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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
Copyright © Copyright 2004 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information in this publication is subject to change without notice and does not represent a commitment on the part of SAP AG in the future. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft®, WINDOWS®, NT®, EXCEL®, Word®, PowerPoint® and SQL Server® are registered trademarks of Microsoft Corporation. IBM®, DB2®, DB2 Universal Database, OS/2®, Parallel Sysplex®, MVS/ESA, AIX®, S/390®, AS/400®, OS/390®, OS/400®, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere®, Netfinity®, Tivoli®, Informix and Informix® Dynamic Server™ are trademarks of the IBM Corporation in the United States and/or other countries. ORACLE® is a registered trademark of ORACLE Corporation. UNIX®, X/Open®, OSF/1® and Motif® are registered trademarks of Open Group. Citrix®, the Citrix Logo, ICA®, Program Neighborhood®, MetaFrame®, WinFrame®, VideoFrame®, MultiWin® and other names of Citrix products mentioned are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA® is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT® is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. Market Set and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, R/3, mySAP, mySAP.com, xApps, xApp and other SAP products and services mentioned herein as well as their respective logos and trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other products and service names mentioned are the trademarks of their respective companies. Data contained in this document serves information purposes only. National product specifications may vary.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
Symbols
Symbol Description
Caution
Example
Note
Recommendation
Syntax
Typographical Conventions
Format Description
Example Text Words or characters quoted from screens.
These include field names, screen titles, pushbutton labels, menu names, menu paths and menu options.
Cross-references to other documentation.
Example Text Emphasized words or phrases in body text, graphic titles and tables titles.
EXAMPLE TEXT Technical names of system objects.
These include report names, program names, transaction codes, table names and key concepts of a programming language when they are surrounded by body text, for example, SELECT and INCLUDE.
Example Text Output on the screen.
This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation, upgrade and database tools.
Example Text Exact user entry.
These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example Text> Variable user entry.
Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.
EXAMPLE TEXT Keys on the keyboard, for example, F2 or ENTER.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
Content
1 Introduction ..................................................................................................................................... 5 1.1 SAP In-House Cash: The Components...................................................................................... 5 1.2 SAP In-House Cash: The Configuration Guide.......................................................................... 5 1.3 SAP Notes .................................................................................................................................. 6
2 General Settings for Creating New Company Codes ..................................................................... 8 3 Integration of Systems .................................................................................................................. 10
3.1 ALE Customizing in the SAP In-House Cash System.............................................................. 10 3.2 ALE Customizing in the Subsidiary Company System............................................................. 21
4 Business Customizing .................................................................................................................. 26 4.1 Customizing Financial Accounting for Subsidiary Companies ................................................. 26 4.2 Customizing the In-House Cash Center................................................................................... 31 4.2.1 Basic Settings ........................................................................................................................... 31 4.2.2 Master Data .............................................................................................................................. 37 4.2.3 Account Management............................................................................................................... 38 4.2.4 Periodic Tasks (General Ledger Transfer) ............................................................................... 45 4.2.5 Authorization Management....................................................................................................... 47 4.2.6 Integration in SAP Cash Management ..................................................................................... 49 4.3 Customizing the Group Head Office......................................................................................... 50 4.4 Localization............................................................................................................................... 54
5 Configuring Component-Specific Master Data ............................................................................. 56 5.1 Create Business Partner Roles in SAP In-House Cash........................................................... 56 5.2 Create Current Account............................................................................................................ 57
6 Ongoing Settings .......................................................................................................................... 58 6.1 Current Settings for Updating the Posting Date for Payment Transactions and Closing......... 58 6.2 Ongoing Settings for Integration with SAP Cash Management ............................................... 59
7 Tips and Tricks.............................................................................................................................. 60 7.1 PAYEXT IDoc is not created .................................................................................................... 60 7.2 FINSTA IDoc is not created...................................................................................................... 60 7.3 Forwarding of payment requests failed .................................................................................... 60
8 Reverse......................................................................................................................................... 62 9 Application Security Guide for SAP In-House Cash ..................................................................... 63
9.1 Introduction............................................................................................................................... 63 9.2 Security Measures for Saving Data.......................................................................................... 63 9.3 Authorizations........................................................................................................................... 64 9.4 Data Protection......................................................................................................................... 64 9.5 ALE........................................................................................................................................... 64 9.6 Encryption................................................................................................................................. 64
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
1 Introduction
1.1 SAP In-House Cash: The Components Purpose The SAP In-House Cash component is a solution for processing internal and external payment transactions within a group or company. It reduces the amount of external bank accounts and cross-border payments required.
Implementation Considerations The head office financial accounting system used by SAP In-House Cash is based on Release mySAP ERP 2004.
Integration Use of SAP R/3 FI standard payment programs
Use of SAP R/3 FI standard account statement programs
Link to SAP R/3 Cash Management
Scope of Functions • Automation of payment transactions within the group: Internal payment clearing
• Automation of payment transactions outside the group: Central payments
• Automation of incoming payments: Central cash receipt
• Account management functions
• Currency conversion
Example For examples of the use of this component, see the white paper for SAP In-House Cash:
• German version: Material number 50 051 076s
• English version: Material number 50 059 428s
You can also access this document in SAPNet under the alias fscm → Media Library.
1.2 SAP In-House Cash: The Configuration Guide SAP In-House Cash Processes This configuration guide applies to the following SAP In-House Cash processes in connection with the corresponding release of the relevant mySAP.com application components.
In-House Cash Processes and mySAP.com Application Components
SAP In-House Cash Process mySAP.com Application Component with Minimum Release
Internal payments SAP ECC 5.00
Central payments SAP ECC 5.00
Central incoming payments SAP ECC 5.00
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
Content This configuration guide contains all of the steps required to implement the SAP In-House Cash processes. The guide explains both the order of the individual configuration activities and their mutual dependencies.
It contains information about the following:
• Integration of systems
• Business Customizing
• Configuring the component-specific master data
• Current settings in production operations
• Tips and tricks
• Reverse
• Application security guide for SAP In-House Cash
For more information about the SAP In-House-Cash processes, see SAPNet under the alias fscm or SAP Service Marketplace under the Internet address service.sap.com/business maps.
Target Audience • SAP application consultants – SAP internal. The following prerequisites apply: SAP In-House
Cash training course (FSC120), knowledge of the processes of SAP In-House Cash, and knowledge of BCA.
Documentation For more information about the documentation and demo scripts available, see SAPNet under the alias fscm. For more information about the IDES demo systems available for SAP In-House Cash, see SAPNet under the alias ides. This also gives you informtion about settings.
Feedback on Configuration Guide In order to continually improve the configuration guide, we would appreciate your feedback. If you find errors in the configuration guide, enter a message for the component SAP In-House Cash, (FIN-FSCM-IHC) in the SAP Service Marketplace under the Internet address service.sap.com/messages.
1.3 SAP Notes Before you start to configure this business scenario, read the following SAP notes. This summary contains only the most central SAP notes to give you an initial overview.
Central SAP Notes for SAP In-House Cash, Release mySAP ERP 2004
Support Package SAP Note Title of SAP Note
460630 Bank Data Incomplete in PAYEXT IDoc
481197 Inconsistencies in Tables T042Y and T042I
506628 Authorization Groups and Authorization Group Objects
522747 Partner Company Not Filled in General Ledger Transfer
527431 EUPEXR IDoc Created with Status 63
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
537404 Customizing Value Date: Payment Order per IDoc
576679 General Ledger Transfer to G/L Accounts Managed by Company
494777 Customer Enhancement in Electronic Account Statement
406037 IHC General Ledger Transfer
501068 Bank Statement Subsequent Processing: In-House Cash
To get a comprehensive and up-to-date overview of the SAP notes for a business scenario and the relevant mySAP.com application components, use the search function for notes on the SAP Service Marketplace under the Internet address service.sap.com/notes.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
2 General Settings for Creating New Company Codes Use These settings are only necessary when creating new company codes. If you do not have to create new company codes, the settings already exist in the system.
Procedure Make your settings according to the following navigation tables.
1. Define Tolerance Groups for Employees
Menu Path Transaction Code
IMG: Financial Accounting → Financial Accounting Global Settings → Document → Line Item → Define Tolerance Groups for Employees
OBA4
There must be at least one entry for each company code. If you leave the name of a tolerance group empty for a company code, this entry will apply to all employees who are not assigned to any tolerance group (see 2).
2. Assign Users to Tolerance Groups
Menu Path
IMG: Financial Accounting → Financial Accounting Global Settings → Document → Line Item → Assign Users/Tolerance Groups
If the name of the tolerance group is empty under 1, you do not have to make an entry here.
3. Define Tolerance Groups for G/L Accounts
Menu Path
IMG: Financial Accounting → General Ledger Accounting → Business Transactions → Open Item Clearing → Clearing Differences → Define Tolerance Groups for G/L Accounts
There must be at least one entry for each company code.
4. Define Tolerances for Customers
Menu Path
IMG: SAP Banking → SAP Business Partner for Financial Services → Settings for Financial Services → Communication → Settings for FI Customer → Payment Data → Define Tolerances (Customers)
There must be at least one entry for each company code.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
5. Define Days Difference Between Value Date at House Bank and Partner Bank
Menu Path Transaction Code
IMG: Corporate Finance Management → Transaction Manager → General Settings → Payment Management → Payment Handling → Value Date → Define Diff. in Days Betw. Value Date of House/Partner Bank
F8B4
6. Define Factory Calendar per Currency
Menu Path Transaction Code
IMG: Corporate Finance Management → Transaction Manager → General Settings → Payment Management → Payment Handling → Value Date → Define Factory Calendar per Currency
F8BC
7. Deactivate Financial Object Integration
Menu Path Transaction Code
IMG: Corporate Finance Management → Basic Analyzer Settings → Automatic Integration of Financial Objects in Transaction Master Data → Other Transactions → BCA Account → Activate/Deactivate Financial Object Integration
RMIBKKA
Deactivate the Component Active indicator.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
3 Integration of Systems Purpose This section contains information about integrating your systems in a mySAP.com system landscape.
