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Improving Teacher Quality Project Director Meeting. February 24, 2012. Georgia’s Improving Teacher Quality in Higher Education Program University of Georgia http://www.coe.uga.edu/teacherquality/. Project Budgets & Reporting. - PowerPoint PPT Presentation
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Improving Teacher Quality Project Director Meeting
February 24, 2012
Georgia’s Improving Teacher Quality in Higher Education Program
University of Georgiahttp://www.coe.uga.edu/teacherquality/
Improving Teacher Quality
Project Budgets & Reporting
Budget report templates are located on the Teacher Quality website under “Project Reporting”.
Projected Expenses Report—Due March 2 by fax or email.
http://www.coe.uga.edu/teacherquality/files/2010/08/Projected-Expense-Report-2012-2013.pdfActual Expenses Report (quarterly)—Due dates
listed on reports.http://www.coe.uga.edu/teacherquality/files/2010/08/PD-1st-Quarterly-Expenditure-Report.Form_.
2011-2012.pdfhttp://www.coe.uga.edu/teacherquality/files/2010/08/PD-2nd-Quarterly-Expenditure-Report.Form_.
2011-2012.pdf
Improving Teacher Quality
Budget Reporting Dates
Projected Expenses
Report--Due March 2
1st Quarter Actual
Expenses Report--Due
May 1
2nd Quarter Actual
Expenses Report--Due
August 1
3rd Quarter Actual
Expenses Report--Due November 1
Additional quarter if
funded--Due February 1
Additional quarter if funded
—Due May 1
OR
2 weeks prior to project end date
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into departmentDepartment
makes a check request with
receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into departmentDepartment
makes a check request with
receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into departmentDepartment
makes a check request with
receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into departmentDepartment
makes a check request with
receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into department
Department makes a check
request with receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into department
Department makes a check
request with receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into department
Department makes a check
request with receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into department
Department makes a check
request with receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
PD report makes purchase and gets receipt
Budget Process Flow Chart
PD report makes
purchase and gets receipt
PD turns receipt into department
Department makes a check
request with receipt
Business office of PD’s school
or division sends request to the grants
office
Grants office sends
invoice for purchases to
TQ officeTQ office
prepares check request for College of
Education to send payment
TQ business office sends to Contract & Grants office
Accounts payable
Payment to your home institution
Improving Teacher Quality
Allowable Expenses
For allowable expenses, refer to pp. 9-11 in the 2011-12 RFP.
For lodging and meal allowances, refer to the Teacher Quality website under Proposal Information.
http://www.coe.uga.edu/teacherquality/files/2010/08/Travel-Reimbursement-Guidelines-Rates-2011.pdf
Teacher with sea turtle hatchling on St. Catherine’s Island.
Improving Teacher Quality
Amending Your Budget
You may shift money from one of three categories Travel, Additional Costs, and Materials & Supplies to the other, as long as the amount is not more than 25% of an individual category. If you need to move more than 25%, please contact the Teacher Quality Office.
Money in Personnel, Support Personnel, Fringe, and Participant Costs may not be moved without permission from the Teacher Quality Office.
Note: Some of the funds you requested may already have been moved from one category to another to comply with budget guidelines.
Improving Teacher Quality
Questions Related to Budgets & Budget Reporting
What obstacles/challenges have you faced as experienced PDs?
What advice do you have for new PDs?Other questions?
Project I.S.L.E.: Integrated Science Learning Experiences—Summer 2011Hawai‘i Volcanoes National Park
Improving Teacher Quality
Project Evaluation
Presenters: Karen DeMeester, Scott Pollack, and Jana Thompson, Program Evaluation Group (PEG), UGA
Evaluator Reports—Due at midpoint of project and conclusion of project.
Sample evaluationreport located on Teacher Quality website
Improving Teacher Quality
Project Directors’ Discussion & Support
Participant Recruitment & Retention• How do you make sure participants show up and
stay for the duration of the project, as well as participate in follow-up sessions?
• How do you coordinate with PDs who are working with the same school district?
• What ideas do new PDs have related to recruitment/retention?
Post-Project Publicity • What are ways that you have publicized teachers’
experiences, and project outcomes?• What ideas do new PDs have related to publicity?
Improving Teacher Quality
RecruitmentProject Postcards—Emailed as a PDF or
printed by the Teacher Quality Office (See Clarice Thompson for details.)
Project Brochures—Emailed as a PDF. Send request to Clarice Thompson, [email protected].
Professional Organizationshttp://www.georgiascienceteacher.org/Default.aspx?pageId=1245603
Improving Teacher Quality
Project Reporting: Site Monitoring
Site Monitoring –Send us at least two of the three following exhibits. We will accept links or the separate pieces/files.• Edited videos (3-5 min.) and/or pictures (up to
10)• Sample participant testimonies (1 to 3)—videos
(3-5 min.), audio files, written reflections • Teacher work samples (e.g., lesson plans,
curriculum). Must be website ready. Note: Please provide brief caption for photos
Improving Teacher Quality
Project Reporting: Surveys & Reports
Participant Surveys• Initial Survey—To be completed after summer
experience.https://www.surveymonkey.com/s/RLZ6JN8• Follow-Up Survey—To be completed after all
follow-up experiences. https://www.surveymonkey.com/s/follow-upSpring2012
Project Director Reports• Initial Report—To be completed after summer
experience.https://www.surveymonkey.com/s/ProjectDirectorInitialReport • Final Report—To be completed at the end of the
project period. https://www.surveymonkey.com/s/project-director2012
Improving Teacher Quality
Required Project Reporting
Project Dates & Location—Due as soon
as determined
List of Participants—
Due @ the end of the 2nd
day of summer
experience
Participant Initial Survey
—Due @ conclusion of
summer experience
Project Director Initial Report—Due at conclusion of summer experience
Evaluator’s Mid-Year
Report—Due @ project midpoint
Participant Follow-Up Survey—Due @
conclusion of follow-up
experience
Project Director
Final Report—Due at
conclusion of project
Evaluator’s Final Report
—Due @ conclusion of
project
Improving Teacher Quality
Questions & Final Thoughts…
Improving Teacher Quality
Contact Information
Clarice [email protected]
706-542-4043Kathy Thompson Peg Graham
[email protected] [email protected] 706-224-4830 706-621-3935
Feiye Wang, Graduate [email protected]
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