidelines and Restrictions The primary objectives of this portfolio are:

• Safety: Investments of the Association shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification along credit and maturity lines is required in order that potential losses on individual securities do not exceed the income generated from the reminder of the portfolio.

• Liquidity: The investment portfolio will remain sufficiently liquid to enable the IBTTA to meet all operating requirements, which might be reasonably anticipated.

• Return on Investments: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. The management of the portfolio should seek to optimize return while minimizing risk through diversification and asset allocation.

Cash Flow Expectations: This portfolio provides a short term funding reserve for IBTTA that will be funded and reduced based on the amount of funds in the IBTTA checking account. It is expected that the reserve will receive a large initial contribution then be drawn down over the year. Funds can potentially be needed monthly. Time Horizon: This portfolio is considered short term in its investment time horizon. Investments should reflect a maturity target of approximately one year. The portfolio will reflect an allocation strictly to ultra short term investments in order to meet any monthly cash flow requirements.

73

Page 75: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2

Tax Status: IBTTA is a nonprofit organization and is thus exempt from taxes. Investment decisions should reflect this tax status when purchasing or selling securities. Risk Tolerance / Asset Allocation: This portfolio is classified as conservative based on the stated objectives of preservation of capital and liquidity. The recommended target asset allocation is set to achieve these objectives while maximizing returns.

Asset Class Target Allocation Ultra Short Term Fixed Income

100%

The Ultra Short Term Fixed Income asset class will target a weighted average maturity of no greater than 14 months and a weighted average credit rating of AA, with an emphasis on US Treasuries and Agencies. Eligible Investments and Restrictions: The following are eligible investments for this investment portfolio:

• US Treasuries • US Agencies • Municipal and Corporate Bonds rated investment grade or higher by Moody’s, S&P, or Fitch • Mortgage Backed Securities issued by US Agencies • Dollar denominated obligations of foreign issuers issued in the U.S. • Foreign government and agency obligations • Bonds with a maturity of 2 years or less at the time of purchase • FDIC Insured Certificates of Deposit • FDIC Insured Money Market Accounts • Money Market funds that invest solely in eligible securities listed above, and whose credit

quality is such that they must invest exclusively in high-quality securities (generally those that are in the top two tiers of credit quality)

• Mutual funds that invest solely in eligible securities listed above • Exchange traded funds that invest solely in eligible investments listed above

Short-Term Portfolio Reserve – Guidelines and Restrictions The primary objectives of this portfolio, in order of importance, are:

• Safety: Investments of the Association shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification along credit and maturity lines is required in order that potential losses on individual securities do not exceed the income generated from the reminder of the portfolio.

74

Page 76: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

3

• Liquidity: The investment portfolio will remain sufficiently liquid to enable the IBTTA to meet all operating requirements, which might be reasonably anticipated.

• Return on Investments: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio. The management of the portfolio should seek to optimize return while minimizing risk through diversification and asset allocation.

Cash Flow Expectations: This portfolio provides a short term funding reserve for IBTTA to cover expenses related to special projects/initiatives that are not covered by the annual budget, or to replenish the checking account. As such, there are no known cash flow expectations; however, funds may be needed periodically in order to meet these needs. Any change in IBTTA’s need for cash flows from this account should be addressed through a change in this policy statement. Time Horizon: This portfolio is considered short term in its investment time horizon. The investment portfolio as a whole should reflect a maturity target of approximately five years or less. Tax Status: IBTTA is a non-profit organization and is thus exempt from taxes. Investment decisions should reflect this tax status when purchasing or selling securities. Risk Tolerance / Asset Allocation: This portfolio is classified as conservative based on the stated objectives of preservation of capital and liquidity. The recommended target asset allocation seeks to achieve these objectives while maximizing returns and minimizing volatility.

Asset Class Target Allocation

Fixed Income 99.0 Cash 1.0

The fixed income asset class will target a weighted average maturity of no greater than five years and a weighted average credit rating of no lower than AA. Eligible Investments and Restrictions: The following are eligible investments for this investment portfolio:

• Cash Equivalents o Treasury Bills o Money Market Funds

75

Page 77: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

4

o FDIC Insured CDs o FDIC Insured Money Market Accounts

• Fixed Income Securities (rated investment grade by Moodys, S&P, or Fitch) o U.S. Government and Agency Securities o Fixed Income Securities of Foreign Governments and Corporations (up to 35% of the

market value of the fixed income portion of the portfolio) o Corporate Notes and Bonds o Mortgage Backed Bonds o The fixed income portion of the portfolio shall have a weighted average maturity of 3

years or less. o The weighted average credit quality of the fixed income portion of the portfolio shall

be not less than an ‘AA’ rating. • Mutual Funds or Exchange Traded Funds (including similar pooled investments and

separately managed accounts) shall be selected on the basis that they invest in those securities deemed to be allowable above.

• Diversification o No more than 10% of the portfolio combined may be in the securities of any one

issuer with the exception of obligations of the US Government and its agencies, and federally insured instruments.

o No more than 20% of the portfolio combined may be in the securities of a particular industry.

Benchmarking:

1. The portfolio will be compared to a benchmark comprised of the Barclays Capital Aggregate Bond Index, Barclays Capital Gov. 1-3 Year Bond Index, and the Merrill Lynch Three Month US Treasury Bill Index. Weights will be applied to each index based on the target allocation to each broad asset class.

2. The investment advisor will provide a benchmark for each fund and separately managed account held within the portfolio.

Long-Term Portfolio Reserve – Guidelines and Restrictions Statement of Objectives: The primary objectives of this portfolio, in order of importance, are:

• Safety: Investments of the Association shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification along credit and maturity lines is required in order that potential losses on individual securities do not exceed the income generated from the reminder of the portfolio.

• Return on Investments: The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and the cash flow characteristics of the portfolio.

76

Page 78: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

5

The management of the portfolio should seek to optimize return while minimizing risk through diversification and asset allocation.

• Liquidity: The investment portfolio will remain sufficiently liquid to enable the IBTTA to meet all operating requirements, which might be reasonably anticipated.

Cash Flow Expectations: This portfolio is not expected to be a direct source of cash flow for IBTTA, however, withdrawals from this Reserve may be required in order to fund the Short Term Reserve. As such, an adequate amount of the fixed income portfolio will be held in short term securities. Any change in IBTTA’s need for cash flows from this account should be addressed through a change in this policy statement. Time Horizon: This portfolio is considered long term in its investment time horizon. Investments seek long term growth as their primary objective. The funds in this account are not expected to be withdrawn in the next 5 years. Tax Status: IBTTA is a non-profit organization and is thus exempt from taxes. Investment decisions should reflect this tax status when purchasing or selling securities. Risk Tolerance / Asset Allocation: This portfolio is classified as moderate risk based on the stated objectives of long term growth of assets and preservation of capital. The recommended target asset allocation seeks to achieve these objectives while maximizing returns and minimizing volatility.

Asset Class Minimum Target Allocation Maximum Domestic Equity 26% 32.5% 36.5% International Equity 14% 17.5% 18.5% Fixed Income 39% 49% 59% Cash 0% 1% 2%

The fixed income asset class will target a weighted average maturity of no greater than eight years and a weighted average credit rating of no lower than AA. The domestic and international equity assets classes will reflect an allocation to all nine style boxes based on market capitalization (Large, Mid, Small) and style (Value, Blend, Growth.) The allocation to international equity will also include exposure to both developed and emerging markets.

77

Page 79: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

6

Return Expectations: Returns are expected to be commensurate with the risk tolerance and asset allocation of the investments and will reflect the portfolio’s objectives of long term growth and stability. The portfolio performance will be gauged against a designated benchmark and is expected to track those benchmark returns over time. Eligible Investments and Restrictions: The following are eligible investments for this investment portfolio:

• Cash Equivalents o Treasury Bills o Money Market Funds o FDIC Insured CDs o FDIC Insured Money Market Accounts

• Fixed Income Securities (rated investment grade by Moodys, S&P, or Fitch) o U.S. Government and Agency Securities o Fixed Income Securities of Foreign Governments and Corporations (up to 35% of the

market value of the fixed income portion of the portfolio) o Corporate Notes and Bonds o Mortgage Backed Bonds o The fixed income portion of the portfolio shall have a weighted average maturity of 10

years or less. o The weighted average credit quality of the fixed income portion of the portfolio shall

be not less than an ‘AA’ rating. • Equity Securities

o Common Stocks o American Depository Receipts (ADRs) and Ordinary Shares of Non-U.S.

Companies • Mutual Funds or Exchange Traded Funds (including similar pooled investments and

separately managed accounts) shall be selected on the basis that they invest in those securities deemed to be allowable above.

• Diversification o No more than 5% of the portfolio combined may be in the securities of any one issuer

with the exception of obligations of the US Government and its agencies, and federally insured instruments.

o No more than 20% of the portfolio combined may be in the securities of a particular industry.

The following are not eligible investments for this investment portfolio: Purchasing the following:

• Private placement; • Letter stock; • Futures; • Currency forwards; • Options; • Commodities;

78

Page 80: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

7

• Securities whose issuers have filed a petition for bankruptcy. Making the following transactions:

• Short sales • Margin transactions • Any speculative investment activities

Benchmarking:

3. The portfolio will be compared to a benchmark comprised of the Russell 3000 Index, FTSE All World Ex-U.S. Index, Barclays Capital Aggregate Bond Index, Barclays Capital Gov. 1-5 Year Bond Index, and the Merrill Lynch Three Month US Treasury Bill Index. Weights will be applied to each index based on the target allocation to each broad asset class.

4. The investment advisor will provide a benchmark for each fund and separately managed account held within the portfolio.

Rebalancing Procedures: This portfolio will be rebalanced periodically to assure that the overall asset allocation target of the portfolio is maintained. Events including large deposits or withdrawals and significant market movements may trigger the need to rebalance the portfolio. Regardless of activity the portfolio will be reviewed on a quarterly basis at a minimum to assure the balance is adequately maintained. In order to minimize transaction costs, the manager will evaluate the benefit of rebalancing relative to the transaction cost. The advisor will maintain a rebalancing threshold of +/- 20% of the target allocation percentage for each asset class, with the exception of cash, which will have a rebalancing threshold of +/- 50% of the target. Total Operating Reserve Guidelines Monitoring: The advisor will provide the IBTTA Finance Committee with a detailed report of the portfolio at least quarterly. The quarterly report will outline the following in a simple and graphical way:

• What have we invested where?

• How has our portfolio performed relative to our investment policy and designated benchmarks?

• What is the change in value of our portfolio over time (a quarter, a year, etc.)?

• What, if anything, should we be concerned about with respect to the market, our portfolio, or any other relevant factors?

79

Page 81: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

8

Policy Revisions: This policy will be formally reviewed annually to determine if the objectives, constraints, and allocations are appropriate and consistent with IBTTA’s objectives. Additional conditions under which the policy might be amended include:

• A change in IBTTA’s risk tolerance, timeline, tax status, or cash flow expectations

• Introduction of new investment vehicles

• A change in the objective of the portfolio

The IBTTA Finance Committee will work with the designated investment advisor to review the policy for its appropriateness after such changes, and will amend the policy when necessary. Duties and Responsibilities: The following parties to this policy will be charged with certain duties and responsibilities as it relates to management of the portfolio:

International, Bridge, Tunnel and Turnpike Association: Will be required to review and approve this Investment Policy Statement in its entirety. IBTTA will be responsible for working with a Designated Investment Adviser no less than annually to review and amend this policy statement. IBTTA is responsible for selecting an investment advisor who will comply with this policy statement, and is responsible for periodically reviewing the advisor’s compliance with this policy statement. Designated Investment Advisor: Will be responsible for implementing the investment strategy outlined in this policy statement by selecting investments and external managers that meet the investment criteria within this policy statement. The Designated Investment Advisor will be charged with timely reporting of investment performance to IBTTA. The Designated Investment Advisor is also required to perform all normal due diligence in selecting external investment managers, including a review of their ability to operate within the investment guidelines and restrictions outlined in this policy. The Designated Investment Advisor is responsible for selecting other appropriate parties as needed to implement this policy, including attorneys, custodians, and broker/dealers. Investment Manager: Investment managers will be any party the Designated Investment Advisor selects to invest funds on behalf of IBTTA. For purposes of this policy, Investment Managers include Mutual Fund Managers, Exchange Traded Fund Managers, Separate Account Managers, Money Market Fund Managers, and any other party that the Investment Manager contracts to invest funds on behalf of IBTTA. The Investment Advisor is responsible for assuring that any Investment Manager selected is investing funds in a manner consistent with the eligible investments and restrictions outlined in this policy.

80

Page 82: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

9

Authority: IBTTA Board approval is required to make changes to this Investment Policy Statement. Authorized agents for IBTTA for this account may direct transfers in or transfers out of the account governed by this policy. The authorized agents are: Executive Director of IBTTA and Director of Government Affairs of IBTTA. Approval I acknowledge that this Investment Policy accurately represents the guidelines and restrictions to which the International, Bridge, Tunnel and Turnpike Association Total Operating Reserve is to be managed. ______________________________________ ___________________________ PRINT NAME DATE ______________________________________ SIGNATURE ______________________________________ ___________________________ PRINT NAME (Dennis Gogarty) DATE President, Raffa Wealth Management, LLC ______________________________________ SIGNATURE

Previous Versions Adopted April 4, 2014, January 8, 2016 Current Version Adopted September 9, 2018

81

Page 83: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Committee Report to Second Vice President – Tim Stewart Membership Sub-Committee of the Standing Finance Committee

September 2017

Page 1 of 2

1. Committee Membership • Currently 15 members with an even number of private and public sector representatives and 1

international representative • In addition, the International Task Force has 8 members (including the international member of

the sub-committee) • Recommend no change

2. Liaisions • Staff - Mary Cadwallader

3. Charter and Mission Summary of Past Presidents’ Recommendation on Membership and Revenue (based on August 29, 2015 letter to IBTTA President Javier Rodriguez) • Do not increase member dues at this time.

• Seek new sources of non-dues revenue to keep dues levels affordable.

• Consider implementing a lower dues level for smaller members. done

• Expand the exclusivity of member benefits to include members only information on the web, members-only roundtables, etc.

• Task the IBTTA Foundation with developing a Research Plan and pursuing grants.

• Use the Past Presidents in an Ambassador role to identify new members, explain the value of membership, and shepherd new members into IBTTA.

• Make membership recruitment and retention a priority of every IBTTA President.

• Make IBTTA more present at regional tolling groups (e.g. TeamFL, TeamTX, etc.) to connect with potential new members.

4. 2018 Targets/Goals/Dates 1. Best Practices/Document Warehouse (clearing house)

• Implement on-line access to RFPs, job descriptions, policies and other relevant documents submitted by members

• Assign to the New Revenues Task Force to define and develop a plan to solve any gaps in current IBTTA website capability and to set policies, protocols, procedures and prices

2. Strategic Partnerships • Gain new members by engaging with other organizations • Work with staff to identify potentials (TRB, AASHTO, AAMVA, NASL, etc.) and a plan of action

82

Page 84: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Committee Report to Second Vice President – Tim Stewart Membership Sub-Committee of the Standing Finance Committee

September 2017

Page 2 of 2

3. International Outreach • Bring new non-North American members into IBTTA, especially in areas such as Eastern

Europe, India and South Asia • Assign to the International Task Force to define a work plan including regional communication

4. Explore North American regional efforts • Identify ways to engage members (and potential members) who are not attending

conferences; such as webinars, smaller meetings, etc. • Assign to the Non-Dues Revenue Task Force to develop a plan

5. Support Current Members • Continue to “lock down” website information for members-only and develop programs or

services to serve specific member needs such as: host webinar for DBE/small businesses; share best practices in diversity and EEOC programs; information on cyber security or asset management

• Assign to the Exclusivity Task Force to identify opportunities and to involve members in implementation of goals 1-4 above

5. Funding • Enhancements to the website and on-line capabilities may be needed. We suggest retaining the

same amount in the 2018 budget as allocated in the 2017 budget for such technical improvements.

83

Page 85: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

From: Jorge Graells Ferrandez [mailto:[email protected]] Sent: Tuesday, October 31, 2017 12:03 PM To: Tim Stewart <[email protected]> Subject: Re: International Task Force Hi Tim, Thanks for your message below. I actually had not put any suggestion in written, but only verbally in our phone talks: 1. Regarding the Government Affairs Committee, I guess we need the Exec Comm to set up specific objectives for the Govt Affs Comm to attain each calendar year, and ensure the appointment of the members in charge of each objective within the Committee, all by the beginning of each year, then put Neil Gray and Kathy Ruffalo to serve these objectives and members in charge only. A half an hour briefing of what is going on at the hill at the confcalls is hardly useful. 2. Regarding the International Task Force, we need to identify volunteers ("coaches") within the current IBTTA membership with personal contacts at toll road operators in Mexico, Eastern Europe, Scandinavia,Turkey and South Asia (India, Thailand, Malaysia, Singapore, Indonesia). At the end of the day, many active members stay at IBTTA because of personal attachment of their members to other members, essentially. I guess this is all for now. Best regards, Jordi Graells 571-228-3502 [email protected]

84

Page 86: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

1

To: Tim Stewart, First Vice President IBTTA

Cc: Emanuela Stocchi, President IBTTA

Pat Jones, CEO & Executive Director, IBTTA

From: John McCuskey, Chair IBTTA Foundation

Re: IBTTA Committee and Task Force Structure

10/17/2017

I have addressed the five questions in this memo from your request of 9/18/2017, however because of the unique structure of the IBTTA Foundation, I’ve included some background material as well. I look forward to future discussions regarding growing the Foundation’s work.

Purposes and Objectives of the Foundation (Foundation By-Laws Article II,B)

1. To plan and conduct training, educational and professional development activities for persons

involved in the tolling industry;

2. To establish and operate scholarship programs to assist tolling professionals interested in

attending above activities;

3. To sponsor and support research into scientific, technical or professional development matters

related to the tolling industry.

4. To support charitable good works that may include helping charitable causes in cities where

IBTTA holds conferences and through other appropriate activities.

5. To solicit funds to accomplish any of the aforesaid purposes and to accept funds from federal,

state and local governments, corporations, other foundations, trusts and individuals;

6. To engage in any other lawful activities in furtherance of the above purposes and not otherwise

prohibited in its Articles of Incorporation.

Foundation Committees 2017

• Scholarship

• Leadership Academy / Student Challenge

• Community Service Project

• Research

• Veteran’s Initiative

• Fund Raising

85

Page 87: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2

• Golf Tournament

• Budget

Foundation Members and Terms

• 2017

Marcelle Jones Jacobs

Christine Keville Keville

Rene Moser Asfinag

Rosa Rountree Egis

• 2018

Federico DiGennaro Aiscat

P.J. Wilkins EZPass Group

Kary Witt Golden Gate Bridge

John McCuskey WSP

• 2019

Phil Miller AECOM

Lisa Thompson HNTB

Priya Jain Atkins

Mike Heiligenstein CTRMA

• Board of Regents

Maggie Wilkins Wilkins Solutions

Kevin Hoeflich HNTB

Lauren Hakos Ohio Turnpike

Kary Witt HNTB – Bd Liaison

Questions and Answers regarding the Foundation for 2018:

1. What changes, if any, would you recommend to your current Committee or Task Force structure? Answer: Background - The IBTTA Foundation is an independent 501(c))3 organization. As such, much of the structure of the Foundation is set by its By-Laws. The current Foundation Board consist of 12 members appointed for staggered 3 year terms. Each year 4 members need to be reappointed or replaced. In September of 2016 the IBTTA Board voted to amend the By-Laws and allow the

86

Page 88: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

3

Foundation Board to expand up to 15 members. There has been some discussion about increasing the Board to the full 15 members from the current 12 members. According to the By-laws, the members of the Foundation Board elect the new/replacement board members each year (Article IV,B,4). This would infer it is up to the Foundation Board to expand itself. This language is a bit convoluted as it references the original 6 Foundation Board members first elected by the IBTTA Board. It reads as follows: “As terms expire, all remaining terms of office shall be for three years each. The six directors of the Foundation Board that are chosen by the IBTTA board may elect up to nine (9) (changed from 5) additional members of the Foundation Board of Directors, who also shall serve staggered three year terms.” The Chair of the Foundation is appointed by the President of IBTTA with the consent of the IBTTA Board. This was clarified and adopted in 2017. “The Chair of the Foundation may serve multiple one-year terms. The Chair is the chief elected officer of the Foundation and presides at all meetings of the Foundation Board of Directors. The Foundation Chair is authorized to create and dissolve committees of the Foundation. An example of a committee of the Foundation Board of Directors is the Leadership Academy Board of Regents” (Article V,A,1). Comments: Foundation Board Election/Selection - When Buddy decided to re-energize the Foundation in 2016, he asked people to volunteer for the Board and more-or-less appointed them. As I noted above, the way the By-Laws read, the Foundation Board technically elects its own members. For 2017, we reappointed the 4 members that were termed out in 2016. Going forward, we may want to look at this process. Do we want to involve the incoming President with the selection of new Board Members (as Buddy did) or should there be a board member selection committee for the Foundation Board? The By-Laws language covering the election/reappointment of Foundation Board members should probably be clarified. Committees – With Ema’s encouragement to enlarge the Foundation presence, I appointed working committees this year based on the Board Members volunteering according to their interests. Some of the committees and chairs were either already appointed/assigned like the Leadership Academy or working through the IBTTA staff for the annual Community Service Project. Before 2016 these two committees were operating somewhat independently in that they were functioning on their own with the IBTTA staff doing all the heavy lifting, but without active oversight under the Foundation umbrella of activities. In addition to the two mentioned above, we made great progress this year with the Scholarship, Veterans Initiative and Fund Raising committees. The Research Committee also got a boost from our International members including us with their research projects. While there is a lot of interest, the research committee has proven the most difficult to get solid organizational traction.