This includes, for example:
• Defining and configuring logical systems
• Processing the distribution model in the system in which SAP In-House Cash is installed and distributing the distribution model in the systems of the subsidiary companies
• Generating and editing partner profiles
• Completing the configuration settings and carrying out additional activities required
Process Flow Carry out the steps below in the order in which they are listed.
For more information, see the documentation for Application Link Enabling (ALE) and IDoc (transaction WE60).
3.1 ALE Customizing in the SAP In-House Cash System Use Here you make the ALE Customizing settings required for the SAP In-House Cash component from the view of the system in which SAP In-House Cash and Financial Accounting for the group head office are run. Include a person responsible at the customer’s end in the implementation project.
For payment orders from companies affiliated with the in-house cash center, use message type PAYEXT with basic type PEXR2002 and transaction code PEXR as the inbound parameter. For bank statements from the in-house cash center to affiliated companies, use message type FINSTA with basic type FINSTA01 and the transaction code FINS as the inbound parameter.
For the payment order from the in-house cash center to the clearing partner or executing system, use message type PAYEXT with basic type PEXR2002 and the transaction code PEXC as the inbound parameter. The clearing partner can either be a company code or a different bank area. You can also have two clearing partners in the same client. In this case the recipient and sender systems are the same. Use the RFC destination NONE.
If SAP In-House Cash is in a different system from Financial Accounting of the head office, use the following parameters for transferring the general ledger from the in-house cash center to financial accounting:
• Outbound parameter in SAP In-House Cash:
Message type FIDCC1 or FIDCC2
Basic type FIDCCP01 or FIDCCP02
Transaction code FID1 or FID2
• Inbound parameters in Financial Accounting for the head office:
Message type FIDCC1 or FIDCC2
Basic type FIDCCP01 or FIDCCP02
Transaction code FID1 or FID2
See also SAP notes 114814 and 555021.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
For external payments, consistent bank master data (table BNKA) may be necessary for the different affiliated systems or clients (subsidiaries, SAP In-House Cash system and FI of head office).
You can start an automatic distribution of bank master data. For more information, see the SAP library under Cross-Application Components Business Framework Architecture (CA-BFA) ALE Business Process Library (CA-BFA-ABL) Cross-Application Business Processes Bank Distribution.
Prerequisites Basic knowledge of the SAP ALE distribution model.
The In-House Cash business partners have been created.
If SAP In-House Cash and subsidiary companies are in the same system, you can skip steps 4 to 6.
Procedure All ALE settings are in the IMG under:
Menu Path Transaction Code
IMG: SAP NetWeaver → SAP Web Application Server → IDoc Interface / Application Link Enabling (ALE)
SALE
1. Define Logical System
You have to define the logical systems. You store system names here for the logical systems for SAP In-House Cash, the subsidiaries and Financial Accounting of your head office. If Financial Accounting of your head office is in the same client as SAP In-House Cash, you should make an entry here to show that an RFC connection is not used, for example, LOCAL.
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE)→ Basic Settings → Logical Systems → Define Logical System
SALE
Detailed Settings
Field Name Description User Action and Values Note
Log.System Logical system Example: TNFCLNT400
Name Name
2. Assign Logical System to Client
Here you assign a client to the system for SAP In-House Cash. Generally, the customer has already made this assignment.
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE)→ Basic Settings → Logical Systems → Assign Logical System to Client
SALE
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
Detailed Settings
Field Name Description User Action and Values
Note
Client Client Example: 400
City City
Logical system Logical system Logical system that you defined in 1
Example:
TNFCLNT400
Std currency Standard currency
Changes and transports for client-specific objects
Changes and transports for client-specific objects
Indicator Changes without automatic recording
Cross-client object changes
Cross-client object changes
Changes to Repository and cross-client Customizing allowed
Protection: Client copier and comparison tool
Protection regarding client copy program and comparison tools
Protection level 0: No restriction
Restrictions Restrictions Indicator that starting CATT processes is permitted
3. Define Target Systems for RFC Calls
Here you define the subsidiary system as the target system. If Financial Accounting of the head office is not in the same client as In-House Cash, you must also create an RFC destination for it. Otherwise you do not need to explicitly create an RFC connection. (In the case of external payments, the fixed RFC destination NONE can be used for the IDoc port.)
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE)→ Communication → Create RFC Connections
SM59
Choose R/3 connections → Create.
Detailed Settings
Field Name Description User Action and Values Note
RFC Destination RFC destination Example: TNFCLNT401
Connection Type Connection type 3
Description Description
Logon/Security Logon data
Save and click on Test Connection to test the connection.
Here you can define a technical user. This means that the system is still accessible even if the personal user is deleted.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
4. Modeling and Implementing Business Processes, Maintain Distribution Model, and Distribute Views
Note: You do not have to maintain and distribute the distribution model if SAP In-House Cash and the subsidiary companies are in the same client. If this is the case, go to step 7.
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE) → Modeling and Implementing Business Processes → Maintain Distribution Model and Distribute Views
BD64
Choose Switch between Display and Edit Mode → Create Model View.
Detailed Settings
Field Name Description User Action and Values Note
Short text Short text
Technical name Technical name Example: IHC
Start date Start date
End date End date
Choose Enter, then double click on your model view to check the entry.
Choose Add Message Type.
Here you process the entries for sending bank statements (IDoc FINSTA) from SAP In-House Cash to subsidiary companies.
Detailed Settings
Field Name Description User Action and Values Note
Model view Model view The model view you defined Example: IHC
Sender Sender Logical system of head office
Example: TNFCLNT400
Receiver Receiver Logical system of subsidiary Example: TNFCLNT401
Message type Message type FINSTA Bank statement
Choose Add Message Type.
Here you process entries for sending payment orders (IDoc PAYEXT) and bank collections (IDoc DIRDEB) from the subsidiary to SAP In-House Cash. For bank collections you can copy PAYEXT.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
Detailed Settings
Field Name Description User Action and Values Note
Model view Model view The model view you defined Example: IHC
Sender Sender Logical system of subsidiary Example: TNFCLNT401
Receiver Receiver Logical system of head office
Example: TNFCLNT400
Message type Message type PAYEXT Payment order
Choose Add Message Type.
Detailed Settings
Field Name Description User Action and Values Note
Model view Model view The model view you defined Example: IHC
Sender Sender Logical system of subsidiary Example: TNFCLNT401
Receiver Receiver Logical system of head office
Example: TNFCLNT400
Message type Message type DIRDEB Preauthorized withdrawal
5. Generate Partner Profiles
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE) → Modeling and Implementing Business Processes → Partner Profiles → Generate Partner Profiles
BD82
Detailed Settings
Field Name Description User Action and Values Note
Model view Model view The model view you defined Example: IHC
Partner system Partner system Logical system of subsidiary Example: TNFCLNT401
Output mode Indicator: Transfer IDoc immediately
Choose Execute to generate the partner profile.
6. Distribute Model View
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE) → Modeling and Implementing Business Processes → Maintain Distribution Model and Distribute Views
BD64
Select your model view.
Choose Edit → Model View → Distribute.
Select the subsidiary system as the target system.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
In the subsidiary system, check whether the distribution model has been distributed. For technical purposes, the system generates message type SYNCH in the partner profiles of partner type LS in the outgoing direction. Therefore, you do not need to create message type SYNCH in the distribution model.
7. Create Transactional RFC Port
Carry out the following activity only if SAP In-House Cash and the subsidiary companies are in the same client.
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Port Maintenance
WE21
Choose Create to create a transactional RFC port.
Detailed Settings
Field Name Description User Action and Values Note
Port Port Let the system generate a port name or assign your own port name
Description Description Send IDocs to self
RFC destination RFC destination NONE
Choose Save to create a transactional RFC port.
Carry out the following activity only if SAP In-House Cash and Financial Accounting of the head office are in the same client.
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Port Maintenance
WE21
Choose Create to create a transactional RFC port.
Detailed Settings
Field Name Description User Action and Values Note
Port Port Let the system generate a port name or assign your own port name
Description Description Loopback to local system
RFC Destination RFC destination NONE
Choose Save to create a transactional RFC port.
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Configuration Guide SAP In-House Cash (Release mySAP ERP 2004) 22.6.2004
8. Process Partner Profiles for Business Partners Manually
See SAP note 429133.
For ALE communication, you have to define partners with inbound and outbound parameters.
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Partner Profiles
WE20
Select Partner Type BP.
Choose Create.
Detailed Settings
Field Name Description User Action and Values Note
Partner no. Partner number Business partner number
Type US
Agent Agent User ID
Language Language
Choose Outbound Parameters.
Detailed Settings
Field Name Description User Action and Values Note
Message type Message type FINSTA
Receiver port Receiver port The port you generated
Output mode Output mode Indicator: Transfer IDoc immediately
Basic type Basic type FINSTA01
Syntax check Syntax check Select
Choose Inbound Parameter.
Detailed Settings
Field Name Description User Action and Values Note
Message type Message type DIRDEB
Process code Process code PEXN (used to be PEXR) Processing of incoming payments
Syntax check Syntax check Select
Processing by function module
Processing by function module
Trigger immediately Only in test phase, otherwise Trigger by background program
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Detailed Settings
Field Name Description User Action and Values Note Message type Message type PAYEXT
Process code Process code PEXN Processing of incoming payments
Syntax check Syntax check Select
Processing by function module
Processing by function module
Trigger immediately Only in test phase, otherwise Trigger by background program
Copy the settings for message type PAYEXT for preauthorized withdrawal (bank collection) with message type DIRDEB.
You have to make entries for each subsidiary company. You can copy the entries as follows:
Select the partner.
Choose Create Copy.
