I ILLINOIS UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN

PRODUCTION NOTE

University of Illinois at Urbana-Champaign Library

Large-scale Digitization Project, 2007.

'rheC'e a&-e .ome major .1gn1f1canCChaftgel', 1n ~he L1b1'az-y, AI indicated in ~h1. Annual Repon, below, •• well •••ome i.e....~1l1 1npl:oc••• , and .om. con1:Lnuing pl'Oblerna, ~o be faced by the new ConaLc1:ee. Included 1n thi. r.por~ i. the report on collection dev.loplMlnt, which 1'equir•• that thi. annual repo~t,come toth. senat••arly in ~he .all, •• ha. been the cu.t,om att.~ the data i. availabl. tor the le.t fi.calyear (1994)ancl .fter the upcoming y.ar'. budget: deci.ion. ha.,e been ••de.

YO\lreommi~~ee ha. been quit. active, ....-t i ft9 ••••nti411y IIOnthly throughout thi. 1••t y.ar and .\Imraer. Major developaente in which your Comm1~te. haa been ~.eply involved include the following 1

1. Adml,ni'Sirltiv.bQrq.ni'lt;ioD of 1;b. Hille,ry Thl. wa.approved e.~ll.r by the LlbJ:.z-yf.C\ll~Y"!r,appJ:'oYecIth1. y'.l' by the S.nate, and now by the Board of Tru.1:....

2. "IV tlnS,y,e'ity Librariao Rober1: Wedgeworth ha. .eplacttd I).vid Bi.bop. A .pecial cOlllftit~.. appointees" by the· V1ce Chanc.llor 1n which the Lib'rary COlllfti~t.. va. involYecI conduC1:ec:I anacioftwide but li.itec:l •••rch and .n.rna,l e.aluatloft.v1cbthe help of foul' outaLde expertl. Following ext.nliv.-internal con.ultation with t~e Library faculty, it l'.cOlNftended that Robert: Wtd,eworch be ..de th.per:man.nt Univera1ty Librarian. Thi. ha••inc. been appro.,ecI by ttl.Chanc.llor, the Pr••1d.nt, and the SOard of ·Tru.t.••••

3. Ma10r SSm.NI' Gran, for piqi~ll Llbrlc1•• Secured A t.am ot Urbana faculty m~r., headecl by Bruc. Schatz (Graduat. School ot Library and Intol1llatioft 'ctenc.) with the a••1.tanc. of Rob41r~ Wedgeworth, '. Larry'Smarr, Ih'8"l.e1'.1ty LibcaryCouncil ,and gen.ral r.view by th,·Library.Cc.litt.. ha. been .ucc•••tul in ••cur1ng a $5m N"Grant. Tille w111 ... the 01:.n9.1: LLb..ary and Supercomputing C.nteZ" the "'.jol: .1d~.t• ..a focal polftt foZ" el.ctronic lib&-ari•• , and 1. pan of Vlc......id cth.n I~n.toc) GOe.' • • l.ctronic hi9hway. lnltlat1... 'fh.c rcbfocu••• on the implication. of acc••• to .1.ctron1c 11bcul•• for.cholarly r ••••rch. On. pari: of the r ••••ltch look. to the ..,.n~ual ecoftOalic y1u11Lty of .l.ctronic libcarl•• both with r ••pect to the nature of the po~.nt1al

mark.t and publ1.her.' .conomic prot.ction ot th.ir intere.t. in intellectual propecty right••

4. A NIW Deput;YUniy.r'ity Librarian, Pranc•• 'a1nter, and a new Dir.ctor of Llbrary Sy.t.... , Mary a.th t.aya9nino, have b••n appoint.d and ar. now on the job. Thece w•• a nationwide •••rch proce.. for .ach of th••• po.ition. in which the Senate Libcary c;o.aitt•• al.oactively paJ:t:lcipattd. Thia wlll qr••tly h.lp.the Library .u.taln it. technological anel intHnatlona11nitiatl"'e••

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',;/-5'.' A U••e. StEyie•• rAit,Je" CQ8itiS:.'•• I.t;abli'btd '1'hl. comniittee, after ••uney ofllbrary u••r. and of int.rnal ..na,._nt practic•• , ha. tiled an .xt.n.lv. r.port., with many r.commend.~ion. for ~provin9 library ••rvice. '1'1'1••• are now in the proce•• ot being tmplemented.

