Incorporating Startegies And Tactics Into Pbm

Professional Development Days April 23-24th, 2009

Contemporary Skills for Successful Project Managers

Incorporating Strategies & Tactics into

Project Business Management

Dennis L. Bolles, PMP

2Professional Development Days April 23-24th, 2009

AGENDA• Project Business Management (PBM) • PBM Strategic Planning (PBM First Stage

Processes: Establish and Document Strategic Initiatives)

• Document the Business Cases• Create the Business Plan• PBM Tactical Planning (PBM Second Stage

Processes: 1st Phase – Identify and Document Business Objectives)


• Prioritize and Select ( 2nd Phase Tactical Planning)

• Authorize (3rd Phase Tactical Planning)• Portfolio, Program, & Project Planning and

Execution (PBM Third Stage Processes)• Conclusion• Questions

AGENDA


Project Business Management (PBM) Concept Definition (1)

• Uses General Business Management and Project Management knowledge, skills, tools, and techniques – in applying portfolio, program, and

project management processes to meet or exceed stakeholder needs.

• Derives benefits from and captures value through– any project-related actions and activities

used to accomplish the enterprise’s business objectives and related strategies (1) © 2007-2008 DLBALLC & DGHELLC


Project Business Management• PBM integrates and harmonizes PMI Project,

Program, and Portfolio Standards – PBM integrates strategic & tactical planning of

operational and non-operational objectives• PBM directly aligns resources with strategic

initiatives & business objectives• PBM is adjustable to various types and sizes of

enterprises


Project Business Management and Operations Business Management


PBM – Must Be Applied Enterprise-Wide

• Project Business Management (PBM) is a mindset, which needs to be held organizationally at an enterprise level.

• PBM is a way to manage, communicate, and perform work that is supported by technology

• PBM organizes, applies, and manages an enterprise’s resources in direct alignment with the enterprise’s vision, mission, strategic initiatives, and business objectives (VMSO)

• PBM enables the enterprise to translate the VMSO into executable portfolios, programs, and projects


Forces Driving PBM Strategic and Tactical Planning

• A study by the American Productivity and Quality Center finds:• 44% of new product projects fail to meet

their profit objectives • 49% are launched late to market.

• Fewer Resources Available• Maintaining and gaining market share


PBM Methodology - Overall Model (1)

(1) © 2007-2008 DLBALLC & DGHELLC


PBM Methodology Phases• Strategic Planning – Create business-plan

based strategic initiatives with KPIs• Tactical Planning – Develop Business

Objectives with KPIs for business plan• PBM Planning – Identify portfolios, portfolios,

programs, and projects and associated programs, and projects and associated KPIsKPIs

• PBM Initiation – Select, prioritize, and authorize portfolio, programs, and projects and set final KPIs

• PBM Execution – Manage the portfolios, programs, & projects to meet desired metrics


Establish Five Integrated Standard PBM Methodology Models (1)



Apply PBM Business StrategyDevelopment Model (1)

The first move often determines the outcome of the business game

First business action in PBM is to perform the transformational processes that focus on being effective in identifying & documenting the right strategic business initiatives.



Prepare Enterprise’s Strategies (1)

From Purpose, Mission, & Vision to Ranked Business Cases


First Step

Last Step


Document the Business Cases• Articulates the intent and desired benefit and value

of a business strategy in a feasibility study format• Documents any associated business threat or

opportunity related to the strategic initiative• Is the common basis and format for use by

business management, operations management, and PBM

• Typically divided into specific sections that reflect the type and style of business case being created

• Provides basis for authorizing further planning and analysis activities


Create the Business Plan• Annual packaging of executive

management approved strategic initiative business cases

• Prepared in a simple format: Table of Contents; Executive Summary; each Approved Business Case; and Appendix of Supporting Materials for each case

• Executive Summary provides the context for understanding the relationship among business cases


Apply Tactical Planning Model (1)

Second business action in PBM is to perform the transformational processes that focus on being effective in identifying the right supporting business objectives, portfolios, programs and projects.




Perform PBM Business Objectives Development (1)

First Step

Last Step


Prioritize and Select Work (1)


First Step

Last Step


Management authorizes and initiates work to ensure the resources used are in alignment with enterprise strategic initiatives and supporting business objectives.

Authorize the Selected Work (1)


First Step

Last Step


Execute PBM Methodology Portfolio, Program, and Project Models (1)

Third business action in PBM is performing the transactional processes focused on being efficient in performing the work and completing each selected portfolio, program and project



• Strategic and Tactical Planning are well established tools in the business management discipline and are becoming recognized and used as tools in PBM.

• PBM provides a standardized methodology, that incorporates strategic and tactical planning

Conclusion PBM Strategic & Tactical Planning


• PBM allows management to ensure projects are selected and completed in alignment with their business objectives and strategic initiatives

• Processes allow executive and portfolio management to assure correct business objectives, programs, and related projects are authorized or terminated

Conclusion PBM Strategic & Tactical Planning


Questions? Integrates and harmonizesmanagement concepts, processes, and practices contained in PMI’s Standardsfor Project, Program, and Portfolio Management withthose of Business Management.Integrates Strategic and Tactical Planning of Operational Objectives with Non-Operational ObjectivesApplies and managesresources in direct alignmentwith strategic initiatives, and business objectivesModel is adjustable to various enterprise sizes


BOOK DRAWING and TEMPLATES

• Provide me with a business card include cell phone number and email to receive:

• A copy of the slides and templates: – Objective/Project Selection Tool– Potential Impact Study– Strategic Forecast Planning

• A two cards will be drawn for a copy of my book. (I will give you the signed book in person after this session)


Name: Dennis L. Bolles, PMPEmail: [email protected]: www.dlballc.com Phone: (616) 392-2292

Contact Information