9. Process Partner Profiles Manually for Logical Systems
Here you process the clearing partners in partner type LS.
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Port Maintenance → Partner Profiles
WE20
To do this, proceed as described above.
Choose Create.
Detailed Settings
Field Name Description User Action and Values Note
Partner no. Partner number Logical system of Financial Accounting
For example, LOCAL
Partn.Type LS
Agent Agent User ID
Lang. Language
Choose Outbound Parameters.
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Detailed Settings
Field Name Description User Action and Values Note
Message type Message type DIRDEB
Message code Message code IHC This field needs to be filled if FI of head office is in the same client as IHC because the field can be used to outsort outbound processing.
Message function Message function FI See above
Receiver port Receiver port The port you generated Port with destination NONE if FI of head office is in the same client, otherwise port with RFC destination of FI’s logical system.
Output mode Output mode Indicator: Transfer IDoc immediately
Basic type Basic type PEXR2002
Syntax check Syntax check Select
Field Name Description User Action and Values Note
Message type Message type PAYEXT
Message code Message code IHC This field needs to be filled if FI of head office is in the same client as IHC because the field can be used to outsort outbound processing.
Message function Message function FI See above
Receiver port Receiver port The port you generated Port with destination NONE if FI of head office is in the same client, otherwise port with RFC destination of FI’s logical system.
Output mode Output mode Indicator: Transfer IDoc immediately
Basic type Basic type PEXR2002
Syntax check Syntax check Select
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Field Name Description User Action and Values Note
Message type Message type SYNC
Receiver port Receiver port The port you generated Port with destination NONE if FI of head office is in the same client, otherwise port with RFC destination of FI’s logical system.
Output mode Output mode Indicator: Transfer IDoc immediately
Basic type Basic type SYNCHRON
Syntax check Syntax check Select
The following outbound parameter must only be maintained if Financial Accounting of your head office is not in the same client as your SAP In-House Cash.
Field Name Description User Action and Values Note
Message type Message type FIDCC1 or
FIDCC2
Sending FI documents for G/L transfer
If SAP In-House Cash and Financial Accounting for the head office are not in the same system as BCA, you have to use message type FIDCC1.
Receiver port Receiver port The port you generated Port with RFC destination of the FI’s logical system
Output mode Output mode Indicator: Transfer IDoc immediately
Basic type Basic type FIDCCP01 or
FIDCCP02
Syntax check Syntax check Select
Select the logical system of your head office’s Financial Accounting. If the FI is in the same client as the in-house cash center, this will be the logical system of the in-house cash center. Otherwise, select the logical system that you have defined for Financial Accounting.
Choose Inbound Parameters
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Detailed Settings
Field Name Description User Action and Values Note
Message type Message type DIRDEB
Message code Message code IHC This field needs to be filled if FI of head office is in the same client as IHC because the field can be used to outsort outbound processing.
Message function Message function FI See above
Process code Process code PEXC Create payment requests
Syntax check Syntax check Select
Processing by function module
Processing by function module
Trigger immediately Only in test phase, otherwise Trigger by background program
Detailed Settings
Field Name Description User Action and Values Note
Message type Message type PAYEXT
Message code Message code IHC This field needs to be filled if FI of head office is in the same client as IHC because the field can be used to outsort outbound processing.
Message function Message function FI See above
Process code Process code PEXC Create payment requests
Syntax check Syntax check Select
Processing by function module
Processing by function module
Trigger immediately Only in test phase, otherwise Trigger by background program
Copy the settings for message type PAYEXT for preauthorized withdrawal (bank collection) with message type DIRDEB.
The following inbound parameter must only be maintained if Financial Accounting of your head office is not in the same client as your SAP In-House Cash.
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Field Name Description User Action and Values Note
Message type Message type FIDCC1 or
FIDCC2
Sending FI documents for G/L transfer
Process code Process code FID1 or
FID2
If SAP In-House Cash and Financial Accounting for the head office are not in the same system as BCA, you have to use process code FID1.
Syntax check Syntax check Select
Processing by function module
Processing by function module
Trigger immediately Only in test phase, otherwise Trigger by background program.
3.2 ALE Customizing in the Subsidiary Company System Use Here you make the ALE Customizing settings required for the SAP In-House Cash component from the view of the subsidiary company.
For payment orders from companies affiliated with SAP In-House Cash, use message type PAYEXT with basic type PEXR2002 as the outbound parameter.
For bank collections from companies affiliated with SAP In-House Cash, use message type DIRDEB with basic type PEXR2002 as the outbound parameter.
For bank statements from the in-house cash center to affiliated companies, use message type FINSTA with basic type FINSTA01 and process code FINS as the inbound parameter.
When you create PAYEXT, EUPEXR is created automatically. Recommendation: Create a port to which EUPEXR can be sent since this IDoc type is not required in SAP In-House Cash. You can delete this file defined for the port at specific intervals.
Prerequisites
You have defined the in-house cash center as your house bank and defined the EDI partner profile and the EDI-compatible payment methods there. See the section Customizing for Subsidiary Companies → Define In-House Cash Center as House Bank.
Procedure All of the ALE settings are in the IMG under:
Menu Path Transaction Code
IMG: SAP NetWeaver → SAP Web Application Server → IDoc Interface / Application Link Enabling (ALE)
SALE
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1. Define Logical System
You have to define the logical systems. Here you define the system for the subsidiary and the system for SAP In-House Cash.
If the subsidiary is in the same system as the in-house cash center, the system entry already exists since the underlying table is cross-client.
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE)→ Basic Settings → Logical Systems → Define Logical System
SALE
Detailed Settings
Field Name Description User Action and Values Note
Log.System Logical system Example: TNFCLNT401
Name Name
2. Assign Logical System to Client
Here you assign a client to the subsidiary system.
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE) → Basic Settings → Logical Systems → Assign Logical System to Client
SALE
Detailed Settings
Field Name Description User Action and Values Note
Client Client Example: 401
City City
Logical system Logical system The logical system you defined (see step 1)
Example: TNFCLNT401
Std currency Standard currency
Changes and transports for client-specific objects
Changes and transports for client-specific objects
Select indicator: Changes without automatic recording
Cross-client object changes
Cross-client object changes
Changes to Repository and cross-client Customizing allowed
Protection: client copier and comparison tool
Protection regarding client copy program and comparison tools
Protection level 0: No restriction
Restrictions Restrictions Indicator that starting CATT processes is permitted
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3. Configure Systems in Network, Define Target Systems for RFC Calls
Here you define the SAP In-House Cash system as your target system.
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE) → Communication → Create RFC Connections
SALE
Choose R/3 Connections → Create.
Detailed Settings
Field Name Description User Action and Values Note
RFC Destination RFC Destination
Connection Type Connection type
3
Description Description
Logon/Security Logon data
Choose Test connection to test the connection.
4. Generate Partner Profiles
Menu Path Transaction Code
IMG: IDoc Interface / Application Link Enabling (ALE) → Modeling and Implementing Business Processes → Partner Profiles → Generate Partner Profiles
BD82
Detailed Settings
Field Name Description User Action and Values Note
Model view Model view Your model view Example: IHC
Partner system Partner system Logical system for in-house cash center
Example: TNFCLNT400
Output mode Indicator: Transfer IDoc immediately
Only in test phase, otherwise background processing
Choose Execute to generate the partner profile.
5. Process EUPEXPORT
See SAP note 527431.
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Port Maintenance
WE21
Choose Create to create a file port.
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Detailed Settings
Field Name Description User Action and Values Note
Port Port EUPEXPORT Any value
Description Description Send EUPEX to file port
Physical directory Select the physical directory indicator
Choose Access Test to test the access to the file.
6. Process Partner Profiles Manually
Here you create the in-house cash center as your house bank in partner type B.
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Port Maintenance → Partner Profiles
WE20
Select Partner Type B.
Choose Create.
Detailed Settings
Field Name Description User Action and Values Note
Partner no. Partner number Bank key Example: 99999999
Type US
Agent Agent User ID
Lang. Language
Choose Outbound Parameters.
Detailed Settings
Field Name Description User Action and Values Note
Message type Message type PAYEXT
Receiver port Receiver port The port you generated
Output mode Output mode Indicator: Transfer IDoc immediately
Only in test phase, otherwise background processing
Basic type Basic type PEXR2002
Syntax check Syntax check Select
Copy the settings for message type PAYEXT for message type DIRDEB.
Choose Outbound Parameters.
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Detailed Settings
Field Name Description User Action and Values Note
Message type Message type EUPEXR
Receiver port Receiver port EUPEXPORT
Output mode Output mode Indicator: Transfer IDoc immediately
Only in test phase, otherwise background processing
Basic type Basic type IDCREF01
Syntax check Syntax check Select
Choose Inbound Parameters
Detailed Settings
Field Name Description User Action and Values Note
Message type Message type FINSTA
Process code Process code FINS Processing of incoming payments
Syntax check Syntax check Select
Processing by function module
Processing by function module
Trigger immediately
7. Process Partner Profiles Manually for Logical Systems
If the subsidiary is in the same system as the in-house cash center, you have to make these entries for the logical systems. Make sure that the partner profile is active (partner status A).
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Port Maintenance → Partner Profiles
WE20
Select Partner Type LS.
Choose your logical system.
Make detailed settings for inbound and outbound parameters as described in step 6.
If the subsidiary is in the same system as the in-house cash center, you effectively send IDocs to the same system. This means that in partner type LS, the message types PAYEXT, DIRDEB, and FINSTA have identical inbound and outbound parameters. You only define message type EUPEXR in the outbound parameters.
Result The ALE settings are complete. Test your settings by running a process (for example, internal payments) as soon as the business Customizing is complete.
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4 Business Customizing Purpose This section contains information about the Customizing settings in the systems of the subsidiary companies, the SAP In-House Cash system and the head office system. Business Customizing is aimed at adjusting the delivered cross-company functions to the requirements of a specific company.