87

Page 89: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

4

Phil Miller, Chair of the Veterans Initiative Committee has done a great job organizing the committee and they have developed a Committee Charter which is attached. Likewise, Rene Moser has prepared a paper for the Research committee to help move along the research organization and identify realistic tasks. It too is attached. We had great participation from the Foundation Board members. Like the greater IBTTA organization, Foundation committees draw from more than the Foundation Board for membership. I believe this helps expand the reach of the committee and adds inclusiveness with greater participation from the IBTTA membership. The newest committee, the Budget Committee headed by Kary Witt, will be as important as the service committees. With the expansion of the Board last year, interest in the budget, financial performance and reporting naturally grew. All the Foundation Board members work with the same type of fiscal matters in their jobs, so it is an expected extension of their interest when they joined the Board. One of the main tasks for 2018 will be to sync up the budget with the fund raising to create a realistic 2018 budget with some longer-term fiscal planning for the Foundation. This takes the burden of crafting an annual budget off of Pat’s shoulders and puts it into the Foundation.

2. Who is the primary staff contact(s) for information, resources and support from the IBTTA staff for your Committee or Task Force? Answer: Multiple staff members relative to the Foundation Board and its various committees.

3. If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions needed and if so what revisions? Answer: As noted above, the Foundation is legally organized under its own independent By-Laws. There are some tweaks that could be made to clarify current processes, particularly concerning Board membership.

4. What are your three top goals you would like to accomplish during 2018 in support of your Committee or Task Force efforts and the Vision and Mission of IBTTA? Answer: 2018 Goals by committee

Leadership Committee – Maintain high performance consistency with the current class structure; Review the future role on expansion and involvement with the IBTTA Membership Committee.

Scholarship – Analyze the financial impacts of expanding to 3 scholarships.

Community Service Project – Get the committee more involved in the selection process.

Research – Use Rene’s charter as a basis to move the research component forward.

Veterans Initiative – As outlined in the veteran’s committee charter for 2018:

a. Establish IBTTA Veterans Initiative Web Presence for Recruiting

88

Page 90: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

5

b. Provide an IBTTA Member forum for Military / First Responder Issues

Budget – Develop a 2018 budget and sync the fund-raising efforts (Golf Tournament/annual meeting Silent Auction) with the overall efforts of the Foundation, not individual events.

5. To achieve the stated goals, will you require funding or additional support to complete these

and if so can you please quantify? Answer: No, the Foundation should function independently.

89

Page 91: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

To: Tim Stewart, First Vice President, IBTTA Cc: Emanuela Stocchi, President, IBTTA Pat Jones, CEO & Executive Director, IBTTA John McCuskey, Chair, IBTTA Foundation From: Maggie Wilkins, Chancellor, IBTTA Leadership Academy Re: IBTTA Committee and Task Force Structure 11/8/2017 Tim, Thank you for the opportunity to provide feedback regarding the IBTTA Leadership Academy Board of Regents. I have provided answers to the five questions you asked each Committee and Task Force to consider, found below in the document. First, I would like to provide some background information and details related to 2017 regarding the Academy and the Board of Regents. I was asked to serve as the 5th Chancellor for the Academy late in 2016. The Academy was founded in 2008 and previous Chancellors for the Academy are as follows: Kary Witt, Rob Horr, Jim Ely and Jorge Figueredo. Together with two Regents serving for 2017, Kevin Hoeflich and Kary Witt, we were tasked with providing recommendations for the curriculum for the class of 2017. We then worked with Pat Jones, Wanda Klayman and the Director of the Academy, (contracted through IBTTA), Dr. Barbara Gannon, to finalize the curriculum, faculty and the agenda for the 2017 class. I represented the Board of Regents onsite in Washington DC during the week of the Academy. During the year, Lauren Hakos replaced Kary Witt on the Board of Regents. 2017 was a busy year for the Academy, with a class of 35 in February, and as it signified a unique milestone, the 10th year anniversary of the first Leadership Academy class. As the Academy is widely regarded as one of the highlights connected with the IBTTA family, we wanted to provide a celebration honoring the ten successful years of the Academy and the nearly 280 Graduates representing 115 organizations and 13 countries, and over 300 faculty affiliated with the program, as well as provide an educational workshop and planning session to enhance the event. Please note, countries represented by the Graduates are as follows:

Argentina Canada

Germany Greece Israel Italy

Mexico Norway Portugal

South Africa Spain

United Kingdom United States

90

Page 92: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA sponsored a 10th Anniversary Celebration reception preceded by a Future Strategic Planning Workshop for the Academy in conjunction with the Annual Meeting in Atlanta on September 9, 2017. We had over 75 Graduates that RSVP’d for the event, however, with Hurricane Irma bearing down, we had just under 25 Graduates that were able to participate. The planning workshop was very successful, however, with many future planning discussions and recommendations as a result. I have included a snapshot of those recommendations below:

91

Page 93: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

And, when asked to describe one word that captured their Leadership Academy experience, the Graduates responded:

92

Page 94: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Questions and answers regarding the Leadership Academy Board of Regents Foundation Committee for 2018:

1. What changes, if any, would you recommend to your current Committee or Task Force structure? It is recommended that the Chancellor of the Board of Regents reports directly to the Foundation Chair and liaison directly with IBTTA staff and the Director of the Leadership Academy as necessary in the planning and develop of the curriculum and annual class structure. The Chancellor will coordinate and meet with the designated Board of Regent members to discuss curriculum recommendations, Academy related activities, and Foundation related educational programs as requested.

2. Who is the primary staff contact(s) for information, resources and support from the IBTTA staff for your Committee or Task Force?

Pat Jones and Wanda Klayman

3. If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions needed and if so what revisions?

The Leadership Academy Board of Regents is a committee under the Foundation Board. There is no formal structure outlined, no charter or mission statement. I would recommend preparing a formal document that outlines roles (Chancellor, Regents) and responsibilities, terms and term limits, and Foundation Board interaction and reporting expectations. In addition, it is not clear whose responsibility it is to appoint the Chancellor and members of the Board of Regents; is it the responsibility of the IBTTA Executive Director and CEO, the IBTTA President, or the Foundation Board Chair? This can be clearly defined in a mission statement to be included in the Foundation Bylaws. It is also recommended that the Board of Regents for the Leadership Academy have fiduciary and budget insight, responsibilities and recommendations for the Academy related budget and expenditures. This function and process does not currently exist.

4. What are your three top goals you would like to accomplish during 2018 in support of your Committee or Task Force efforts and the Vision and Mission of IBTTA?

• Establish 3 committees under the Board of Regents to research, explore, and interact:

o Research and make recommendations regarding other Educational Opportunities o Post Academy Programs for Graduates of the Academy, including surveys to graduates and sponsors o IBTTA Meeting Involvement from the Graduate Community as a resource

• Include an Annual Leadership Academy Planning Workshop and reception at each IBTTA Annual Meeting

• Establish a second educational offering for 2019 to be determined by Foundation Board through

recommendations from the Board of Regents committee on Educational Opportunities

5. To achieve the stated goals, will you require funding or additional support to complete these and if so can you please quantify?

Funding for the Annual Leadership Academy Planning Workshop and reception in conjunction with the IBTTA Annual Meeting is requested. Specific numbers can be provided by IBTTA from the budget for the 2017 Annual Leadership Academy Planning Workshop, which included fees for Dr. Gannon’s support, workshop and reception costs. It is not anticipated that further funding would be required. Additional support would be comprised of voluntary participation from a Regent sponsor and committee members to be identified. Some IBTTA coordination and support will be required.

93

Page 95: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Foundation Ideas to strengthen the research pillar

René Moser, October 12, 2017 The IBTTA Foundation is the research, educational and charitable arm of IBTTA. The Foundation supports and conducts research on transportation and tolling; conducts training and professional development programs including the IBTTA Leadership Academy; supports charitable good works and operates a scholarship program. This paper describes different ideas how the research pillar of the Foundation could be further strengthened.

1) Endorsement of projects of IBTTA members IBTTA could focus its research activities on endorsing projects of its members. To be eligible for an endorsement the project should at least involve 3 IBTTA members. In specific cases projects can also be supported by surveys sent to the IBTTA membership. There should not be more than 2 surveys per year.

2) Strengthening the cooperation with TRB IBTTA could extend one of its meetings (e.g. the AET, managed lanes & technology summit) to invite research professionals of TRB to exchange on latest research activities and achievements. Vice versa IBTTA members could present research needs as input for TRB’s research roadmaps.

3) Pooled-research / launching an IBTTA research call E.g.: ASFINAG has joined forces with the Austrian Ministry of Transport, Innovation and Technology and the Austrian Federal Railway Company years ago to launch a joint research call every year. The research needs are defined by the 3 organizations and the call is managed by a professional agency. The total budget of every years call is EUR 4 Mio. It would be great if something similar could be organized also by IBTTA, maybe in cooperation with TRB. We could start with e.g. 2 or 3 topics and a budget of approx. USD 500,000. We as Foundation could propose research needs, interested members join and share the required budget.

4) Establishment of a research working group / database Another possibility would be to set-up a working group on research, similar to the Connected and Automated Vehicles – CAV working group. All interested members could join and one or two of the group volunteer to present relevant research achievements. A group call every two months seems to be appropriate. Further, a database of research activities could be elaborated as part of IBTTA’s website members area. It would already be great if members would agree to publish a brief abstract of ongoing / recently finished research activities to allow others to get in contact with them if they are interested in further details.

5) Awareness raising – adding a research category to the Toll Excellence Awards To make the IBTTA family aware of the importance of research an additional category could be added to the Toll Excellence Awards – Research achievements and how they have proven to be of added value for the tolling industry (working title).

94

Page 96: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Foundation – Veterans Initiative Mission and Goals October 10, 2017

1 | P a g e

I. Purpose

The International Bridge Tunnel and Turnpike Association (IBTTA) established the IBTTA Foundation (the Foundation) as its research, educational and charitable arm. The Foundation supports training and professional development, and conducts charitable good works programs.

During 2016, IBTTA leadership placed an increased emphasis on Foundation activities, to include development of professional, educational and/or charitable support for military veterans. The IBTTA Veterans Initiative was formed to help serve this role.

IBTTA members who were also US military veterans expressed strong support; many members are already engaged in their own volunteer veterans-assistance activities. Initial meetings and phone calls identified some specific areas of interest, primarily in helping veterans find employment with the IBTTA active and associate membership. This is considered to be a charitable service for members of the military community. This can also be a valuable service to help IBTTA membership recruit good employees with skills in areas such as IT and operations.

Initial contacts and meetings identified that there are a very large number of existing organizations which provide some assistance and services. There does not appear to be a need to create new types of assistance or services, but rather a need to help coordinate and promote these services. Individual members of the Veterans Initiative group conducted numerous activities on their own, and some information was collected and disseminated for consideration. Now, a more formalized structure is needed to shape IBTTA’s support and organization of this work.

IBTTA commissioned the development of this Charter to: (1) establish the mission of the Veterans Initiative; (2) to identify goals for 2018; and (3) to identify the support and organization that IBTTA is being asked to provide for the Veterans Initiative subcommittee.

II. Mission of the Veterans Initiative

Two missions are identified as the core purposes of the Veterans Initiative: 1. Develop IBTTA-To-Military Recruiting Channels.

The Veterans Initiative will be to first and foremost to aid military personnel (either separating from active service or reserves or national guards) in finding employment opportunities with the IBTTA membership and help IBTTA members find qualified candidates out of military organizations.

The nature of this support will begin with some specific activities in the Goals for 2018; those may be amended or modified over time as the successes of initial activities are measured.

2. Provide an IBTTA Member forum for Military / First Responder Issues

Many of the regularly participating professionals who attend IBTTA functions are prior military veterans, and of course as providers of premium civil infrastructure, many active IBTTA

95

Page 97: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Foundation – Veterans Initiative Mission and Goals October 10, 2017

2 | P a g e

members have official responsibilities to coordinate activities and resources with states’ National Guard organizations. As part of the quarterly meeting schedule, the Veterans Initiative organization will provide a forum for discussion, reviews, and exchanges of information with respect to toll operations support during civil, criminal or military emergencies and situations.

III. Veterans Initiative Goals for 2018

Two specific goals are identified for 2018: 1. Establish IBTTA Veterans Initiative Web Presence for Recruiting

IBTTA has a large web presence already to include a separate Foundation page. The Veterans Initiative will leverage this resource to provide a range of information and services related to recruiting and job placement. Capabilities should include:

• General narrative information about the toll industry and the types of placement opportunities

available to prior military / part-time military, • Links to existing military services such as the Veterans Job Bank (VJB) and other resources

identified by the US Veterans Administration and individual branches of the military, • Recruitment information / job postings by IBTTA members, and • Resume postings by IBTTA members for friends / colleagues transitioning or already out of

full-time military service.

To meet this goal, the Veterans Initiative will form a task force in the Fall of 2017 to collaborate and develop this information and recruiting resource.

2. Research and Report on Existing IBTTA Member Support in Hiring for Veterans

A survey with follow up interviews should be conducted in fall 2017 through early 2018 after the holiday season with a report compiled and presented to the Foundation Board during the first quarter of 2018. It is hoped this survey would help describe the existing state of member efforts in the area of veterans recruiting as well as provide some benchmarks to describe what is done in our industry today.

IV. IBTTA Support and Organization

1. Foundation Board Subcommittee Chair and Members

a. The Chairman of the IBTTA Foundation shall be responsible to appoint a Veterans Initiative Subcommittee chairman and committee, to provide leadership and oversight to committee activities and to conduct committee meetings.

b. The Veterans Initiative Subcommittee chairman term shall be limited to three years.

96

Page 98: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Foundation – Veterans Initiative Mission and Goals October 10, 2017

3 | P a g e

2. Veterans Initiative Membership

a. Director of Veterans Initiative Activities

The Director would be responsible for coordinating meetings with IBTTA, tracking and assisting with activities, and the day to day purchasing of any services or materials as approved by the Foundation Board. This role is not yet filled.

b. All IBTTA Members

Participation in Veterans Initiative activities is open to all employees of active and associate members of IBTTA.

The Veterans Initiative developed around United States military veterans’ needs and opportunities, but is not meant to be exclusive, or restricted from anyone in IBTTA membership regardless of their citizenship.

All participants in the Veterans Initiative shall adhere to a “code of conduct” that complies with (applicable) values, standards and rules as adopted by the IBTTA Board of Directors in its Policy of Ethical Behavior. The expected code of conduct includes conflicts of interest; corporate opportunities; confidentiality; fair dealing; protection and proper use of association assets; compliance with laws, rules and regulations; encouraging the reporting of any illegal or unethical behavior; and such issues related to the committee’s members and responsibilities.

3. IBTTA Staff Liaison

The initial meetings and planning for Veterans Initiative activities have been greatly assisted by Wanda Klayman, If possible Wanda should be retained as our staff liaison.

4. Meeting Schedule

For 2018, the Veterans Initiative Subcommittee and members will meet by phone and/or in person quarterly in or around the times of the following conferences:

i. Jan 16-18: IBTTA January Board Meeting ii. April 22-24: AET, Managed Lanes and Technology Summit

iii. July 21-24: Summit on Finance & Policy iv. Oct 14-17: Annual Meeting

97

Page 99: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Report from IBTTA Government Affairs Committee Chair Mark Compton

As we prepare for 2018, we discussed the current Committee and Task Force structures, leadership and goals. With these items in mind, I asked that you please provide me, with a copy to Pat & Ema, by October 16, 2017 the following information.

1. What changes, if any, would you recommend to your current Committee or Task Force structure? I don’t have any recommended changes at this time.

2. Who is the primary staff contact(s) for information, resources and support from the IBTTA staff for your Committee or Task Force? Neil Gray

3. If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions needed and if so what revisions? This is a work in progress. This year we are working to establish the direct link between the Board, Strategic Plan and our advocacy efforts. We are developing strategies where “advocacy will match opportunity”. The Administration has deemed transportation as part of the 2018 agenda. We need to discern our role in this and also determine beyond tolling what matters to our constituency.

4. What are your three top goals you would like to accomplish during 2018 in support of your Committee or Task Force efforts and the Vision and Mission of IBTTA? 1) Successful “Washington fly-in” that creates buy – in, shared vision and

energizes the committee to act. 2) Completion of the “List of 50” assignment. 3) Establish a more frequent two-way communication tool for the Committee – ie

biweekly conference calls, better information flow 5. To achieve the stated goals, will you require funding or additional support to

complete these and if so can you please quantify? 1) The support of the fly in has been tremendous 2) Establishing effective two-way communication flow – Committee to Board and

Staff and vice versa. We need a strong message and position but we’ll need to be agile during the policy-making period this year. In order to continue to refine that message and position as various IBTTA members and staff receive feedback from policy-makers, we’ll need an effective way to communicate and track. Bill Cramer could be helpful. Perhaps SmartBrief for some outward communication to the members or another online mechanism. Maybe Bill could create a portal of some sort for us to deposit relevant articles and tracking discussions with policy-makers in almost a CRM-fashion.

98

Page 100: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Government Affairs Committee Planning Session and Fly-In When: February 7-8, 2018. What: A chance for the IBTTA Government Affairs Task Force to gather in Washington, DC to strategize about mission, vision, goals, and tactics and make visits on Capitol Hill. Purpose: 1. Provide clarity to the mission, vision, and goals of the Government Affairs Committee 2. Engage members of the committee in meaningful and productive activity 3. Build community, camaraderie, and a sense of belonging among the committee members Preliminary Schedule: Day 1 11:00am – 12:00pm Arrive at IBTTA Offices (or alternate location TBD), Washington, DC 12:00pm – 1:00pm Lunch 1:00pm – 2:00pm Expert policy and political briefing with key Washington insiders 2:00pm – 5:00pm Government Affairs Committee Planning Session 5:00pm – 6:00pm Reception Evening On your own Day 2 Morning Breakfast at hotel (TBD) 9:30am – 10:00am Transportation to Capitol Hill 10:00am – 4:00pm Visits with Transportation Committees and Members 12:00pm – 1:30pm Lunch to discuss results and feedback from visits and plan next steps 4:00pm Departure Preliminary Agenda for Day 1 Planning Session 1:00pm – 5:00pm

• Introductions • Expert policy and political briefing with key Washington insiders • Art of the Possible – The 2018 legislative and policy agenda for the President and

Congress • Key issues in tolling at the federal and state level • What IBTTA is doing now • Ways that IBTTA can make a difference in 2018 and beyond

99

Page 101: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Potential policy experts and guests

• Key House and Senate Committee Staff • Jim Tymon, AASHTO • Garrett Eucalitto, National Governors Association • Rob Puentes, Eno Center for Transportation • Cynthia Essenmacher, Center for Innovative Finance Support, Federal Highway

Administration • Amanda Anderson, Public Policy and Federal Affairs, Uber • Jay Carney, SVP Corporate Affairs, Amazon • Steve Hartell, Director of US Policy, Amazon • Andrew Woelfling, Director of Smart Mobility, Ford Motor

100

Page 102: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

From: Benton Tempas [mailto:[email protected]] Sent: Tuesday, October 31, 2017 5:42 PM To: Tim Stewart <[email protected]> Cc: Pat Jones <[email protected]>; Emanuela Stocchi <[email protected]>; [email protected] Subject: RE: 2018 IBTTA Committee Planning See below for responses to your questions. Thanks for doing this as it is very helpful to flush out potential opportunities. Sorry about the delay, I was trying to wait for some information before responding. I would be happy to discuss this further, and also discuss at the January Board meeting if need be.

1. What changes, if any, would you recommend to your current Committee or Task Force structure? Our structure currently works, however we could use some improvement on communication. This is something I as the chair have not been doing well enough, and promise to improve communication between staff, committee and the board in 2018.

2. Who is the primary staff contact(s) for information, resources and support from the IBTTA staff for your Committee or Task Force? Wanda is my primary contact.

3. If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions needed and if so what revisions? There is a 2009 draft mission, however it doesn’t seem to have been formally adopted. We will review and will bring to the board a recommended mission to adopt.

4. What are your three top goals you would like to accomplish during 2018 in support of your Committee or Task Force efforts and the Vision and Mission of IBTTA? Our top goal for 2018 will be to clarify our mission. Next, we will work on reviewing the 2019 locations as well as the forecasted annual and AET meeting schedules. Third, to see if we can work on a 2-3 year calendar of all workshops for better forecasting and alignment with other association workshops.

5. To achieve the stated goals, will you require funding or additional support to complete these and if so can you please quantify? No funding is required; however we will need some additional support from staff for meetings and research.

Thank you again for the opportunity, Benton

101

Page 103: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

From: John Mike [mailto:[email protected]] Sent: Wednesday, October 18, 2017 1:47 PM To: Tim Stewart <[email protected]>; Pat Jones <[email protected]>; [email protected] Cc: fran.o'[email protected] Subject: RE: 2018 IBTTA Committee Planning

Tim,

As outgoing chair of the Platinum Sponsors Advisory Council, I personally thank Pat and Emma for their support and guidance during our 2017 operating year. We look forward to your guidance as we move forward with our collective mission. My apologies for being a few days late on this important topic. In response to your solicitation I offer the following:

• What changes, if any, would you recommend to your current Committee or Task Forcestructure?• Currently the PSAC group operates in a modified format as compared to the other Task

Force groups. We have operated for the first 18 months as a rather autonomous groupwithout working group participation by IBTTA staff. This structure allowed us to get throughand manage the formative stage of our Council. The members have been canvassed andbelieve it is now time to ask for the participation of a IBTTA Staff member during ourworking sessions. We collectively believe that this will enhance communications throughoutthe association and help build stronger synergy between like endeavors. We embrace theBoard Liaisons participation and look forward to collaborative work efforts with this group.

