INFOhio INFOhio Cataloging Cataloging StructuresStructures

INFOhio INFOhio Cataloging Cataloging StructuresStructures

Transitioning from MultiLIS to Sirsi K-12Transitioning from

MultiLIS to Sirsi K-12

Cataloging Structure in Cataloging Structure in MultiLISMultiLIS

Cataloging Structure in Cataloging Structure in MultiLISMultiLIS

100 1 $aSnyder, Zilpha Keatley.245 10$aCat running /$cby Zilpha Keatley Snyder.260 $aNew York :$bDelacorte Press,$cc1994.300 $a168 p. ;$c22 cm.

100 1 $aSnyder, Zilpha Keatley.245 10$aCat running /$cby Zilpha Keatley Snyder.260 $aNew York :$bDelacorte Press,$cc1994.300 $a168 p. ;$c22 cm.

Library A FictionF SNY

01400-9032 Available

$5.00PTO

Library A FictionF SNY

01400-9032 Available

$5.00PTO

Library AFictionF SNY

01400-9041 Available

$5.00

Library AFictionF SNY

01400-9041 Available

$5.00

Library BFictionF SNY

01300-0093 Available

$5.00Book Club

Library BFictionF SNY

01300-0093 Available

$5.00Book Club

Title (bib)Title (bib)

ItemItem ItemItem ItemItem

Title (bib)

Item Item Item

A prefix of F appears before the SNY shelf number

Structure DifferencesStructure DifferencesStructure DifferencesStructure Differences

Title (bib)Title (bib)

Call #Call # Call #Call #

CopyCopy Copy Copy CopyCopy

Title (bib)Title (bib)

ItemItem ItemItem ItemItem

Sirsi K-12Sirsi K-12MultiLISMultiLIS

Cataloging Structure in Cataloging Structure in Sirsi K-12Sirsi K-12

Cataloging Structure in Cataloging Structure in Sirsi K-12Sirsi K-12

Title (bib)Title (bib)

Call #Call # Call #Call #

CopyCopy Copy Copy Copy Copy

100 1 $aSnyder, Zilpha Keatley.245 10$aCat running /$cby Zilpha Keatley Snyder.260 $aNew York :$bDelacorte Press,$cc1994.300 $a168 p. ;$c22 cm.

100 1 $aSnyder, Zilpha Keatley.245 10$aCat running /$cby Zilpha Keatley Snyder.260 $aNew York :$bDelacorte Press,$cc1994.300 $a168 p. ;$c22 cm.

Library A F SNY

Library A F SNY

Library B F SNY

Library B F SNY

01400-9032 Copy 1$5.00

FictionAvailable

BookPTO

01400-9032 Copy 1$5.00

FictionAvailable

BookPTO

01400-9041 Copy 2$5.00

FictionAvailable

Book

01400-9041 Copy 2$5.00

FictionAvailable

Book

01300-0093Copy 1$5.00

Fiction Available

BookBook Club

01300-0093Copy 1$5.00

Fiction Available

BookBook Club

Title (bib)

Copy Copy Copy

Call # Call #

Title (bib)Title (bib)

Call #Call # Library B F SNY

Library B F SNY

Copy (Item)Copy (Item)

Copy (Item)Copy (Item)

01300-0093Copy 1$5.00

FictionAvailable

BookBook Club

01300-0093Copy 1$5.00

FictionAvailable

BookBook Club

Title (bib)

Item Item

Library BFictionPrefix F

SNY01300-0093 Available

$5.00Book Club

Cataloging Structure Cataloging Structure DifferencesDifferences

Cataloging Structure Cataloging Structure DifferencesDifferences

Sirsi K-12Sirsi K-12MultiLISMultiLIS

Phase 1a: Item CleanupPhase 1a: Item CleanupPhase 1a: Item CleanupPhase 1a: Item Cleanup• Generate the

Incomplete/ Questionable Items report in MultiLIS to correct items that are missing:• General Location

Code• Collection Code• Call Number

• Generate the Incomplete/ Questionable Items report in MultiLIS to correct items that are missing:• General Location

Code• Collection Code• Call Number

Phase 1b: Bib CleanupPhase 1b: Bib CleanupPhase 1b: Bib CleanupPhase 1b: Bib Cleanup• Generate the

Incomplete/ Records report in MultiLIS to correct bib records that are missing:• Title (245)• Publisher (260)• Description (300)

• Generate the Incomplete/ Records report in MultiLIS to correct bib records that are missing:• Title (245)• Publisher (260)• Description (300)

Phase 2 CleanUpPhase 2 CleanUpPhase 2 CleanUpPhase 2 CleanUpReview reports to identify local cataloging practices and address

problems that are inconsistent with the MARC guidelines.During the review look for and identify the location of such things as:

• Local Information• MARC tags with data unique to a specific bank/branch • Data entered for searching purposes in MultiLIS fields

rather than the standard MARC tags (i.e.: target audience information (521), reading program information (526), award information (586), and funding information (590 or item note)

• Item information belonging on the bib record instead of the item record

Review reports to identify local cataloging practices and address problems that are inconsistent with the MARC guidelines.

