ICES Advisory Process

The ICES Advisory Process:Sharing documents

Use of shared documents 1

Mette Bertelsen ICES Secretariat, Copenhagen

ICES Advisory Process

ICES advisory process changed in 2008• Most re-current advice to be given in spring• Demand for more advice in-year• Two annual advisory meetings no longer

sufficient• Flexibility was needed:

– In time– resources in form of experts

Use of shared documents 2

ICES Advisory Process

Requirement

• Flexible document sharing - Sharepoint

• Flexible adoption of advice – Web conference

Quality assurance in DATRAS 3

ICES Advisory Process

Reform of the Advisory Services 4

Secretariat Support

AdvisoryProgramme

Advisory CommitteeDefining the Advisory process

Finalising the advice

Advice drafting GroupsFormulating the Advice

Technical reviewAssuring ”best science”

Expert groupsProviding the science

foundation for the advice

Data Compilation workshopsand Benchmark assessments

ICES Advisory Process

Reform of the Advisory Services

5

• Advisory Committee (ACOM): empowered to give advice on behalf of ICES, to think and act strategically, and to design processes.

• Advice Drafting Groups: the major source of the advice text. Also intended to enhance integration.

• Reviews: of the analytical and science input to the advice formulation.

• Expert groups: to prepare scientific evidence in response to terms of reference designed to fulfil advice user’s needs.

• Data compilation workshops: Where stakeholders can contribute data, including non-traditional types. May be combined with benchmark assessment workshops. Both are investments in future advice.

ICES Advisory Process

Use of shared documents 8

Data Collection

Framework

Statlant and

logbooks

ICES Advisory Process

• Regional basis – Widely Distributed stocks (30% of total fishery but only few stocks)

• overview and data used• (catch data just a small part)• Ecosystem advice....future

Use of shared documents 9

ICES Advisory Process

SHAREPOINT–Data–Distribution of report–Discussion forum

• Keeps everyone up to date on changes• Keeps a history version. Trail of all corrections and changes

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ICES Advisory Process

• Distribution of documents on sharepoint• Ensures that all members have access to draft

advisory text• Web conference meetings (WebEx) to discuss issues

and adopt advice• In 2007: 4 advisory meetings -> ca 20 web video

meetings• Internet based and allows presentation of

documents. Up to 100 participants at their own workspace.

Use of shared documents 11

ICES Advisory Process

Use of shared documents 12

ICES Advisory Process

Proposal for a Marine Spatial Advisory Facility for ICESImproving our capability to understand spatial issues is

much neededDemands from:• Requests to advise on appropriateness of protected

areas• Requests to advise on management of protected

areas• Requests to differentiate fisheries (by area)

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ICES Advisory Process

International database needed(much data spread in institutions and individual

countries)Design of databases differ and not clear how best to

bring data togetherAccess to ICES databases through:

Env measurements (biol and contaminants): http://dome.ices.dk

Env measurements + trawl survey CPUE: http://ecosystemdata.ices.dk

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