• Who is the primary staff contact(s) for information, resources and support from the IBTTAstaff for your Committee or Task Force?• To date we have not had a primary staff contact assigned to the PSAC group. Wanda and

Pat have always made themselves available in support of any request we have made.• If you have a Committee or Task Force Charter, Mission Statement or both, are there revisions

needed and if so what revisions?• I have attached our Business Process document to this email. Currently we do not

anticipate any changes to this for the remainder of 2017. It will be revisited in January of2018, under the leadership of Fran O’Connor.

• What are your three top goals you would like to accomplish during 2018 in support of yourCommittee or Task Force efforts and the Vision and Mission of IBTTA?• To be recognized as a group of companies providing thought leadership to the Association

and Industry, as well as a group that sees the value in increasing their financial support tothe association.

• Work on meaningful, disruptive, impactful, large issues that the industry and Associationare facing, or may face in the foreseeable future

• To integrate our mission, topics, and involvement with the strategic plan, meeting planningcontent, and the business direction of the Association

• To achieve the stated goals, will you require funding or additional support to complete theseand if so can you please quantify?• Typically, the PSAC group meets in concert with a scheduled IBTTA meeting. IBTTA has

provided the funding for meeting space, meeting communications, and light refreshmentsduring these PSAC meetings. Our request is that this continue. We have not quantified thecost of such.

102

Page 104: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Platinum Sponsors Advisory Council Structure and Process June 23, 2016

The PSAC consists of representatives of each Platinum Sponsor with one representative and one alternate. Both can attend meetings but only one can vote when a deciding vote of the entire Council is needed. The PSAC shall have a Chair and Vice Chair elected by the Council who each will serve for one year with the Vice Chair succeeding the Chair. The first Chair and Vice Chair, however, will serve through 2017. In leading the Council, the Chair and Vice Chair will administer the group and represent the Council as agreed to by those who are members of the Council at the time of election. Any member of the PSAC can volunteer to serve as Chair or Vice Chair and would need to be elected by a majority vote of those in attendance at the meeting (one vote per company) either in person or by telephone. Each Platinum Sponsor company at the time of election will cast one vote by secret ballot and if nobody achieves a majority then a second ballot will be taken with just the top two finishers. A second round of voting could occur for Vice Chair or the second finisher for Chair can be so designated. A first order of business will be for the PSAC to present to the IBTTA Board several mega issues in order of importance that the PSAC believes warrant greater attention within the IBTTA Strategic Plan. Additional mega issues can be presented to the IBTTA Board from time to time should the Council so decide. While Council votes will typically be one per Platinum Sponsor, the selection of these top issues will be through a group ranking system. After some clarification of the subjects each company will “cast” votes for the 3 identified issues they feel most important for attention by the Association. They can cast them all on one issue or distribute them. A simple tally of the “votes” will produce the ranking. In this manner each company can indicate more than one important issue and the process can have additional benefit of the overall knowledge of the members. The Council can adjust this approach if so desired by majority vote. At least two (2) issues with the highest ranking will be shared with the Board for mutual agreement for research and discussion. The below list from two meetings ago is a dynamic one and is in alphabetical order and subject to change by the PSAC prior to voting. Automated Vehicles Big Data Connected Vehicles Internet of Things Mobility as a Service/Mobility on Demand/Payment Systems Mileage Based User Fees/Road User Charging Smart Cities Transportation Financial Sustainability

103

Page 105: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

When the Board confirms agreement with the issues to be mutually discussed, the PSAC, including the Board liaisons, will create work groups to develop and then mutually work on a plan on how as to how to address the issues and provide a work product to the Board as a whole for use in the strategic planning process. Since these issues are emerging and of significant industry impact, we would also expect discussion of them at IBTTA conferences, led by PSAC workgroup members, who would be speakers on the program.

104

Page 106: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Dec. 2017 - An overview of the IBTTA efforts to achieve National ETC Interoperability

In 2010 the International Bridge Tunnel and Turnpike Association (IBTTA) began working to meet the requirements of what MAP-21 would call for (in 2012) – a nationally interoperable system of electronic toll payments – with the creation of a Interoperability (IOP) Steering committee and multiple working groups addressing specific aspects of the issue.

A major barrier to developing a national electronic toll collection (ETC) system was the development of individual ETC systems introduced by many agencies since the advent of ETC in 1989. Significant time and resources have been expended by individual agencies to develop systems suitable for their local needs and to market, issue and service these systems to their local customers. These agencies now manage tens of millions of customer accounts and any restructuring of either the mechanical or business systems associated with ETC presents complicated and expensive challenges that can irritate their customers so any such changes are very carefully considered.

Taking on this problem required the cooperation of the toll agencies as well as their equipment suppliers and technical support contractors. IBTTA has always felt that a collaborative effort of the agencies was a much more plausible path to success than a forced and unfunded governmental mandate.

In 2015 IBTTA issued an RFP and entered into a contract to pursue a testing process that would identify one protocol among the multiple protocols in use across the country that could be determined as the "national" tag. The traditional path to such testing would involve extensive use of manned vehicles driving laps at varying speeds and with differing combinations of ETC tags being used in a live environment. Such testing is prohibitively expensive.

The IBTTA effort focused on creating a lab based testing process that could replicate and replace live testing with a goal of identifying a single protocol that could best address any toll agency’s current ETC setup and data needs. The intent of identifying a single “national” protocol was to allow individual agencies the opportunity to, in the short term, offer any customer desiring an interoperable tag a choice and recommendation as to how they could best address that need. In the longer term, as existing ETC systems needed replacement or upgrading, having identified a single “preferred” protocol among the several in use, agencies would migrate towards a common protocol and in doing so become increasingly interoperable.

IBTTA’s effort was fiscally constrained from the start and it was engaged as an entirely self-funded process which didn't contemplate or seek any Federal assistance. As engaged, the project envisioned performing the work as funds were raised or otherwise made available. IBTTA was only made aware of the FHWA Notice of Funding Opportunity (NOFO) in January 2016, and was able to finalize the agreement with FHWA in September 2016, more than a year after the original testing contract was engaged.

A critical element of the effort to build a lab-based surrogate for live testing was a cross-check mechanism that would test whether the lab based method was, in fact, an accurate surrogate for live testing. In August we received the preliminary results of that cross-check which tells us that the lab based path does not, in fact, accurately reflect the real-world roadway interactions with enough precision. Therefore, the lab testing approach we had proposed is not viable going forward.

This is not to say that lab testing does not provide useful and valuable information. Lab testing has confirmed the candidate protocols' adherence to specifications (known as “conformance testing”) and multi-protocol handshake degradation requirements (Test Rounds 1 & 2). “Degradation” in this instance refers to any loss of precision in identifying any one tag if another protocol tag is in the same environment, i.e. “is it harder to read

105

Page 107: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

you own “local” tag if non-local tags are also in the vehicle mix.” Because “bad reads” equals revenue loss and customer dissatisfaction this is a critical concern for toll agencies.

In Test Rounds 3 & 4, we were able to confirm adherence to the handshake degradation requirement in the field but were not able to statistically correlate all of the performance requirements between the lab and field environments as originally envisioned. This was due to our inability to replicate conditions between the lab and field environments (dual or multilane environments).

The specific elements of the work plan incorporated in the FHWA agreement that would not be performed are the Test Rounds 5 and 6 which focused on Read/Write performance (highlighted on table below). It is deemed unhelpful to pursue this testing as planned since the lab test environment has been determined to not accurately reflect real world events.

In order to follow the testing path further, we would have to conduct massive numbers of live driving laps with professional drivers on a dedicated high-speed facility at a minimum cost of $800,000 and potentially much higher. This would significantly exceed our current contract with OmniAir and our membership has expressed little enthusiasm for raising or spending further funds in support of the effort, mainly because we are seeing rapidly growing regional interoperability which has occurred parallel to our testing effort.

The IBTTA Board of Directors discussed these findings in September. We are confident that the work effort and testing completed thus far does provide useful information that IBTTA can report to FHWA and the public to fulfill the requirements of the agreement. Furthermore, we are not be seeking additional funding either from IBTTA members or from US DOT.

IBTTA and our members fully intend to continue working on the business practices associated with interoperable transactions to fulfill the interoperability intent of MAP-21. That intent is found in this language: “all toll facilities on the Federal-aid highways shall implement technologies or business practices that provide for the interoperability of electronic toll collection programs.”

In short, it is our belief that no additional testing is needed to accomplish that objective. IBTTA is not seeking any additional funding from FHWA beyond the scope of the original agreement.

Separately and parallel to IBTTA's work on protocol testing, our member agencies are using the work products from the testing effort to coordinate, design, finance and implement multi-state toll Interoperability solutions that weren't envisioned in 2010 or even 2015 as we entered the formal testing process. These "regional interoperability hubs" are already in operation in Texas, Oklahoma, Kansas, Florida and Georgia. The Ez-Pass Consortium maintains its own hubs as part of it’s ongoing business practice and covers the greater Northeast of the country (16 states). In the next 18 months we will see additional "regional hubs" that will link the states of NC, SC, GA, FL, TX, OK, KS and CO. Also, currently planning to join this effort through a Western Region Toll Operator MOU are CA, OR, WA, UT, NV and AZ.

In summary, while the efforts of our protocol testing path have not performed as we hoped, we believe there has been significant progress made to fulfill the intent of the MAP-21 requirements and that both our efforts, and those enabled through FHWA's participation, have been useful. These efforts have contributed significantly to the efforts to achieve national interoperability in the near future.

106

Page 108: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

NIOP Timetable 2016

o Testing developed by OmniAir ROSC provides oversight o Phase 1 – Conformance Testing (completed)

6C - Passed TDM - Passed SeGo – Passed

o Phase 2 – Performance Testing – Planning efforts (completed) o Lab Test track tool developed (completed)

2017 o Testing led by OmniAir ROSC provides oversight o Test Approach Doc –Approved by Steering Committee 3/2017 o Statistical methodology established (completed) o Final review of Test Plan (completed) o Responding to Agency & Vendor comments (completed) o Phase 2 – Performance Testing

Lab Field

o Update Industry survey and model (completed) o Schedule: Final Lab test report results 9/2017 (planned target)

Test Round Number

Description Tests Lab Trials Field Trials Total Trials

Round 1 Single Protocol Correlation

12 600 600

Round 2 (Pass/Fail)

Dual Protocol Handshake Performance

12 600 600

Round 3 Handshake Correlation

18 900 900

Round 4 Variable Correlation 24

1,200 1,200

Round 5 (Pass/Fail)

R/W Performance 12 19,308-45,744 19,308-45,744

Round 6 (Pass/Fail)

R/W Performance 3

4,827 4,827

TOTALS 75 21,408-47,844 6,027 27,435-53,971

107

Page 109: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA MEMBERSHIP SUBCOMMITTEE Agenda

Thursday, January 18, 2018 2:30pm to 3:30pm

Coral Gables, Florida

1. Introduction by Rob Horr, Chair

2. Dues Collection—Update on 2018 membership dues and goals

3. Recap of 2018 Goal Priorities and Staff Action Progress

4. Set Target Dates and Assign Task Force Duties

5. Other Business

6. Adjourn

108

Page 110: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

MINUTES: IBTTA Membership Subcommittee of the Finance Committee Saturday, September 9, 2017 9:00 to 10:00 am

1. Call to Order and Introduction by Rob Horr, Chair—There has been good momentum in 2017 and now it’s important to take it to the next level in 2018.

2. Dues Collection—Highlights of 2017 membership a. Three key highlights for 2017

i. Decrease in lost membership—Lost membership fell significantly due to reminders by members and past presidents to organizations in jeopardy and follow up from staff. Lost roughly $63,500 compared to an average of $180,000 in past years. 93% retention rate, highest in 5 years.

ii. Member Win Backs—Past presidents and subcommittee participants helped bring back members that had left in recent years. That amounted to 10 organizations with approx. $156K in revenue.

iii. New Member Growth—In addition to the “rejoins,” we have 8 new actives and 27 new associate/sustaining members, which include 10 DBEs and 10 International, with members in 26 countries.

3. Status of Current Initiatives—Several initiatives started in 2017 have been successfully

implemented. More attention is needed to: a. Articulating the value proposition for use on the website and in collateral b. Create an active recruitment process for the DBE category in 2018

i. More list input from Platinum Sponsors and Agencies ii. Consider a special webinar or session topic designed for DBEs

4. Budget considerations for 2018—What budget considerations are there for the Compendium

of best practices project and is the current website capable of taking this information.

5. Set priorities for Task Forces and Staff a. Non Dues Revenue/Member Exclusivity—Keep focus on the Data Visualization and the

Compendium/Clearinghouse projects. These are the most reachable goals for both task forces.

i. The Clearinghouse needs to be searchable, behind the member wall ii. It will only be useful if members add content, develop a strategy to facilitate

sharing iii. Needs to be easy to access and share but not downloadable iv. Are we in a position to charge nonmembers for any of this info and should we?

b. Sponsorship Revenue—Platinum Sponsorship is up but individual sponsorship is down or flat.

i. Sponsors don’t find much value to branding/signage only. Need to rethink the benefits or customize the pricing to reflect meeting size for 2018.

109

Page 111: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

ii. Opened up sponsorships to nonmembers for the annual meeting, with a company list provided by the Host. No success but we need to approach these companies further in advance. Try again for 2018.

c. Peer Exchange—Is this still a priority? Yes. Consider a partnership for 2018. i. There’s a role for host agencies to help with peer exchange

ii. Past President’s and Platinum members can also help iii. Meeting of FTE and NTTA from several years back is a successful example of peer

exchange. d. International—Regional teams in place for Canada, Mexico, Europe, and South America.

Good momentum in most regions but still need better value proposition and regionalization of contacts.

6. Other Business—Consider additional partnerships in 2018 similar to TRB. ITS and AMVA are good examples to pursue.

7. Adjourned at 10:00 am

110

Page 112: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Dues Structure Task Force Meeting Minutes—October 26, 2017 1-2 pm, EST On the Call: Fran O’Connor, Task Force Chair Susan Buse Butch Ely Rob Horr Samuel Johnson Staff Tyler Milligan Mary Cadwallader George Zilocchi Wanda Klayman

1. Call to Order—Fran reminded the task force that the outcome of the board meeting in Sept. was to recommend improvements to the individual meeting sponsorships to increase 2018 sponsorship revenue. The task force will also begin to review membership dues levels and make recommendations for 2019 and beyond. Dues will remain flat for 2018.

2. Individual Meeting Sponsorships—

a. There was consensus to move toward item specific sponsorships and away from broad, level sponsorships.

b. Create packages that are more customized to the members budget/needs. 2018 can be a year to test a few different options.

c. Agreement to create a lower level sponsorship for the smaller workshops—finance, maintenance and international.

d. Increase opportunities at AET, which has a much higher attendance than the other workshops. Offer items that are typically only sold at Annual Meeting. For example, Lanyards, A/V.

e. Offer food upgrades to exhibitors to help offset food costs during meetings.

f. Add Host Sponsorship opportunities for regional non-members. Continue to experiment with that for 2018.

ACTION ITEM—It was agreed that Mary and Wanda will put together packages and levels based on these recommendations by the task force and send out for feedback.

111

Page 113: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

SUMMARY OF DUES COLLECTIONS

(Updated January 3, 2018)

MEMBERSHIP REVENUES2018 Renewals

YTD

2018 New Member Dues

YTD 2018 YTDAmount Needed to Make Budget 2018 Budget

Active 729,810$ -$ 729,810$ (1,059,047)$ 1,788,857$ Associate 216,435$ 9,990$ 226,425$ (183,675)$ 410,100$ 2,478,496$ RenewalsSustaining 195,000$ -$ 195,000$ (405,000)$ 600,000$ 252,097$ New MembersTOTAL 1,141,245$ 9,990$ 1,151,235$ (1,647,722)$ 2,798,957$ 2,730,593$ TOTAL

MEMBERSHIP COUNT2018 Renewed Members YTD

2018 New Members YTD

2018 Paid Members YTD

2017 Total Members

2017 Renewed Members 2017 New Members

Active 39 0 39 89 75 14Associate 54 3 57 111 83 28Sustaining 13 0 13 40 39 1TOTAL 106 3 109 240 197 43

ACTIVE ASSOCIATE SUSTAINING TOTAL NUMBER Total 2017 CancellationsCancellations 17,475$ -$ 30,000$ 47,475$ 3 61,098$ 13 members

NEW MEMBERS YTD MEMBER CANCELLATIONS YTD Associate Members Active Member Ascend Infrastructure--IL Sund Baelt Holdings-Denmark--Low activity in IBTTA BRiC-TPS LLC--CA Sustaining Members Van Eperen Public Relations--MD Mitsubishi Heavy Industries-JAPAN--No Response

Johnson, Mirmarin, Thompson-MD--no toll business to warrant cost

Total 2017 Revenues

112

Page 114: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

COMPARISON OF DUES COLLECTION

2018 vs 2017 Dues Collection Comparison (as of January 3)

MEMBERSHIP REVENUES2018 Renewals

YTD2017 Renewals

YTD

2018 New Member Dues

YTD

2017 New Member Dues

YTD 2018 YTD 2017 YTDRevenue Variance

Active 729,810$ 565,980$ -$ 47,928$ 729,810$ 613,908$ 115,902$ Associate 216,435$ 147,000$ 9,990$ 20,550$ 226,425$ 167,550$ 58,875$ Sustaining 195,000$ 225,000$ -$ -$ 195,000$ 225,000$ (30,000)$ TOTAL 1,141,245$ 937,980$ 9,990$ 68,478$ 1,151,235$ 1,006,458$ 144,777$

MEMBERSHIP COUNT2018 Renewed

Members2017 Renewed Members YTD

2018 New Members YTD

2017 New Members YTD

2018 Paid Members YTD

2017 Paid Members YTD

Member Variance

Active 39 32 0 3 39 35 4Associate 54 40 3 6 57 46 11Sustaining 13 15 0 0 13 15 -2TOTAL 106 87 3 9 109 96 13

2018 ACTIVE ASSOCIATE SUSTAINING TOTAL NUMBERCancellations 17,475$ -$ 30,000$ 47,475$ 3

2017 ACTIVE ASSOCIATE SUSTAINING TOTAL NUMBERCancellations -$ 2,500$ -$ 2,500$ 1

113

Page 115: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

MEMBERSHIP STAFF PRIORITIES REPORT January 5, 2018 MEMBERSHIP INITIATIVES TO IMPLEMENT IN 2018

1) Peer Exchange and SWAT teams a. Develop a way for peer-to-peer communication between members.

2) Best Practices/Document Warehouse

a. Consider ways to collect and access RFPs, job descriptions, other documents b. Work with New Revenues Task Force to define and set policies/procedures.

MEMBERSHIP INITIATIVES IMPLEMENTED BUT REQUIRE MORE WORK

1) Continue to lock down sections of the website a. Includes presentations, Thematic and Reports and Member Directory. b. Will include parts or all of Data Visualization project. c. What else?

2) Communities of Practice—Working Groups

a. We have two. Government Affairs and CAV group. What other topics needed?

3) Implement DBE and Student categories a. 2018 planned growth 25 new members through agency lists of sub-contractors. b. Do we still want to pursue Student category now?

4) Actively recruit MPOs and DOTs

a. Consider other partnerships—ITS or AMVA, for example.

5) Simplify and enhance value proposition a. Revised content added to redesigned website. Adding Data Visualization to website. b. Plans to highlight more member profiles and recognition through website.

114

Page 116: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

MEMBERSHIP INITIATIVES GOING WELL

1) Recruit back former members

2) Recognize new members and engage passive members a. This is ongoing, includes recognition in SmartBrief, welcome calls and packets, new

member emails sent prior to each meeting. b. This is ongoing, includes CEO-Member calls, Membership Director check-ins and

calls for feedback.

3) Growth of International Membership a. Task Force in place and Regional Teams engaged.

4) Data Visualization Project

a. Will be added to IBTTA website in Q1. b. Will be located within Members Only.

115

Page 117: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA FINANCE STANDING COMMITTEE OF THE BOARD Agenda

Thursday, January 18, 2018 3:30pm to 4:30pm

Coral Gables, Florida

1. Call to Order

2. Approval of Minutes (September 9 and November 27, 2017)

3. Review 2018 dues collections and three-year trend analysis

4. 2018 goals of Finance Committee

5. Investment Subcommittee Report

6. Membership Subcommittee Report

7. Resolution on 2017 contribution to 401(k) plan

8. Other Business

9. Adjourn

116

Page 118: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

MINUTES International Bridge, Tunnel and Turnpike Association Meeting of Finance Standing Committee of the Board September 9, 2017 Attendance Finance Committee Members: Susan Buse (Vice Chair) JJ Eden Mary Jane O’Meara Samuel Johnson Charlie McManus Fran O’Connor Steve Snider Tim Sturick George Zilocchi (Chair) Others: Cheryle Arnold Asommidin Azizov Rachel Bell Kristin Bromberg

Randy Cole Jim Crawford Butch Ely Jim Ely Andrew Fremier Jordi Graells Neil Gray Pat Horan Rob Horr Pat Jones Wanda Klayman Alenka Kosic Dave Kristick John Mike Tyler Milligan Rene Moser Mark Muriello

Cindy Norcross Cathy Pennington Ken Philmus Patty Rubstello Diane Scaccetti Klaus Schierhackl Jennifer Sherblom Tim Stewart Emanuela Stocchi Lisa Thompson Chris Tomlinson Bruce Van Note Cyndi Ward PJ Wilkins Tony Yacobucci Larry Yermack

Item 1: Call to Order and Minutes Finance Committee Chair George Zilocchi call the meeting to order at 10:00am. There was a motion and a second to approve the minutes of the April 22, 2017 meeting. The motion PASSED. Item 2: Auditors Report on 2016 George Zilocchi said that the auditor’s report is complete and that there are no significant findings on the financials. Item 3: Review June 30, 2017 Financial Statements IBTTA’s CFO Cathy Pennington provided a detailed walkthrough of the June 30 financial statements that begin on page 85 of the board book. Looking at the full year forecast, she said we are almost dead on for the year. We are ahead on revenue and right about even on expenses compared to budget. Association income over expenses will be about $241,000. Cathy said the statements she just talked about don’t include IOP because we wanted you to see how the normal association is performing. Now I will show you what interoperability looks like. She referred to the schedule on page 90. This shows the sources and uses of funds on NIOP dating back to 2015. Part of that time involves funds only from IBTTA and part of that time includes funding from the Federal Highway Administration. The page 90 schedule attempts to show the full picture of sources and uses of funds from all sources. This schedule also shows that IBTTA will have roughly $122,000 in expense for NIOP that are not covered by the cooperative agreement with FHWA and that IBTTA can absorb this additional expense in the 2017 budget. George Zilocchi said we know we can absorb this in the budget. He said I don’t think we should amend the budget. Although we spent more money than anticipated, the key point is that we won’t incur any

117

Page 119: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

additional costs for NIOP going forward. We anticipated a 44% reserve ratio and we expect to finish the year with a 44% unrestricted reserve ratio. Item 4: Investment Subcommittee Report. Susan Buse, Investment Subcommittee Chair, described the work of the Investment Subcommittee. She said that the subcommittee is recommending that adoption of a revised investment policy. The resolution reads as follows: Resolution on Revised Investment Policy (To be adopted by the Board September 9, 2017)

• Whereas the IBTTA Board adopted its current investment policy on April 4, 2014 and adopted additional revisions on January 8, 2016;

• Whereas the Investment Subcommittee now recommends that the current policy be revised again to allow excess cash which the association holds at certain times of the year to be invested in “Ultra Short Term Fixed Income” investments to earn a higher rate of return on cash than can be obtained in a checking account;

• Now, therefore be it resolved that the IBTTA Board adopts the revised investment policy to permit such “Ultra Short Term Fixed Income” investments as outlined in the revised policy.