This includes, for example:
• Customizing for the organizational units
• Customizing for the master data
• Process Customizing
Process Flow Carry out the steps below in the order in which they are listed.
4.1 Customizing Financial Accounting for Subsidiary Companies Use In this section you make the settings required for the payment program of the subsidiary companies: You define the in-house cash center as new house bank. You define a new payment method for payments via the in-house cash center. You carry out the Customizing for the incoming electronic account statement from the in-house cash center. These settings are required for internal payments, central payments, and central cash receipt.
GroupSubsidiary 3
Subsidiary 2Subsidiary 1
Organizational Unit: Subsidiary Company
Prerequisites For the house banks defined, you define the relevant bank accounts for the company code under an account ID. Specify the external account number with the bank, the currency, and the G/L account number of the relevant G/L account to make sure that the postings go to the corresponding accounts. Do not forget to create the bank clearing accounts.
Procedure Make the settings according to the following navigation tables.
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1. Define New Payment Method for Bank Transfer or Bank Collection and Define it in the Bank Determination
Menu Path Transaction Code
SAP Easy Access: Accounting → Financial Accounting → Banks → Outgoings → Automatic Payment → Open Items
Menu: Environment → Maintain Config.
FBZP
Define the new payment method per country and for the company code of the subsidiary company.
For the payment method per country, set the indicator for required specifications in the master record for the bank connection. You must also set the Collection Authorization indicator for bank collection. See SAP note 460630.
Use the standard payment media program RFFOD_U.
For foreign currency payments, set the Foreign business partner allowed, Foreign currency allowed, Cust/vendor bank abroad allowed indicators in payment methods per company code.
2. Define In-House Cash Center as House Bank
To avoid problems when checking the length of the bank key or the bank number, use transaction code FIHC. See also SAP notes 335278 and 376180.
Menu Path Transaction Code
IMG: Financial Accounting → Bank Accounting → Bank Accounts → Define House Banks
FI12
Define the in-house cash center as your house bank and choose EDI partner profiles.
Here you process the partner profiles and the EDI-compatible payment methods.
3. Configure the Electronic Bank Statement
Here you fulfill the requirements for correctly posting all business transactions submitted by the in-house cash center by means of electronic bank statement.
Menu Path Transaction Code
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Electronic Bank Statement → Make Global Settings for Electronic Bank Statement
FI12
Make a note of the chart of accounts assigned to your company code. The company code/chart of accounts assignment is in the IMG under Financial Accounting → General Ledger Accounting → G/L Accounts → Master Data → Preparations → Assign Company Code to Chart of Accounts.
Create the account symbols. The account symbol determines the G/L account which is to be posted to.
Detailed Settings
Field Name Description User Action and Values Note
Account Account determination: Account symbols
Recommendation: Incoming payment, outgoing payment
Text Text of length 20
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Assign the account symbols to the accounts.
Detailed Settings
Field Name Description User Action and Values Note
Act Symbol Bank statement: account symbol
Example: outgoing payment, incoming payment
Acct Mod. Bank statement: account modification
Example: +, +
Currency Bank statement: currency
Example: +, +
G/L Acct Account determination: G/L account number
Example:
Outgoing payment:+++++++++2, Incoming payment: +++++++++9
Acct Symb. Desc. Text of length 20
Create the key for posting rules. The posting rules represent typical posting transactions for the bank statement.
Detailed Settings
Field Name Description User Action and Values Note
Posting rule Posting rule Example: 0001, 0006
Text Text of length 40 Example: Incoming payment, outgoing payment
Define the posting rules. The account determination takes place via the posting rule. This provides the information required for posting (posting key, accounts, document type).
Detailed Settings
Field Name Description User Action and Values
User Action and Values
User Action and Values
Posting Rule Posting rule Example: 0001 Example: 0001 Example: 0006
Posting Area Posting area 1 2 1
Posting Key (D)
Posting key 40 40
Special G/L Indicator (D)
Special G/L indicator
50
Acct (Debit) Account determination: account symbols
Example: bank Example: Incoming payment
Example: Outgoing payment
Compression (D)
Posting Key (C)
Posting key
Special G/L Indicator (C)
Special G/L indicator
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Acct (Credit) Account determination: account symbols
Example: Incoming payment
Example: Bank
Compression (C)
.
Doc. Type Bank statement: document type
Example: SA Example: DZ Example: SA
Posting Type Bank statement: posting type
1 8 4
On Account Posting Key
Posting key for posting on account
ReversReas. Reason for reversal or inverse posting
Assign transaction types to group banks with identical external transaction codes.
Detailed Settings
Field Name Description User Action and Values Note
Trans. type Transaction type Example: MT940
Name Text of length 40
Assign the business transactions to these posting rules dependent on the transaction type.
Detailed Settings
Field Name Description User Action and Values
User Action and Values
External Transaction
External business transaction
020 051
+/- Sign +/- sign of incoming amount
- +
Posting Rule Posting rule Example: 0006 Example: 0001
Interpretation Algorithm
Interpretation algorithm Standard algorithm Standard algorithm
Planning Type, Transaction
Planning type, transaction
Processing Type
Processing type 0 0
Assign the bank accounts to the transaction types.
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Detailed Settings
Field Name Description User Action and Values
Note
Bank Key Bank key, usually bank number
Bank key of your bank area from SAP In-House Cash
Bank Account
Bank account number Current account number
Trans. Type Transaction type Example: MT940
Currency Class
Class of currency key used
Planning Type
Planning type
Summarization
Summarization of bank statement items
Company Code
Company code
Planning Account Name
Planning account name
For more information about the settings for bank statements, see the documentation.
Result The in-house cash center is defined as your house bank.
You have created a payment method for payments via SAP In-House Cash.
You have made settings for electronic bank statements.
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4.2 Customizing the In-House Cash Center Use As a virtual house bank, the in-house cash center receives payment orders from subsidiary companies in the form of PAYEXT IDocs and posts them to the corresponding current accounts. For central payments, the payment information is also forwarded to the financial accounting system of the head office. The in-house cash center creates and sends account-statement-relevant data in the form of a FINSTA IDoc.
GroupHead Office
In-House Cash Center
FinancialAccounting
Organizational Unit: In-House Cash Center
Prerequisites Basic Customizing settings have been made for BCA.
Procedure As of mySAP ERP 2004, you can find the implementation guide (IMG) for SAP In-House Cash under the following path: SAP Customizing Implementation Guide → Financial Supply Chain Management → In-House Cash.
4.2.1 Basic Settings
1. Define In-House Cash Center as Bank Area
Menu Path
IMG: In-House Cash → Basic Settings → Bank Area → Define Bank Area
Detailed Settings
Field Name Description User Action and Values
Note
Desc.Bank Area Name of the bank area
Bank Country Bank country
Bank Key Bank key
.
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Language Language
Bk Area Currency Bank area currency
The bank area currency is usually the same as the local currency of the company code to which the bank area is assigned.
Cur.pre EURO Currency before changeover to Euro
Calendar Factory calendar
Time Post.Cut-Off Time of automatic posting cut-off
See documentation
Exch.Rate Type Exchange rate type
Company Code Company code Each company code is assigned to a bank area.
GL Variant General ledger variant
The variant can only be entered here if previously defined.
The GL variant defines how the transfer from bank area to FI general ledger takes place.
Activate Log Activate log
IHC Active Activate bank area as in-house cash center
X
You cannot subsequently change the company code and the general ledger variant because there is no check in Customizing for determining whether or not documents have already been posted.
2. Set Up Number Ranges for Log
Navigation
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Set Up Number Ranges for Log IHCN1
Create a number range interval for the log.
3. Authorization for Principle of Dual Control and Amount-Dependent Authorization: See Authorization Management
4. Set Up Number Ranges for IHC Payment Orders
Navigation
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Bank Area → Set Up Number Ranges for IHC Payment Orders
F9A5
For each bank area create a number range interval for IHC payment orders.
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5. Maintain Number Ranges of External Bank Account
Navigation
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Bank Area → Maintain Number Ranges Ext. Account Numbers
F9A5
Create a number range interval for each bank area. Choose whether you want internal or external number assignment.
6. Set Up Container Fields for IHC Payment Orders
Menu Path
IMG: In-House Cash → Basic Settings → Bank Area → Set Up Container Fields for IHC Payment Orders
7. Define How General Ledger Data Is Transferred to Financial Accounting
You can choose whether the FI general ledger and the bank current account are in the same or separate systems.
Menu Path
IMG: In-House Cash → Basic Settings → Basic Settings - Postings → Set +/- Sign Postings/GL Transfer/Name Check
Detailed Settings
Field Name Description User Action and Values Note
+/- Outgoing Payments
+/- sign for outgoing payments
The system proposes negative signs by default.
Trans.Type FI Gen.Led.
Transfer type of general ledger data to FI
The following cases are possible: FI general ledger and BCA are in the same or different systems
The FI general ledger is in the same system as BCA per default.
RFC Destination RFC Destination Only if BCA is in a different system to the FI general ledger
Model View Model view of ALE model
Model view for general ledger transfer
Only if BCA is in a different system to the FI general ledger
Condition Type for Sales Tax
Condition type for sales tax
Check G/L Data before Transfer
Check G/L data before transfer
The default setting is to check the G/L data before transfer.
Necessary Word Length for Incorrect Letter
Necessary word length for an incorrect letter
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Process the partner profiles if BCA is not in the same system as the FI general ledger. Define message type FIDCC1, basic type FIDCCP01 as input parameters in the SAP In-House Cash system and as output parameters in the FI general ledger system.
8. Configure Texts for Incoming and Outgoing Payments
Here you have to define the texts for incoming and outgoing payments.
