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IDBI Bank Ltd Administration Department

Tender for Empanelment of Hired Car Agencies for providing Cars on Hire basis to IDBI

Bank Ltd, Corporate Center, Mumbai

IDBI Bank Ltd invites sealed tenders from established and reputed Hired Car

Agencies having sufficient experience of rendering hired car services to big

Corporates/ Banks/ PSU, Govt./ Semi Gvt., financial institutions etc. for providing services

at Corporate Center at IDBI Tower, WTC Complex, Cuffe Parade, Mumbai - 400 005.

Eligibility / Pre-qualification criteria :

1. The hired car agency may be a proprietorship/partnership/company and should

be in business of hiring of cars for the last 5 years as on June 30, 2019.

2. The agency should have a fleet of minimum 8 passenger cars consisting of at

least 4 deluxe cars, viz. Swift D'Zire and remaining 4 cars such as Honda City, Sx4,

Etios, AItis and Innova. Vehicles should be registered as commercial/tourist

vehicles in the name of the agencies or their directors, partners,

proprietors/spouse.

3. The agency should have been empanelled by atleast three corporate clients

during the last three FYs ending 2018 -19 with each client having empanelment

for not less than duration of one year (Work orders to be attached).

4. The agency should have garage in areas from Cuffe Parade to Dadar, Sion,

Wadala, Chembur, Bandra, Santacruz, Andheri, Vashi and should have

Infrastructure in place, including its well managed office with necessary staff,

phones/mobiles/email facilities etc., competent enough to respond at short

notices for service needs on round the clock basis.

5. The agency should be duly registered under the Shops & Establishments Act and

/or any other applicable laws and conform to all such rules / policies of

RTO/State Government that may be necessary for running the business of car

supply on hire. The relevant registration/ permission should be valid as on the

date of submission of the Bid .

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6. The agency should be registered for the purpose of Service Tax and VAT/Sales

Tax/ GST, as applicable. 7. Agency should be a profit making organization for the last three financial years

ending 2018 - 2019 and should have filed ITR for the last three FYs (ITR copies for

FY 2016 -17, 2017-18 & 2018 -19 to be submitted).

8. Agency should have average annual turnover of not less than Rs. 60 lakh during

the last three financial years ending 31st March, 2019 (Audited / CA certified P&L

Accounts to be submitted)

9. The Bidder should not have been blacklisted by any Govt., Quasi Government /

PSUs / Banks for corrupt or fraudulent practices or non-delivery or non-

performance during the last 3 years as on the date of issuance of the Tender.

(Self-declaration on letter head to be submitted).

10. Agency should be in a position to extend services in all the categories as per

format for the Financial Bid.

11. The Earnest Money Deposit (EMD) amounting to Rs.3,50,000/- (Rupees Three Lakh

Fifty thousand only) must be deposited by the bidder through electronic mode

(NEFT) to IDBI Bank’s Current Account No 0126102000001663, IFSC code –

IBKL0000126 at its branch situated at Cuffe Parade, Mumbai 400005. Tenders not

accompanied with EMD’s receipt will not be considered. EMD shall not carry

any interest and EMD of the unsuccessful bidders would be refunded only after

finalization of the tender or within 90 days from the date of opening of Part-I of

the tender, whichever is earlier. EMD of successful bidder will be converted to

Security Deposit, if the work order is awarded. The Security Deposit will not be

earning any interest and shall be refunded after successful completion of

contract period.

Pre- bid meeting :-

Pre-bid meeting will be on October 05, 2019 at 11:00 AM at 14th floor, IDBI Tower,

WTC, Cuffe Parade, Mumbai – 400 005.

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Any discrepancies, omission, ambiguities in the tender format may be brought

to the notice of Bank’s officials during Pre-Bid meeting to get necessary clarifications in

the matter. Bank shall not be responsible if any discrepancies, omission, ambiguities in

the tender format or doubts are brought to the notice of Bank after pre-bid meeting.

Queries may be sent on the e-mail id suman.shastri@idbi.co.in before 3.00pm on

04.10.2019 .

Contact Details :- For any clarification the applicants may contact at telephone Nos. :- 022-66194079/66194369. Arbitration :-

In case amicable settlement is not reached in the event of any dispute or

difference arising out of the execution of the contract or the respective rights and

liabilities of the parties or in relation to interpretation of any provision by the Contractor

in any manner touching upon the contract, such dispute or difference shall (except as

to any matters, the decision of which is specifically provided for therein) be referred to

the sole arbitration of the arbitrator appointed by the CGM (Admin & IMD) of IDBI Bank.

The award of the Arbitrator shall be binding upon the parties to the dispute. Subject as

aforesaid, the provisions of the Arbitration and Conciliation Act, 1996 or statutory

modifications or re-enactments thereof and the rules made there under and for the

time being in force shall apply to the arbitration proceedings under this clause. The

venue of the arbitration shall be held at Mumbai and the language of the proceedings

shall be in English. Subject to the above, the Courts at Mumbai alone shall have the

jurisdiction to deal any disputes between the Parties pertaining to the contract. The cost

of arbitration shall be borne equally by both the parties. Work under the contract shall

be continued during the arbitration proceedings. Failure to comply with any of the

above conditions can result in termination of the contract, forfeiture of the EMD,

penalty as may be decided by Bank and future blacklisting of the Contractor.

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Procedure for submitting tender:

The Tender shall be submitted in two parts viz. Part I (Technical bid) and Part II

(Financial bid) in two separate covers which are to be sealed and put together in a

master envelope super-scribed with the words “Tender for Empanelment of Hired Car

Agencies for providing Cars on Hire basis to IDBI Bank Ltd, Corporate Center, Mumbai.