There was a motion and a second to adopt the amended investment policy and recommend it for adoption by the Board. The motion PASSED. Item 5: Membership Subcommittee Susan Buse also reported on the work of the Membership Subcommittee. She emphasized the role of board members and the value of personal connections in recruiting and retaining new members. President Ema Stocchi encouraged board and committee members to attend the first-time attendee reception to welcome new members and first-time attendees. Item 6: 2018 Budget Planning George Zilocchi talked about the schedule for preparing the 2018 budget. He asked Pat Jones to provide a trend analysis for the last two years and identify key issues for the committee to focus on so that we can get the committee’s input. George said that he will also ask the staff to prepare a multi-year financial plan for the association. IBTTA First President Tim Stewart said that he would be asking the committee leaders to identify their key goals for 2018 and any changes that would help them to be more effective. Second Vice President Chris Tomlinson said it’s great to be part of an organization that manages its finances this well and has the reserves it has. International Vice President Klaus Schierhackl said we need to think about the future. We have spent a lot of time focused on interoperability, but it is one small topic; it’s not the whole thing. We need to think more broadly and more internationally, like Coca Cola which is headquartered here in Atlanta. Item 7: Adjournment There being no further business, the meeting was adjourned at 11:00am Respectfully submitted, Patrick D. Jones Executive Director & CEO

118

Page 120: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

MINUTES International Bridge, Tunnel and Turnpike Association Meeting of Finance Standing Committee of the Board November 27, 2017 Attendance Finance Committee Members: Susan Buse (Vice Chair) Kevin Hoeflich Lisa Lumbard Charlie McManus Katie Nees Fran O’Connor Mary Jane O’Meara Darby Swank Kary Witt Tony Yacobucci George Zilocchi (Chair)

Board Members: Greg Bedalov Randy Cole Mark Compton Andy Fremier Diane Gutierrez-Scaccetti Samuel Johnson John Lawson Julia Monso Joe Mrozek Tim Stewart Ema Stocchi

Benton Tempas Juan Toledo Chris Tomlinson Bruce Van Note Joe Waggoner Cyndi Ward Board Members Elect Bill Halkias Mark Muriello Kathryn O’Connor

Item 1: Call to Order Finance Committee Chair George Zilocchi called the meeting to order at 10:00am. The purpose of this meeting is to provide a chance for the Board and Finance Committee members to review the proposed 2018 budget as a group. The briefing materials included the 2017 forecast, proposed 2018 budget, and trend analyses of major revenue and expense items. IBTTA President Ema Stocchi thanked the board and staff for their support in 2017 and expressed support for the proposed 2018 budget. Item 2: Review Proposed Budget Pat Jones conducted a detailed walkthrough of the 2018 budget using slides and other materials provided to the Finance Committee and Board in advance. After discussing the major items in the budget, he finished by saying:

• The budget supports IBTTA’s mission and key objectives; • It provides for continued investment in key programs and priorities; • It provides a modest surplus of $83,000; and • There is no dues increase for the third year in a row.

There was a motion and a second to recommend that the IBTTA Board adopt the proposed 2018 budget. The motion PASSED. Item 3: Adjournment There being no further business, the meeting was adjourned at 10:25am. Respectfully submitted, Patrick D. Jones Executive Director & CEO

119

Page 121: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Presentation to IBTTA Board and Finance Standing Committee of the Board

November 27 and 30, 2017

Version 3 – Revised 11.17.2017

2018 Budget Review

120

Page 122: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Mission & Big Audacious Goal

Mission: To advance transportationsolutions through tolling.

Big Audacious Goal: IBTTA will berecognized as the leading voice to advancetransportation solutions through tolling.

121

Page 123: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Strategic Plan: Major Goals Transportation policies will facilitate tolling and other forms of

user charging.

Continental interoperability of electronic toll collection (ETC) isfunctionally possible.

IBTTA members, stakeholders and nonmembers will findindispensable value in the association’s programs, products,

services, and meetings.

IBTTA will be recognized for having a current and accurateclearinghouse of “key” industry data.

IBTTA will be known for having an effective functioning “SWAT”

team of tolling experts, champions, advocates, evangelists toeffect positive outcomes in transportation.

122

Page 124: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2017 Financial StatementsResults Projected Through December 31, 2017

123

Page 125: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Net operating income $177K lower than budget, excluding NIOP, consisting of:

202K higher dues revenue

362K lower meeting revenues

17K higher expenses

MEMBERSHIP

45 new members

240 total members (not above 210 since 2010)

94% renewal rate, highest in 5 years

2017 Highlights

124

Page 126: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2018 Proposed Budget

125

Page 127: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2018 HighlightsRevenue

No dues increase. Last increase was 2015.

76K increase in dues revenue through high renewal rate andrecruitment.

Two more Platinum Sponsors (+80K) for total of 18 sponsors.

Expense

83K lower group health. Move to high deductible insuranceplan with HSA.

Staff compensation (salary and bonus) up 4% overall. Newranges & new compensation consultant.

205K higher spend on web development, data project, andAMS. Increase member value.

126

Page 128: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Membership: Reaching $2.8MM Renewal: if all 2017 members renew, dues equal $2.744MM

Attrition: Average attrition in recent years is 188K; but 2017was only 63K. Estimate 120K attrition for 2018.

New members in 2018: Prospect list with reasonable chanceof closure: 176K

Result: $2.8MM

127

Page 129: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Program Focus in 2018 Theme: “Trust & Accountability”

High quality meetings

Key industry data and reports

Better web functionality

New AMS

Communications & Public Awareness Campaign

Active Government Affairs Efforts with New Committee

Member retention and recruitment

128

Page 130: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2018 Budget Summary Budget supports IBTTA mission and key objectives.

Continued investment in key programs and priorities.

Budget provides a modest surplus of 83K.

No dues increase for third year in a row.

129

Page 131: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

11/17/2017

Description of Items

2017 Budget 2018 Budget Variance - Budget v Budget

2017 Budget as a % of 2018 Budget 2017 Forecast 2018 Budget

Variance - Budget v Forecast

2018 as % of 2017

Forecast

Association IncomeMembership Dues 2,520,671$ 2,798,957$ 278,286$ 111% 2,722,497$ 2,798,957$ 76,460$ 103%Meeting Income 2,456,075 2,357,321 (98,754) 96% 2,093,635 2,357,321 263,686 113%Other Income 1,000 - (1,000) 0% 1,941 - (1,941) 0%

Total Income 4,977,746$ 5,156,278$ 178,532$ 97% 4,818,073$ 5,156,278$ 338,205$ 107%

Association ExpensePersonnel & Benefits 2,352,079$ 2,372,266$ 20,187$ 101% 2,385,599$ 2,372,266$ (13,334)$ 99%Travel & Living 28,530 27,100 (1,430) 95% 27,193 27,100 (93) 100%Program Related 556,970 779,900 222,930 140% 544,056 779,900 235,844 143%Meeting Related -

Revenue Generating Meetings 1,369,280 1,322,700 (46,580) 97% 1,357,997 1,322,700 (35,297) 97%Administrative Meetings 86,800 91,450 4,650 105% 88,966 91,450 2,484 103%

Office Administration 410,449 415,999 5,550 101% 413,841 415,999 2,158 101%Association Administration 56,532 64,004 7,472 113% 59,923 64,004 4,081 107%

Total Expense 4,860,640$ 5,073,419$ 212,779$ 104% 4,877,576$ 5,073,419$ 195,843$ 104%

Association Income over Expense Before Realized Investment Income 117,106$ 82,859$ (34,247)$ 71% (59,503)$ 82,859$ 142,362$ -139%

Realized Investment Income 31,400 12,000 (19,400) 38% 14,860 12,000 (2,860) 81%

Association Income over Expense Unrealized Investment Income 148,506$ 94,859$ (53,647)$ 64% (44,642)$ 94,859$ 139,501$ -212%

Unrealized Investment Income - - - 0% 125,330 - (125,330) 0%

Association Income over Expense 148,506$ 94,859$ (53,647)$ 64% 80,688$ 94,859$ 14,171$ 118%

Comprised of

Meetings 1,074,795$ 1,034,621$ (40,174)$ 735,638$ 1,034,621$ (298,983)$

Programs (excluding NIOP) (551,770) (787,500) (235,730) (554,233) (787,500) 233,267

Adminstration (374,519) (152,262) 222,257 (100,717) (152,262) 51,545

Net before NIOP 148,506 94,859 (53,647) 80,688 94,859 14,171

Estimated IOP YTD - - - (82,379) - 82,379

Association Net 148,506$ 94,859$ (53,647)$ (1,691)$ 94,859$ 96,550$

2017 Forecast assumes $270K refunds for Annual Meeting These financial statements have not been audited or reviewed and no CPA provides any assurance on them.

This report is for internal purposes only and does not include all of the disclosures required by accounting principles generally accepted in the United States of America.

International Bridge, Tunnel and Turnpike Association

Executive Summary of Financial Results

Budget For Period Ending December 31 2018

130

Page 132: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

11/17/2017 Total Association Budget 2018

Ordinary Income/ExpenseIncome

75xx · Member Dues7501 · Active Members 1,579,421$ 1,744,887$ 165,466$ 1,717,181$ 1,744,887$ 27,706$ 7502 · Associate Members 341,250 392,000 50,750 387,816 392,000 4,184 7502.10 · DBE/WBE/MBE/SBE - 9,950 9,950 - 9,950 9,950 7503 · Sustaining Members 600,000 593,000 (7,000) 617,500 593,000 (24,500) 75xx · Member Dues - Other - 59,120 59,120 - 59,120 59,120

Total 75xx · Member Dues 2,520,671$ 2,798,957$ 278,286$ 2,722,497$ 2,798,957$ 76,460$ 76xx · Meeting Revenues

761x · Registration Revenues7611 · Delegate Registration (Non-Gov) -$ -$ -$ 760,605$ -$ (760,605)$ 7612 · Delegate Registrations (Gov) - - - 273,238 - (273,238) 7613 · Guest Registrations - - - 12,350 - (12,350) 7614 · Exhibitor Registrations - - - 18,950 - (18,950) 7615 · Speaker Registraions - - - 83,990 - (83,990) 7616 · Technical Tours - - - 12,665 - (12,665) 7617 · Social Tours - - - 8,705 - (8,705) 761x · Registration Revenues - Other 1,253,175 1,204,770 (48,405) (136,000) 1,204,770 1,340,770

Total 761x · Registration Revenues 1,253,175$ 1,204,770$ (48,405)$ 1,034,503$ 1,204,770$ 170,267$ 762x · Non-Registration Revenues

7621 · Sponsorships 888,500$ 876,001$ (12,499)$ 789,832$ 876,001$ 86,169$ 7622 · Host Contributions 50,000 - (50,000) 50,000 - (50,000) 7623 · Exhibitor Space 264,400 276,550 12,150 219,300 276,550 57,250

Total 762x · Non-Registration Revenues 1,202,900$ 1,152,551$ (50,349)$ 1,059,132$ 1,152,551$ 93,419$ 76xx · Meeting Revenues - Other -$ # 2$ -$ -$ -$ Total 76xx · Meeting Revenues 2,456,075$ 2,357,321$ (98,754)$ 2,093,635$ 2,357,321$ 263,686$

79xx · Other Income79xx · Other Income - Other 1,000 - (1,000) 1,941 - (1,941)

Total 79xx · Other Income 1,000$ -$ (1,000)$ 1,941$ -$ (1,941)$

Total Income 4,977,746$ 5,156,278$ 178,532$ 4,818,073$ 5,156,278$ 338,205$

ExpensePersonnel & Benefits

8111 · P&B - Salaries 1,555,000$ 1,646,100$ 91,100$ 1,564,600$ 1,646,100$ 81,500$ 8112 · P&B - At Risk Compensation 118,300 98,900 (19,400) 118,300 98,900 (19,400) 8121 · P&B - PR Taxes - FICA 96,468 100,534 4,066 96,468 100,534 4,066 8122 · P&B - PR Taxes - FUTA 600 600 - 600 600 - 8123 · P&B - PR Taxes - SUI 2,220 2,220 - 2,220 2,220 - 8131 · P&B - Group Health Insurance 248,383 186,500 (61,883) 269,868 186,500 (83,368) 8132 · P&B - Group Disability Ins 13,656 15,000 1,344 16,387 15,000 (1,387) 8134 · P&B - Life Insurance 40,100 40,000 (100) 40,100 40,000 (100) 8141 · P&B - Pension Contributions 401 100,000 100,000 - 100,000 100,000 - 8143 · P&B - Pension Expense 401K 1,400 1,000 (400) 88 1,000 912 8151 · P&B - Employee Parking 22,224 19,512 (2,712) 22,224 19,512 (2,712) 8152 · P&B - Employee Metrochecks 2,520 8,100 5,580 3,536 8,100 4,564 8161 · P&B - Consultants & Contractors 139,000 144,000 5,000 139,000 144,000 5,000 8162 · P&B - Payroll Service Charges 3,708 4,800 1,092 3,708 4,800 1,092 8171 · P&B - Professional Development 8,500 5,000 (3,500) 8,500 5,000 (3,500) 8181 · P&B - Recruiting Fees/Expenses - - - - - -

2,352,079$ 2,372,266$ 20,187$ 2,385,599$ 2,372,266$ (13,334)$ Travel & Living

8221 · T&E - Airfare 15,500$ 13,000$ (2,500)$ 13,000$ 13,000$ -$ 8222 · T&E - Lodging 6,250 5,500 (750) 6,250 5,500 (750) 8223 · T&E - Rental Car 600 600 - 600 600 - 8224 · T&E - Parking and Other Trans 2,000 2,800 800 3,086 2,800 (286) 8225 · T&E - Meals 3,700 4,700 1,000 3,765 4,700 935 8226 · T&E - Incidentals 480 500 20 492 500 8

Forecast vs BudgetBudget vs Budget

VarianceVariance2017 Budget 2018 Budget 2017 Forecast 2018 Budget

Variance Variance2017 Budget 2018 Budget 2017 Forecast 2018 Budget

131

Page 133: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

11/17/2017 Total Association Budget 2018

Forecast vs BudgetBudget vs Budget

VarianceVariance2017 Budget 2018 Budget 2017 Forecast 2018 Budget

28,530$ 27,100$ (1,430)$ 27,193$ 27,100$ (93)$

Program Related8311 · PR - Consulting Fees 259,700$ 296,000$ 36,300$ 250,000$ 296,000$ 46,000$ 8312 · PR - Consultants Expenses 2,400 7,400 5,000 2,400 7,400 5,000 8320 · PR - Promotion/Advertising 5,400 5,000 (400) 5,400 5,000 (400) 8321 · PR - Design 18,500 14,000 (4,500) 18,500 14,000 (4,500) 8322 · PR - Printing 20,500 8,450 (12,050) 20,500 8,450 (12,050) 8323 · PR - Postage 2,500 1,800 (700) 2,500 1,800 (700) 8324 · PR - Mailing 500 300 (200) 500 300 (200) 8331 · PR - Conference Registrations 7,000 3,000 (4,000) 3,285 3,000 (285) 8332 · PR - Hotel/Venue 1,000 1,000 - - 1,000 1,000 8333 · PR - Photography/Video 2,500 1,000 (1,500) 2,500 1,000 (1,500) 8334 · PR - A/V 4,500 4,000 (500) 4,780 4,000 (780) 8335 · PR - Travel Expenses - - - 307 - (307) 8341 · PR - Reference Materials 12,500 13,700 1,200 12,850 13,700 850 8351 · PR - Tech Web Design 86,000 75,000 (11,000) 86,000 75,000 (11,000) 8352 · PR - Tech Development 83,000 175,000 92,000 83,000 175,000 92,000 8355 · PR - Tech Hosting Fees 49,400 174,000 124,600 49,400 174,000 124,600 8363 · PR - Delivery & Freight - - - - - - 8361 · PR - Telephone - 250 250 564 250 (314) 8364 · PR - Subscriptions/Reference 1,570 - (1,570) 1,570 - (1,570)

556,970$ 779,900$ 222,930$ 544,056$ 779,900$ 235,844$

Meeting Related8411 · MT - Outsourced Services 32,000$ 7,000$ (25,000)$ 8,097$ 7,000$ (1,097)$ 8412 · MT - Outsourced Translation 3,000 - (3,000) 3,000 - (3,000) 8413 · MT - Outsourced Meeting Mgt 2,500 2,000 (500) - 2,000 2,000 8414 · MT Outsourced Security 1,000 2,500 1,500 828 2,500 1,672 8420 · MT - Promotion/Advertising 19,000 24,000 5,000 18,190 24,000 5,810 8421 · MT - Design 48,000 46,200 (1,800) 51,334 46,200 (5,134) 8422 · MT - Printing 43,000 35,000 (8,000) 29,735 35,000 5,265 8423 · MT - Postage 12,900 10,500 (2,400) 7,561 10,500 2,939 8424 · MT - Mailing 3,000 2,500 (500) 3,298 2,500 (798) 8431 · MT - Hotel/Venue 66,000 59,600 (6,400) 41,691 59,600 17,909 8432 · MT - Hotel Food/Beverage 528,800 491,000 (37,800) 524,208 491,000 (33,208) 8433 · MT - Photography/Video 6,000 9,500 3,500 6,716 9,500 2,784 8434 · MT - A/V Services 214,500 222,000 7,500 240,780 222,000 (18,780) 8435 · MT - Events 286,500 285,500 (1,000) 264,071 285,500 21,429 8436 · MT - Technical Tours 6,600 3,200 (3,400) 5,439 3,200 (2,239) 8438 · MT - Speaker/Consultant Fees 39,500 44,000 4,500 32,070 44,000 11,930 8441 · MT - Airfare 15,200 15,700 500 19,823 15,700 (4,123) 8442 · MT - Rental Car 1,500 200 (1,300) - 200 200 8443 · MT - Other Trans 5,300 3,500 (1,800) 6,758 3,500 (3,258) 8444 · MT - Meals 8,550 8,500 (50) 13,479 8,500 (4,979) 8445 · MT- Incidentals 1,630 2,300 670 2,189 2,300 111 8449 · MT - Site Visits 6,000 3,500 (2,500) 11,012 3,500 (7,512) 8451 · MT - Awards/Recognition 2,700 4,500 1,800 5,730 4,500 (1,230) 8452 · MT- Sponsor Expenses 38,750 64,200 25,450 63,143 64,200 1,057 8453 · MT - Exhibitor Expenses 8,750 13,000 4,250 9,581 13,000 3,419 8461 · MT - Meeting Supplies 4,550 5,400 850 8,722 5,400 (3,322) 8462 · MT - Telephone 2,300 1,750 (550) 2,196 1,750 (446) 8463 · MT - Delivery and Freight 8,450 5,400 (3,050) 11,404 5,400 (6,004) 8481 · MT - Discount Fees VISA/MC 20,250 22,000 1,750 33,216 22,000 (11,216) 8482 · MT - Discount Fees AMEX 12,250 10,500 (1,750) 13,795 10,500 (3,295)

Variance Variance2017 Budget 2018 Budget 2017 Forecast

VarianceVariance2017 Budget 2018 Budget 2017 Forecast 2018 Budget

2018 Budget

132

Page 134: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

11/17/2017 Total Association Budget 2018

Forecast vs BudgetBudget vs Budget

VarianceVariance2017 Budget 2018 Budget 2017 Forecast 2018 Budget

8483 · MT - Wire Transfer Fees 1,600 1,700 100 951 1,700 749 8484 · MT - Insurance 6,000 7,500 1,500 7,946 7,500 (446)