Navigation
Menu Path
IMG: In-House Cash → Basic Settings → Basic Settings - Postings → Set Texts for Incoming / Outgoing Payments
Detailed Settings
Field Name Description User Action and Values Note
La Language
Outg.Payts Outgoing payment
D/C, +/-
Description Description Description for outgoing payment
Texts in relevant language
In-Paymnts Incoming payment
D/C, +/-
Description Description Description for incoming payment
Texts in relevant language
9. Assign Check Digit Methods to In-House Cash Center
Navigation
Menu Path
IMG: In-House Cash → Basic Settings → Check Digit Calculation Methods → Assign Check Digit Methods to Banks
Detailed Settings
Field Name Description User Action and Values Note
Ctry Bank country
Bank Key Bank key
Meth Method Enter a method which has a procedure without checks assigned to it.
10. Activate SAP Component SAP In-House Cash
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Activate SAP Components
BF11
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Set the active indicator for the components SAP In-House Cash and Standard Accounting. Deactivate the components BKK and TR-LO if you do not use them.
If there is an entry for IHB, delete it.
11. Activate Function Modules (P/S) for SAP In-House Cash
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Activate Function Modules (P/S) SAP Application
BF31
Check whether the following function modules exist:
Payment transactions:
- 00010311 IHC SAMPLE_INTERFACE_00010311_IHC
- 00010312 IHC SAMPLE_INTERFACE_00010312_IHC
- 00010320 IHC BCA_PREPARE_REVERSE_PO_FROM_CC
- 00010024 IHC_BCA_PN_PI_LIM_CHECK
- 00010030 IHC_BCA_PN_PI_RETRIEVE_VALUES
- 00010041 IHC_BCA_PN_PI_RETRIEVE_REFS
- 00011210 IHC_BCA_PN_PI_SET_XTRAKEY
Creation of bank statements:
- 00010510 IHC SAMPLE_INTERFACE_00010510_IHC
General ledger transfer:
- 00011300 IHC SAMPLE_INTERFACE_00011300_IHC
- 00011220 IHC SAMPLE_INTERFACE_00011220_IHC
- 00011240 IHC SAMPLE_INTERFACE_00011240_IHC
12. Activate Function Modules (Process) for SAP In-House Cash
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Activate Function Modules (Process) SAP Application
BF41
Check whether the following function modules exist:
- 00011012 SAMPLE_PROCESS_00011012_IHC
- 00011310 SAMPLE_INTERFACE_00011310_IHC2 (see SAP note 406037)
13. Create or Activate a Partner
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Create/Activate Partner
BF12
Set the active indicator for the IHC partner.
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14. Define IHC Product of Partner
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Activate Partner Product
BF22
Enter the RFC destination of your in-house cash center for the product IHC even if the in-house cash center and Financial Accounting are in the same client. Ignore any warning messages that might appear.
15. Activate IHC Product of Partner
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Activate Partner Product
BF23
Make sure there is an entry for the product IHC and the partner IHC.
16. Process Partner Function Modules per Publish & Subscribe Interface
Menu Path Transaction Code
IMG: In-House Cash → Basic Settings → Business Transaction Events/Event Control → Define Function Modules (P/S) of a Partner
BF32 (Table TBE32)
Detailed Settings
Field Name Description User Action and Values
Event Event for exporting process data
00002810 and 00002850
Partner Identification of complementary software partner
IHC
Product Product of complementary software partner
IHC
No. Sequential number 1 and 0
Ctry ISO code of a country
Appl. Application indicator for BTE IHC
Function Module Partner function module BKK_IHB_BASTA_IN_CHECK
BKK_IHB_BASTA_2850E
Text on Fun. Module
Text on additional components per function module
17. Process Partner Function Modules per Process Interface
Make the following settings in transaction BF42 (table TPS32):
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Detailed Settings
Field Name Description User Action and Values
Event Event for exporting process data
00002810 and 00002850
Ctry ISO code of a country
Appl. Application indicator for BTE IHC
Function Module Partner function module IHC_APPL_XBS_POST
BKK_IHB_BASTA_2850P
Partner Identification of complementary software partner
IHC
Product Product of complementary software partner
IHC
4.2.2 Master Data
1. Process Products and Conditions
The products serve as a template and framework for accounts. For more information see the documentation.
If you need a new product, SAP recommends that you copy an existing product.
You can upload product attributes to a target client from the Customizing delivered by using the FIPR_ATTRIBUTE_COPY_CLIENT report.
You can upload products to a target client from the Customizing delivered by using the FIPR_PRODUCT_CLIENT report.
Do not forget to activate the products and assign them to your bank area.
Menu Path
IMG: In-House Cash → Master Data → Product Definition → Product → Assign Products to Bank Areas
You always create conditions dependent on a condition area that you assign to the product. For more information about the conditions, see the documentation.
Menu Path Transaction Code
SAP Easy Access → In-House Cash → Conditions → Condition Assignment → Edit
F98E
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Menu Path Transaction Code
IMG: In-House Cash → Master Data → Product Definition → Product → Change Product
FIPRD2
Define the condition area in the conditions.
2. Maintain Formats for Bank Statements
Enter one of these formats:
• FINSTA
• IHCPAP for bank statements in paper form instead of FINSTA IDoc
Menu Path
IMG: In-House Cash → Master Data → Account → Maintain Formats for Bank Statements
4.2.3 Account Management
1. Define Transaction Types
Menu Path
IMG: In-House Cash → Payment Processes in In-House Cash → Define Transaction Types
Define transaction types and set the indicator for the corresponding transaction type attribute. These indicators are primarily relevant for displaying and entering manual payment orders. For example: set the indicators Ext. and Transfer for an external payment.
2. Define Clearing Partner
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Define Clearing Partner
The clearing partner is the recipient responsible for forwarding a payment. This could be a different system (an in-house cash center or a different company code) or the same system/client (RFC destination NONE). If you make use of external payments you must at least enter the head office FI system as the clearing partner. For local payments you must also enter the clearing partners (executing subsidiaries).
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3. Make Basic Settings for Payment Processes
Menu Path
IMG: In-House Cash → Payment Processes in In-House Cash → Make Basic Settings for Payment Processes
Here you process the basic settings for manual and automatic IHC payment orders:
a) Manually created IHC payment orders: These settings concern the interface between the components SAP In-House Cash (FIN-FSCM-IHC) and Accounting (FI). In accordance with the settings that you make here, the data from payment orders that you have created manually in SAP In-House Cash are converted, and the converted payment order data is transferred to the table for payment requests in Accounting.
b) Automatically created IHC payment orders: These settings concern the interface between an external system and the components SAP In-House Cash (FIN-FSCM-IHC) and Financial Accounting (FI). The interface converts the data from payment orders transferred from an external system to the in-house cash center via IDocs.
The payment orders can be for internal payments or payments to external partners. The following tables control the processing of internal and external payment orders. SAP In-House Cash transfers external payments to the table for payment requests in FI. Process entries for the bank collection.
For more information, see the implementation guide (IMG).
Make the following detailed settings in each bank area:
Detailed Settings: Processing Transaction Types in Bank Area
Field Name Description User Action and Values
Bank Area Name of the bank area IHC
Transact. Transaction type EXTPAY
Processing Payments processing in IHC F
ExDocProvP External document for provisional payment indicator
Define here which predefined transaction types you want to use in which bank area. You can decide per transaction type whether you want provisional or final posting.
Detailed Settings: Settlement Accounts
Field Name Description User Action and Values
Bank Area Bank area IHC
Crcy Account currency EUR
SettlmtCat Settlement category Provisional
Item Type Category of item Payer
+/- Credit/debit memo indicator
Transact. Transaction type EXTPAY
BPartner Business partner number (Subsidiary)
Account number Account number for current account
No entries are necessary for final postings without currency gains/losses.
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Detailed Settings: Posting Data
Field Name Description User Action and Values
Bank Area Bank area
SettlmtCat Settlement category
Item Type Category of item
+/- Credit/debit indicator
Transact. Transaction type
Medium Medium
Pay Meth Payment method
TA Type Transaction type
Enter the corresponding BCA transaction type in your bank area for each credit and debit note. You can also enter a BCA transaction type for each transaction type.
Detailed Settings: Settlement Installments FX
If the transaction currency is not the account currency, you use the new currency swap function to carry out the translation. The secondary selling rate or secondary buying rate is used per default to determine the exchange rate. You can differentiate between provisional and final postings for each settlement category. The selling rate is used for debit postings. Credit postings use the buying rate. The primary rate is the market exchange rate actually used for settlement in In-House Cash. All exchange rates are taken from the TCURR table.
You can calculate exchange rates separately for manual individual payments.
Field Name Description User Action and Values
Bank Area Bank area IHC
SettlmtCat Settlement category Provisional
PrimSellRt Primary selling rate
SecSellRt Secondary selling rate
PrimBuyRt Primary buying rate
SecBuyRt Secondary buying rate
Detailed Settings: Accounts for Clearing Partner
Field Name Description User Action and Values
Bank Area Bank area IHC
Partner Recipient for forwarding an external payment
Crcy Currency key
SettlmtCat Settlement category
Account Number Account number for current accounts
Enter the corresponding mutual clearing accounts per currency. The current accounts defined here, and not the settlement account current accounts, are used for external payments and cross bank area postings.
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Detailed Settings: Payment Method Data
Field Name Description
Bank Area Bank area
Partner Recipient for forwarding an external payment
Trns.Cur. Transaction currency
RecBankKey Recipient country key of bank
Transact. Transaction type
Del. PayMd Delivered payment method
Del.PMSuppl Delivered payment method supplement
P Payment method for this payment
PmtMthSu Payment method supplement
No entries are necessary here for internal payments.
Detailed Settings: Communication Data
Field Name Description
Bank Area Bank area
Partner Recipient for forwarding an external payment
Trns.Cur. Transaction currency
Rec.Partn.Type Partner type of the recipient
Transact. Transaction type
Partn.No. Partner number of the recipient
Msg.Var. Logical message variant
Msg.Funct. Logical message function
Account Number Account number for current accounts
Ctry Country key of the bank
Bank Number Bank number
No entries are necessary here for internal payments.