Master Envelope super-scribing “Tender for Empanelment of Hired Car Agencies for

providing Cars on Hire basis to IDBI Bank Ltd, Corporate Center, Mumbai” addressed to

the Deputy General Manager (Administration), IDBI Bank Ltd., to be dropped only in the

tender box placed on 14th floor of IDBI Tower, WTC, Cuffe Parade, Mumbai 400 005 up to

3.00 p.m. on October 09, 2019. Tenders received after the cut-off time will not be

considered, even if the EMD amount has been remitted by the tenderer in advance.

Under no circumstances tender should be sent by Courier / by Post or be handed over

to any official of the Bank. IDBI Bank will not be responsible for any tender received

through courier / by post or hand delivery.

Part-I (Technical Bid)

Technical bid shall be furnished in a sealed /closed cover super-scribing, “Tender for

Empanelment of Hired Car Agencies - Technical Bid”. The Earnest Money Deposit (EMD)

amounting to Rs.3,50,000/- (Rupees Three Lakh Fifty thousand only) must be deposited

by the tenderer through electronic mode (NEFT) to IDBI Bank’s Current Account No

0126102000001663, IFSC code – IBKL0000126 at its branch situated at Cuffe Parade,

Mumbai 400005. The receipt so obtained may be submitted in Envelope – 1 (Technical

Bid) of the tender. Tenders not accompanied with EMD’s receipt will not be considered.

Technical bids will be opened at 3.10 p.m. on the same day i.e. October 09, 2019 in the

presence of the Tender Committee members and the bidders or their representatives,

for pre-qualification of the bidders. The bidder shall furnish the following documents duly

signed by the bidder/its authorised signatory.

Documents comprising the Technical Bid :

The Technical Bid shall comprise the following Documents/Information:

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Technical Bid Checklist

1 a)Organizational profile and Year of establishment (proof to be attached). self

attested copy of deed of partnership, Article of Association,Certificate of

incorporation etc; b)Details (mobile / email) of the contact person. c)self attested copies of certificate issued in the name of the firm/ company

under shops and Establishment Act; RTO registration etc

2 a)Business and Operational Details like Annual Turnover and P&L A/C for the

last 3 financial years (ending FY 2018-19). Self attested copies of financials to

be attached. b)Self attested copies of ITR submitted for the last 3 financial years (ending FY

2018-19).

3 a)Declarations on letterhead of the bidder that it has never been involved in

any illegal activities or financial frauds. b)Declaration on letterhead of the bidder that its contract in the past was not

terminated during the contract period due to unsatisfactory performance, nor

it refused to continue the hired car services for IDBI Bank after the contract

was awarded by the Bank in the past.

4 a)Copies of work orders / Certificates from three Corporate clients (each

client covering period of not less than one year) with whom agency is

empanelled during last three years ending FY 2018-19.

5 a)Copies of PAN and GST Registration ( to be submitted )

6 The Earnest Money Deposit (EMD) amounting to Rs.3,50,000/- (Rupees Three

Lakh Fifty thousand only) must be deposited by the bidder through electronic

mode (NEFT) to IDBI Bank’s Current Account No 0126102000001663, IFSC code

– IBKL0000126 at its branch situated at Cuffe Parade, Mumbai 400005. The

receipt so obtained may be submitted in Envelope – 1 (Technical Bid) of the

tender. Tenders not accompanied with EMD’s receipt will not be considered.

7 Micro & Small Enterprises registered with National Small Industrial Corporation (NSIC) and having single point registration are exempt for payment of EMD to the extent of monetary limit stated in the registration

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certificate. The tenderer should submit the valid certified copy of NSIC registration certificate/ Udyog Aadhar renewal certification. Photocopy of application towards registration / renewal is not acceptable.

8 The bidders must enclose the copy of terms & conditions of the Tender duly

signed (all pages) by the authorized person(s) and Integrity Pact to be

submitted on Rs.500/- stamp paper.

Notes:

a) It may be noted that tenders not accompanied by any one of the above documents or satisfactory explanation thereof will be liable for rejection forthwith.

b) Document mentioned above from (1) to (7) may be submitted in serial order.

c) Bidder shall satisfy pre-qualification criteria to qualify for participating in the Financial Bid.

d) Technical Bid (Cover –I) shall not contain the Financial Bid.

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PRE CONTRACT INTEGRITY PACT

General

This pre-bid pre-contract Agreement (hereinafter called the Integrity Pact) is made

on ____________ day of the month of ___________ 20___,between, IDBI Bank Ltd.,a

company within the meaning of Section 2(20) of the Companies Act, 2013 (18 of

2013) and a banking company within the meaning of Section 5 (c) of the Banking

Regulation Act, 1949(10 of 1949), with Corporate Identity No.

L65190MH2004GOI148838 and having its registered office at IDBI Tower, WTC

Complex, Cuffe Parade, Mumbai 400 005 through its Administration Department/

Office (hereinafter called the "PRINCIPAL'', which expression shall mean and include,

unless the context otherwise requires, its successors) of the First Part and M/s

______________represented by Smt/ Shri___________________________, Authorised

Signatory / POA Holder / MD/CEO/ CMD (hereinafter called the "BIDDER/ Seller which

expression shall mean and include, unless the context otherwise requires, its/ his

successors and permitted assigns) of the Second Part.

WHEREAS the PRINCIPAL proposes to procure empanel of Hired Car Agencies for

providing cars on hire basis and BIDDER/ Seller is willing to offer/ has offered the same

to the Principal.

WHEREAS the BIDDER is a private company/public company/ Government

undertaking/partnership/registered export agency, constituted in accordance with

the relevant law in the matter and the PRINCIPAL is an Office/ Department of IDBI

Bank Ltd performing its functions on behalf of IDBI Bank Ltd.