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6. Qb 1I c t; j,,,. · C;r lt;.L.:t~: '9r :· 111A9" i9n 9C St••1;.rill. IHdqtt; Th1. ha. been' eh••1xch and final majo~ lnltLaeiv. in whJ.ch th. l.n&1:. Library COIIIftitt.. ha. be.n d..ply lnvolvecl. It •••k. to' ••tabli.h 1DO&'e open and obj.ctl.,.c~lt.l:la toc bud9.~ .11oc.~10n. ..-ong the 35 .ubj.C1:-fund.for boou' and , .' our na1. , erite,..1a that ·r.f lec:~ IftO~.

dlrectly the relativ_potentia.lcontr1butlon of n-" acquJ..1t1on• . and of ~\lr collection. to I:'••••rch, t ••ching, and public ••rlle.. The analy.leot th.cl.~a 1. in proc••• ,anct eubetantial pr09J:••• 18 now being made .t·t.r···••rli.r delay.. Data i.: nowlarg.ly collect.d .nd computerized r.l.tingto the•• curr.nt and potential contribu~1on of our coll.ction.. Th. Campu. R••••rch. 'olicy Committe. ha. been ••ked .tor' their input reqardinq newc_pu. r ••••reh initiativ••. that have implication. forcollec·~ion dev.lopaent. More open, and more objective,criteriat. (likely to ooca.1on 1IlO1:. di.cu••ion in the future. But we re9ard movement in thi. direction, although, .till only part ot the t.c~ora dete·r:mininga.llocat10n., a. pr.feJ:~ble to 1al:gely .ubjecclve crlteria laJ:9.1yunknown to external .o·u1-ce. of funding or u••a:••

The r.port that tollow. on Collection o.••lopnent doe. not. d.al w1th the•• al10cati'on. among th.academic aubject ~i.·ld.. But 1t do.a .~epoJ:t on total. fol:' the m.terial. bud..~ ($7 .2m),. the 1ncJ:••••• over 1993 (10'), the continuing problem. wlth p~icelncr••••e, the 9J:ant.upport rai.ed, a .tart. toward impro.....nt.· in the bLbl~09J:.ph1c plat-fona, and fac11it.i•••

The lI.joe contLnuift9 'probl.. 1. ;~ h. baeklOCl OfPJ:4.tal... c&-~.t.d by y••r. of l.an b1IcI..~.. With on. of 'b. ·thz-." 1a.9••' acacl..lc lLb~.~y. coll.c~lon. in the world, and it••ttendan~ h19h u••9. rat.•• , our: prof••.•ion.l library .tatf i. one of the Imall••e , Sal.ri•• have '\lf~.rect .1'10, •• th.y have campu.-wlde, and the lo.t book prob~~ J..••til1 ••~lou••

aut the t1J:.tcomplete. • belf r ••d.ln9 ~of the at.• cke In ..ny y••r. h•• jUlt been "compl e t ed . Th. la••rnal go"er:nanc. of ,t he Llbr.J:yL••u.ch IIOr. democratic with ge.at.e ..an1n9ful con.\lltation, and the ,Library faculty moral. 1. dramatically imptoved a. ~ re.ult ofth.ch~n9•• e.poa:~ed .bov•• Given thi., •• well •• the Dew u••r-ori.entecl Lnl~1at1V••" and the new Nsr Geant and .l.c~~onlc .y.~... e'toa-~., your: Llbcary coa.ltt.. feel. that the

·Unl v. r . 1t y of IlllnoL.·L~Jlazy 1. pol•• for .1gDJ.fJ.caDt .n4IW eontz-1butlonl to r ••••rch and lft.~Rctlon pCOCIZ'''' .nd tOI:' 'nev:netioGal anel Ln~el'natlonal 1.ad.rlhLp rol•• that al:'. wonby of Lt • ..rather extJ:aocdLnar:y pa.t.

left.~. Library Co.mitt.., 1993-94 Lawrence A. ..r~an

Rlchard B.tt. 111'-'tb, lohle Chual.. eowc,er Lloyd Davi. "t;~lna M•. rrancl. '1'011 a. Ward, Vice Ch.~J:

lenj..in Halperin Ally M. Itats ao~ct '~9~rth , ax Officio Ifalcez- "W. McMahon, ChaJz

ANNUAL~PORT. COLLECTION DEVELOPMENT. FY1994

A. . BUDGETARY PROFILE

The total pennanent allocation to the General Library Materials Fund for fiscal year 1994 wuS7,183,026. .This fipre ·rep....ntl alO%pennanentincreue over fiscal year 1993. Of this budget, S4,2SS,685 was allocated for serials and $2,927,341 Was .allocated for monographs and general library materials expenses~ including bindin,,-replacements, etc.

Thepermanenr allocations were supplemented by.additional sums from other sources for fiscal year 1994. .