Detailed Settings: Routes
Field Name Description
Bank Area Bank area
Route IHC route
Partner IHC: Recipient for forwarding an external payment
4. Define Default Setting for Transaction Type
Menu Path
IMG: In-House Cash → Payment Processes in In-House Cash → Define Default Setting for Transaction Type
You will need to make these settings for manual payment orders.
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5. Define Transaction Type for Automatic Payments
Menu Path
IMG: In-House Cash → Payment Processes in In-House Cash → Define Transaction Type for Automatic Payments
You determine here how the incoming PAYEXT or DIRDEB IDoc is further processed with message type PEXN.
6. Set Up Creation of Payment Requests for Inbound IDoc in FI
You have to make entries for each account in the in-house cash center.
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Outgoing Payment Orders → Set Up Creation of Payment Requests for Inbound IDoc in FI
Enter the account details, posting accounts and processing parameters for the clearing partner. These entries are required for PAYEXT with message type PEXC or PEXC_PI in FI.
7. Instructions for FI
You need to make entries here for instruction codes and instruction keys per bank area. You can process several instructions per instruction code (or instruction number) in the Define Instruction Codes for FI IMG activity. In the Define Instruction Keys IMG activity you can enter a maximum of four instructions for each instruction key.
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Outgoing Payment Orders → Instructions for FI
→ Define Instruction Codes for FI
→ Define Instruction Keys
Also enter processing parameters for the clearing partner. An instruction key can contain up to four instructions. You must now decide whether you want to use instruction keys or instructions. This data is forwarded to the executing FI. In FI, corresponding instructions are derived from the incoming instructions. (IMG: Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media → Data Medium Exchange → Define Instruction Keys (Table T015W)).
8. Define Account Determination for Incoming Account Statements
This is the central payment receipt process. You define which items from an incoming bank statement are to be posted to SAP In-House Cash.
When the bank statement is received, the payment note is checked. If these entries exist in the following table, the incoming payment is posted to the corresponding current account.
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House-Cash → Central Cash Receipt / Incoming Bank Statements → IHC Account Determination from Payment Notes
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Detailed Settings
Field Name Description User Action and Values
BkArea Bank area Your bank area
Acct No. Current account number
Item Sequential number
Admin No. Note to payee line item
Payt Notes Character string in the payment notes of bank statement
9. Settings for the Electronic Bank Statement of External Bank
You only carry out this step if the in-house cash center manages a separate account at the head office house bank for each affiliated company. The relevant in-house cash center can be determined on the basis of the following information:
a. External bank number of the house bank and external account number of the account in the house bank that the head office holds for the affiliated company
b. Bank number and account number of the payer’s bank
c. Assignment of posting category to business transaction code
The items in an incoming bank statement can thus be posted to the internal account number and the bank area in SAP In-House Cash.
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House-Cash → Central Cash Receipt / Incoming Bank Statements → IHC Account Determination from External Bank Account
Detailed Settings
Field Name Description User Action and Values
Bank Number Bank number House bank of the head office
Bank Account Bank Account House bank of the head office
Currency Currency of the external bank account
Bank Number Bank number of partner bank House bank of paying customer
Partner Bank Account
Partner bank account House bank of paying customer
Bank Area Bank area Your bank area from SAP In-House Cash
Account Number Account number for current account
Account to which the incoming payment is to be posted
10. Define Transaction Types for Incoming Payment
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House-Cash → Central Cash Receipt / Incoming Bank Statements → Define Transaction Types for Incoming Payment
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Detailed Settings
Field Name Description
Bank Area Bank area
TransTyp Transaction type
BTC Business transaction code
+/- Credit/debit indicator
Transact. Transaction type
TrTypeChrg Transaction type charges
11. Set Up Account Determination for Incoming Payment
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House-Cash → Central Cash Receipt / Incoming Bank Statements → Set Up Account Determination for Incoming Payment
Detailed Settings
Field Name Description
CoCd Company code
House Bk Short key for a house bank
Acct ID Short key for account details
Bank Area Bank area
FI Acct in IHC IHC: FI customer/vendor account in IHC
Header acct for Central Incoming Payments
IHC: Header account for payments from bank statement with no recipient
12. Change Message Control
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House-Cash → Central Cash Receipt / Incoming Bank Statements → Change Message Control
For more information, see the documentation for the IMG activity.
13. Set Up Route Processing
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Cross-Bank Area Posting → Set Up Route Processing
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14. Account Management Basic Functions
See also the implementation guide (IMG) documentation for this section.
15. Maintain Accounts for Payment Transactions
Process the one-time account and the clearing account per bank area and currency.
Menu Path
IMG: In-House Cash → Account Management → Maintain Accounts for Payment Transactions
This IMG activity is mandatory but payment orders initiated externally (per PAYEXT IDoc) are not posted to these accounts in SAP In-House Cash.
16. Define Account Determination
1. Define business transaction codes
2. Maintain transaction types (double click on transaction type)
3. Assign offsetting transaction types
4. Maintain posting categories
5. Assign posting categories to transaction types
SAP recommends that in SAP In-House Cash, you use posting category 70, transaction type 0150, and business transaction code 020 for debit notes. For credit notes, SAP recommends posting category 71, transaction type 5110, and business transaction code 051. If required, add to the Customizing settings, for example, for bank collection.
4.2.4 Periodic Tasks (General Ledger Transfer)
1. Maintain General Ledger Variant for General Ledger Transfer
To keep the maintenance required for assigning several bank areas to a minimum, you can create general ledger variants as transfer templates and assign them to several bank areas. In the general ledger variant, transaction types are grouped in general ledger transactions. The accounts are grouped in general ledger groups. These details enable you to specify the transfer precisely.
Menu Path
IMG: In-House Cash → Periodic Tasks → General Ledger Transfer → Maintain GL Variants
1. Maintain General Ledger Transaction for General Ledger Transfer
A general ledger transaction groups postings for several transactions in the current account system into a single transaction that enables assignment to a general ledger account or posting type.
General ledger transaction for account determination for transfer to FI. Here you have to assign a general ledger transaction to each transaction type involved in the payment transaction. One general ledger transaction is created for each general ledger variant.
Menu Path
IMG: In-House Cash → Periodic Tasks → General Ledger Transfer → Maintain GL Transaction
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2. Assign Payment Transaction Type to General Ledger Transaction
For the general ledger transfer, assign a general ledger transaction type to each transaction type in the current account system. You can assign several payment transaction types to one general ledger transaction type.
Navigation
Menu Path
IMG: In-House Cash → Periodic Tasks → General Ledger Transfer → Assign Transaction Type for Payment Transaction to GL Transaction
3. Maintain General Ledger Group
You can use general ledger groups to group current accounts into account groups. You assign an account to an account group (relevant for the general ledger transfer) when you create the account by maintaining the corresponding field. In Customizing you define possible general ledger groups.
Navigation
Menu Path
IMG: In-House Cash → Periodic Tasks → General Ledger Transfer → Maintain GL Group
4. Determine Current Accounts for General Ledger Account Assignment
If you use additional keys, see SAP note 576679. For more information see the SAP documentation.
Menu Path
IMG: In-House Cash → Periodic Tasks → General Ledger Transfer → Define GL Account Assignment: Current Accounts
5. Define Accounts for Receivables and Payables for the General Ledger Transfer
You have to configure the receivables and payables accounts to which the balances transferred from the current account system are distributed. The balance of an account is first transferred to a clearing account (general ledger clearing account). The balance is then transferred to the corresponding receivables or payables account depending on the +/- sign.
Menu Path
IMG: In-House Cash → Periodic Tasks → General Ledger Transfer → Transfer Postings Payables/Receivables
Once you have defined the general ledger transfer, you have to assign the general ledger group to the product. Since the products are used as templates for creating a current account, the general ledger group is the default value in the control data for the account determination.
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Navigation
Menu Path Transaction Code
IMG: In-House Cash → Master Data → Product Definition → Product → Change Product
FIPRD2
Choose Account Fields → Master Data → General Ledger Group.
Here you can define a default value for the general ledger group.
Test the Result You have now made all the settings for the general ledger. Test your settings.
Set Job Distribution for the Bank Statement Mass Run
Menu Path
IMG: In-House Cash → Periodic Tasks → Parallel Processing → Set Job Distribution
4.2.5 Authorization Management In the following IMG activity you process the entries for In-House Cash payment orders in addition to the authorization management IMG activities.
1. Principle of dual control
Navigation
Menu Path
IMG: In-House Cash → Basic Settings → Authorizations for IHC Payment Orders → Set Up Principle of Dual Control
1. Amount-Dependent Authorizations
Navigation
Menu Path
IMG: In-House Cash → Authorization Management → Amount-Dependent Authorizations
In the following IMG activities, you can process the entries for payment orders generated in BCA.
3. Maintain Authorization Types
See SAP note 506628.
