Iceland23rd – 28th October 2009

Welcome and introductions

Northgate staff:

• Mr Sawyer – Visit Leader

• Mr Smith – first aider

Neatherd staff:

• Miss Battersby

• Mr Stafford – first aider

Presentation outline:• Transport

• Accommodation

• Itinerary

• Risk Assessment

• Additional information– Luggage & Restrictions– Expectations– Last-minute details– Emergency contacts

• Questions

Transport

• Iceland Express Airline

• Outward flight: AEU 502Depart:– Gatwick Airport, South Terminal– Friday 23rd October at 11.30am (UK time)

Arrive:– Keflavik Airport at 1.10pm (local time)

• Return flight: AEU 501Depart:– Keflavik Airport– Wednesday 28th October at 7am (local time)

Arrive:– Gatwick Airport at 9.50am (UK time)

• Live flight details can be checked at www.gatwickairport.com

Coach transport

• In UK;

Dereham Coachways, Rash’s Green,

Dereham. 01362 692202

• In Iceland;

G.T.Coaches, Fossnesi C800, Selfoss, Iceland. 00 354 482 1210

Accommodation

• Skalinn Centre, 861 Hvolsvollur

Iceland• Students will be in multi-bedded, single sex

rooms• Meals provided on a Full board basis (breakfast,

packed lunches and evening meals)• Water and orange juice will be provided with

meals • When relaxing around the hostel it is expected

that slippers are worn

Friday 23rd October

• 5.15 am Arrive Northgate High School• 5.30 Coach depart Northgate• 8.45 Arrive Gatwick Airport• 9.30 Check-in time• 11.30 (UK time) Outward flight: AEU 502• 1.10pm (local time) Arrive Keflavik Airport and

meet Tony Escritt (Field Study Tutor)• 2.25 Blue Lagoon• 5.10 Krysuvik mud puddles• 7.50pm Arrive Skalinn Centre, followed by

evening meal

Saturday 24th

• 8am Breakfast• 9.50 Akur Greenhouse, Laugaras• 11.20 Faxifoss waterfall• 12.15 Geysir & Exhibition Centre• Lunch• 2.30 Gullfoss waterfall• 4.30 Borg Pool• 7.00pm Arrive Skalinn + meal

Sunday 25th

• 8am Breakfast• 9.30 Flight from Bakki Airport• Tour of Heimaey island and trek to summit of

Eldfell volcano and eat lunch• If time, visit Heimaey swimming pool• 5.00pm Flight back to Bakki Airport• 5.30 If didn’t swim on Heimaey, visit Hvolsvollur

Pool• 6.45pm Arrive Skalinn + meal

Monday 26th

• 8am Breakfast

• 11.00 Thingvellir National Park including lunch

• 2.00pm Reykjavik

• 4.30 Arbaejarung Pool

• 7.00pm Arrive Skalinn + meal

Tuesday 27th

• 8am Breakfast• 9.40 Seljalandsfoss waterfall• 10.40 Skogafoss waterfall• 11.45 Solheimajokull glacier• Lunch• 2.30pm Vik coastal settlement• 3.45 Reynishverfi basalt beach• 5.35 Hvolsvollur Pool• 7.00 Arrive Skalinn + meal• 9.00pm Pack luggage and bed

Wednesday 28th

• 2.30 am Collect packed breakfast

• 2.45 Depart Skalinn

• 4.45 Arrive Keflavik Airport

• 5.00 Check-in time

• 7.00 (local time) Return flight: AEU 501

• 9.50 (UK time) Arrive Gatwick Airport

• 1.30pm approx’ Arrive Northgate

Risk Assessment

In all cases, clear instructions will be given:

• Students will be expected to follow normal code of conduct

• When under remote supervision, students must walk around in groups of between 3 and 5

• Crossing roads will be monitored by staff (unless under remote supervision), although students will be expected to use their own road safety initiative

• On coach, students must wear seat belts

• At airports, students are to remain with staff at all times unless otherwise instructed

• In Iceland, students will be frequently reminded that traffic is on opposite side of road to that in England

• On arrival the accommodation will be checked by our staff and the emergency exits pointed out to students

• Downtime activities will be supervised by school staff with appropriate behaviour expected; all activities will take place on the accommodation premises

• Students will be advised not to enter another student’s room without permission

• Under no circumstances should boys go into girls rooms and vice versa

• In Reykjavik, students will be given all Education Visit mobile phone numbers, which will be left with school staff at all times

• At least one member of staff will be at a known rendezvous point

• As before, under remote supervision students must be in groups of between 3 and 5

• Rayburn Tours will be responsible for delivering all non-downtime activities and we will follow their rules regarding Health and Safety

• Risk Assessments will be reviewed on a daily basis and students will be notified of any changes in advance of any relevant activities undertaken

Luggage and Restrictions• Hand luggage: Max size 55x35x25cm Max weight limit of 10kg No sharp items (scissors, nail clippers, bottle

openers, razor blades etc) Any drinks or liquid foods must be stored in

containers no larger than 100ml Drinks already opened must be consumed or

discarded before Security checkpoint Once through Security checkpoint, new food and

drink can be purchased and consumed or taken onto the airline

Cosmetics and toiletries must be stored in containers smaller than 100ml

Liquid medicines also cannot exceed 100ml maximum

All liquids must be stored in a transparent, re-sealable bag 20x20cm – one per passenger

Inhalers are allowed in hand luggage, but spare canisters must be packed in hold luggage

If in doubt, bring prescription or letter from GP as proof

• Hold (main) luggage: max weight limit of 20kg Anything over 100ml or sharp must be

packed in hold luggage

Expectations

• All students will be expected to conduct themselves in an appropriate manner at all times

• Taking and participating in the use of alcohol and/or cigarettes is strictly prohibited

• Taking and carrying dangerous items, such as knives are prohibited

• Should a member of the party place either him or herself or other members of the group at risk, staff reserve the right to remove the individual from any remaining activities and if necessary, make arrangements for that individual to return home. This will be at the family’s expense

Last-minute details

• If still needing to obtain the European Health Insurance Card, it can be ordered over the Internet but will take up to 7 days to arrive. The cost is £9.95. Visit www.ehic.org Note: the forthcoming postal dispute may affect delivery times

• Low cost airline Iceland Express does not provide any in-flight catering, although light refreshments can be purchased

• Therefore either bring a packed lunch (remembering restrictions on liquids) or purchase food/drink once through Security checkpoint

• On outward journey (Friday 23rd October) swim wear, spare towel and any toiletries required (stored in containers less than 100ml in size) need to be packed in hand luggage – we cannot access main luggage until we reach our accommodation later that evening

• Whilst travelling to/from Iceland, we recommend wearing walking/sturdy shoes and heavier/thicker outer jacket or layers

1. helps keep hold luggage under 20kg2. weather on arrival may be cold (below

freezing) and/or wet

• It is usual practice for locals to briefly shower before and after entering all swimming pools

• Photo competition

There will be a prize awarded to the student who takes the best photograph while in Iceland!

Emergency contacts

• Should an emergency occur, the number to contact is:

07919303457

07788168383

• Please DO NOT phone these numbers unless it is an actual emergency