Information on Crosswalks - Clark County Nevada

Arizona Municipal Water Users Association

3003 North Central Avenue, Suite 1550, Phoenix, Arizona 85012 P: (602) 248‐8482 F: (602) 248‐8423 amwua.org

October 13, 2011 TO: Members of the Sub‐Regional Operating Group Advisory Committee of the Joint Municipal Water Reclamation System FROM: Mr. Brian Draper, Chairman, Mesa SUBJECT: MEETING NOTICE AND TENTATIVE AGENDA Thursday, October 20, 2011 ‐ 1:30 p.m. AMWUA Office ‐ Boardroom 3003 North Central Avenue, Suite 1550 Phoenix, Arizona 85012 The next meeting of the SROG Advisory Committee will be held at the above time and place. If you have any questions, please call the AMWUA office. AGENDA

Item Action Requested 1. Call to Order

2. Approval of the Minutes from the September 15, 2011 Meeting Please refer to the minutes, Agenda Item #2.

2. For information, discussion, and possible action.

3. Set Next Meeting Date The next regular meeting is scheduled for Thursday, November 17, 2011 at 1:30 p.m.

3. Set next meeting date.

4. Information Items The following items are provided for your information. A. Capital Improvements Analysis of the 91st Avenue

WWTP and Aging Report

Please refer to Agenda Items #4A‐1 and #4A‐2.


AGENDA ITEM #5

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October 20, 2011 – SROG Advisory Committee Meeting (Agenda)

Page 2 of 3

B. SROG Statement of Revenues and Expenses ‐ August 2011

Please refer to Agenda Item #4B.

C. Construction Activities at the 91st Avenue WWTP

Enclosed is the September 2011 Construction Summary Report for the 91st Avenue WWTP. Please refer to Agenda Item #4C.

D. SROG Operating Expenditures and Encumbrances

Enclosed is the information on expenditures for both fixed and variable costs, through the month of September 2011 at the 91st Avenue WWTP. Please refer to Agenda Item #4D.

5. JEPA Reporting Requirement: Mr. Conway Greeley and Hansen will present their monthly update on the flows, COD, BOD, and TSS. The City of Phoenix will present the ANPP flow demand and each city’s flow for the months of November and December 2011.


6. SMIS Website Hosting and Upgrades: Mr. Cowee The City of Phoenix will request authorization to advertise for professional IT services to provide software development and systems integration services for the SROG Management Information System (SMIS).


7. Digester Gas Study: Mr. Brown The City of Phoenix will request authorization to advertise for professional services to provide support on an as needed basis to the SROG Advisory Committee, including reviewing proposals, during the selection of the consultant for the Digester Gas Study and possibly during the study.


October 20, 2011 – SROG Advisory Committee Meeting (Agenda)

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The City of Phoenix will also provide an update on the professional services available from the EPA related to the project.

8. Adjournment 8. Adjourn.

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MINUTES OF THE

SROG ADVISORY COMMITTEE

MEETING OF

OCTOBER 20, 2011 MEMBERS: Michael Weber for Lawrence Brotman, Glendale Chris Hassert, Scottsdale David McNeil for Don Hawkes, Tempe Ron Serio, Phoenix MEMBERS NOT PRESENT: Brian Draper, Chairman, Mesa OTHERS: Blaine Akine, Phoenix Ray Montoya, Kennedy Jenks Kathi Barrett, Phoenix Noe Naeole, Phoenix Andy Brown, Phoenix Lisa Nevitt, Phoenix Dan Buhrmaster, Black & Veatch Bradford Pete-Hill, NORESCO Kevin Conway, Greeley and Hansen Steve Rohrer, Malcolm Pirnie/Arcadis Jeff Cowee, Phoenix Tammy Ryan, Phoenix Ron Frey, Kennedy Jenks Richard Sacks, Scottsdale Andy Mally, Black & Veatch Thalia Williams, AMWUA Tom McLean, CH2M Hill 1. CALL TO ORDER

Mr. Hassert called the meeting to order at 1:33 p.m.

2. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 15, 2011 MEETING Upon a motion by Mr. Serio, a second by Mr. McNeil, and unanimous approval, the

SROG Advisory Committee approved the minutes of the September 15, 2011 meeting. 3. SET NEXT MEETING DATE

The next regular meeting of the SROG Advisory Committee was scheduled for Thursday, November 17, 2011, at 1:30 p.m. at the AMWUA office.