Menu Path Transaction Code
IMG: In-House Cash → Authorization Management → Maintain Authorization Types
F9AUTH
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4. Define Field Groups Relevant to Authorization
Menu Path
IMG: In-House Cash → Authorization Management → Define Field Groups Relevant to Authorization
5. Generate and Assign Authorization
Menu Path Transaction Code
IMG: In-House Cash → Authorization Management → Generate and Assign Authorization
PFCG
6. Amount-Dependent Authorizations: Maintain Amount Limit/Principle of Dual Control for Payment Order
Menu Path Transaction Code
IMG: In-House Cash → Authorization Management → Amount-Dependent Authorizations → Maintain Amount Limit/Principle of Dual Control for Payment Order
F9POAUTH
Detailed Settings
Field Name Description User Action and Values
BkAr Bank area Your bank area
Intern. Prod. ID Internal product ID
TA Type Transaction type
AuGr Authorization group A1
Amt. Bank Area Amount in bank area currency
Contr. Indicator: Check by 2 users required (dual control)
7. Amount-Dependent Authorizations: Maintain Amount Limit/Principle of Dual Control for Payment Item
Menu Path Transaction Code
IMG: In-House Cash → Authorization Management → Amount-Dependent Authorizations → Maintain Amount Limit/Principle of Dual Control for Payment Item
F9ITAUTH
Detailed Settings
Field Name Description User Action and Values
BkAr Bank area Your bank area
Intern. Prod. ID Internal product ID
TA Type Transaction type
AuGr Authorization group A1
Amt. Bank Area Amount in bank area currency
Contr. Indicator: Check by 2 users required (dual control)
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8. Amount-Dependent Authorizations: Maintain Amount Limit for Hold
Menu Path Transaction Code
IMG: In-House Cash → Authorization Management → Amount-Dependent Authorizations → Maintain Amount Limit for Hold
F9HLDAUTH
Detailed Settings
Field Name Description User Action and Values
BkAr Bank area Your bank area
Internal Product ID
Internal product ID
Authorization Group
Authorization group A1
Amount Bank Area Currency
Amount in bank area currency
4.2.6 Integration in SAP Cash Management
1. Set Up Financial Status
Make the following settings for integrating current accounts in the cash position and liquidity forecast before general ledger transfer.
Menu Path Transaction Code
IMG: In-House Cash → Periodic Tasks → Transfer Financial Status to SAP Cash Management → Set Up Financial Status
IHCCM0
1. Make entries for the cash management data:
Cash management variants
CM variant alias (corresponds to your company code)
Finally posted status alias (for example, I1)
Planned status internal alias (for example, I2)
Planned status external alias (for example, I2)
2. Process the cash management groups, the assignment of bank areas and the assignment of accounts. For more information about settings, see the help documentation.
2. Integration in SAP Cash Management: Check the Consistency of the Settings
If you want to integrate with cash management, check the consistency of your settings:
Menu Path Transaction Code
IMG: In-House Cash → Periodic Tasks → Transfer Financial Status to SAP Cash Management → Check the Consistency of the Settings
IHCCM3
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3. Integration in SAP Cash Management: Provide IHC Data for Cash Management Systems
The IHC_CM_TRANSF_SAPCM business add in (BAdI) for updating SAP Cash Management is active in the standard system. If you do not want integration with SAP Cash Management you can deactivate this BAdI here.
Menu Path
SAP Easy Access: In-House Cash → Transfer Financial Status to CM → Transfer IHC Financial Status to CM
4.3 Customizing the Group Head Office Use In this section you make the settings required for the group head office:
• Payment request program
• Electronic bank statement from the head office house bank to the head office
GroupHead Office
In-House Cash Center
FinancialAccounting
Organizational Unit: Financial Accounting of Head Office
Prerequisites You have defined the G/L accounts of the head office company code including the bank clearing accounts to guarantee the postings to these accounts.
Procedure 4.3.1 Process Payment Program for Payment Requests
For central payments, use the payment program for payment requests (transaction F111).
1. Define Global Settings
Menu Path Transaction Code
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Payment Handling → Define Global Settings
F8BG
Here you make the settings for the origin indicator.
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2. Make Settings for the Origin Indicator
Menu Path Transaction Code
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Payment Handling → Enter Origin Indicators
F8BG
SAP recommends that you set the indicator for planned amounts. In this case, the payment program for payment requests (transaction F111) does not check planned amounts.
3. Define Account Determination for Bank Clearing Account
For payment transactions with bank accounts you have to define the bank sub accounts to be posted to in the general ledger. The accounts are specified per house bank account, payment method, and currency. If no currency is defined, the account applies for all currencies. The bank sub accounts must be created for the company code and be completely maintained.
Menu Path Transaction Code
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Payment Request → Define Clearing Accounts for Recipient Bank for Account Transfer
F8BG
(Table T018V)
Menu Path Transaction Code
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Payment Handling → Bank Clearing Account Determination → Define Account Determination.
F8BG
(Table T042Y)
Menu Path Transaction Code
IMG: Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Method/Bank Selection for Payment Program → Set Up Bank Determination for Payment Transactions
Click on Bank Accounts.
FBZP
(Table T042I)
Tables T042I (configuration of F110 payment programs) and T042Y (configuration of F111 payment programs) must be consistent. The consistency of the entire table is checked; not only at company-code level. See SAP note 481197.
Check the consistency as follows:
Menu Path
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Payment Handling → Bank Clearing Account Determination → Check Account Determination.
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4.3.2 Configure Electronic Account Statement of the Head Office External House Bank to FI
Menu Path
IMG: Financial Accounting → Bank Accounting → Business Transactions → Payment Transactions → Electronic Bank Statement → Make Global Settings for Electronic Bank Statement
Make your settings for the chart of accounts used by the company code of the head office.
Result You have completed the Customizing settings for central payments and central payment receipt.
4.3.3 Integration with Cash Management
1. Define Source Symbols
Menu Path
IMG: Cash and Liquidity Management → Cash Management → Basic Settings → Define Source Symbols
Create a source symbol for In-House Cash. If an indicator is set, the source symbol is assigned to the cash position otherwise it is allocated to the liquidity forecast.
2. Define Planning Levels
Menu Path
IMG: Cash and Liquidity Management → Cash Management → Master Data → G/L Accounts → Define Planning Levels
Here you make the settings for the planning levels.
Detailed Settings
Field Name Description User Action and Values
Note
Level Planning level Example: I1, I2, I3
SC Sign control No entry
Source Source symbol Example: IHC
Short Text Planning level short text IHC-IST, IHC-PLINT, IHC-PLEXT
Planning Level Long Text
Planning level long text
3. Define Cash Management Account Name
Menu Path
IMG: Cash and Liquidity Management → Cash Management → Structuring → Define Cash Management Account Name
Make settings in the head office company code.
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Detailed Settings
Field Name Description User Action and Values
Note
CM Acct Planning account name Example: CLPARTNER, COMPANY01, COMPANY02
G/L Acct Bank account / bank clearing account
No entry
Bank Account Bank account number No entry
CMF Cash management and forecast only
Set the indicator
Description Description
4. Define Groupings and Maintain Headers
Menu Path
IMG: Cash and Liquidity Management → Cash Management → Structuring → Groupings → Define Groupings and Maintain Headers
5. Maintain Structure
Menu Path
IMG: Cash and Liquidity Management → Cash Management → Structuring → Groupings → Maintain Structure
Detailed Settings
Field Name Description User Action and Values
Note
Grouping Grouping for cash position, liquidity forecast, concentration
Example: IHC, IHC, IHC
T Line type Example: E, G, G At least one level and one group
Selection Selection for cash management
Example: I+
CLPARTNER
COMPANY++
CoCd Company code
ChAc Chart of accounts
Exclude Exclude
Sum. Term Summarization term Example: **
CLPARTNER
COMPANIES
Summ. Acct Summarization account
SCOCD Summarization company code for cash concentration
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6. Define Planning Types
Menu Path
IMG: Cash and Liquidity Management → Cash Management → Structuring → Manual Planning → Define Planning Types
Detailed Settings
Field Name Description User Action and Values
Plg Type Planning type Example: I1, I2, I3
Plg Level Planning level Example: I1, I2, I3
Arch.Cat. Archiving category A, A, A
Auto Expir Automatic expiration
Number Rng Number range
Planning Type Text
Planning type text
Also process the field status definition.
4.4 Localization Use KIDNO is used in Scandinavian countries as a payment reference.
Procedure in FI for Subsidiary Companies Make the following settings in the Financial Accounting system of the subsidiary company:
Menu Path
IMG: Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Incoming Payments → Incoming Payments Global Settings → Payment Advice Notes (Incoming)
Select Choose Selection Fields for Payment Advice Notes. Add KIDNO as a field name.
Select Choose External Selection Fields for Payment Advice Notes. Add KIDNO as a field name.
Choose Define Selection Rules. Define a selection rule of your choice for the KIDNO.
Select Allocate Selection Fields. Assign an external and an internal selection field to the new selection rules.
Make the following settings in all affected customer master records: Choose the Payment Transactions tab page under Company Code Data. Enter the selection rules defined for KIDNO in the Payment Advice Notes screen area.
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Procedure for In-House Cash Center Make the following settings in the in-house cash center:
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Outgoing Payment Orders → Automatically Created Payment Orders
Activate the Split indicator for all business partners that use KIDNO. This ensures that the KIDNO is forwarded.
Menu Path
IMG: In-House Cash → Account Management →Basic Functions in Account Management → Maintain Field Label for Customer Fields
Enter six entries per language and bank area if these are not yet entered. Use the value help for field names. Enter KIDNO as the first field name. The other fields can have any name other than KIDNO. The fields are only required for technical reasons.
For more information, see the documentation for the IMG activity.
See SAP notes dealing with KIDNO.
Result You have configured FI for subsidiary companies and In-House Cash to enable you to use the KIDNO.
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5 Configuring Component-Specific Master Data Purpose This section provides you with information about master data that is not replicated or not replicated sufficiently.
Process Flow Carry out the steps below in the order in which they are listed.
5.1 Create Business Partner Roles in SAP In-House Cash Use You create the business partner once as a central data object and it is used by different SAP applications, including SAP In-House Cash, in different roles.
To create master data for a current account you have to assign certain roles to the business partner, such as account holder and bank statement recipient.
Prerequisites Check whether the following basic settings exist in the system:
Menu Path Transaction Code
IMG: Cross-Application Components → SAP Business Partner → Business Partner → Basic Settings → Number Ranges and Groupings → Define Number Ranges
BUCF
Detailed Settings
Field Name Description User Action and Values
No. Number range number 01
From number From number 000000000001
To number To number 999999999999
Current number Current number 0
Ext Indicator for internal (‘ ‘) or external (‘X’) number range
Check whether the following basic settings exist in the system:
Menu Path
IMG: Business Partner → Basic Settings → Business Partner Roles → Define BP Roles
Set the Std Assignment BP Role indicator for role BKK030.