1,456,080$ 1,414,150$ (41,930)$ 1,446,964$ 1,414,150$ (32,814)$

Office Administration8511 · OA - Office Rent 303,184$ 311,949$ 8,765$ 303,184$ 311,949$ 8,765$ 8512 · OA - Add'l Office Passthroughs 24,235 17,000 (7,235) 24,235 17,000 (7,235) 8521 · OA - Office Telephone 6,000 6,000 - 6,000 6,000 - 8522 · OA - Staff Cell Phones 16,500 16,500 - 16,500 16,500 - 8531 · OA - Office Supplies 4,800 6,000 1,200 9,000 6,000 (3,000) 8532 · OA - Office Services 2,820 3,000 180 3,012 3,000 (12) 8541 · OA - Equipment Maint & Rental 9,000 9,000 - 9,000 9,000 - 8542 · OA - Purch Office Equip & Furn 3,000 3,000 - 3,000 3,000 - 8551 · OA - Postage, Delivery, Courier 2,400 1,500 (900) 2,400 1,500 (900) 8563 · OA - Printing Business Cards 480 400 (80) 480 400 (80) 8564 · OA - Printing Stationery 300 300 - 300 300 - 8571 · OA - Subscriptions/Reference 150 150 - 150 150 - 8581 · OA - On-line Services 24,000 24,500 500 24,000 24,500 500 8582 · OA - Computer Software 4,380 2,500 (1,880) 4,380 2,500 (1,880) 8583 · OA - Computer Hardware 5,000 10,000 5,000 4,000 10,000 6,000 8591 · OA - Depreciation Expense 4,200 4,200 - 4,200 4,200 -

410,449$ 415,999$ 5,550$ 413,841$ 415,999$ 2,158$ Association Administration

8611 · AA - Audit and Legal Services 23,000$ 28,000$ 5,000$ 23,000$ 28,000$ 5,000$ 8612 · AA - Consulting Services 5,000 5,000 - 5,000 5,000 - 8631 · AA - Bank Service Charges 4,200 2,500 (1,700) 4,200 2,500 (1,700) 8632 · AA - Intl Transfer Fees 240 - (240) 240 - (240) 8642 · AA - Licenses and Fees 1,100 1,100 - 1,137 1,100 (37) 8651 · AA - Association Insurance 15,892 15,500 (392) 15,892 15,500 (392) 8661 · AA - Dues/Memberships 7,100 11,904 4,804 10,454 11,904 1,450

56,532$ 64,004$ 7,472$ 59,923$ 64,004$ 4,081$

Total Expense 4,860,640$ 5,073,419$ 212,779$ 4,877,576$ 5,073,419$ 195,843$

Association Income Before Investment 117,106$ 82,859$ (34,247)$ (59,503)$ 82,859$ 142,362$

`

771x · Investment Income - Portfolio7711 · Dividends 32,400$ 20,000$ (12,400)$ 30,000$ 20,000$ (10,000)$ 7712 · Interest 6,300 - (6,300) - - - 7713 · Realized Gain/Loss - - - (2,784) - 2,784 7714 · Unrealized Gain/Loss - - - 125,330 - (125,330) 7715 · Other Income - - - - - -7716 · Investment Advisory Fees (8,500) (8,000) 500 (12,355) (8,000) 4,355 771x · Investment Income - Portfolio - Other 1,200 - (1,200) - - -

Total 771x · Investment Income - Portfolio 31,400$ 12,000$ 84,446$ 140,191$ 12,000$ (128,191)$

Association Income over Expense 148,506$ 94,859$ (53,647)$ 80,688$ 94,859$ 14,171$ - -

These financial statements have not been audited or reviewed and no CPA provides any assurance on them. Management has elected to omit substantially all of the disclosures required by accounting principles

Variance Variance

Variance Variance2017 Budget 2018 Budget

2017 Budget 2018 Budget

2017 Forecast 2018 Budget

2017 Forecast 2018 Budget

133

Page 135: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Adminstration Budget 2018

2017 Budget 9211 - Executive9111 - Board

Meetings9001 - Assn Overhead Total Admin Budget Variance 2017 Forecast 2018 Budget Variance

Jan - Dec 18 Jan - Dec 18 Jan - Dec 18 Jan - Dec 18Ordinary Income/Expense

Income75xx · Member Dues

7501 · Active Members 1,579,421$ -$ 1,744,887$ -$ 1,744,887$ 165,466$ 1,717,181$ 1,744,887$ 27,706$ 7502 · Associate Members 341,250 - 392,000 - 392,000 50,750 381,000 392,000 11,000 7502.10 · DBE/WBE/MBE/SBE - - 9,950 - 9,950 9,950 6,816 9,950 3,134 7503 · Sustaining Members 600,000 - 593,000 - 593,000 (7,000) 617,500 593,000 (24,500) 75xx · Member Dues - Other - - 59,120 - 59,120 59,120 - 59,120 59,120

Total 75xx · Member Dues 2,520,671$ -$ 2,798,957$ -$ 2,798,957$ 278,286$ 2,722,497$ 2,798,957$ 76,460$ 7611 · Delegate Registration (Non-Gov) - - - - 77xx · Investment Income - Total

771x · Investment Income - Portfolio7711 · Dividends 32,400$ -$ -$ 20,000$ 20,000$ (12,400)$ 30,000$ 20,000$ (10,000)$ 7712 · Interest 6,300 - - - - (6,300) - - - 7713 · Realized Gain/Loss - - - - - - (2,784) - 2,784 7714 · Unrealized Gain/Loss - - - - - - 125,330 - (125,330) 7715 · Other Income - - - - - - - - - 7716 · Investment Advisory Fees (8,500) - - (8,000) (8,000) 500 (12,355) (8,000) 4,355 771x · Investment Income - Portfolio - Other - - - - - - - - -

Total 771x · Investment Income - Portfolio 30,200$ -$ -$ 12,000$ 12,000$ (18,200)$ 140,191$ 12,000$ (128,191)$ 7721 · PNC Interest 1,200 - - - - (1,200) - - - 77xx · Investment Income - Total - Other - - - - - - - - -

Total 77xx · Investment Income - Total 31,400$ -$ -$ 12,000$ 12,000$ (19,400)$ 140,191$ 12,000$ (128,191)$ 79xx · Other Income

79xx · Other Income - Other 1,000 - - - - (1,000) 1,941 - (1,941) Total 79xx · Other Income 1,000$ -$ -$ -$ -$ (1,000)$ 1,941$ -$ (1,941)$

Total Income 2,553,071$ -$ 2,798,957$ 12,000$ 2,810,957$ 257,886$ 2,864,629$ 2,810,957$ (53,672)$ Expense

8111 · P&B - Salaries 1,555,000$ -$ -$ 1,646,100$ 1,646,100$ 91,100$ 1,564,600$ 1,646,100$ 81,500$ 8112 · P&B - At Risk Compensation 118,300 - - 98,900 98,900 (19,400) 118,300 98,900 (19,400) 8121 · P&B - PR Taxes - FICA 96,468 - - 100,534 100,534 4,066 96,468 100,534 4,066 8122 · P&B - PR Taxes - FUTA 600 - - 600 600 - 600 600 - 8123 · P&B - PR Taxes - SUI 2,220 - - 2,220 2,220 - 2,220 2,220 - 8131 · P&B - Group Health Insurance 248,383 - - 186,500 186,500 (61,883) 269,868 186,500 (83,368) 8132 · P&B - Group Disability Ins 13,656 - - 15,000 15,000 1,344 16,387 15,000 (1,387) 8133 · P&B - Group Vision Care Ins - - - - - - - - 8134 · P&B - Life Insurance 40,100 - - 40,000 40,000 (100) 40,100 40,000 (100) 8140 · P&B - Pension Contributions DBP - - - - - - - - - 8141 · P&B - Pension Contributions 401 100,000 - - 100,000 100,000 - 100,000 100,000 - 8142 · P&B - Pension Expenses DBP - - - - - - (1,312) - 1,312 8143 · P&B - Pension Expense 401K 1,400 - - 1,000 1,000 (400) 1,400 1,000 (400) 8151 · P&B - Employee Parking 22,224 - - 19,512 19,512 (2,712) 22,224 19,512 (2,712) 8152 · P&B - Employee Metrochecks 2,520 - - 8,100 8,100 5,580 3,536 8,100 4,564 8161 · P&B - Consultants & Contractors 139,000 - - 144,000 144,000 5,000 139,000 144,000 5,000 8162 · P&B - Payroll Service Charges 3,708 - - 4,800 4,800 1,092 3,708 4,800 1,092 8171 · P&B - Professional Development 8,500 - - 5,000 5,000 (3,500) 8,500 5,000 (3,500) 8181 · P&B - Recruiting Fees/Expenses - - - - - - - - - 8221 · T&E - Airfare 6,000 6,000 - - 6,000 - 6,000 6,000 - 8222 · T&E - Lodging 3,250 3,000 - - 3,000 (250) 3,250 3,000 (250) 8223 · T&E - Rental Car - - - - - - - - - 8224 · T&E - Parking and Other Trans 2,000 800 - 1,200 2,000 - 2,000 2,000 - 8225 · T&E - Meals 3,000 2,500 - 1,500 4,000 1,000 3,000 4,000 1,000 8226 · T&E - Incidentals 480 500 - - 500 20 480 500 20 8331 · PR - Conference Registrations 6,000 3,000 - - 3,000 (3,000) 2,285 3,000 715 8332 · PR - Hotel/Venue 1,000 1,000 - - 1,000 - - 1,000 1,000 8421 · MT - Design - - 200 - 200 200 - 200 200 8422 · MT - Printing - - 1,000 - 1,000 1,000 272 1,000 728 8423 · MT - Postage - - - - - - - - 8424 · MT - Mailing - - - - - - - - - 8431 · MT - Hotel/Venue 8,000 - 8,000 - 8,000 - 8,000 8,000 - 8432 · MT - Hotel Food/Beverage 41,800 - 40,000 - 40,000 (1,800) 50,500 40,000 (10,500) 8433 · MT - Photography/Video 1,000 - - - - (1,000) 1,000 - (1,000)

Budget vs Budget Forecast vs Budget

134

Page 136: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Adminstration Budget 2018

2017 Budget 9211 - Executive9111 - Board

Meetings9001 - Assn Overhead Total Admin Budget Variance 2017 Forecast 2018 Budget Variance

Jan - Dec 18 Jan - Dec 18 Jan - Dec 18 Jan - Dec 18

Budget vs Budget Forecast vs Budget

8434 · MT - A/V Services 9,500 - 12,000 - 12,000 2,500 11,136 12,000 864 8435 · MT - Events 22,000 - 25,000 - 25,000 3,000 8,000 25,000 17,000 8436 · MT - Technical Tours - - - - - - - - - 8437 · MT - Social Tours - - - - - - - - - 8438 · MT - Speaker/Consultant Fees - - - - - - - - - 8439 · MT - Speaker Gifts - - - - - - - - - 8441 · MT - Airfare 1,200 - 1,750 - 1,750 550 2,759 1,750 (1,009) 8442 · MT - Rental Car - - - - - - - - - 8443 · MT - Other Trans 700 - 700 - 700 - 1,176 700 (476) 8444 · MT - Meals 2,000 - 2,000 - 2,000 - 3,817 2,000 (1,817) 8445 · MT- Incidentals 200 - 200 - 200 - 215 200 (15) 8449 · MT - Site Visits - - - - - - 566 - (566) 8451 · MT - Awards/Recognition - - - - - - - - - 8452 · MT- Sponsor Expenses - - - - - - - - - 8453 · MT - Exhibitor Expenses - - - - - - - - - 8461 · MT - Meeting Supplies 200 - 200 - 200 - 1,131 200 (931) 8462 · MT - Telephone - - - - - - - - - 8463 · MT - Delivery and Freight 200 - 400 400 200 396 400 4 8481 · MT - Discount Fees VISA/MC - - - - - - - - - 8482 · MT - Discount Fees AMEX - - - - - - - - - 8483 · MT - Wire Transfer Fees - - - - - - - - - 8484 · MT - Insurance - - - - - - - - - 8511 · OA - Office Rent 303,184 - - 311,949 311,949 8,765 303,184 311,949 8,765 8512 · OA - Add'l Office Passthroughs 24,235 - - 17,000 17,000 (7,235) 24,235 17,000 (7,235) 8521 · OA - Office Telephone 6,000 - - 6,000 6,000 - 6,000 6,000 - 8522 · OA - Staff Cell Phones 16,500 - - 16,500 16,500 - 16,500 16,500 - 8531 · OA - Office Supplies 4,800 - - 6,000 6,000 1,200 9,000 6,000 (3,000) 8532 · OA - Office Services 2,820 - - 3,000 3,000 180 3,012 3,000 (12) 8541 · OA - Equipment Maint & Rental 9,000 - - 9,000 9,000 - 9,000 9,000 - 8542 · OA - Purch Office Equip & Furn 3,000 - - 3,000 3,000 - 3,000 3,000 - 8551 · OA - Postage, Delivery, Courier 2,400 - - 1,500 1,500 (900) 2,400 1,500 (900) 8563 · OA - Printing Business Cards 480 - - 400 400 (80) 480 400 (80) 8564 · OA - Printing Stationery 300 - - 300 300 - 300 300 - 8571 · OA - Subscriptions/Reference 150 - - 150 150 - 150 150 - 8581 · OA - On-line Services 24,000 - - 24,500 24,500 500 24,000 24,500 500 8582 · OA - Computer Software 4,380 - - 2,500 2,500 (1,880) 4,380 2,500 (1,880) 8583 · OA - Computer Hardware 5,000 - - 10,000 10,000 5,000 4,000 10,000 6,000 8584 · OA - Computer Supplies - - - - - - - - - 8591 · OA - Depreciation Expense 4,200 - - 4,200 4,200 - 4,200 4,200 - 8611 · AA - Audit and Legal Services 23,000 - - 28,000 28,000 5,000 23,000 28,000 5,000 8612 · AA - Consulting Services 5,000 - - 5,000 5,000 - 5,000 5,000 - 8631 · AA - Bank Service Charges 4,200 - - 2,500 2,500 (1,700) 4,200 2,500 (1,700) 8632 · AA - Intl Transfer Fees 240 - - - - (240) 240 - (240) 8641 · AA - Personal Property Taxes - - - - - - - - - 8642 · AA - Licenses and Fees 1,100 - - 1,100 1,100 - 1,137 1,100 (37) 8651 · AA - Association Insurance 15,892 - - 15,500 15,500 (392) 15,892 15,500 (392) 8661 · AA - Dues/Memberships 7,100 - - 11,904 11,904 4,804 10,454 11,904 1,450

Total Expense 2,927,590$ 16,800$ 91,450$ 2,854,969$ 2,963,219$ 35,629$ 2,965,345$ 2,963,219$ (2,126)$ Net Ordinary Income (374,519)$ (16,800)$ 2,707,507$ (2,842,969)$ (152,262)$ 222,257$ (100,717)$ (152,262)$ (51,545)$

Net Income (374,519)$ (16,800)$ 2,707,507$ (2,842,969)$ (152,262)$ 222,257$ (100,717)$ (152,262)$ (51,545)$

135

Page 137: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Programs Budget 2018

2017 Budget 2900 - Research2840 - Membership

Dev 2200 - Technology

Jan - Dec 18 Jan - Dec 18 Jan - Dec 18Ordinary Income/Expense

Income76xx · Meeting Revenues

762x · Non-Registration Revenues7621 · Sponsorships 12,000$ -$ -$ -$

Total 762x · Non-Registration Revenues 12,000$ -$ -$ -$ Total 76xx · Meeting Revenues 12,000$ -$ -$ -$ Total 79xx · Other Income

Total Income 12,000$ -$ -$ -$ Gross Profit

Expense8221 · T&E - Airfare 9,500$ -$ 5,000$ -$ 8222 · T&E - Lodging 3,000 - 2,500 - 8223 · T&E - Rental Car 600 - 600 - 8224 · T&E - Parking and Other Trans - - 800 - 8225 · T&E - Meals 700 - 700 - 8226 · T&E - Incidentals - - - - 8311 · PR - Consulting Fees 259,700 - - - 8312 · PR - Consultants Expenses 2,400 - 5,000 - 8320 · PR - Promotion/Advertising 5,400 - 5,000 - 8321 · PR - Design 18,500 - 7,500 - 8322 · PR - Printing 20,500 - 750 - 8323 · PR - Postage 2,500 - 300 - 8324 · PR - Mailing 500 - - - 8331 · PR - Conference Registrations 1,000 - - - 8333 · PR - Photography/Video 2,500 - 1,000 - 8334 · PR - A/V 4,500 - - - 8334 · PR - Travel Expenses - - - - 8341 · PR - Reference Materials 12,500 - - - 8351 · PR - Tech Web Design 86,000 - - 75,000 8352 · PR - Tech Development 83,000 175,000 - 8355 · PR - Tech Hosting Fees 49,400 - - 174,000 8355 · PR - Telephone - - - - 8364 · PR - Subscriptions/Reference 1,570 - - - 8380 · PR - IOP - 1.1 Develop Assess - - - - 8389 · PR-IOP - 1.10 Program Mgt - - - - 8611 · AA - Audit and Legal Services - - - - 8612 · AA - Consulting Services - - - -

Total Expense 563,770$ 175,000$ 29,150$ 249,000$ Net Ordinary Income (551,770)$ (175,000)$ (29,150)$ (249,000)$

Budget vs Budget

136

Page 138: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Programs Budget 2018

Ordinary Income/ExpenseIncome

76xx · Meeting Revenues762x · Non-Registration Revenues

7621 · SponsorshipsTotal 762x · Non-Registration Revenues

Total 76xx · Meeting RevenuesTotal 79xx · Other Income

Total IncomeGross Profit

Expense8221 · T&E - Airfare8222 · T&E - Lodging8223 · T&E - Rental Car8224 · T&E - Parking and Other Trans8225 · T&E - Meals8226 · T&E - Incidentals8311 · PR - Consulting Fees8312 · PR - Consultants Expenses8320 · PR - Promotion/Advertising8321 · PR - Design8322 · PR - Printing8323 · PR - Postage8324 · PR - Mailing8331 · PR - Conference Registrations8333 · PR - Photography/Video8334 · PR - A/V8334 · PR - Travel Expenses8341 · PR - Reference Materials8351 · PR - Tech Web Design8352 · PR - Tech Development8355 · PR - Tech Hosting Fees8355 · PR - Telephone8364 · PR - Subscriptions/Reference8380 · PR - IOP - 1.1 Develop Assess8389 · PR-IOP - 1.10 Program Mgt8611 · AA - Audit and Legal Services8612 · AA - Consulting Services

Total ExpenseNet Ordinary Income

2131 - PR & Advocacy

2111 - Annual Report 2400 - Webinars

2450 - Web Revenues

Jan - Dec 18 Jan - Dec 18 Jan - Dec 18 Jan - Dec 18

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

-$ -$ -$ -$

2,000$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - -

294,000 2,000 - - 2,400 - - -

- - - - - 6,500 - -

1,200 6,500 - - - 1,500 - - - 300 - - - - - - - - - - - - 4,000 - - - - -

13,700 - - - - - - - - - - - - - - -

250 - - - - - - - - - - - - - - - - - - - - - - -

313,550$ 16,800$ 4,000$ -$ (313,550)$ (16,800)$ (4,000)$ -$

Budget vs Budget

137

Page 139: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Programs Budget 2018

Ordinary Income/ExpenseIncome

76xx · Meeting Revenues762x · Non-Registration Revenues

7621 · SponsorshipsTotal 762x · Non-Registration Revenues

Total 76xx · Meeting RevenuesTotal 79xx · Other Income

Total IncomeGross Profit

Expense8221 · T&E - Airfare8222 · T&E - Lodging8223 · T&E - Rental Car8224 · T&E - Parking and Other Trans8225 · T&E - Meals8226 · T&E - Incidentals8311 · PR - Consulting Fees8312 · PR - Consultants Expenses8320 · PR - Promotion/Advertising8321 · PR - Design8322 · PR - Printing8323 · PR - Postage8324 · PR - Mailing8331 · PR - Conference Registrations8333 · PR - Photography/Video8334 · PR - A/V8334 · PR - Travel Expenses8341 · PR - Reference Materials8351 · PR - Tech Web Design8352 · PR - Tech Development8355 · PR - Tech Hosting Fees8355 · PR - Telephone8364 · PR - Subscriptions/Reference8380 · PR - IOP - 1.1 Develop Assess8389 · PR-IOP - 1.10 Program Mgt8611 · AA - Audit and Legal Services8612 · AA - Consulting Services

Total ExpenseNet Ordinary Income

Total Programs Budget Variance 2017 Forecast 2018 Budget Variance

Jan - Dec 18

-$ (12,000)$ -$ -$ -$ -$ (12,000)$ -$ -$ -$ -$ (12,000)$ -$ -$ -$

-$ (12,000)$ -$ -$ -$

7,000$ (2,500)$ 7,000$ 7,000$ -$ 2,500 (500) 3,000 2,500 (500)

600 - 600 600 - 800 800 1,086 800 (286) 700 - 765 700 (65)

- - 12 - (12) 296,000 36,300 250,000 296,000 46,000

7,400 5,000 2,400 7,400 5,000 5,000 (400) 5,400 5,000 (400)

14,000 (4,500) 18,500 14,000 (4,500) 8,450 (12,050) 20,500 8,450 (12,050) 1,800 (700) 2,500 1,800 (700)

300 (200) 500 300 (200) - (1,000) 1,000 - (1,000)

1,000 (1,500) 2,500 1,000 (1,500) 4,000 (500) 4,780 4,000 (780)

- - 307 - (307) 13,700 1,200 12,850 13,700 850 75,000 (11,000) 86,000 75,000 (11,000)

175,000 92,000 83,000 175,000 92,000 174,000 124,600 49,400 174,000 124,600

250 250 564 250 (314) - (1,570) 1,570 - (1,570) - - - - - - - - - - - - - - - - - - - -

787,500$ 223,730$ 554,233$ 787,500$ 233,267$ (787,500)$ (235,730)$ (554,233)$ (787,500)$ (233,267)$

Forecast vs BudgetBudget vs Budget

138

Page 140: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Meetings Budget 2018

2017 Forecast 2017 Budget 2017 Forecast 2017 Budget 2016 Actual 2017 Budget 2016 Actual 2017 2016 Actual 2017 Budget 2015 Forecast 2017 Budget

Forecast Budget Forecast Budget Actual Budget Actual Budget Actual Budget Actual Budget

Sept '17 Sept '18 Oct '17 Sept '18 July '17 Apr '18 April ' 17 June '18 Jun-17 July '18