NOW, THEREFORE,

To avoid all forms of corruption by following a system that is fair, transparent and

free from any influence/prejudiced dealings prior to, during and subsequent to the

currency of the contract to be· entered into with a view to:

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Enabling the PRINCIPAL to obtain the desired service/ product at a

competitive price in conformity with the defined specifications by avoiding

the high cost and the distortionary

impact of corruption on public procurement; and

Enabling BIDDERs to abstain from bribing or indulging in any corrupt

practice in order to secure the contract by providing assurance to them

that their competitors will also abstain from bribing

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:

1. Commitments of the PRINCIPAL

1.1 The PRINCIPAL undertakes that no official of the PRINCIPAL, connected

directly or indirectly with the contract, will demand, take a promise for or accept

directly or through intermediaries, any bribe, consideration, gift, reward, favour or

any material or immaterial benefit or any other advantage from the BIDDER, either

for themselves or for any person, organisation or third party (which is not available

legally) related to the contract in exchange for an advantage in the bidding

process, bid evaluation, contracting or implementation process related to the

contract.

1.2 The PRINCIPAL will, during the pre-contract stage, treat all BIDDERs alike, and

will provide to all BIDDERs the same information and will not provide any such

information to any particular BIDDER which could afford an advantage to that

particular BIDDER in comparison to other BIDDERs.

1.3 Al l the officials of the PRINCIPAL will report to the appropriate authority any

attempted or completed breaches of the above commitments as well as any

substantial suspicion of such a breach.

2. In case any such preceding misconduct on the part of such official(s) is

reported by the BIDDER to the PRINCIPAL with full and verifiable facts and the same is

prima facie found to be correct by the PRINCIPAL, necessary disciplinary

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proceedings, or any other action as deemed fit, including criminal proceedings may

be initiated by the PRINCIPAL and such a person shall be debarred from further

dealings related to the contract process. In such a case while an enquiry is being

conducted by the PRINCIPAL the proceedings under the contract would not be

stalled.

3. Commitments of the BIDDERs The BIDDER commits itself to take all measures necessary to prevent corrupt

practices, unfair means and illegal activities during any stage of its bid or during any

pre-contract or post-contract stage in order to secure the contract or in furtherance

to secure it and in particular commit itself to the following:

3.1 The BIDDER will not offer, directly or through intermediaries, any bribe, gift,

consideration, reward, favour, any material or immaterial benefit or other advantage

commission, fees brokerage or inducement to any official of the PRINCIPAL,

connected directly or indirectly with the bidding process, or to any person,

organisation or third party related to the contract in exchange for any advantage in

the bidding, evaluation, contracting and implementation of the contract.

3.2 The BIDDER further undertakes that it has not given, offered or promised to

give, directly or indirectly any bribe, gift, consideration, reward, favour, any material

or immaterial benefit or other advantage, commission, fees, brokerage or

inducement (not available legally) to any official of the PRINCIPAL or otherwise in

procuring the Contract or forbearing to door having done any act in relation to the

obtaining or execution of the contract or any other contract with IDBI Bank Ltd for

showing or for bearing to show favour or disfavor to any person in relation to the

contract or any other contract with IDBI Bank Ltd.

3.3 The BIDDER confirms and declares that they have not made any payments to

any agents/brokers or any other intermediary, in connection with this bid/ contract.

3.4 The BIDDER further confirms and declares to the PRINCIPAL that the BIDDER is

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the original vendor or service provider in respect of product/ service covered in the

bid documents and the BIDDER has not engaged with any individual or firm or

company whether Indian or foreign to intercede, facilitate or in any way to

recommend to the PRINCIPAL or any of its functionaries, whether officially or

unofficially to the award of the contract to the BIDDER, nor has any amount been

paid, promised or intended to be paid to any such individual, firm or company in

respect of any such intercession, facilitation or recommendation.

3.5 The BIDDER, at the earliest available opportunity, i.e. either while presenting

the bid or during pre-contract negotiations and in any case before opening the

financial bid and before signing the contract, shall disclose any payments he has

made, is committed to or intends to make to officials of the PRINCIPAL or their family

members, agents, brokers or any other intermediaries in connection with the

contract and the details of the services agreed upon for such payments.

3.6 The BIDDER will not enter into any undisclosed agreement or collude with other

parties interested in the contract/ other BIDDERs to impair the transparency, fairness

and progress of the bidding process, bid evaluation, contracting and

implementation of the contract or with respect to prices, specifications,

certifications, subsidiary contracts etc.

3.7 The BIDDER will not accept any advantage in exchange for any corrupt

practice; unfair means and illegal activities.

3.8 The BIDDER shall not use improperly, for purpose of competition or personal

gain or pass on to others, any information provided by the PRINCIPAL as a part of the

business relationship, regarding plans, technical proposals and business details

including information contained in any

electronic data carrier. The BIDDER also undertakes to exercise due and adequate

care lest any such information is divulged.

3.9 The BIDDER commits to refrain from giving any complaint directly or through

any other manner without supporting it with full and verifiable facts.

3.10 The BIDDER shall not instigate or cause to instigate any third person to commit

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any of the actions mentioned above.

3.11 If the BIDDER or any employee of the BIDDER or any person acting on behalf

of the BIDDER, either directly or indirectly, is a relative of any of the officers of the

PRINCIPAL, or alternatively, if any relative of an officer of the PRINCIPAL has financial

interest/stake in the BIDDER's firm, the same shall be disclosed by the BIDDER at the

time of filing of tender.