Procedure Menu Path Transaction Code
SAP Easy Access → Accounting → Financial Supply Chain Management → In-House Cash → Business Partners
BP
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1. Create account holder: The account holder is the owner of the current account. Exactly one account holder is assigned to each account.
If the field VBUND is to be transferred to the general ledger, choose Control to define the trading partner company in the control data. See also SAP notes 406037 and 522747 and other SAP notes.
2. Create authorized drawer: The authorized drawer is not the owner of the account. You can assign several authorized drawers to each account.
3. Create account maintenance officer: The account maintenance officer is usually an internal employee that looks after specific accounts.
4. Create bank statement recipient.
5. Create contact person: The contact person must be a natural person.
5.2 Create Current Account For more information, see the online documentation. Recommendation: Update the posting date before you start to create the current account.
Menu Path Transaction Code
SAP Easy Access → In-House Cash → Account → Create F9K1
Note the following special features:
Account Balancing tab page Process the frequency, the key date, and the next date for account balancing. If the account is not to be closed, enter frequency 1 and next date 12/31/9999.
Account Statements tab page
If bank statements should be sent to companies in SAPScript instead of a FINSTA IDoc, enter the account statement format IHCPAP and dispatch type 01. Refer to SAP note 603362.
You can trigger manual account statements several times per day. However, this does not apply to mass runs. Mass runs can only be started once a day because a day is the smallest possible unit for processing frequencies of account statements. As soon as an account statement has been generated in a mass run, the system automatically increases the date in the account by one day. This means that you are unable to generate a second account statement for this date.
Control Data tab page
Remember to define the general ledger group for the general ledger transfer.
Result You have defined the subsidiary companies as business partners in the business partner roles. You have created current accounts for the subsidiary companies.
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6 Ongoing Settings
6.1 Current Settings for Updating the Posting Date for Payment Transactions and Closing Use This section contains information about the settings required in daily operations:
• Increase posting cut-off for payment transactions: All payments are then entered with the later posting date.
• Increase posting date for closing postings: Carry out this step once you have completed all closing work.
The following steps describe the manual process. To make the settings automatically, in the IMG you can define a fixed time for the posting cut-off.
Procedure 1. Update Posting Date for Payment Transactions
Menu Path Transaction Code
SAP Easy Access → In-House Cash → Periodic Processing → Posting Date → Payment Transactions
F9B1
Detailed Settings
Field Name Description User Action and Values Note
Bank Area Bank area
New Posting Date Posting date
2. Update Posting Date for Closing Manually
Navigation
Menu Path Transaction Code
SAP Easy Access → In-House Cash → Periodic Processing → Posting Date → Closing
F9L4
Detailed Settings
Field Name Description User Action and Values Note
Bank Area Bank area
New Date Balancing Posting
Current posting date for balancing in bank area
Result The posting dates for payment transactions and closing are updated.
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6.2 Ongoing Settings for Integration with SAP Cash Management Use This section contains information about the settings required in daily operations:
The current account data in In-House Cash is available in SAP Cash Management once the IHC financial status has been transferred. You can also plan this step as part of your daily tasks.
Procedure Transfer IHC Financial Status to CM
Navigation
Menu Path Transaction Code
SAP Easy Access → In-House Cash → Transfer Financial Status to CM IHCCM2
Result You can evaluate the cash position and liquidity forecast.
In the IHC financial status online analysis the provisionally posted payment orders are placed in the planned incoming or outgoing payments. The finally posted payment orders are in the posted balances.
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7 Tips and Tricks Use This section is a self-help section.
7.1 PAYEXT IDoc is not created Procedure
1. Check whether you have maintained the variant for program RFFOEDI1 with the relevant parameters under Printing and Data Media for the payment program for payment requests (transaction F111).
2. Make sure you have set the indicator Create Payment Media under Schedule Payments in the F110 payment program.
3. Check whether you have processed the EDI-compatible payment methods in the data for the IHC house bank in your company code.
7.2 FINSTA IDoc is not created Procedure
1. Make sure the SAP In-House Cash component is active.
Menu Path Transaction Code
In-House Cash → Basic Settings → Business Transaction Events/Event Control → Activate SAP Components
BF11
2. Deactivate the simulation run indicator in the control parameters when you create bank statements. IDocs are not created in simulation runs.
7.3 Forwarding of payment requests failed Procedure Check your Customizing settings if forwarding payment requests (for example to your clearing partner) failed. This error can occur in the following circumstances:
• The system is unable to find a route and a clearing partner (in case of an error, this information is written to the log).
• The IDoc communication data is incomplete.
• ALE Customizing is incomplete.
Check the routes:
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Cross-Bank Area Posting → Set Up Route Processing
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Check your settings for the clearing partner:
Menu Path
IMG: In-House Cash → Payment Processes in In-House Cash → Define Clearing Partner
Complete the detailed entries, paying particular attention to the communication data and routes:
Menu Path
IMG: In-House Cash → Payment Processes in In-House Cash → Make Basic Settings for Payment Processes
Check your entries for each account:
Menu Path
IMG: In-House Cash → Account Management → Payment Processes in In-House Cash → Outgoing Payment Orders → Set Up Creation of Payment Requests for Inbound IDoc in FI
Check the ALE settings:
Menu Path Transaction Code
IMG: SAP NetWeaver → SAP Web Application Server → IDoc Interface / Application Link Enabling (ALE)
SALE
Complete the manual partner profiles:
Menu Path Transaction Code
SAP Easy Access → Tools → ALE → ALE Administration → Runtime Settings → Partner Profiles
WE20
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8 Reverse Procedure The following functions are available for reversing provisionally or finally posted payment orders:
Menu Path Transaction Code
Internal payments, central payments, central incoming payments
In-House Cash → Account Management → IHC Payment Orders → Payment Order Browser
Choose the payment orders you want to reverse. Go to change modus. Use the delete function to reverse the payment order.
IHC0
Payment requests that were generated with PAYEXT (if they are still open) are reversed by means of RFC.
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9 Application Security Guide for SAP In-House Cash
9.1 Introduction This guide is intended to give you an overview of security aspects and some recommendations as to how you can apply them in SAP In-House Cash.
The following topics can be found in the SAP Web AS Security Guide for ABAP technology.
Topic Content
User Authentication This section describes the security aspects of user authentication, for example, user IDs and passwords, password rules and preventing unauthorized logons.
SAP Authorization Concept This section gives an overview of the SAP authorization concept and how you can use it to protect your applications from misuse.
Protecting Your Productive System This section describes how you can prevent unwanted changes from being made in your productive system by means of the Change and Transport System (CTS) and the Transport Management System (TMS).
Secure Store & Forward Mechanisms (SSF) and Digital Signatures
This section deals with the security aspects of using public keys for digital signatures encryption functions.
Special Topics Security measures that you can or must employ for certain topics.
Read SAP note 30724 regarding data security and security in SAP systems.
9.2 Security Measures for Saving Data If you are required to submit information, all relevant master data (customer, vendors) and transaction data (invoice details) are available in the subsidiary company.
Communication between subsidiaries and the in-house cash center is based on IDocs. When the subsidiary starts payment programs F110 / F111, subsidiary master data and transaction data are written to the log in FI and automatically transferred to the following IDoc types:
• PAYEXT and DIRDEB contain detailed information about the payment, such as the number of the payment run, data about the payment recipient, the recipient bank, amount and payment notes.
• When you create PAYEXT or DIRDEB, EUPEXR is created automatically in the subsidiary company.
Create a port to which EUPEXR can be sent, since this IDoc type is not required in SAP In-House Cash. You can delete the file defined in the port at specific intervals.
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• In the case of external payments (in other words, the recipient's account is not in the same bank area as the payer's account), a PAYEXT or DIRDEB IDoc is sent from the in-house cash center to the executing FI system. The information received is the same as described in the previous section.
• The in-house cash center generates internal bank statements for subsidiaries. The FINSTA is generated and sent. It contains information relevant to the bank statement, for example, payment notes.
• If financial accounting of the head office is not in the same system as the in-house cash center, an IDoc can be used during end-of-day processing for communication between the in-house cash center and financial accounting. The FIDCC1 contains all balances grouped during balance sheep preparation to enable them to be posted subsequently to the general ledger.
You need to be able to display the IDocs so that the process is clear and also for tax auditing purposes. If the IDocs are no longer required, they can be deleted.
9.3 Authorizations The role of in-house cash supervisor is delivered with SAP In-House Cash. The SAP_FSCM_IHC_Supervisor role is found in the profile generator (transaction PFCG) and can be modified. Due to detailed information contained in the PAYEXT, DIRDEB and FINSTA IDocs we recommend that you restrict authorization to manage or to display the IDocs or to grant only certain users authorization. As part of the SAP authorization concept, the authorization object IHC_ACTION is available for IHC payment orders. You can define a range of authorization restrictions for creating, viewing, changing and processing payment orders. For example, you can restrict authorization to individual accounts or assign amount-dependent authorizations. You will find more information in the documentation. Since other components are also involved in SAP In-House Cash processes (FI, BCA), the relevant authorizations must also be granted or restricted in these components (for example, display authorization for current accounts) if the user is allowed to execute these transactions.
9.4 Data Protection The processor in SAP In-House Cash has authorization to view all postings and turnover in the current accounts of subsidiary companies. Authorization cannot be restricted depending on the payment recipient.
We recommend that you do not process personnel payments from SAP HR via SAP In-House Cash for reasons of data protection. Detailed data about the payment recipient is contained in the PAYEXT.
9.5 ALE When you create the ALE, make sure that the ALE connection is checked carefully if a system copy is made. This is to prevent IDocs from a test system from being sent unintentionally to a productive system.
9.6 Encryption You do not need to encrypt your data, however you may still decide to do so.