Atlanta Baltimore Rome Salzburg Dallas Charlotte Jersey City Portland New Orleans Harrisburg

640 120 650 175 170

% Regular Rate 50.0% 40.0% 60.0% 40.0% 40.0%

% Gov't Rate 40.0% 60.0% 35.0% 60.0% 50.0%

% Local 10.0% 0.0% 5.0% 0.0% 10.0%

Regular 320 48 390 70 68

Gov 256 72 228 105 85

Local 64 - 32 - 14

Exhibitor 30 - - - -

Guests 30 - 3 - 3

Speakers 50 30 50 30 25

Total Paid 750 150 702 205 195 - -

Complimentary (or platinum) 25 10 10 10 10 Total Attendance 770 735 140 160 727 672 197 215 197 205 - -

Average Fee Per Attendee (Total Reg Rev/Total Attedning) 650$ 650$ 600$ 600$ 619$ 619$ 526$ 526$ 498$ 498$

Sponsors Pricing

Platinum 10,000$ 7,500$ 7,500$ 7,500$ 7,500$

Gold 15,000$ 6,000$ 6,000$ 6,000$ 6,000$

Silver 12,000$ 4,000$ 4,000$ 4,000$ 4,000$

Bronze 6,000$ -$ -$ -$ -$

Evening Event 5,000$ 5,000$ 5,000$ 5,000$ 5,000$

Program Sponsor 2,500$ 2,500$ 2,500$ 2,500$ 2,500$

Reg List Sponsor 1,500$ 1,500$ 1,500$ 1,500$ 1,500$

Estimated Sponsor #'s

Platinum 18 18 18 18 18

Gold 5 - 3 1 -

Silver - 1 - - -

Bronze 2 -

Evening Event - 1 2 1 1

Program Sponsor - 1 1 1 1

Reg List Sponsor - 1 1 1 1 25 22 27 21 21

-

-$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Total Registration Revenue 226,548$ 477,750$ 84,000$ 96,000$ 449,930$ 415,891$ 103,590$ 113,055$ 98,090$ 102,073$ 1,034,503$ 1,204,770$

7621 · Sponsorships 237,668$ 267,000 114,500$ 148,000$ 139,668$ 167,000$ 103,664$ 150,000$ 97,168$ 144,000$ 789,833$ 876,001$

7622 · Host Contributions - 50,000 - - - 50,000

7623 · Exhibitor Space 121,900 183,600 12,800 11,800 45,100 51,250 7,200 9,000 25,700 20,900 219,300 276,550

359,568$ 450,600$ 177,300$ 159,800$ 184,768$ 218,250$ 110,864$ 159,000$ 122,868$ 164,900$ 1,059,133$ 1,152,551$

All Meetings Maintenance Annual Meeting Global Summit AET Finance

139

Page 141: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Meetings Budget 2018

2017 Forecast 2017 Budget 2017 Forecast 2017 Budget 2016 Actual 2017 Budget 2016 Actual 2017 2016 Actual 2017 Budget 2015 Forecast 2017 Budget

Forecast Budget Forecast Budget Actual Budget Actual Budget Actual Budget Actual Budget

Sept '17 Sept '18 Oct '17 Sept '18 July '17 Apr '18 April ' 17 June '18 Jun-17 July '18

Atlanta Baltimore Rome Salzburg Dallas Charlotte Jersey City Portland New Orleans Harrisburg

All Meetings Maintenance Annual Meeting Global Summit AET Finance

Total Meeting Revenue 586,115$ 928,350$ 261,300$ 255,800$ 634,698$ 634,141$ 214,454$ 272,055$ 220,958$ 266,974$ 2,093,635$ 2,357,321$

8411 · MT - Outsourced Services 1,062$ 4,000$ 6,000$ -$ 572$ 3,000$ 220$ -$ 218$ -$ 8,097$ 7,000$

8412 · MT - Outsourced Translation - - 3,000 - - - - - - 3,000 -

8413 · MT - Outsourced Meeting Mgt - 2,000 - - - - - - - - 2,000

8414 · MT - Outsourced Security 525 2,000 - - 303 500 - - - - 828 2,500

8420 · MT - Promotion/Advertising 7,590 8,000 4,000 4,000 3,810 4,000 930 4,000 930 4,000 18,190 24,000

8421 · MT - Design 21,796 22,000 6,000 6,000 5,725 6,000 6,515 6,000 5,600 6,000 51,334 46,000

8422 · MT - Printing 9,964 10,000 5,000 5,000 9,762 9,000 139 5,000 1,009 5,000 29,325 34,000

8423 · MT - Postage 4,015 3,500 2,000 1,500 - 1,500 - 2,000 495 2,000 7,561 10,500

8424 · MT - Mailing 1,000 1,000 500 500 1,798 500 - 250 - 250 3,298 2,500

8431 · MT - Hotel/Venue 3,263 5,000 20,000 18,000 2,066 7,200 3,063 12,600 2,514 8,800 33,691 51,600

8432 · MT - Hotel Food/Beverage 161,589 220,000 31,000 25,000 151,345 140,000 47,687 40,000 41,489 26,000 473,708 451,000

8433 · MT - Photography/Video 4,716 4,000 1,000 - - 1,500 - - - 4,000 5,716 9,500

8434 · MT - A/V Services 124,055 125,000 17,000 15,000 42,529 40,000 15,335 15,000 15,876 15,000 229,644 210,000

8435 · MT - Events 113,393 160,000 32,000 18,000 62,049 55,000 17,011 12,500 21,387 15,000 256,071 260,500

8436 · MT - Technical Tours - - 3,000 800 1,523 1,600 190 - 726 800 5,439 3,200

8437 · MT - Social Tours - - - - - - - - - - - -

8438 · MT - Speaker/Consultant Fees 27,213 25,000 - 3,000 4,235 10,000 - 3,000 622 3,000 32,070 44,000

8439 · MT - Speaker Gifts - - - - - - - - - - -

8441 · MT - Airfare 2,304 250 7,500 7,000 2,992 2,200 - 3,000 2,643 1,500 17,064 13,950

8442 · MT - Rental Car - 200 - - - - - - - - - 200

8443 · MT - Other Trans 1,000 300 600 1,000 1,461 500 1,492 500 633 500 5,582 2,800

8444 · MT - Meals 2,665 2,500 1,000 1,000 2,560 1,000 904 1,000 1,281 1,000 9,663 6,500

8445 · MT- Incidentals 600 600 300 300 636 600 461 300 18 300 1,974 2,100

8449 · MT - Site Visits 6,004 1,000 - 500 1,304 1,000 898 - 2,240 1,000 10,446 3,500

8451 · MT - Awards/Recognition 4,580 3,500 250 250 225 250 225 250 225 250 5,730 4,500

8452 · MT- Sponsor Expenses 53,248 55,000 1,205 1,200 5,015 5,000 1,265 1,500 1,205 1,500 63,282 64,200

8453 · MT - Exhibitor Expenses 9,094 10,000 - 1,000 487 1,000 - 500 - 500 9,581 13,000

8461 · MT - Meeting Supplies 3,000 3,000 1,043 1,000 855 200 839 500 780 500 7,592 5,200

8462 · MT - Telephone 661 500 500 500 535 250 71 250 166 250 2,196 1,750

8463 · MT - Delivery and Freight 4,159 500 1,000 1,000 4,104 1,500 423 1,500 250 500 11,008 5,000

8481 · MT - Discount Fees VISA/MC 19,177 15,000 2,000 2,000 5,589 2,000 2,311 1,500 2,125 1,500 33,216 22,000

8482 · MT - Discount Fees AMEX 4,006 4,000 2,000 2,000 3,954 1,500 1,198 1,500 1,520 1,500 13,795 10,500

8483 · MT - Wire Transfer Fees 300 300 500 1,000 113 200 - 100 38 100 951 1,700

8484 · MT - Insurance 1,324 1,500 1,324 1,500 1,324 1,500 1,324 1,500 1,324 1,500 7,946 7,500

Total Expenses 592,304$ 689,650$ 149,722$ 118,050$ 316,872$ 298,500$ 102,498$ 114,250$ 105,313$ 102,250$ 1,357,997$ 1,322,700$

Net Revenue (6,189)$ 238,700$ 111,578$ 137,750$ 317,826$ 335,641$ 111,956$ 157,805$ 115,645$ 164,724$ 735,638$ 1,034,621$

140

Page 142: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018

Description of Items 2015 Actual 2016 Actual 2017 Forecast 2018 Budget 2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Income Membership Dues 2,526,673$ 2,513,875$ 2,722,497$ 2,798,957$ Membership Dues 58% 55% 57% 54%

Annual Meeting 647,160$ 857,683$ 586,115$ 928,350$ Annual Meeting 15% 19% 12% 18%

Workshops 1,155,868$ 1,174,188$ 1,457,519$ 1,428,970$ Workshops 27% 26% 31% 28%

Other Income 981$ 586$ 1,941$ -$ Other Income 0% 0% 0% 0%

Total Revenue 4,330,682$ 4,546,331$ 4,768,073$ 5,156,277$ 100% 100% 100% 100%

2015 Actual 2016 Actual 2017 Forecast 2018 Budget Personnel & Benefits 44% 45% 49% 47%

Expense Personnel & Benefits 1,879,005$ 2,172,168$ 2,385,599$ 2,372,266$ Meetings 29% 27% 27% 26%

Travel & Living 11,409$ 14,066$ 27,193$ 27,100$ Program Related 14% 9% 11% 15%

Program Related 619,695$ 444,017$ 544,056$ 779,900$ Office and Association Admin 11% 18% 10% 9%

Workshops 703,331$ 629,449$ 715,693$ 633,050$ Admin Meetings & Travel 2% 2% 2% 2%

Annual Meeting 516,236$ 659,651$ 592,304$ 689,650$ Total Expense 100% 100% 100% 100%

Administrative Meetings 61,817$ 74,462$ 88,967$ 91,450$

Office Administration 407,057$ 396,653$ 413,841$ 415,999$

Association Administration 79,244$ 467,030$ 59,923$ 64,004$

Total Expense 4,277,794$ 4,857,496$ 4,827,576$ 5,073,419$

Net Income Before Investment Income 52,888$ (311,165)$ (59,503)$ 82,858$

Realized Investment Income 34,943$ 35,513$ 14,860$ 12,000$

Excess of Income over Expense before Unrealized Inv Inc 87,831$ (275,652)$ (44,643)$ 94,858$

Unrealized Investment Income (59,606)$ 70,036$ 125,330$ -$ Net Income After Investment Income 28,225$ (205,616)$ 80,687$ 94,858$

Additional View for Graphing

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Personnel & Benefits 1,879,005$ 2,172,168$ 2,385,599$ 2,372,266$

Meetings 1,219,567$ 1,289,100$ 1,307,997$ 1,322,700$

Program Related 619,695$ 444,017$ 544,056$ 779,900$

Office and Association Admin 486,301$ 863,683$ 473,764$ 480,003$

Admin Meetings & Travel 73,226$ 88,528$ 116,160$ 118,550$

Total Expense 4,277,794 4,857,496 4,827,576 5,073,419

Description of Items 2015 Actual 2016 Actual 2017 Forecast 2018 Budget

AM Reg Rev 327,460$ 469,383$ 226,548$ 477,750$

AM Sponsor Rev 236,000$ 222,000$ 237,668$ 267,000$

AM Exhibit Rev 83,700$ 166,300$ 121,900$ 183,600$

AM Total 647,160$ 857,683$ 586,115$ 928,350$

Workshop Reg Rev 627,438$ 644,688$ 807,955$ 727,020$

Workshop Sponsor Rev 468,830$ 442,000$ 552,164$ 609,000$

Workshop Exhibit Rev 59,600$ 87,500$ 97,400$ 92,950$

Workshop Total 1,155,868$ 1,174,188$ 1,457,519$ 1,428,970$

141

Page 143: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018_11.9.2017.xlsx

$2,526,673 $2,513,875

$2,722,497 $2,798,957

$647,160

$857,683

$586,115

$928,350

$1,155,868 $1,174,188

$1,457,519 $1,428,970

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

IBTTA Revenue

Membership Dues Annual Meeting Workshops

142

Page 144: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018_11.9.2017.xlsx

58%

55%57%

54%

15%

19%

12%

18%

27% 26%

31%

28%

0%

10%

20%

30%

40%

50%

60%

70%

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Revenue Percentage by Year

Membership Dues Annual Meeting Workshops

143

Page 145: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018_11.9.2017.xlsx

$1,879,005

$2,172,168

$2,385,599 $2,372,266

$1,219,567 $1,289,100 $1,307,997 $1,322,700

$619,695

$444,017

$544,056

$779,900

$486,301

$863,683

$473,764 $480,003

$73,226 $88,528 $116,160 $118,550

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

IBTTA Expense

Personnel & Benefits Meetings Program Related Office and Association Admin Admin Meetings & Travel

Includes $398,000 payment to close legacy pension plan

144

Page 146: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018_11.9.2017.xlsx

44%45%

49%

47%

29%

27% 27%26%

14%

9%

11%

15%

11%

18%

10% 9%

2% 2% 2% 2%

-5%

5%

15%

25%

35%

45%

55%

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Expense Percentage by Year

Personnel & Benefits Meetings Program Related

Office and Association Admin Admin Meetings & Travel

Includes $398,000 payment to close legacy pension plan

145

Page 147: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018_11.9.2017.xlsx

$327,460

$469,383

$226,548

$477,750

$236,000 $222,000 $237,668

$267,000

$83,700

$166,300

$121,900

$183,600

$647,160

$857,683

$586,115

$928,350

$-

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Annual Meeting Revenue

AM Reg Rev AM Sponsor Rev AM Exhibit Rev AM Total

Dublin

Denver

Atlanta (Hurricane)

Baltimore

146

Page 148: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA Trends 2015-2018_11.9.2017.xlsx

$627,438 $644,688

$807,955

$727,020

$468,830 $442,000

$552,164

$609,000

$59,600 $87,500 $97,400 $92,950

$1,155,868 $1,174,188

$1,457,519 $1,428,970

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Workshop Revenue

Workshop Reg Rev Workshop Sponsor Rev Workshop Exhibit Rev Workshop Total

147

Page 149: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

$4,330,682

$4,546,331

$4,768,073

$5,156,277

$4,277,794

$4,857,496 $4,827,576

$5,073,419

$4,000,000

$4,200,000

$4,400,000

$4,600,000

$4,800,000

$5,000,000

$5,200,000

$5,400,000

2015 Actual 2016 Actual 2017 Forecast 2018 Budget

Total Revenue and Expense

Total Revenue Total Expense

Includes $398,000 payment to close legacy pension plan

148

Page 150: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Membership Trends 2014-2017

ORGANIZATIONS DOLLARS

2014 2015 2016 2017 2014 2015 2016 2017

Active Renew 78 73 71 75 Active Renew 1,484,690$ 1,519,045$ 1,530,625$ 1,573,006$

Associate Renew 60 68 71 82 Associate Renew 253,860$ 267,750$ 271,000$ 317,990$

Sustaining Renew 37 38 38 39 Sustaining Renew 491,730$ 570,000$ 570,000$ 585,000$

Active New 4 7 6 14 Active New 36,793$ 119,328$ 43,950$ 171,221$

Associate New 24 14 22 29 Associate New 2,500$ 35,500$ 61,250$ 75,876$

Sustaining New 0 1 2 1 Sustaining New -$ 15,000$ 30,000$ 7,500$

TOTAL 203 201 210 240 TOTAL 2,269,573$ 2,526,623$ 2,506,825$ 2,730,593$

CANCELLED ACTIVE 3 10 8 2 CANCELLED ACTIVE 9,347$ 142,267$ 142,936$ 33,598$

CANCELLED ASSOCIATE 18 14 12 12 CANCELLED ASSOCIATE 95,270$ 46,000$ 41,000$ 30,000$

CANCELLED SUSTAINING 4 0 1 0 CANCELLED SUSTAINING 53,160$ -$ 15,000$ -$

TOTAL CANCELLED 25 24 21 14 TOTAL CANCELLED 157,777$ 188,267$ 198,936$ 63,598$

Active 82 80 77 89 Active 1,521,483$ 1,638,373$ 1,574,575$ 1,744,227$

Associate 84 82 93 111 Associate 256,360$ 303,250$ 332,250$ 393,866$

Sustaining 37 39 40 40 Sustaining 491,730$ 585,000$ 600,000$ 592,500$

TOTAL 203 201 210 240 TOTAL 2,269,573$ 2,526,623$ 2,506,825$ 2,730,593$

Total RENEW 175 179 180 196 Total RENEW 2,230,280$ 2,356,795$ 2,371,625$ 2,475,996$

Total NEW 28 22 30 44 Total NEW 39,293$ 169,828$ 135,200$ 254,597$

Percent "NEW" 14% 11% 14% 18% Percent "NEW" 2% 7% 5% 9%

Percent "CANCELLED" 12% 12% 10% 6% Percent "CANCELLED" 7% 7% 8% 2%

Percent "ACTIVE" 40% 40% 37% 37% Percent "ACTIVE" 67% 65% 63% 64%

Percent "ASSOCIATE" 41% 41% 44% 46% Percent "ASSOCIATE" 11% 12% 13% 14%

Percent "SUSTAINING" 18% 19% 19% 17% Percent "SUSTAINING" 22% 23% 24% 22%

Pct. increase organizations or dues 2% -1% 4% 14% Pct. increase organizations or dues 5% 11% -1% 9%

ACTIVE RETENTION RATE 96% 89% 89% 97% ACTIVE RETENTION RATE

ASSOCIATE + SUST. RETENTION RATE 82% 88% 90% 91% ASSOCIATE + SUST. RETENTION RATE

TOTAL RETENTION RATE 88% 88% 90% 93% TOTAL RETENTION RATE

149

Page 151: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2014 2015 2016 2017

Active 82 80 77 89

Associate 84 82 93 111

Sustaining 37 39 40 40

TOTAL 203 201 210 240

82 80 778984 82

93

111

37 39 40 40

203 201210

240

0

50

100

150

200

250

300

Number of IBTTA Members

150

Page 152: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

2014 2015 2016 2017

Active $1,521,483 $1,638,373 $1,574,575 $1,744,227

Associate $256,360 $303,250 $332,250 $393,866

Sustaining $491,730 $585,000 $600,000 $592,500

TOTAL $2,269,573 $2,526,623 $2,506,825 $2,730,593

$1,521,483 $1,638,373

$1,574,575

$1,744,227

$256,360 $303,250 $332,250 $393,866

$491,730 $585,000 $600,000 $592,500

$2,269,573

$2,526,623 $2,506,825

$2,730,593

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

IBTTA Dues Revenue

151

Page 153: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Does your organization have one finance committee that carries out all of the duties associated with financial oversight? Or do you have separate finance, audit, and investment committees? BoardSource recommends that organizations that conduct an independent audit have a separate audit committee or task force for added accountability. Separate investment committees are needed when an organization accumulates sizable reserves, manages an important planned giving program, or has an endowment that requires special attention. A board that is able to separate its various financial tasks among individual committees or task forces often is in a better position to focus on key duties for each.

Your finance committee should be organized around a handful of fundamental chores.

1. Oversee financial planning • During the strategic planning process, participate in the analysis of the external and internal environment that determines the future course for the organization. • During the budgeting process, work closely with senior financial staff to ensure that the process is carried out efficiently and to ensure that key elements of the strategic plan are addressed and that previously made decisions are properly interpreted in the budget’s numbers. Review and approve the budget before it goes to the full board for approval.

2. Monitor that adequate funds are available for financial management tasksWhen reviewing financial statements, keep track of the bottom line to spot red flags that might impact the organization’s ability to provide adequate funding for planned budgeted activities.

3. Ensure that assets are protectedThis includes overseeing investments of the reserves or endowment and ensuring that a system of internal control is in place if these are not done by other separate financial committees.

4. Draft organizational fiscal policiesFiscal policies serve as guidelines — and protection — for board and staff as they address all the numerous complicated and routine questions relating to the organization’s financial management. The challenge for the committee is to realize where the line is drawn between everyday procedures and overall organizational policies. The committee and board has no need to get involved in defining processes for staff. Draft policies for board approval that deal with acceptable reserves, the board’s involvement in signing major purchases or financial commitments, or appropriate use of board-designated funds.

5. Anticipate financial problems Committee members with an ability to draw the links between the external fiscal environment in which the organization operates and its potential influence on the organization are in an advantageous position to guide the board’s fiscal decision making.

6. Oversee financial record keepingAssess the reliability of the information being produced by the organization’s financial staff. Does it exist? Is it timely? Is it helpful? Does it hold up over time? Is it commonsensical? Communication with the auditor is essential if the financial committee oversees the audit process.

FINANCE COMMITTEE FUNDAMENTALS

© 2016 BOARDSOURCE.ORGTEXT MAY NOT BE REPRODUCED WITHOUT WRITTEN PERMISSION.152

Page 154: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

7. Help the full board understand the organization’s financial health Serve as a communication channel to the rest of the board, translating financial data into meaningful terms that can be understood by those less familiar with financial jargon. This can include using graphics instead of or in addition to numbers; talking about the implications of a report, not just describe its contents; and linking the financial health of the organization with its goals and strategies.

8. Ensure all legal reporting requirements are metIf your organization does not have an audit committee, ensure that all federal, state, and local reporting takes place.

9. Sustain the financial committee itselfTake board recruitment seriously and reserve the necessary time for the hunt and subsequent training of financially savvy board members.

© 2016 BOARDSOURCE.ORGTEXT MAY NOT BE REPRODUCED WITHOUT WRITTEN PERMISSION.

FINANCE COMMITTEE FUNDAMENTALS

153

Page 155: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

12/28/2017 The Finance Committee and Committee Chair Responsibilities | Nonprofit Accounting Basics

http://www.nonprofitaccountingbasics.org/reporting-operations/finance-committee-committee-chair-responsibilities 1/3

Home › Internal Reporting & Financial Management › Financial Management: Introduction › Search Advanced Search

Articles & Videos by Topic

Fundamentals

Other Resources

Subscribe To OurNewsletter

Sponsor us!If you like what you see here,please consider sponsoring thiswebsite. Learn more.