3.12 The BIDDER shall not lend to or borrow any money from or enter into any

monetary dealings or transactions, directly or indirectly, with any employee of the

PRINCIPAL.

3.13 The BIDDER/ Contractor shall not directly or through any other person or firm

use coercive practices against IDBI Bank and/ or other BIDDERs/ Contractor(s).

3.14 BIDDERs are not to pass any information provided by the PRINCIPAL as a part

of business relationship to others and not commit any offence under PC/ IPC Act.

3.15 Foreign BIDDERs if any, to disclose name and address of agents and

representatives in India and Indian Bidders to disclose their foreign principal or

associates.

3.16 BIDDERs to disclose any transgressions with any other company that may

impinge on anti- corruption principle.

4. Previous Transgressions

4.1 The BIDDER declares that no previous transgression occurred in the last three

years immediately before signing of this Integrity Pact, with any other company in

any country in respect of any corrupt practices envisaged hereunder or with any

Public Sector Enterprise / Public Sector Banks in India or any Government

Department in India or RBI that could justify BIDDER’s exclusion from the tender

process.

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4.2 The BIDDER agrees that if it makes incorrect statement on this subject, BIDDER

can be disqualified from the tender process or the contract, if already awarded, can

be terminated for such reason.

5. Earnest Money (Security Deposit)

5.1 While submitting commercial bid, the BIDDER shall deposit an amount

(specified in RFP)as Earnest Money/Security Deposit, with the PRINCIPAL through any

of the modes mentioned in the RFP/ bid document and no such mode is specified,

by a Bank Draft or a Pay Order in favour of IDBIBank Ltd.. However, payment of any

such amount by way of Bank Guarantee, if so permitted as per bid documents/ RFP

should be from any nationalized Bank other than IDBI Bank Ltd and promising

payment of the guaranteed sum to the PRINCIPAL on demand within three working

days without any demur whatsoever and without seeking any reasons whatsoever.

The demand for payment by the PRINCIPAL shall be treated as conclusive proof for

making such payment to the PRINCIPAL.

5.2 Unless otherwise stipulated in the Bid document/ RFP, the Earnest

Money/Security Deposit shall be valid upto a period of five years or the complete

conclusion of the contractual obligations to the complete satisfaction of both the

BIDDER and the PRINCIPAL, including warranty period, whichever is later.

5.3 In case of the successful BIDDER, a clause would also be incorporated in the

Article pertaining to Performance Bond in the Purchase Contract that the provisions

of Sanctions for Violation shall be applicable for forfeiture of Performance Bond in

case of a decision by the PRINCIPAL to forfeit the same without assigning any reason

for imposing sanction for violation of this Pact.

5.4 No interest shall be payable by the PRINCIPAL to the BIDDER on Earnest

Money/ Security Deposit for the period of its currency.

6. Sanctions for Violations

6.1 Any breach of the aforesaid provisions by the BIDDER or anyone employed by

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it or acting on its behalf (whether with or without the knowledge of the BIDDER) shall

entitle the PRINCIPAL to take all or any one of the following actions, wherever

required:

6.1.1 To immediately call off the pre contract negotiations without assigning

any reason and without giving any compensation to the BIDDER.

However, the proceedings with the other BIDDER(s) would continue,

unless the PRINCIPAL desires to drop the entire process.

6.1.2 The Earnest Money Deposit (in pre-contract stage) and/or Security

Deposit/Performance Bond (after the contract is signed) shall stand

forfeited either fully or partially, as decided by the PRINCIPAL and the

PRINCIPAL shall not be required to assign any reason therefore.

6.1.3 To immediately cancel the contract, if already signed, without giving

any compensation to the BIDDER.

6.1.4 To encash the advance bank guarantee and performance

bond/warranty bond, if furnished by the BIDDER, in order to recover the

payments, already made by the PRINCIPAL along with interest.

6.1.5 To cancel all or any other Contracts with the BIDDER. The BIDDER shall be

liable to pay compensation for any loss or damage to the PRINCIPAL

resulting from such cancellation/ rescission and the PRINCIPAL shall be

entitled to deduct the amount so payable from the money(s) due to the

BIDDER.

6.1.6 To debar the BIDDER from participating in future bidding processes of

the PRINCIPAL or any of its subsidiaries for a minimum period of five

years, which may be further extended at the discretion of the

PRINCIPAL.

6.1.7 To recover all sums paid, in violation of this Pact, by BIDDER(s) to any

middle manor agent or broker with a view to securing the contract.

6.1.8 Forfeiture of Performance Bond in case of a decision by the PRINCIPAL

to forfeit the same without assigning any reason for imposing sanction

for violation of this Pact.

6.1.9 Intimate to the CVC, IBA, RBI, as the PRINCIPAL deemed fit the details of

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such events for appropriate action by such authorities.

6.2 The PRINCIPAL will be entitled to take all or any of the actions mentioned at

para 6.1.1 to 6.1.9 of this Pact also on the Commission by the BIDDER or any one

employed by it or acting on its behalf (whether with or without the knowledge of the

BIDDER), of an offense as defined in Chapter IX of Indian Penal Code, 1860 or

Prevention of Corruption Act, 1988 or any other statute enacted for prevention of

corruption.

6.3 The decision of the PRINCIPAL to the effect that a breach of the provisions of

this Pact has been committed by the BIDDER shall be final and conclusive on the

BIDDER. However, the BIDDER can approach the Independent External Monitor(s)

appointed for the purposes of this Pact.