During the review look for and identify the location of such things as:• Local Information• MARC tags with data unique to a specific bank/branch • Data entered for searching purposes in MultiLIS fields

rather than the standard MARC tags (i.e.: target audience information (521), reading program information (526), award information (586), and funding information (590 or item note)

• Item information belonging on the bib record instead of the item record

Phase 2Phase 2Phase 2Phase 2• Review the following reports and take action as

indicated on the Phase 2 Cleanup for Library Staff Documentation.

• Return Phase 2 Reporting Form to NWOCA when all reports have been reviewed and actions have been completed.

• Review the following reports and take action as indicated on the Phase 2 Cleanup for Library Staff Documentation.

• Return Phase 2 Reporting Form to NWOCA when all reports have been reviewed and actions have been completed.

Qualifications & Qualifications & Expectations of DistrictsExpectations of Districts

Qualifications & Qualifications & Expectations of DistrictsExpectations of Districts

• An early implementer• Support of district administrators – including

release time for all training and meetings• Recent MultiLIS Inventory completed• Database cleanup complete• Phase 1a/1b• Phase 2• Phase 3

• Uniform library circulation policies• Not currently using optional Attendance module

• An early implementer• Support of district administrators – including

release time for all training and meetings• Recent MultiLIS Inventory completed• Database cleanup complete• Phase 1a/1b• Phase 2• Phase 3

• Uniform library circulation policies• Not currently using optional Attendance module

Qualifications & Qualifications & Expectations of DistrictsExpectations of Districts

Qualifications & Qualifications & Expectations of DistrictsExpectations of Districts

• Open communications• Availability of library staff• Training• Database Evaluation

• Enthusiastic• Understanding• Adventurous

• Open communications• Availability of library staff• Training• Database Evaluation

• Enthusiastic• Understanding• Adventurous

Selection of DistrictsSelection of DistrictsSelection of DistrictsSelection of Districts• Should meet previously specified criteria• Database cleanup completed & reporting

forms returned to NWOCA• Equipment Compatible• DASite will review and rank based on

conversion readiness

• Should meet previously specified criteria• Database cleanup completed & reporting

forms returned to NWOCA• Equipment Compatible• DASite will review and rank based on

conversion readiness

Equipment CompatibilityEquipment CompatibilityEquipment CompatibilityEquipment Compatibility

• Dumb terminals no longer supported• Administrative Stations will require• 95/98/NT/2000/XP/MAC* – WF2003 and

U2003• 95/98/NT/MAC* – WF2003 and U2004• 2000/XP/Mac(OSX) – WF2004 and U2004

• OPAC stations must support current browser versions

*Mac using Virtual PC emulation program

• Dumb terminals no longer supported• Administrative Stations will require• 95/98/NT/2000/XP/MAC* – WF2003 and

U2003• 95/98/NT/MAC* – WF2003 and U2004• 2000/XP/Mac(OSX) – WF2004 and U2004

• OPAC stations must support current browser versions

*Mac using Virtual PC emulation program

Migration TimelineMigration TimelineMigration TimelineMigration Timeline• Data cleanup complete• Special conversion needs

identified• Districts review current

policies and decide on policies to be used in Sirsi K-12

• Policies are entered by DASite Providers

• Test migration of district data to Sirsi K-12

• Library Staff training on Sirsi K-12

• Evaluation of test conversion & policies

• Data cleanup complete• Special conversion needs

identified• Districts review current

policies and decide on policies to be used in Sirsi K-12

• Policies are entered by DASite Providers

• Test migration of district data to Sirsi K-12

• Library Staff training on Sirsi K-12

• Evaluation of test conversion & policies

• Identify any needed corrections

• Agree on date for live migration

• Cease using MultiLIS• Snapshot of MultiLIS

bank data • Library remains closed

or goes to stand-alone backup

• Stand-alone backup data loaded

• Library re-opens on Sirsi K-12

• Identify any needed corrections

• Agree on date for live migration

• Cease using MultiLIS• Snapshot of MultiLIS

bank data • Library remains closed

or goes to stand-alone backup

• Stand-alone backup data loaded

• Library re-opens on Sirsi K-12

Location of NWOCA District Location of NWOCA District ReportsReports

Location of NWOCA District Location of NWOCA District ReportsReports

• Clean-Up Reportshttp://home.nwoca.org/infohio/clean_up/• Policies Review http://home.nwoca.org/infohio/clean_up/Policies/

Informational documents:Informational documents:Database Cleanup

http://www.infohio.org/LibraryStaff/Transition/TransCleanup.html

Circulation Policies Review & Evaluation-http://www.infohio.

org/LibraryStaff/Transition/CircPolReview.html

Informational documents:Informational documents:Database Cleanup

http://www.infohio.org/LibraryStaff/Transition/TransCleanup.html

Circulation Policies Review & Evaluation-http://www.infohio.

org/LibraryStaff/Transition/CircPolReview.html