VideosInternal Controls for Mediumand Large Non-Profits (Part I)

more

Author: Elizabeth Hamilton FoleyEHF

Site Sponsor

Reporting and Operations

The Finance Committee and Committee Chair ResponsibilitiesOriginally Posted: June 8, 2009

Topics: Financial Management

Role of the Committee

The role of the finance committee is primarily to provide financial oversight for the organization. Typicaltask areas for small and midsized groups include budgeting and financial planning, financial reporting, andthe creation and monitoring of internal controls and accountability policies. An outline of responsibilitiesappears below.

Budgeting and Financial Planning

1. Develop an annual operating budget with staff.2. Approve the budget within the finance committee.3. Monitor adherence to the budget.4. Set long-range financial goals along with funding strategies to achieve them.5. Develop multi-year operating budgets that integrate strategic plan objectives and initiatives.6. Present all financial goals and proposals to the board of directors for approval.

Effective finance committees fully engage in an annualized budgeting process in cooperation with the staffadministrative leader and senior staff. Unless an organization’s bylaws expressly forbid it, it may beadvantageous to include non-board members with financial expertise on the committee.

In addition to developing an annual budget, the committee should also set long-term financial goals. Thesegoals might include, for example, the creation of a working capital or cash reserve fund and the creation ofa fund for maintaining or replacing equipment. If the organization has a strategic plan, the financecommittee will work with the staff to determine the financial implications of the plan and will plot theminto a multi-year organizational budget that will financially support the implementation of the strategies.

Reporting

1. Develop useful and readable report formats with staff.2. Work with staff to develop a list of desired reports noting the level of detail, frequency, deadlines,

and recipients of these reports.3. Work with staff to understand the implications of the reports.4. Present the financial reports to the full board.

Effective finance committees require staff to provide highly contextual reports clearly communicating theorganization’s financial and cash position, its adherence to the budget, its allocation of resources towardthe accomplishment of its mission, and its support of any donor-imposed restrictions on contributions.Having a predetermined list of reporting expectations permits staff to allocate enough time to produceaccurate, high quality reports and not be caught off guard by ad hoc requests. In addition, these reportsshould help to focus the board’s discussion about expected outcomes and potential strategies forovercoming setbacks or changes in the financial environment.

Internal Controls and Accountability Policies

1. Create, approve, and update (as necessary) policies that help ensure the assets of the organizationare protected.

2. Ensure policies and procedures for financial transactions are documented in a manual, and themanual is reviewed annually, and updated as necessary.

3. Ensure approved financial policies and procedures are being followed.

Although the entire board carries fiduciary responsibility for the organization, the finance committeeserves a leadership role in this area, making sure appropriate internal control procedures for all financialtransactions are documented in a manual and followed by staff. The committee should also play a role in

Audit

Accounting and Bookkeeping

Financial Management

Tax and Information Filings

Governance

Resources

Accounting 101

Starting a Nonprofit

Internal Controls

Internal Reporting & FinancialManagement

Nonprofit Operating ReservesInitiative (NORI)

Governance & Policies

Videos

External Resources

Upcoming Events

154

Page 156: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

12/28/2017 The Finance Committee and Committee Chair Responsibilities | Nonprofit Accounting Basics

http://www.nonprofitaccountingbasics.org/reporting-operations/finance-committee-committee-chair-responsibilities 2/3

determining and updating bank account signatories as well as overseeing all legal and governmental filingdeadlines are met.

Finance committees are also often charged with ensuring compliance and/or developing other policies thatfurther serve to protect the organization and manage its exposure to risk. These include establishingpolicies surrounding:

Personnel policiesExecutive compensation packages (in the absence of a separate human resources committee)Long-term contracts or leasesLoans or lines of creditInternet use and computer securityCapital purchasesDisposition of donated stockInsurance requirements and reviewsRecord retentionGift acceptance

Covering Audits and Investments

Depending on many factors including – the size of the board, the size of the budget, the magnitude andcomplexity of existing financial assets – the finance committee may be called upon to perform the roles oftwo other committees that are usually separate in larger organizations: the audit committee and theinvestment committee. The basic audit and investment committees responsibilities include:

Audit Committee

1. Recruit and select the auditor.2. Review the draft audit and 990 as presented by the auditor.3. Present the audit report to the full board of directors (if the auditor does not do this).4. Review the management recommendation letter (SAS112) from the auditor and ensure follow up on

any issues mentioned.

Investment Committee

1. Draft an investment policy detailing the objectives of the investment portfolio, guidelines on theasset allocation of the portfolio based on a predetermined level of risk tolerance, authorizations forexecuting transactions, disposition of earned income, etc.

2. Ensure provisions of the policy are followed.3. Review the policy at least annually and update if necessary.4. Hire and evaluate the investment managers/advisors.

Even if an organization does not have enough cash to support a full blown investment portfolio, it shouldmanage its cash to optimize earned revenue. If an organization has excess operating cash, the financecommittee, with the staff administrative leader’s input, may consider drafting guidelines for putting theexcess cash in low–risk, short-term vehicles. These should be designed to maximize earned revenue fromexisting cash without interfering with operating cash flow needs, i.e., purchasing short-term CDs withstaggered maturity dates, or establishing a sweep account arrangement wherein excess cash is swept into ahigher-yield vehicle each night.

Role of the Chair

The finance committee chair is most often the board treasurer, whose specific duties are usually describedin the organization’s bylaws. In practice these duties can vary considerably from a hands-on role, in thecase of the “working board” model, to a more supervisory role where transactions are largely handled bystaff.

As chair of the finance committee, the board treasurer makes sure the committee does its job. Specificduties of the chair include:

1. Serving as the principal liaison between the committee and the full board,2. Working with the staff leader to set an agenda for each committee meeting,3. Notifying members about the meeting,4. Ensuring handouts and reports are prepared and sent to committee members in advance.

An annualized committee task list is a useful tool for organizing the committee’s work. This could take theform of a month-by-month timeline or calendar that integrates budgeting and financial planning deadlines,governmental and legal filing deadlines, internal report deadlines, dates to review and update policies andprocedures, and dates of finance committee meetings and full board meetings.

The treasurer or finance committee chair does not always have to be a professional “numbers” person butgood judgment, logic, curiosity, and a commitment to accountability and the long-term financial stabilityof the organization are vital traits. A good treasurer or finance committee chair will have, or quicklydevelop, an understanding of nonprofit financial reporting and the IRS 990.

155

Page 157: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

12/28/2017 The Finance Committee and Committee Chair Responsibilities | Nonprofit Accounting Basics

http://www.nonprofitaccountingbasics.org/reporting-operations/finance-committee-committee-chair-responsibilities 3/3

About Us | Contact Us Terms & Conditions Login | Site by GJD

Copyright 2017 Greater Washington Society of CPAs Educational Foundation

‹ Stewardship & Accountability up Systems & Procedures ›

The presence of a fully engaged finance committee is a strong indication that an organization is committedto good stewardship and is actively building and preserving the financial resources necessary to support theaccomplishment of its mission, both for the short and the long term.

© 2007 Elizabeth Hamilton Foley Adapted from an article originally published in The Voice of Chorus America http://chorusamerica.org/publications.cfm#voice

"

156

Page 158: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

International Bridge, Tunnel and Turnpike Association Chief Financial Officer DRAFT Job Description (Prepared by Cathy Pennington) Revised January 5, 2018

Reporting to and working closely with the Executive Director and CEO, the chief financial officer (CFO) will be involved in strategic planning, and evaluation; and setting of IBTTA’s financial policy and direction. She or he will lead all financial administration, business planning, and budgeting. As a member of the senior leadership team, the CFO will work closely with the finance committee of the Board of Directors.

Specific responsibilities include:

Strategy

• Partner with the Executive Director on all operational and strategic issues as they arise; provide strategic recommendations to the president based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis

• Participate in the ongoing strategic planning and risk analysis assessment processes • Oversee long-term budgetary planning and cost management in alignment with

IBTTA’s strategic plan • Engage the finance committee regarding issues, trends, and changes in operating

model

Financial and Operational Management

• Oversee budgeting and the implementation of budgets, so as to monitor progress and present operational metrics both internally and externally

• Ensure finance staff maintains financial record systems in accordance with Generally Accepted Accounting Principles (GAAP) and monitor use of all funds

• Oversee the preparation and approval of all financial reporting ; prepare and communicate monthly and annual financial statements

• Lead management team in HR, payroll and benefits functions toward continuously improving systems

• Evaluate and oversee all benefits negotiations to provide competitive and cost-effective packages for employees

• Mange cash flow and forecasting, investment reconciliation and liaison with the association’s investment advisor.

• Coordinate all audit and tax reporting activities

157

Page 159: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

• Review all formal finance, HR and IT-related procedures, processes, and administration recommending improvement to the systems in place and managing the systems going forward

FY 2017/2018 CFO Tasks and Priorities

1. Multi-year financial plan 2. Cash management policy and procedures 3. Risk assessment 4. Strategic Plan 5. Accounting software transition 6. Office space for October 2020

158

Page 160: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA PAST PRESIDENTS ADVISORY COUNCIL Agenda

Thursday, January 18, 2018 4:30pm to 5:30pm

Coral Gables, Florida

1. Call to Order

2. Honorary Member Candidates

3. Potential Board Candidates

4. Peer to peer efforts of the Members of IBTTA. How can we make it better?

5. Transportation Summit of likeminded transportation associations and entities started by Buddy in 2016.

6. Developing a “President’s Handbook” for those in-coming and those seeking to be IBTTA President.

7. Other issues

8. Adjourn

159

Page 161: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

International Bridge, Tunnel and Turnpike Association Summary of Past Presidents Workshop

June 11-13, 2017 A group of IBTTA Past Presidents met for a workshop at the 1000 Islands Harbor Hotel in Clayton, NY, June 11-3, 2017. Rob Horr and the Thousand Islands Bridge Authority hosted the event. For a day and a half, the participants discussed a wide range of issues with the goal of renewing personal connections and providing wisdom and support to the next crop of presidents. Past Presidents in attendance: Buddy Croft 2016 Javier Rodriquez 2015 Rob Horr 2013 Jordi Graells 2012 Frank McCartney 2011

Steve Snider 2010 Susan Buse 2008 Jim Ely 2007 Steve Mayer 2005 Vincent Leonetti 2003

Russ Wilcox 1994 George Zilocchi 1991 Allan Johnson 1989

Also in attendance: Tim Stewart, IBTTA First Vice President

Pat Jones, IBTTA Executive Director & CEO

Wanda Klayman, IBTTA Deputy Executive Director

Summary of Discussion from Monday, June 12, 2017 In the morning, the group had a wide-ranging discussion stimulated by prompts such as “The best thing that happened during my year as president” or “My greatest wish for IBTTA is…” We recalled that having a clear and thoughtful strategic plan gave IBTTA the direction and standing to testify before Congress on transportation finance, technology, interoperability, and related issues. We talked about the family nature of IBTTA and the importance of nurturing connections. We recalled that vendors had been excluded from meetings in the past but are now welcomed in key policy and strategic conversations. The existence of the Platinum Sponsor Advisory Council is an example. We recalled past presidents who were not able to attend this workshop including Mike Heiligenstein, Mary Jane O’Meara, Kary Witt, and Hal Worrall. We also recalled significant quotes and themes from presidential years:

• “You’re president for a year, but a past president for a lifetime.” Advice that Bill Miller gave to Jim Ely.

• “Leadership and Learning.” Theme of Steve Mayer’s year. • “Chance favors the prepared mind.” A Louis Pasteur quote cited by Steve Uzzell, a

keynote speaker at the 2005 annual meeting in Cleveland. • “Knowledge based governance.” A major concept from the association governance

course taught by Glenn Tecker.

160

Page 162: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

After the mid-morning break, we discussed a 2003 paper that talked about ways in which IBTTA could become a more global or international organization. This paper stimulated talk about IBTTA’s value proposition. We recognized that “value” in IBTTA is not always an economic, dollars and sense proposition. Sometimes value comes from having a sense of belonging and making connections and believing that I should belong to this organization. Several participants recalled that IBTTA used to have more technical meetings that allowed people to focus on how to fix things in their operations. There was a sense that we’ve lost some of that technical content and should focus on it again. As we think about the content we create for future meetings, perhaps we should survey the membership to find out “What are the top 3 things that keep you up at night?”

After lunch, we talked about innovation based on the prompt, “The most provocative idea I have read or heard about in the last year is this (fill in the blank).” Some of the ideas we talked about included:

• Autonomous and connected vehicles • Hyperloop • Autonomous truck experiment in Colorado • NASA and private sector space flights • Workplace safety • Connection between autonomous vehicles and better health care • Artificial intelligence and predictive modeling • Logistics of the last mile • Abraham Lincoln’s efforts to get Congress to pass the 13th Amendment to the

Constitution abolishing slavery

Book references from this discussion:

Switch: How to Change Things When Change Is Hard, by Chip Heath and Dan Heath

The Path Between the Seas: The Creation of the Panama Canal, 1870-1914, by David McCullough

Summary of Discussion from Tuesday, June 13, 2017

Reflecting on the previous day’s discussion, the past presidents expressed support for the idea of having the Past Presidents Advisory Council serve as an unofficial mentor to future presidents. During the January board meeting, perhaps the IBTTA first and second vice presidents could meet with the Past Presidents for discussions and the transfer of experience and advice.

For the next discussion, we read the article “When Polite Isn’t Going to Cut It: Calling Out Everyday Sexism at Conferences.” (Source: https://edgeforscholars.org/when-polite-isnt-going-to-cut-it-calling-out-everyday-sexism-at-conferences/ June 5, 2017)

161

Page 163: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

We heard the following observations from the group:

• Interrupting and speaking over people is a general problem in Europe. We saw this behavior on a huge scale during the 2016 U.S. elections. The issue is broader than sexism.

• Susan Buse acknowledged that our industry is engineering-centric and male dominated. Until more women enter this field, equality in our meetings will not be achieved. We've seen progress over the years, with more women attending and presenting. She also said she has never felt discriminated against or disrespected at an IBTTA meeting.

• The behavior described in the article is not something that IBTTA can control. • We haven’t had moderator training in a while; we should do it and help moderators

to model appropriate behavior. • Some of this behavior is cultural. • Be wary of getting a comment from one customer and responding in a way that

changes your whole direction. • Some people are simply disrespectful and we should work to address the big

challenge which is the diminishing civility of our culture.

Before several people departed to catch early afternoon flights, we talked about the Scholarship Program and events that will commemorate the tenth anniversary of the IBTTA Leadership Academy during the annual meeting in Atlanta. We plan to create a short video to highlight the work of the IBTTA Foundation and might produce a formal annual report to post on the web. We also discussed the work of the Government Affairs Committee.

Everyone who participated enjoyed the chance to be with their colleagues in a relaxed setting to contemplate the past and envision the future. We would like to express our deep gratitude to Rob and Susan Horr and the Thousand Islands Bridge Authority for hosting this event and for showing us a wonderful brand of hospitality.

Respectfully submitted,

Patrick D. Jones IBTTA Executive Director & CEO

162

Page 164: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

From: [email protected] [mailto:[email protected]] Sent: Friday, November 3, 2017 2:35 PM To: Tim Stewart <[email protected]>; Pat Jones <[email protected]> Subject: ED roundtable notes After significant delay, Here is a summary of the discussion at the ED roundtable held September 10th in Atlanta. The focus of our discussion was to try to provide perspective on each issue from three viewpoints:

1) Within our organization 2) Across IBTTA 3) Outside our industry (particularly disruptive forces and technologies)

The first question was “What keeps you up at night?” The topics most widely discussed (in descending order) Staff recruitment and retention Construction approvals (and frequent delays), public support for them and lawsuits related to new construction IT and cybersecurity Procurement Community and Board relations/changing dynamics (politics) We then focused significant time on talking about disruptive opportunities in each area and the possible role for IBTTA The FHWA and TRB peer network was discussed as a model Suggested activities/outcomes discussed: Construction Projects The need to create a unified voice through a clearinghouse and peer to peer relationships. And/or workshops so EDs can compare challenges, success stories and strategies Establishing Benchmarks and Best Practices was deemed critical There was some discussion in trying to understand the differences in the roles of AASHTO v. IBTTA in this area- to maximize return and not duplicate effort. Procurement/Contracting Again, KPIs, strategies, best practices and the development of a clearinghouse was suggested Sharing data and staff for reviewing RFPs Trying to determine standard business practices where possible Politics The need to develop consistent messaging based on facts and data (Cindy’s works was mentioned) Disruptive forces The need to take the next steps on the MAAS task force work done this year (Larry Yermack’s report at the board meeting)

163

Page 165: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

The 2 major recommendtaions distilled from the conversation were:

1) Develop an ED clearinghouse or method for disseminating information and sharing individual cases, issues, questions

2) Develop a methind for deeper staff peer to peer relationships of key subject matter experts, i.e, CFOs, CIOs&CTOs, general counsel, tolling operations, etc.

That’s about all I have in my notes. All the best,

Randy Cole Executive Director Ohio Turnpike and Infrastructure Commission p: 440-971-2001 m: 440-821-3301 a: 682 Prospect St. Berea, OH 44017 w: www.ohioturnpike.org e: [email protected]

@OHTurnpikeguy

164

Page 166: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

IBTTA BOARD OF DIRECTORS Agenda

FRIDAY, JANUARY 19, 2018 8:30am – 11:00am

Coral Gables, Florida

1. Action Items and Reports

a) Resolution on Members

b) Resolution on 401k Contribution

c) Resolution on Revised Compensation Policy

d) Resolution on Minutes

2. Supplementary Reports

3. Other Business

4. Adjourn

165

Page 167: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Minutes Meeting of the IBTTA Board of Directors September 9, 2017 Atlanta, Georgia Board Members in Attendance: Asommidin Azizov, Nic Barr, Randy Cole, Andy Fremier, Diane Gutierrez-Scaccetti, Samuel Johnson, Klaus Schierhackl, Malika Seddi (by phone), Tim Stewart, Emanuela Stocchi, Benton Tempas, Chris Tomlinson, Bruce Van Note, Cyndi Ward. Item 1: Call to Order and Self-Introductions` IBTTA President Emanuela Stocchi called the meeting to order at 11:10am and asked for self-introductions around the table. The meeting took place in the conference room of the State Road and Tollway Authority and Ema thanked our host Chris Tomlinson and his staff for their hospitality in welcoming us to Atlanta, Georgia. Item 2: Asia Field Trip International Vice President Klaus Schierhackl reported on the Field Trip to Asia that he conducted with his colleague Rene Moser. They attended the World Transport Convention in Beijing and met with representatives of IBTTA member the Chinese Highway Transportation Society (CHTS) in Hong Kong. They also visited several highway transportation facilities in Tokyo, Japan. Klaus observed a very high level of customer orientation, work zone safety, and excellent preparation and documentation of the visits. Item 3: New Customer Payment Options Larry Yermack gave a presentation on behalf of the Platinum Sponsor Advisory Group. He spoke in broad terms about Road Usage Charging and Mobility as a Service using a SWOT analysis to project the influence of these concepts on transportation and tolling. He said the work of the Platinum Sponsor Group is concluded on these topics and it is up to the IBTTA Board to pick up the effort. One specific recommendation is to appoint a task force to explore these issues further. Some observations stimulated by Larry’s presentation:

• Larry is talking about “ultimate interoperability.” People on the outside will look at our industry’s performance on ETC interoperability as it decides how to interact with us on Mobility as a Service.

• We should broaden whatever task force is created to include disruptive changes to mobility itself. No one is trying to solve the privacy issue with a technology solution.

• Ema concluded this segment of the meeting saying that we will carefully consider how to structure the task force. The board took a lunch break and reconvened at 1:15pm to discuss…

Item 4: Mega Issue Discussion Paper on Interoperability IBTTA First Vice President Tim Stewart summarized what he told the board at dinner the night before: lab testing of the ETC protocols is not a surrogate for live field testing. To complete the testing in the field, we would have to run real vehicles on a test track using professional drivers at an additional cost of

166

Page 168: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

$800,000 or more. Considering this new information, we think it opens an opportunity for dialogue and possible rethinking of the NIOP mega issue paper. In response to this new information about testing, several board members offered their observations. Here are some representative comments (paraphrased)… Samuel Johnson asked, Did the lab testing demonstrate that the three protocols can work together in the lane? Answer from Interoperability Steering Committee Chair Dave Kristick: Yes. Benton Tempas asked, if we did phase 5 testing, is there a potential that all three protocols would pass and that there would still not be a clear winner or one protocol? Dave Kristick said yes. Benton continued. If we spend another $800,000 to test all three protocols in the field and get to the end without one clear winner, I don’t see any benefit to the association. I do see a benefit from achieving interoperability. In the lane is easy; the back office and the ICD is hard. This process has fostered regional IOP and that is a big success. It’s possible to see that we’ve done our job and we can close this chapter. Diane Scaccetti: I would agree with Benton. We will not contribute any more money for testing. How many of you will go out and conduct additional testing even after this is all over? It is time to declare victory and move on. This morning I signed the agreement between the southeastern regional hub and the western hub. This is the opportunity for us to say we have done well. The process has continued to everyone’s success. Is it perfect? Not yet, but it will be soon. Let’s turn our attention to cell phone payments and other issues. Andy Fremier. We should focus on the business side of the house. He read from the IOP language in MAP-21: “Not later than 4 years after the date of enactment of this Act, all toll facilities on the Federal-aid highways shall implement technologies or business practices that provide for the interoperability of electronic toll collection programs.” Fremier continued: Let’s build the business practices. I can figure out how to connect with all the other regions. I support the sentiment that we won’t provide additional funding for testing. I think we have finished. This should be a small item that we work on regularly. Randy Cole: We have shifted our vision to where we need to go next, which is the business rules. We need to look at outside business partners and what they need from us. Beau Memory: We spent $2 million on tri-protocol readers and would not have done that without the great work of Dave and the IOP committee. Mark Muriello: I agree with all the comments that have been made. We’ve spent a lot of time and energy on technologies of the past. We need to turn our attention to the future. The legacy of NIOP is that we established requirements at a national level. We should take that and incorporate it in our future.