7. Fall Clause

7.1 The BIDDER undertakes that it has not supplied/ is not supplying similar

product/ systems or subsystems at a price lower than that offered in the present bid

in respect of any other Ministry/ Department of the Government of India or PSU or

any other Bank and if it is found at any stage that similar product/ systems or sub

systems was supplied by the BIDDER to any other Ministry/ Department of the

Government of India or a PSU or a Bank at a lower price, then that very price, with

due allowance for elapsed time, will be applicable to the present case and the

difference in the cost would be refunded by the BIDDER to the PRINCIPAL, if the

contract has already been concluded.

8. Independent External Monitors

8.1 The PRINCIPAL has appointed Independent External Monitors (hereinafter

referred to as Monitors or IEMs) for this Pact in consultation with the Central Vigilance

Commission, the Names and Addresses of the Monitors is given as under :

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8.2

Sr.No. Name of IEM Contact

Number E-mail Address

1 Shri S. Srinivasan, IAS (Retd.)

9483536100 s.srinivasan1980@gmail.com

2 Shri Ajai Kumar, ex-CMD, Corporation Bank

9619272893 ajai.kumar3@gmail.com

8.3 The task of the Monitors shall be to review independently and objectively,

whether and to what extent the parties comply with the obligations under this Pact.

8.4 The Monitors shall not be subject to instructions by the representatives of the

parties and perform their functions neutrally and independently.

8.5 Both the parties accept that the Monitors have the right to access all the

documents relating to the project/procurement, including minutes of meetings.

8.6 As soon as the Monitor notices, or has reason to believe, a violation of this

Pact, he will so inform the Authority designated by the PRINCIPAL.

8.7 The BIDDER(s) accepts that the Monitor has the right to access without

restriction to all Project documentation of the PRINCIPAL including that provided by

the BIDDER. The BIDDER will also grant the Monitor, upon his request and

demonstration of a valid interest, unrestricted and unconditional access to his project

documentation. The same is applicable to Sub-contractors. The Monitor shall be

under contractual obligation to treat the information and documents of the BIDDER/

Sub-contractor(s) with confidentiality.

8.8 The PRINCIPAL will provide to the Monitor sufficient information about all

meetings among the parties related to the Project provided such meetings could

have an impact on the contractual relations between the parties. The parties will

offer to the Monitor the option to participate in such meetings.

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8.9 The Monitor will submit a written report to the designated authority of

PRINCIPAL/Secretary in the Department/ within 8 to 10 weeks from the date of

reference or intimation to him by the PRINCIPAL/ BIDDER and, should the occasion

arise, submit proposals for correcting problematic situations.

9. Facilitation of Investigation

In case of any allegation of violation of any provisions of this Pact or payment of

commission, the PRINCIPAL or its agencies shall be entitled to examine all the

documents including the Books of Accounts of the BIDDER and the BIDDER shall

provide necessary information and documents in English and shall extend all possible

help for the purpose of such examination.

10. Law and Place of Jurisdiction This Pact is subject to Indian Law. The place of performance and jurisdiction is the

seat of the PRINCIPAL.

11. Other Legal Actions The actions stipulated in this Integrity Pact are without prejudice to any other legal

action that may follow in accordance with the provisions of the extant law in force

relating to any civil or criminal proceedings.

12. Validity

12.1 The validity of this Integrity Pact shall be from date of its signing and extend

upto 5 years or the complete execution of the contract to the satisfaction of the

PRINCIPAL and the BIDDER/Seller, including warranty period, whichever is later. In

case BIDDER is unsuccessful, this Integrity Pact shall expire after six months from the

date of the signing of the contract, with the successful bidder by the PRINCIPAL.

12.2 Should one or several provisions of this Pact turn out to be invalid; the

remainder of this Pact shall remain valid. In this case, the parties will strive to come to

an agreement to their original intentions.

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13. The parties hereby sign this Integrity Pact at _______________ on___________.

IN WITNESS WHEREOF, the Parties have signed and executed this Integrity Pact at the place and date first hereinabove mentioned in the presence of following witness:

Signature Signature (For & on behalf of the PRINCIPAL) (For & on behalf of the BIDDER/ Contractor) Office Seal Office Seal Name Name Designation Designation Witness 1: (Name & Address) __________________________ Witness 2: (Name & Address) ____________________________

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Part-II (Financial Bid)

This Sealed Cover forming Part II of the Tender should be super-scribed with the

words “Tender for Empanelment of Hired Car Agencies – Financial Bid”. Rates for various

categories of hired car services are to be indicated in the format as given in Annexure

IV. Covering letter for Financial bid (Annexure II) should be duly signed by the

authorized person(s) of the bidder. This cover will be opened on a subsequent date,

after short-listing the bidders, based on technical bids scrutiny.

Notes: a) Only bidders, short-listed on the basis of the Technical bid shall participate in

the Financial Bid. b) IDBI Bank Ltd shall have the right to decide the omission of the participating

bidders on the basis of Technical Bid, without giving explanation to anyone of the participants or any other parties and also exclude them on the basis so decided by the Bank to participate in the Financial Bid.

c) All the pages of the Tender shall be signed by the authorized person(s) of the bidder. All documents submitted should be self – attested with the seal of the bidder.

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Annexure – I

Covering Letter for Technical Bid

(To be submitted on letterhead of the bidders along with Technical Bid)

The Deputy General Manager, Administration Department IDBI Bank Limited, 14tH Floor, IDBI Tower, WTC Complex, Cuffe parade, Mumbai - 400 005.

Dear Sir

Tender for Empanelment of Hired Car Agencies for Providing Cars on hire basis to IDBI Bank Ltd, Corporate Center, Mumbai – Technical Bid

1. Having gone through the tender document including terms and

conditions for the aforesaid job (enclosed with this form), we offer to

execute whole of the job in conformity with the said Bid Documents.

2. We confirm that this bid is valid for a period of three months from the

date of opening of Tender.