AGENDA ITEM #2

October 20, 2011 – SROG Advisory Committee Minutes

Page 2 of 4

4. INFORMATION ITEMS

There was no discussion on items A, B, C, or D. 5. JEPA REPORTING REQUIREMENT

Mr. Conway, of Greeley and Hansen, presented and distributed the monthly JEPA reporting information for the 91st Avenue WWTP for the months of August and September 2011. For the month of August, the COD actuals for the plant were slightly higher than projections by about 23,000 pounds per day, most of which was attributable to the cities of Scottsdale and Tempe. For September, the COD actuals were very close to the projections, about 11,000 pounds per day; overall the projections were very close to the actuals. For TSS, actuals were lower than projections for both August and September. He noted that the charts will be updated in January with new projections because the seasonality is beginning to be seen in the data. Flow coming into the plant remains consistent with the projections and, for the months of August and September, it was below projections and mostly attributable to the City of Phoenix.

Mr. Conway presented charts used for tracking the differences within the website. The

charts indicated the weekly versus monthly amounts for COD, TSS, and flow. For COD in September, the sampling week was very close to the monthly event; there was slight adjustment made within the website. For TSS, there was a slight adjustment, if any, made within the website; the sampling week was slightly higher than the monthly event. No adjustment is made for flow on the website; the sampling week was very close to the monthly flow to the plant.

Mr. Conway presented the Monthly Flow Review for the month of September 2011. He

reviewed each of the meters and whether the data came from the flume, ADF meter, or a situation in which they use protocol to replace the missing data. He said that with GL03, 100 percent of the information was used with the ADF whereas there were communication errors for 17 hours with the other metering stations. He said GL03 is one of the stations with a radio connection and does not rely on a phone connection. He noted that this reinforces the recommendation to continue to explore radio technology in order to increase the reliability of the systems. Overall, if the flume was the primary device, with the exception of the communication error, it was used as the dataset for the entire period of time. If the ADF meter was the primary device, it was also used for the majority of the time with the exception of the communication error.

Mr. Cowee presented the ANPP flow demand and each city’s flow for the months of

November and December 2011. He said the information has normalized back to what was anticipated and received as projections from ANPP. This information is presented to assist each of the SROG cities in their advance planning in setting up water reclamation plants. He said the ANPP will be having a shutdown period for maintenance and then there will be a shallow draw as the pumps are tested as they come back up, and then it will come back to full speed. He presented a chart showing the PVNGS planned daily flow obligations for 2011 vs. actual flow from January 2010, the amount that Palo Verde has requested and the amount they actually take. He said they previously reported that


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the September period of time was an excess amount of draw at the plant, partly due to maintenance on a pump that was the result of a control system, as well as getting into a warmer period that expected which was the result of over-draining one of their lagoons. He said that since that time, the flow and demand has gotten back on track. Mr. Cowee noted that in discussions with ANPP, they do not perceive any problems with the shutdown and then they will return to normal operations.

This item was presented for informational purposes and no action was taken. 6. SMIS WEBSITE HOSTING AND UPGRADES

The City of Phoenix requested that this item be tabled to a future meeting. 7. DIGESTER GAS STUDY

Mr. Brown, of the City of Phoenix, requested authorization to advertise for professional consulting services to support the 91st Avenue WWTP digester gas sale procurement process. He said the desired consultant needs to be experienced in green energy issues and the negotiation of natural gas and electric sale rates. In May 2010, SROG authorized the City of Phoenix to re-advertise for the Gas Sale Project. A draft advertisement and request for qualifications was sent to the Environmental Protection Agency (EPA) who will be providing support and review over the next month, prior to the November 2011 SROG Planning and Engineering Committee (SPEC) meeting. He said these documents will be provided to the SROG representatives for additional discussion at that meeting. Mr. Brown said that in order to stay on schedule, the City of Phoenix may contract these services through the city’s On-Call Services list, provided a qualified firm is available. The estimated fee for these services will not exceed $85,000. Mr. Hassert asked if the goal was to get this consultant involved to assist in the actual selection process for the request for qualifications (RFQ). Mr. Brown said that would be Phoenix’s preference, but there may be a timing issue. He said utilizing the on-call services list would take less time versus going through the traditional advertisement process. Mr. Serio stated that the City of Phoenix would provide the SROG Advisors with the actual advertisement that they plan to put out and, if the members are comfortable moving forward, even though this person or firm isn’t on board yet, Phoenix could still proceed with advertising. He said that these services will be needed when the RFQs are being reviewed. He said that, at this point, it is important to get a consultant on board to assist with the review of the RFQ. Mr. Hassert agreed, because the last time a consultant was obtained it was late in the process and by then things had gotten to the point where Sempra had decided to back out. He said he is pleased to see the expertise brought in early. Mr. McNeil asked if there was a detailed scope that describes the nature of the consultant services. Mr. Serio said yes, that Phoenix expects to send it out for the SROG Advisors to review prior to the November SPEC meeting.