Foundation Accounts $4.15,S81 Other Gifts 60,877 Library Grants 134,412 Book Sale 53,262 Revolving Accounts 472 From Library Operating 20,196 Non-Library Sources 220,641 -·"

5905,441­

*Fipres were taken from the JUne 30.. 1994 ·Fund ·Summary Report.....cs.&om the June 30, 1994 University Financial Sta...entL:>.The Book.h)e ftpre ·is not".t.h. tOtalllllount &om the annual sale, but is the culftui·at1ve .total·avail~l. for,book p~.

B. COLLECTION ·DBVELOPMENT AC1TVITIES

The Collection development Committee met monthly tbroupout the academic year. Important collection development activities included the followinl:

l~1be M.teri.lsBudsetand'Priceln~.

A. price increueof 100wu macle ;lYailabl. infYl994.witb SS61.900 provided byth. State and $84,100 by the Campus. In spite of this increase, it Wunecessary to cancel 401 serial subscriptions costinl S127,481.

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The numberofmonopaphtitles received increased &om 45,629 in FYl993 to 48,067 in FY1994. Of the library materials expenditures, 58% was for serials., 36% wu for monographs and '6%' for J;lomftaterjals"(bmdinl, '. interlibrarybo.,-owmg•.ete.),

2. Allocation (;uicWi..... Work continu~on the.~lopIQent of • ~onale and guidelines for budS_ aJIOCItion.··by'the Ad* CO~lDjuee 08 ~erills> BudS. Allocation Guidelines. An allocations matrix. which hu been under development (or several years,wu reviewed with the Li'brary'sfbnd manqers:,end dle Sen,te LibrarY Committee for further consideration. . .

3. Annual Book Sale. neamount earned wu S7,381.

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4. Grant Suppon for Acquisitions, Access andP~.tiOn ofth.Lib~'s Collections.

L NJHF"'t1enUGI1Dl 20sf9wtDenl.SI2S,804 ex"" &om eadowm.nt ,income for'humanities 'acquisitions and preservation" in the humaiaitiea in the fourth year of this endowment. '

b., Title VI'Foreign Periodicals Program. S79;459 ,expended for S~vic and Latin American materials acquired, cataloged and preserved under this program.,

c. CIC Preservation Program. $56,489 expended in a cooperative microfilm preservation program for the H.G. Wells collection.,

d. NatioQ,1 Endowment fo', th,' Humanities Preseryatjop Micmfilmina Project. SI59,737 expended for microfilm preservation of Argentine-arazilian and Gennan literature. ' •

e. National AtpjcultyAI Library Belio",' DocumeptQeUyerySy«em Service. S6,628 'expended in support of document delivery services by the,Library's Illinois Reference and Research Center.

t. Illjnojs 'lUt, ·Ljbrttv. ,530,056 expeadedina ~v~ ~ide acquisitionsprolflm 'administered by tbi' StateLibraty__ appointed CooperativeCollecdon 'Mana,ement,CoordiIIaaiDa 'COIDIIIiuee.

I. Socjal S9,jeDs, ReSetrcb ~Counc iJ. '$71,074 expended~' for tile American Bibliopphy of Slavic and East Europeen BibliosraPhy in the 'third year of. three-year pt-of 5275',950.

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h. SyppOrt to the University Archives- 523,306 wu provided by the American Association of Law Libraries, the'Ana«icID ,~ieey ;for , QPality Control Archives, ,the Associat.ion of American Law School Archives, the American Libraries Association, The AdVer!isiftl'Couacil Archives. andtbe NatioDaI Panhellenic

• Conference.

i. CIIDRY'fi9mR"'I'rIW.... $43,220 wu expended Cor student wag,s arid ~pout : 'the 'LitftIY to improve access to tbJcoIlectioaL

Grants begiMinl inFY1995';n :u "fatlows:, ,from NEH.,.U01..~63 ov.~ .y,an in supportoCasecondUb~ humanities preservation project; &om tho Gould Pound.tion,S15,000 in:S\JJ'POfJ oftbe Kq1fPrOuSt 'Archive; 'firom the Illinois S_:,Library,S44,820 for bindini and preservation; ,and ~, the Japan Foundation, 517,483 for boQU.

s. CARL UNCOVER. 'nai. dnlineperiodicall bibl~ .....~ was continued in ,its third y...., complementing the Illinois BibliolflPbic IDfonn~ .Service (IBIS).