Signatures of authorized signatory:

Name of the Signatory:

Seal of the Agency:

Dated this ………Day of October 2019

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Annexure – II

COVERING LETTER FOR FINANCIAL BID (To be submitted on letterhead of the bidders along with Financial Bid)

Date………………..

The Dy. General Manager, Administration Department IDBI Bank Limited, 14tH Floor, IDBI Tower, WTC Complex, Cuffe parade, Mumbai - 400 005.

Dear Sir,

Tender for Empanelment of Hired Car Agencies for Providing Cars on hire basis to IDBI Bank Ltd, Corporate Center, Mumbai – Financial Bid

1. We agree and undertake to abide by the bid terms of IDBI Bank including the

rates quoted (as per Annexure IV) therein for the job awarded by IDBI Bank up to

the period prescribed in the Bid, which shall be final, conclusive and remain

binding upon us.

2. We agree and undertake that, in competing for (and, if the bid is accepted by

you) the above contract, we will strictly observe the laws inter alia, in particular,

against fraud and corruption in force in India namely “Prevention of Corruption

Act, 1988” and similar laws and also strictly abide by and observe all the

applicable laws.

3. We agree that the offer of the contract, based on the lowest bid price in each

category of service or any other price to be decided by the Bank, issued to the

agencies to be empanelled would need to be accepted within seven

working days from the date of issue of the offer. Failure to accept the offer

within this period will result in cancellation of the offer.

4. We agree and confirm that Bank is not bound to accept the lowest or any

other tender Bank may receive and reserve the right to reject all or any bid

or cancel/re-issue the Tender without assigning any reason whatsoever. Any

decision in this regard by the Bank shall be final, conclusive and binding on us.

Signatures of authorized signatory:

Name of the Signatory:

Seal of the Agency

Dated this ………Day of October 2019

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Annexure -III

Terms and conditions

1. Conditional tenders will not be accepted and will be summarily rejected.

2. Bank reserves the right to empanel one or more car rental agencies

(maximum up to 3) located at different parts of the city depending upon Bank’s

requirement, provided they are willing to accept the counter offer based on the

lowest rates in each category.

3. The lowest rates in each category will be determined from out of the

quotations received from technically qualified bidders. The agencies, not

exceeding three, willing to extend their services at the determined rates will be

issued offer for empanelment. In case agencies qualified in tender are more

than bank’s requirement the agencies with higher turnover will be given

preference. The offer based on the lowest bid price in each category or any

other price to be decided by Bank would need to be accepted within seven

working days from the date of issue of the offer. Failure to accept the offer within

this period will result in cancellation of the offer.

4. The contract will be valid initially for 2 years, extendable further for one more

year subject to review of performance on the same terms and conditions, at the

sole discretion of Bank.

5. The agency shall have all necessary mandatory approvals/certificates/

registration etc.

6. All the vehicles supplied to Bank will be registered as Commercial/Tourist

vehicles and shall have comprehensive insurance cover with adequate

clause to cover the passenger.

7. The bills along with Duty Slips duly signed by the user should be submitted by

the agency on fortnightly / monthly basis and the payment shall be made within

15 working days from the date of receipt of the bills, after all applicable statutory

deductions such as Tax deducted at source etc.

8. Time and mileage both from garage to garage and from pick up to drop

point including all corrections / overwriting recorded in Log Sheet / Duty Slip

should be approved by the car user. Otherwise, bills will not be accepted.

Payment will be made for the time and mileage from garage to garage. Actual

'Toll/ Parking charges, if any will be reimbursed on submission of original receipts.

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9. Monthly contract The car will have to be parked at the residence of the u ser

and the payment will be made for time and mileage from user's residence to

residence. lf the vehicle is surrendered to the agency by the user for a

continuous period of 5 days or more during the month , the payment will be

made on pro-rata basis i.e. (monthly lump-sum charges / 26 or 30 or 3 1 days as

the case may be) x Actual no. of days used . Monthly lump sum Kms will al so be

reduced proportionately i.e. (monthly lump sum Kms /26 or 30 or 31 days as the

case may be) x Actual no. of days used and extra Kms, if any i.e. (Actual Kms

used less proportionate Kms) will be paid. 26 days in a month will include

Saturdays/Sundays/Holidays.

10. The Bank gives no guarantee about the definite volume of work to

be entrusted to the agency at any given time or even throughout the

tenure of the contract.

11. The vehicles should be in good condition and not older than 3 years (2

years for special duty). In case the vehicle is withdrawn for maintenance,

repairs, breakdown e t c ., a suitable substitute vehicle should be provided.

12. The drivers should possess valid driving license. The drivers shall be well

behaved , in proper uniform with identity card indicating hi s name and the

name of the agency while on duty and shall have mobile phone with

them . The agency shall change the driver on specific request. if any, of

Bank .

13. The drivers shall not enter the office premises/floors of Bank for any

other reasons except for attending to the services of the officers to whom

the agency's car is allotted for services.

14. Agency should comply with local laws and provisions relating to

employment of drivers.

15. Any damages/repairs to the cars shall be borne by the agency.

16. Bank and its officers using hired cars, will not be liable for any losses/

damages/ claims in case of accidents/ mishaps. In case of hired driver using

Bank’s car, vendor has to bear the expenses beyond insurance claims arising

out of accidents/ mishaps.

17. No escalation in rates on any account will be permitted during the

Contract period.