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For clarification, Mr. Brown said there are actually two issues, the advertisement for the overall project and the advertisement for consultant services that will provide SROG some assistance in the procurement process for the overall project. He said they have a draft scope advertisement from a similar contract previously in place which they could share before the next SPEC meeting. Mr. Hassert asked if there were certain EPA guidelines or recommendations that SROG was going to have to follow as part of this project. Mr. Brown said the EPA approached Phoenix when they heard SROG was getting ready to advertise and said they have the ability in-house to provide some assistance at no cost, a type of grant program, so we are going to accept their offer. He said he doesn’t know how far that will go, but the documents were provided to the EPA and there will be discussions over the upcoming months with the EPA. Mr. Serio said, from a regulatory standpoint, providing the EPA with the documents was not required, but was a service they offer free of charge through the Department of Energy to encourage green projects; as a result, the EPA is interested in reviewing the documents in an effort to ensure the success of the project. Upon a motion by Mr. Serio, a second by Mr. McNeil, and unanimous approval, the SROG Advisory Committee authorized the City of Phoenix to advertise for professional services to provide support to the SROG Advisory Committee during the selection of a consultant for the Digester Gas Study. Funds for these services are available in the SROG CIP Cash Flow for Fiscal Year 2012-13.

8. ADJOURNMENT

Upon a motion by Mr. Serio, a second by Mr. Weber, and unanimous approval, the meeting was adjourned at 1:50 p.m.

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3003 North Central Avenue, Suite 1550, Phoenix, Arizona 85012 P: (602) 248-8482 F: (602) 248-8423 amwua.org

November 10, 2011 TO: Members of the Sub-Regional Operating Group Advisory Committee of the Joint Municipal Water Reclamation System FROM: Mr. Brian Draper, Chairman, Mesa SUBJECT: MEETING NOTICE AND TENTATIVE AGENDA Thursday, November 17, 2011 - 1:30 p.m. AMWUA Office - Boardroom 3003 North Central Avenue, Suite 1550 Phoenix, Arizona 85012 The next meeting of the SROG Advisory Committee will be held at the above time and place. If you have any questions, please call the AMWUA office.

AGENDA

Item

Action Requested

1. Call to Order

2. Approval of the Minutes from the October 20, 2011 Meeting Please refer to the minutes, Agenda Item #2

2.

.

For information, discussion, and possible action.

3. 3. Set Next Meeting Date The next regular meeting is scheduled for Thursday, December 15, 2011, at 1:30 p.m.

Set next meeting date.



Please refer to Agenda Items #4A-1 and #4A-2

4.

.

For information, discussion, and possible action.

November 17, 2011 – SROG Advisory Committee Meeting (Agenda)

Page 2 of 3

B. SROG Statement of Revenues and Expenses - September 2011

Please refer to Agenda Item #4B

.


Enclosed is the October 2011 Construction Summary Report for the 91st Avenue WWTP. Please refer to Agenda Item #4C.


Enclosed is the information on expenditures, for both fixed and variable costs, through the month of October 2011 at the 91st Avenue WWTP. Please refer to Agenda Item #4D.

5. JEPA Reporting Requirement: Mr. Conway Greeley and Hansen will present their monthly update on the flows, COD, BOD, and TSS. The City of Phoenix will present the ANPP flow demand and each city’s flow for the months of December 2011 and January 2012.


6. SMIS Website Hosting and Upgrades: Mr. Cowee The City of Phoenix will request authorization to advertise for professional IT services to provide software development and systems integration services for the SROG Management Information System (SMIS).


7. Salt River Outfall (SRO) Condition Assessment: Mr. Brown At the September 2011 meeting, the City of Phoenix was authorized to negotiate a scope of services with Brown and Caldwell to conduct a condition assessment of the Salt River Outfall.


November 17, 2011 – SROG Advisory Committee Meeting (Agenda)

Page 3 of 3

The City of Phoenix will present the negotiated scope of services and request authorization to execute a contract with Brown and Caldwell for this work.