6. Illinois Bibli~anphiclnfbnn.tionService (IBIS). ,; 18,its. WiJyear of operation, IBIS provided access to 21 journal citation and abstraetina databues containilla'6.4 million article citations. This collectionof databues, named IBIS, is available at more ~111 120 work stations

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in the UIUC Library system, 40 academic institutions in Illinois, and through UIUCNet and dial access. Enhancements were made in Illinois Online+ (10+), a customized scholar's work station software providing a natural language interface to all of these databases. During FY1994, IBIS recorded more than 600,000 search sessions, with users displaying, printing, or sending through e-Mail over 20,000,000 citations. The average cost per IBIS searchwasS.OS, down from $.11 last year. The average cost per record displayed was $ .001S, down from $.0025 last year.

7. The Library has opened bids for an integrated circulation and online public access catalog system. One vendor will be sought for presentation for funding by the Illinois Legislature in FY 1995.

C. SPECIAL COLLECTIONS ACQUIRED

I. Purchase of Part IV of the microfiche edition of the United States Congress "Serial Set," covering 1889·1897.

2. Gift to the Rare Book and Special Collections Library of a large collection of tine press printing from the estate of Jane Wilson.

3. Purchase of several additions to the Spanish Civil War collections, including a group of 37 aerial propaganda broadsides.

4. Purchase of 2 Marcel Proust Letters and 9 H.G. Wells letters.

5. Purchase of a collection of 12 rare Latin American periodi~s.

6. Significant acquisitions for the University Archives' student life and culture holdings involved records of the National Panhellenic Conference and Alpha Lamda Delta. The Donald Hoebel oral history tape documented student life in the 19305. Other alumni donated papers related to dramatic productions in Champaign; federal accounting practice; medical research; and power plant construction in India, Mexico and Spain.

Other acquisitions of note by the University Archives included the presidential tiles of John Corbally;·Campus Research BOard files; farm records from Tazewell, Vennilion and Woodford counties, Advertising Council campaign videotapes, the personaJ papers of Germanic literature scholar Ernst Philippson, writer Allan Chase, English Professor John Flanagan, political scientist Sam Gove and alumna Jane H. Rader.

D. . OFFICE OF DEVELOPMENT AND PUBLIC AFFAIRS

In FY93 the Library raised nearly SI.7 million in private funds in cash contributions and irrevocable deferTed gifts. Nearly every library unit benefitted from donations to the annual funds program this put year. These important private contributions pennit the maintenance and enhancement of the Library's collections and services, which are critical to the University's teaching, research, and public service mission.

During this fiscal year the Library has benefitted significantly from the interest from the $4 million endowment fund established through its National Endowment for the Humanities

UNIVERSITY OF ILLINOIS-URBANA

4 D271295R CDD1 REPORT. URBANA 1993/94

~~a~=~~reO::kS ~: ;:~i~~a~:~:%a::~~l~~t~:SLi~r:: ~~ 111111111111111111111111111111111111111111111111111111111111111I

30112 018653714 Other special endowment activities include the continuing efforts of two important

campaigns. The School of Life Sciences, with the support of its alumni, has raised $9,11 S, bringing the Biology Library Endo.wment Fund total to $43,843. Donations totaling $4,921 from alumni of the School of Chemical Sciences raised the Chemistry Library Endowment Fund to $241,567.

Irrevocable deferred gifts this year total $864,783. Planned giving continues to be an important element in the Library's ability to plan with confidence for the future.

E. LIBRARY FACILITIES

The space study by Aaron Cohen Associates of the Main Library has been completed. Funding to begin the recontiguration of units is anticipated for F)P9S.

On March IS the Grainger Engineering Library Information Center opened. Daily head counts have averaged 4,000 with as many as 1,100 people using the Library at one time during final exams. Occupancy of the expansion of the Law Library was completed in August 1994.

Remodeling will being this Fallon the Music Library ($250,000) and the Hort Field Lab ($800,000).

Planning continues for a new Agriculture Library and Alumni Center anticipated to go under construction in the next several years at an estimated cost of $14,000,000 to be provided by both private and state funds. ·

F. SUMMARY STATEMENTS

The addition of 10% for the library materials budget in FY1994 was adequate to meet the FY1994 price increase, but it was not sufficient to offset zero increases from the State which occurred jn 1988, 1991 and 1993. During the year the Library was forced to cancel 401 serial subscriptions, although the purchase of monographs increased by 2,438 titles.

The Library's success in securing grants continued to supplement its acquisitions budget and to improve access, bibliographic control and preservation of its collections. The Office of Development and Public Affairs continued its major role in securing funds for the collections,

. and the completion of the Grainger Engineering Library Information Center and the expansion of the Law Library are encouraging.

It is clear, however, that these efforts cannot be expected to offset the absence of adequate state funding for the Library's collections. With annual price increases continuing to outstrip allocations provided for the materials budget, the Library's collections are suffering irreversible damage.