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18. Receipt for deposit of Rs.3,50,000/-(Rupees Three Lakh Fifty thousand

only) t h ro u g h N E F T in favour of IDBI Bank Ltd., towards Earnest Money

Deposit (EMD) is to be attached with the Part-1 (Technical Bid ) . It ma y be

noted that the EMD shall not carry any interest and that EMD of the

unsuccessful bidders would be refunded only after finalization of the

tender or within 90 days from the date of opening of Part-I of the tender,

w·hichever is earlier. Tenders without EMD would not be considered. EMD of

successful bidder will be converted i n to Security Deposit, if the work order

is awarded. The Security Deposit will not be earning any interest and shall

be refunded after successful completion of contract period.

19. Bank reserves the right to reject the lowest or any other or all bid or

cancel the Tender if number of agencies available to be empanelled at

their rate is insufficient to meet Bank's need \ without assigning any

reason whatsoever. Bank also reserves the right to reissue/recommence

the tender process. Any decision of Bank in this regard shall be final,

conclusive and binding on the agencies.

20. In the event of unsatisfactory services and repeated failure of the

agency to provide cars against requisitions, the agency shall be served

with two warning letters before terminating the contract. Nevertheless,

Bank reserves the right to terminate the contract at any time without any

notice or assigning any reason whatsoever. Dues on pro-rata/mileage

basis may be settled till the date of termination of the contract and the

decision of Bank in this regard will be final and binding.

21. ln case any information/document is/are found to be false or incorrect at

a later stage also it shall invite immediate disqualification termination of the

contract. EMD/Security Deposit in such cases will be forfeited. The original

documents will be verified / scrutinized during the tendering process.

22. The Bank reserves the right to cancel the empanelment of any of the

agencies by giving one month’s notice in writing without assigning any reason

whatsoever.

23. The rate quoted is all inclusive of minimum wage payable to the labour as

per Central Labour Minimum Wage Act, uniform for the labour at Sr no.1, Cost

of materials at Sr No 2 and Vendors service charges including, Excise duty, VAT

charges, Octroi, Turn Over Tax, Work Contract Tax, Education Cess, any other

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applicable tax as per statute (present and future), and all types of services and

their frequencies as indicated in scope of work of technical bid etc. at Sr. no 3,

excluding GST or any other such tax falling in similar bracket / category. 24. The rate quoted shall be valid for 1 year as indicated in the Performa. There

shall be no escalation in the quoted rate except on account of any escalation

arising out of statutory requirement during the contract period of 1 year.

25. Bidder(s) shall complete the Price Bid form and shall initial each page of the

document.

26. Time is the essence of the contract and the works must be started within 15

days from the date of issue of work order. Any Bidder(s) who disagrees with the

time schedule and stipulates a longer period is liable to be rejected.

27. Before quoting the rate, Bidder(s)s are requested to visit and examine the

site carefully where the Sweeping, cleaning and other services incidental to

cleaning and sweeping has to be carried out. They should also carefully

examine the Bid Documents, Conditions of Contract and Specification in

regard to scope of work, schedules and the frequency of work, chemical /

material to be used. In case there should be or appear to be any ambiguity in

or discrepancy between any of the document, they should immediately refer

the matter to the Bank for clarification.

28. Access to inspect the site will be given with prior appointment up to one

day prior to the last date of submission of the tender.

29. The Price Bid is not transferable.

30. The Bank reserves the right to empanel more than one vendor and the

allocation can be made in the ratio of 40:30:30 or 60:40 or any other

combination of ratio depending upon the requirement. The Bank also reserves

the right to reject any or all the applications without assigning any reasons and

to restrict the list to any number deemed suitable by it.

We have read the above terms and conditions and accept the same.

Signature of the Authorized Person

(Name of Signatory)

Seal of Agency

Date : _________Day of October 2019.

Annexure – IV

FINANCIAL BID

FORMAT FOR QUOTING RATES:

Agency should quote for each type of duty mentioned below :

Nature of contract / arrangement AC CARS Deluxe Super

Deluxe Corolla Altis

Camary or Equivalent

Innova

Swift D’zire

Honda city, Etios

Monthly Contract (26 days and 12 hrs a day)

Not to be quoted

- Fixed charge for minimum 2000 kms. Rs. ______ - Rate per extra km beyond 2000 kms. Rs. ______ - Rate per extra hr beyond 12 hrs per day

Rs. ______

- Rate per extra day (12 hrs) beyond 26 days

Rs. ______

Any which will be included in 2000 kms.

- Drivers allowance for outstation tour per day

Rs.______

Monthly Contract – (Full month and 12 hrs a day)

Not to be quoted

Not to be quoted

- Fixed charge for minimum 2000 kms. Rs._____ Rs._____ - Rate per extra km beyond 2000 kms. Rs._____ Rs._____ - Rate per extra hr beyond 12 hrs per day

Rs._____ Rs._____

Any which will be included in 2000 kms.

- Drivers allowance for outstation tour per day

Rs._____ Rs._____

On daily basis – long duty (8 hrs / 80 kms) – Fixed

Rs._____ Rs._____ Not to be quoted

Rs. ---- Rs. ---- Rs. ----

Rs._____

- Rate per extra km Rs._____ Rs._____ Rs._____ - Rate per extra hr Rs._____ Rs._____ Rs._____ On daily basis – Short duty (5 hrs / 55 kms) – Fixed

Rs._____ Rs._____ Rs. ---- Rs. ---- Rs. ----

Rs._____

- Rate per extra km Rs._____ Rs._____ Rs._____ - Rate per extra hr Rs._____ Rs._____ Rs._____ Outstation Duty - Minimum chargeable kms per day KM______ KM______ KM_____

_ KM______ KM______

- Rate per km Rs._____ Rs._____ Rs._____ Rs._____ Rs._____ - Driver’s allowance per day Rs._____ Rs._____ Rs._____ Rs._____ Rs._____ Special Duty (Cars less than 2 years old uniformed driver etc.) for IDBI Directors and dignitaries