8. SROG Capital Improvement Projects Cash Flow Estimate As required by Addendum Number 6 of the SROG Agreement, the cash flow estimate is being presented for your review. The approved cash flow estimate will be the basis for the advance CIP billings for the months of January through June 2012. Please refer to Agenda Item #8.



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MINUTES OF THE


MEETING OF

NOVEMBER 17, 2011 MEMBERS: Brian Draper, Chairman, Mesa Andy Brown for Ron Serio, Phoenix Chris Hassert, Scottsdale David McNeil, Tempe Michael Weber for Lawrence Brotman, Glendale OTHERS: Ron Ablin, Brown and Caldwell Andy Mally, Black & Veatch Blaine Akine, Phoenix Tom McLean, CH2M Hill Kathi Barrett, Phoenix Noe Naeole, Phoenix Josh Calandreli, Phoenix Lisa Nevitt, Phoenix Kevin Conway, Greeley and Hansen Bradford Pete-Hill, NORESCO Jeff Cowee, Phoenix Steve Rohrer, Malcolm Pirnie/Arcadis David Fabiano, Stanley Consultants Richard Sacks, Scottsdale Ron Frey, Kennedy Jenks Don Sehorn, AMWUA Noel Guercio, Stantec Consulting Services Tom Walz, Phoenix Joe Jatzkewitz, Phoenix Thalia Williams, AMWUA Paul Kinshella, Stantec Consultants 1. CALL TO ORDER

Mr. Draper called the meeting to order at 1:30 p.m.

2. APPROVAL OF THE MINUTES FROM THE OCTOBER 20, 2011 MEETING Upon a motion by Mr. Hassert, a second by Mr. McNeil, and unanimous approval, the

SROG Advisory Committee approved the minutes of the October 20, 2011 meeting.

AGENDA ITEM #2

November 17, 2011 – SROG Advisory Committee Minutes

Page 2 of 5

3. SET NEXT MEETING DATE

The next regular meeting of the SROG Advisory Committee was scheduled for Thursday, December 15, 2011, at 1:30 p.m. at the AMWUA office.



Mr. Conway, of Greeley and Hansen, presented and distributed the monthly JEPA reporting information for the 91st Avenue WWTP for the month of November 2011. Typically, Greeley and Hansen present COD and TSS information; however, because of the timing of the sampling week and this meeting, they were unable to prepare the analytical data for those parameters in time for the presentation. The information for COD and TSS for the months of October and November will be presented at the next meeting. Flow coming into the plant remains consistent with the projections at around 140 mgd and for the month of November it was below projections by about 8 mgd.

Mr. Conway presented a chart used for tracking the differences within the website. The

chart indicated the weekly versus monthly amounts for flow. No adjustment is made for flow on the website; the sampling week was very close to the monthly flow to the plant.

Mr. Conway presented the Monthly Flow Review for the month of October 2011. He

reviewed each of the meters and whether the data came from the flume, ADF meter, or a situation in which they use protocol to replace the missing data. Overall, the primary devices were used nearly 100% of the time with the exception of ME02 and PH00, where there were communication errors.

Mr. Cowee presented the Daily Planned Reclaimed Water Commitments by SROG city

for the months of December 2011 and January 2012. This information is presented to assist each of the SROG cities in their advance planning in setting up water reclamation plants. He said that, at the SPEC meeting, he noted that this information would be available on the website; however, it was discovered that it had been placed in the wrong area on the website, which is now being corrected. The SROG city representatives will receive an e-mail each month when the information is available on the SROG website; it will be located in the ANPP section. He noted that there are no major changes from what was anticipated for November and December 2011 and they are not projecting any major changes into January 2012. ANPP has indicated that the testing related to the pump situation has been corrected and they are anticipating entering a refueling period for one of their reactors. He said the ANPP have been able to fill their lagoons to the proper level and maintain them; this is during a low demand period in relation to the amount of energy being produced. He presented a chart showing the PVNGS planned daily flow obligations for 2011 vs. actual flow from January 2010, the amount that Palo Verde has requested and the amount they actually take.


Page 3 of 5

This item was presented for informational purposes and no action was taken. 6. SMIS WEBSITE HOSTING AND UPGRADES Mr. Akine, of the City of Phoenix, requested authorization to advertise for professional

IT consulting services to perform SROG Management Information Systems (SMIS) upgrades and improvements. He reported that this item was discussed in detail at the last SROG Planning and Engineering Committee (SPEC) meeting where it was decided that interviews would not be necessary for this project. Background information was presented. This system became operational in 2000, the last upgrade was in 2005, including multiple individual modules. Over the years they have added modules and submodules, as well as performed several patches. The current modules include: meter stations, inline meter stations, reporting, effluent monitoring, flow auditing, library, settlement, login and security, local WRPs, and administrator.