167

Page 169: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Samuel Johnson: I feel really good about the comments around the room. I’m proud that we recognize all the good that’s been accomplished. Our original goal was to figure out IOP, not necessarily to pick a protocol. I’m happy with what we’ve accomplished. How will FHWA respond to these new circumstances? I know we’re all thinking about that. I tip my hat to Diane and Chris and James Hoffman. A lot of these discussions about business practices have happened because of what IBTTA did with NIOP. Chris Tomlinson: I don’t think a single dollar has been wasted. We have had discussions about ICDs and related issues that wouldn’t have happened otherwise. The ability to read all three protocols does represent a path to IOP. I already knew that people were using all three protocols; the chance to show that they won’t interfere with each other was a good outcome. Take the results – ICDs, etc. – and declare victory. Tim Stewart: Tying a bow around this discussion. Today’s discussion will help us modify and recycle our mega issue paper and have it come back to the board to decide on the path forward. I welcome thoughts of people in the audience who want to bend my ear after this meeting is over. This is the opportunity to transition to the next step of our growth. Ema Stocchi: We are turning the page to new issues for the future. Item 5: Communications Update Bill Cramer gave an update on the communications effort and showed the board a new video commemorating the 10-year anniversary of the IBTTA Foundation. Item 6: Resolutions and Other Business Ema Stocchi informed the board that she had signed a new contract with IBTTA Executive Director & CEO Pat Jones that extends his employment through December 31, 2020. This completes the resolution from January 2017 in which the Board directed the Executive Committee to negotiate a new employment contract with Pat Jones. Ema also said the Compensation Policy Committee is working on revisions to the current compensation policy and that they will report to the board later. The board considered three resolutions:

• Approving New Members • Adopting a Revised Investment Policy • Recognizing Immediate Past President Buddy Croft

All three resolutions were adopted with appropriate motions, seconds and votes. The adopted resolutions appear at the end of these minutes. The board meeting was adjourned at 2:35pm. Respectfully submitted, Patrick D. Jones Executive Director & CEO

168

Page 170: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Resolution on Revised Investment Policy (To be adopted by the Board September 9, 2017)

Whereas the IBTTA Board adopted its current investment policy on April 4, 2014 and adopted additional revisions on January 8, 2016; Whereas the Investment Subcommittee now recommends that the current policy be revised again to allow excess cash which the association holds at certain times of the year to be invested in “Ultra Short Term Fixed Income” investments to earn a higher rate of return on cash than can be obtained in a checking account; Now, therefore be it resolved that the IBTTA Board adopts the revised investment policy to permit such “Ultra Short Term Fixed Income” investments as outlined in the revised policy.

169

Page 171: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Resolution to Elect New Members (to be adopted by the Board September 9, 2017) Whereas Article II Section 2 of the IBTTA Bylaws stipulates that all members “shall be elected to the Association by resolution of the Board of Directors.”

Whereas the organizations listed below have expressed the desire to become members of IBTTA and have paid their dues;

Now, Therefore, Be it Resolved, that the IBTTA Board of Directors elects these organizations to be members in the Association in the membership categories designated.

Agency/Organization Member Type City State Country

Advantech B+B SmartWorx Associate Ottawa IL UNITED STATES

Alameda County Transportation Commission Active Oakland CA UNITED STATES

Ascend Infrastructure DBE/WEB/MBE/SBE Chicago IL UNITED STATES

Autopistas Urbanas S.A. Active Buenos Aires Argentina

Baez Consulting, LLC DBE/WEB/MBE/SBE Allen TX UNITED STATES

Calas Consulting, LLC DBE/WEB/MBE/SBE Round Rock TX UNITED STATES

California Department of Transportation Active Sacramento CA UNITED STATES

Carma Technology Corporation Associate Austin TX UNITED STATES

Cintra Active Austin TX UNITED STATES

Complus Data Innovations, Inc. DBE/WEB/MBE/SBE Tarrytown NY UNITED STATES

DARS d.d. Active Celje SLOVENIA

Drive Engineering DBE/WEB/MBE/SBE Blue Bell PA UNITED STATES

Duane Morris Government Strategies Associate Hamilton NJ UNITED STATES

EST, Inc. Associate Oklahoma City OK UNITED STATES

GannonConsult Associate Gloucester MA UNITED STATES

GeoPat Consulting LLC DBE/WEB/MBE/SBE Scotch Plains NJ UNITED STATES

Greater New Orleans Expressway Commission Active Metairie LA UNITED STATES

Johnson, Mirmiran & Thompson (JMT) Sustaining Lake Mary FL UNITED STATES

Lindsay Transportation Solutions Associate Rio Vista CA UNITED STATES

MBI Consulting, Inc. DBE/WEB/MBE/SBE Mechanicsville VA UNITED STATES

MET Laboratories, Inc Associate Baltimore MD UNITED STATES

Multilink, Inc. Associate Elyria OH UNITED STATES

Ontario Ministry of Transportation Active Toronto ON CANADA

Osceola Parkway Toll Road Active Kissimmee FL UNITED STATES

Pennoni Associates Inc. Associate Philadelphia PA UNITED STATES

Port of Hood River Active Hood River OR UNITED STATES

Ramos Consulting, LLC DBE/WEB/MBE/SBE Lakeway TX UNITED STATES

Red Fox ID LTD Associate Newark, Notts UNITED KINGDOM

Roads and Transport Authority Active Dubai UAE

SARF (South African Road Federation) Associate Birchleigh SOUTH AFRICA

Spock Solutions, Inc. DBE/WEB/MBE/SBE New York NY UNITED STATES

Tecsidelmex, S.A. de C.V. Associate Barcelona CAT SPAIN

Texas Turnpike Corporation Active Dallas TX UNITED STATES

TollSense LLC Associate Plano TX UNITED STATES

Washington State Dept. of Transportation Active Seattle WA UNITED STATES

Wynndalco Enterprises, LLC DBE/WEB/MBE/SBE Mokena IL UNITED STATES

170

Page 172: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Resolution of Appreciation to Earl “Buddy” Croft for his leadership of the International Bridge, Tunnel and Turnpike Association

during his term as President in 2016 Whereas, the International Bridge, Tunnel and Turnpike Association is recognized for its prominence and leadership in the worldwide highway transportation field; Whereas, the continuing advancement of the Association is directly attributable to the loyal and sustained efforts of its Officers and Directors; Whereas, Buddy Croft served as President of the Association in 2016 with exceptional competence and diligence; Whereas, his accomplishments as President are particularly characteristic of his dedication to the Association and its membership; Now, Therefore, Be It Resolved, that the Officers, Directors and Members of the International Bridge, Tunnel and Turnpike Association hereby record their sincere appreciation to Mr. Croft for his outstanding service and many contributions to the Association. Coach! Husband, father, grandfather, son, mentor, friend. These are some of the words that colleagues use to describe Buddy Croft. Did we mention COACH? Buddy Croft led IBTTA under the theme “People, Partnerships, and Progress.” And, oh, what progress we made together. Clap it up! Buddy revitalized the IBTTA Foundation. He stood up a new board and breathed life into a 10-year-old organization that needed a breath of fresh air. A new scholarship program. A veterans’ initiative. Research. He reached out to more than a dozen transportation associations and held a Transportation Visioning Summit to bring them all together. To show that IBTTA is a thought leader and is about more than just tolls. Always looking for ways to advance the IBTTA mission in ways that satisfy the whole membership and not just one sector, Buddy spoke the language of inclusion…and football. “Let’s see if we can get this past the 20-yard-line,” he’d say. IBTTA Nation will always think of Buddy Croft as our Vince Lombardi. If passion were personified, its name would be Buddy Croft. Resolved, that this expression of appreciation be adopted by the unanimous vote of the Board of Directors and a copy of this resolution be incorporated into the permanent records of the International Bridge, Tunnel and Turnpike Association; and Be It Further Resolved that an appropriate copy of this resolution, signed by the President of the Association, be presented to Mr. Croft. Emanuela Stocchi, IBTTA President Atlanta, Georgia USA – September 9, 2017

171

Page 173: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Minutes Meeting of the IBTTA Board of Directors November 30, 2017 By Conference Call ATTENDANCE Board Members: Greg Bedalov, Randy Cole, Andy Fremier, Samuel Johnson, John Lawson, Joe Mrozek, Malika Seddi, Tim Stewart, Emanuela Stocchi, Juan Toledo, Chris Tomlinson, Gary Trietsch. Board Members Elect: Bill Halkias, Beau Memory, Julia Monso, Mark Muriello, Kathryn O’Connor. Finance Committee: Susan Buse, George Zilocchi. Staff: Mary Cadwallader, Bill Cramer, Neil Gray, Pat Jones, Wanda Klayman, Cathy Pennington. Item 1: Call to Order and Self-Introductions IBTTA President Emanuela Stocchi called the meeting to order at 11:05am. She thanked everyone for being on the call and thanked the Finance Committee led by George Zilocchi and Susan Buse for their important work on the budget with staff. She said the Finance Committee met by conference call on November 27 at which time they received a full briefing on the forecast for 2017 and proposed budget for 2018. During that conference call, the Finance Committee voted to recommend adoption of the 2018 budget by the Board. Item 2: Presentation and Motion on the 2018 Budget Executive Director & CEO Pat Jones gave a presentation on the budget and Ema Stocchi asked if here were any questions. There were no questions. There was a motion and a second to approve the 2018 budget. The motion PASSED. There being no further business, the meeting was adjourned at 11:15am. Respectfully submitted, Patrick D. Jones Executive Director & CEO

172

Page 174: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Resolution to Elect New Members To be adopted by the Board January 19, 2018

Whereas Article II Section 2 of the IBTTA Bylaws stipulates that all members “shall be elected to the Association by resolution of the Board of Directors.” Whereas the organizations listed below have expressed the desire to become members of IBTTA and have paid their dues; Now, Therefore, Be it Resolved, that the IBTTA Board of Directors elects these organizations to be members in the Association in the membership categories designated. Agency/Organization Member Type City State Country

Ascend Infrastructure DBE/WEB/MBE/SBE Chicago IL UNITED STATES

BRiC-TPS LLC Associate Irvine CA UNITED STATES

Van Eperen DBE/WEB/MBE/SBE Rockville MD UNITED STATES

173

Page 175: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Resolution on Discretionary Non-Elective Contribution to IBTTA Staff 401(k) Retirement Plan

To be Approved by the IBTTA Board of Directors January 19, 2018

WHEREAS IBTTA has what is known as a “Safe Harbor” 401(k) plan in which the employer makes a matching contribution up to 4.5% of employee compensation. However, to reach the targeted employer contribution of 6% under the IBTTA 401(k) retirement plan, the board of directors must vote each year to make an additional contribution of 1.5% of employee compensation; WHEREAS the total IBTTA contributions for 2017 to be accrued in 2017 and paid in 2018, including both the 401(k) match of $69,461.75 and the Discretionary Non-Elective Contribution of $24,846.75 amount to a total contribution of $94,308.50. This total amount is provided for in the 2017 budget; and WHEREAS the Compensation Policy Committee voted by electronic ballot on January 12, 2017 to recommend that the IBTTA Board adopt this resolution. NOW, THEREFORE, BE IT RESOLVED that IBTTA make a Discretionary Non-Elective Contribution to the IBTTA 401(k) Retirement Plan for the period from January 1, 2017 through December 31, 2017 in an amount equal to 1.5% of employee compensation totaling $24,846.75. Additional Background Information In May 2008, the IBTTA Board authorized the establishment of a Retirement Plan in the form of a 401(k) plan for IBTTA employees and authorized the Compensation Policy Committee to conduct the detailed technical analysis necessary to select the most appropriate safe-harbor 401(k) plan and proceed to implement such plan. The Compensation Policy Committee selected the following safe-harbor option, to be used with the replacement plan, known as the IBTTA 401(k) Retirement Plan: 1. IBTTA will match, on a dollar for dollar basis, the first 3% of compensation contributed by an

employee. 2. IBTTA will match, on a $.50 on the dollar basis, the next 3% of compensation contributed by an

employee. 3. On an annual basis, in January for the previous plan year, the Board of Directors will authorize

an additional contribution to employee accounts, stated as a percentage of employee compensation but without regard to the level of employee contributions. a) This percentage will be determined based on a review of financial results for the preceding

year, but will be targeted to equal 1.5% of employee compensation. b) A recommendation will be developed and approved by both the Compensation Policy

Committee and the Finance Committee prior to presentation to the Board.

174

Page 176: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Resolution on IBTTA Compensation Policy To be Approved by the IBTTA Board of Directors

January 19, 2018

WHEREAS the IBTTA Board of Directors, adopted a Compensation Policy drafted by Quatt Associates, an independent compensation consultant, on October 6, 2007 “to ensure that IBTTA staff are appropriately compensated and that staff compensation shall not deviate materially from the market”; WHEREAS the 2007 Compensation Policy has served the association well for ten years; WHEREAS the Executive Committee directed the issuance of an RFP to select a new compensation consultant in 2017 and selected PRM Consulting to be the association’s new compensation consultant; WHEREAS PRM Consulting recommended changes to the 2007 approved Compensation Policy; WHEREAS the IBTTA Executive Committee and Compensation Policy Committee have reviewed and approved the revised Compensation Policy drafted by PRM and staff and recommend its adoption by the IBTTA Board as indicated in the November 14, 2017 minutes of the Compensation Policy Committee; NOW, THEREFORE, BE IT RESOLVED that the IBTTA Board adopts the revised Compensation Policy attached to this resolution.

175

Page 177: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

MINUTES International Bridge, Tunnel, and Turnpike Association Joint Meeting of the Compensation Policy Committee and Executive Committee November 14, 2017 (By conference call) Compensation Policy Committee members present: Buddy Croft (CHAIR); Emanuela Stocchi; Tim Stewart; Chris Tomlinson. Future Executive Committee: Samuel Johnson. IBTTA Staff: Pat Jones. Guests from PRM Consulting: Jim Moss. Compensation Policy Committee Chair Buddy Croft called the meeting to order at 10:05 a.m. The Compensation Policy Committee met to review the market analysis performed by independent association compensation consultant PRM Consulting for every staff position including that of the executive director and CEO. The committee also met to review the proposed staff compensation budget for 2018 to ensure that it complies with the IBTTA Board approved compensation philosophy and policy. Jim Moss reviewed the market surveys and methodology that PRM Consulting used to develop the compensation ranges for IBTTA staff. PRM developed a list of comparable associations based on size of budget. PRM also uses published surveys of association compensation. PRM reports the total cash compensation provided at the 25th percentile, the median, the mean, and the 75th percentile of the marketplace. Moss reported that in the aggregate, IBTTA cash compensation is competitive, however three positions are slightly below the market. Jim Moss recommended the following changes to IBTTA’s compensation philosophy:

• IBTTA should switch from targeting the market median to the market mean to better reward and recognize covered employees for their individual contributions.

• IBTTA should use standard market “best practices” to construct pay ranges (i.e., a 50% spread around the desired pay target).

• IBTTA should permit pay range penetration of an employee’s actual pay up to the recommended maximums for their positions based on both their individual performance and tenure.

When asked whether IBTTA should conduct a full-blown compensation study every year, Jim Moss said he would recommend a full study every three to five years. In between the full-blown studies, IBTTA could utilize average market movement projections to update the individual pay ranges. Pat Jones reviewed the proposed compensation budget for 2018 and responded to questions. The 2018 staff compensation budget reflects an overall increase of four percent for current positions. Jim Moss said that this increase is consistent with changes in the market. The

176

Page 178: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Compensation Policy Committee also determined that the proposed budget is consistent with IBTTA’s compensation policy and philosophy. Pat Jones left the conference call so that the Executive Committee could discuss his compensation package in executive session. The Executive Committee reviewed the report on CEO compensation prepared by Jim Moss and agreed on the CEO’s 2018 cash compensation package based on the PRM Consulting Report and the CEO’s employment agreement. There was a motion and a second to recommend to the Board of Directors formal approval of the total 2018 staff cash compensation budget. The motion PASSED. There was a discussion of the proposed new compensation policy that considers the recommendations to the Committee from Jim Moss. There was a motion and a second to advance the proposed Compensation Policy to the Finance Committee and Board for consideration and adoption. The motion PASSED. The meeting was adjourned at 11:00am. Respectfully submitted, Buddy Croft, Chair, Compensation Policy Committee Emanuela Stocchi, President, IBTTA

177

Page 179: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

Revised Compensation Policy and System for IBTTA Staff To be adopted by the IBTTA Board January 19, 2018

General Principles The purpose of this policy is to ensure that IBTTA staff are appropriately compensated and that staff compensation shall not deviate materially from the market as defined by a compensation study prepared by an independent firm with expertise in preparing association compensation studies. The IBTTA Board of Directors is responsible for establishing the compensation of the IBTTA Executive Director. Within the compensation policy and system approved by the IBTTA Board of Directors, the Executive Director is solely responsible for administering the compensation policy and system for all other IBTTA employees. Recommended Governance on IBTTA Compensation The IBTTA President shall annually appoint a Compensation Policy Committee (CPC) composed of at least three members of the Board. The CPC will ensure that IBTTA’s compensation practices are reasonable within the framework of the established compensation philosophy, policy, and marketplace definition and sources. The Committee will then forward its recommendations about the total staff compensation budget to the Finance Committee and Board for its review and approval. Staff Compensation Policy and Compensation System The CPC shall meet with the Executive Director at least once annually to validate that the Executive Director is implementing the compensation system within the compensation policy approved by the Board. The Executive Director shall provide to the CPC such information as it needs to validate that the compensation policy is being followed. Compensation will support the mission, strategy, operating plans, and values of IBTTA. IBTTA will pay for performance through both merit increases to base salary and discretionary bonuses. Bonus compensation will have both a team component tied to organizational success and an individual component tied to individual contribution to organizational success. IBTTA’s compensation system supports the concept of total pay delivery, which includes both salary increase and discretionary variable pay. The compensation plan will establish a salary range for each position. The cash compensation range will have a target set at the market mean total cash for each position, with a minimum set at 80% of the target and a maximum set at 120% of the target. Pay above target will be reserved for employees who provide value-added performance to IBTTA, such as employees

178

Page 180: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

who demonstrate a long service of outstanding performance. The marketplace will be defined as similar positions in like organizations located in Washington, D.C. Compensation is considered competitive if it falls within a range of 90% to 110% of developed market rates below $100,000, or within 85% to 115% for amounts $100,000 or more. IBTTA will consider adjustments to the salary ranges annually based on changes in the marketplace. When positions substantially change or when a new position is created, IBTTA will establish a market value and salary range for the position. PRM Consulting Group, Inc, which was hired to conduct IBTTA’s compensation study in 2017, recommends that IBTTA permit pay range penetration of an employee’s actual pay up to the recommended maximums for their positions based on both their individual performance and tenure. IBTTA will have a benefits package competitive with the marketplace. The compensation structure and systems will be understandable and clear to management and staff. The compensation structure will allow for flexibility and adaptability to change. Executive Director Compensation Compensation for the Executive Director follows the same principles outlined in the “Staff Compensation Policy and System.” In addition, the Executive Director has an employment contract with IBTTA that outlines the level of compensation during the period of the contract and the distribution of compensation between base salary and discretionary bonus. The Performance-Based Compensation System Each staff member will be placed in a salary range based on the position’s individual market pricing. The purpose of a salary range is to reward growth and performance while linking pay to the market. Payment within the salary range is based on:

• Level of skills, knowledge, and capabilities • Performance history • Experience in the position and experience at IBTTA

Staff members typically are hired at a salary toward the lower end of a salary range and move through the range as they show a record of continued strong performance and growth. As a general rule, no staff member will be paid below the minimum of the range. Employees move through their range as they receive annual merit pay increases. Increases are typically larger than average—assuming good performance—for those below the target of the range, so that their salaries move toward the market mean over a reasonable time.

179

Page 181: €¦ · IBTTA Board of Directors and Committee Meetings . January 17-19, 2018 . Coral Gables, Florida . Table of Contents . Chapter 1: Basic Information . 1. Schedule

For those persons being paid above the market, increases would be at or below the organizational average, since their wages are already above market. Only employees who consistently perform above the expectations of their positions, and who are consistently outstanding performers with long service will typically be paid above the market mean. Only a small number of employees will fall in this segment. Salary ranges will be reviewed each year to ensure continued competitiveness with the marketplace. Everyone’s annual merit increase will be based on the following elements:

• The annual adjustment in salary range for the standard performer that keeps the salary at pace with the marketplace

• Movement within range to reflect performance and experience so that the employee can be paid over time at the mean of the marketplace. The movement within range is based on a combination of:

o Adjustment for performance o Position within range (persons lower in their range receive larger increases than

persons with similar performance above the range target) IBTTA’s salary range movement and promotions will be tied to the performance management system. The IBTTA performance management system will be based on annual goals and objectives. At the beginning of every year, each staff member will identify his or her most important goals. Goals will be based on supporting key organizational goals, critical position responsibilities, and improvements in key skills and competencies. The performance management system will be used to help determine progression within an employee’s salary range, bonus opportunity, and opportunity for promotion. Budgeting for the Compensation System Each year during budget preparation time (summer and fall), the IBTTA Executive Director shall, after consulting with the Compensation Policy Committee, recommend to the Finance Committee and the Board of Directors a budget for total cash compensation to be included in the next year’s association budget. The budget will be based on expected marketplace changes in the Washington, D.C. area as reported by authoritative compensation sources.

180