Not to be quoted

Not to be quoted

Not to be quoted

Not to be quoted

On daily basis – long duty ( 8 hrs / 80 kms)-Fixed

Rs._____

On daily basis – Short duty ( 5 hrs / 55

kms)-Fixed Rs._____

- Rate per extra km Rs._____ - Rate per extra hour Rs._____ Outstation Duty - Minimum chargeable Kms per day KM_____

_ - Rate per km Rs._____ - Driver’s allowance per day Rs._____ Pick up and Drop to Domestic Airport - IDBI Tower

Rs._____ Rs._____ Rs._____ Rs._____ Rs._____

Pick up and Drop to International Airport - IDBI Tower

Rs._____ Rs._____ Rs._____ Rs._____ Rs._____

Outstation duty shall be considered beyond – Virar on Western line: Panvel on Harbour line and Kasara on Central line Nature of contract / arrangement Hired Drivers for AC cars Monthly Contract (26 days and 12 hrs a day) in line with statutory compliance

Rs._____

Not to be quoted

Fixed Chrge for extra days Rs._____ Fixed Chrge for extra hours Rs._____ Out Station Charges/ Night Charges Rs._____

Note:

1. GST, as applicable to be paid extra. 2. The lowest rate in each category will be determined from the quotations

received from technically qualified bidders. The Agencies (not exceeding three) willing to extend their services for all categories at the above determined rates will be issued offer for enlistment. The offer based on the lowest rate discovered in each category or any other price to be decided by Bank would need to be accepted within seven working days from the date of issue of the offer. Failure to accept the offer within this period will result in automatic cancellation of the offer.

3. The terms and conditions contained in the tender document are acceptable to me/us.

Date :

Place :

Signature of the authorized signatory of Agency

Official seal/ stamp

Annexure – V

Compliance certificate to be submitted by the Vendor every month with the bill (On letter head of vendor)

Ref. No. Date: To, Branch Head/Centre Head IDBI Bank Ltd., .......... Dear Sir,

Compliance Certificate for the month ended ................., 2019

Please refer to the Service Level Agreement executed on _______ [the Agreement] with

IDBI Bank in respect of the services stated in the Agreement, extension granted up to

____________ and other

correspondence in respect thereof.

We, ___________, a company/partnership firm/proprietorship firm incorporated and

registered under the Companies Act, 1956 /respective act and having its registered

office at [•] hereby confirm to you, as on date hereof, that we have:

(a) complied with the applicable Labour and Industrial laws;

(b) made all statutory payments which are required to be paid as per applicable laws

to/for the personnel deployed at your office including Payment of Minimum wages,

Overtime, (If applicable), Remittance towards Employees provident Fund & ESIC and

there are no outstanding payment liabilities or obligations by us to any employees /

personnel deployed at your premises.

(c) Not breached any terms and conditions of the Agreement or provisions of the

applicable laws.

Further to above, we shall make the payment towards Bonus and Gratuity to our

employees deployed at your premises as and when it becomes due/on expiry of

agreement/on termination of agreement which ever is earlier.

Enclosed herewith proof of all statutory payments made for the month of ______ 2019 for your reference. For _____________ Authorised Signatory Encl: As above

Annexure – VI

No Due certificate to be submitted by the Vendor at the time of termination of the contract

(On letter head of vendor) Ref. No. Date: To, The Branch Head/ Centre Head IDBI Bank Ltd., .......... Dear Sir,

No Due Certificate - Client Service Agreement dated...........

Please refer to the Service Level Agreement executed on _______ [the Agreement] with

IDBI Bank in respect of the services stated in the Agreement/Extension granted up to

__________vide letter dated __________/ Termination Letter dated__________and other

correspondence inrespect thereof.

We, ___________, a company/partnership firm/proprietorship firm incorporated and

registered under the Companies Act, 1956 /respective act and having its registered

office at ______ hereby confirm to you that as on date we have:

(a) Complied with all applicable laws including labour laws and industrial laws;

(b) made all statutory payments which are required to be paid as per applicable laws

to/for the personnel deployed at your office including Payment of Minimum wages,

Overtime, (If

applicable), Remittance towards Employees Provident Fund & ESIC for the aforesaid

agreement period to our employees deployed at your premises.

(c) Made the payment of Bonus and Gratuity for the aforesaid agreement period to our

employees deployed at your premises.

(d) not breached any terms and conditions of the Agreement or provisions of the

applicable laws.

That as on date, there are no outstanding liabilities or obligations by us to any of our

employees /personnel deployed at your premises under all applicable laws including

labour laws and industrial laws.

We further confirm to you that, as on date hereof:

(a) We have not violated or not in receipt of any notices, letters, alleging breach of

Agreement or contract;

(b) We shall maintain confidentiality of data/information available with us as per the

terms of

agreement and shall return the same to you forthwith or shall destroy the same in

accordance with the instructions given by your officials and shall furnish evidence of

such destruction to your satisfaction;

(c) There are no suits, litigations or arbitration proceedings / conciliation proceedings or

prosecutions filed or pending or initiated against us involving any claim, demand,

liability

whatsoever arising out of the Agreement by any of the personnel or by any statutory or

governmental authority.

(d) We shall preserve and maintain the information and documents which are required

and agreed to be maintained by us in accordance with the Agreement and shall

make the same available to you for the purposes of audit or as may be required by RBI;

(e) We shall cooperate with you in case of any litigation or prosecution initiated against

you and shall not admit any claim or liability without your prior consultation and shall

defend such litigations / prosecutions to protect the interest of the Bank.

For........................... (Name of signatory) Managing Director/Proprietor/Partner Encl: As above