Mr. Akine reviewed the proposed scope of work. He said the goal is to achieve

transparency by improving the system architecture, website, data handling, validation processes, and the user dashboard. Also included are tasks to modify algorithms and database structure; update and move to the new City of Phoenix server environment; integrate data collection with other SROG cities; and add GIS functionality and new functionality, as requested by the SROG cities.

Mr. Akine said that the budget is $686,000 and these funds are currently included in the

Capital Improvements Projects and Cash Flow. The dollars for this project were previously under Project Number WS90100062, but have been moved over to Project Number WS90100091. The cash flow is through Fiscal Years 2011-12 and 2012-13 and utilizes Billing Schedule 41, equal distribution of 20% per SROG city.

Upon a motion by Mr. Brown, a second by Mr. Hassert and unanimous approval, the

SROG Advisory Committee authorized the City of Phoenix to advertise for professional IT services to provide software development and system integrations services for the SROG Management Information Systems. Funds for these services are available in the SROG CIP Cash Flow for Fiscal Years 2011-12 through 2015-16.

7. SALT RIVER OUTFALL (SRO) CONDITION ASSESSMENT

Mr. Akine, of the City of Phoenix, requested SROG approval of a scope and fee negotiated with Brown and Caldwell for professional engineering services to perform a condition assessment of the SRO interceptor sewer. The selection committee comprised of SROG representatives selected Brown and Caldwell as part of a qualification-based selection process on August 17, 2011. Mr. Akine said the proposed scope of work includes a spot assessment of approximately 45 miles or 27% of the CIPP lined portions of the interceptor; inspection of all bypass pump panels constructed during the CIPP rehabilitation projects; inspection of all 4.5 miles of PVC-lined portions of the interceptor; and an entry inspection of all manholes on the interceptor. The duration of the project is 10 months. The negotiated fee is for an


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amount not to exceed $335,139. The project cost distribution will be in accordance with SROG Billing Schedule 34. Upon a motion by Mr. Brown, a second by Mr. McNeil, and unanimous approval, the SROG Advisory Committee recommended to the SROG Committee that the City of Phoenix be authorized to enter into a contract with Brown and Caldwell for $335,139 to conduct a condition assessment of the Salt River Outfall. Funds for these services are available in the SROG CIP Cash Flow for Fiscal Years 2011-12 through 2012-13. The Project Number is WS90160086 and will be billed according to Billing Schedule 34.

8. SROG CAPITAL IMPROVEMENT PROJECTS CASH FLOW ESTIMATE Mr. Brown reported that the Cash Flow that would be used for the CIP billings for the

months of January through June 2012 was distributed with the agenda. He said that in May, Phoenix asked the Committee to approve $11,177,500 for the period January through June 2011. The cash flow for the period January through June 2012 has been reduced to $3,064,000 (current projects and planned projects).

Mr. Brown outlined the major changes to the cash flow, both current and planned

projects. He noted that the reduction in the cash flow from the last six-month period was primarily due to the prior collection of funds and pushing projects into future years. He noted that there were two projects in which the funds were transferred to a new project with a new number. They were the JEPA Reporting and Lined Concrete Rehabilitation projects; this change is referenced with footnotes on the cash flow.

Mr. Hassert stated that the SPEC meeting did a good job answering the questions he had

on the cash flow. Mr. Draper agreed. Mr. Weber said that the City of Glendale has reviewed their reserve account and would

like to draw down their reserve account instead of receiving a billing for the months of January through June 2012. Mr. Draper said the City of Mesa would also like to draw down their reserve account instead of receiving a billing for the months of January through June 2012. Mr. Hassert said that he would check with their financial staff and let AMWUA know if they would be drawing down their reserve account instead of receiving a billing for the months of January through June 2012. Subsequently, Mr. Hassert contacted the AMWUA office indicating that the City of Scottsdale would like to draw down their reserve account instead of receiving a billing for the months of January through June 2012.

Upon a motion by Mr. Brown, a second by Mr. Hassert, and unanimous approval, the

SROG Advisory Committee accepted the SROG CIP Cash Flow as presented by the City of Phoenix and that the SROG CIP Cash Flow be used for the advance monthly CIP billings for the period January 2012 through June 2012.


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9. ADJOURNMENT

Upon a motion by Mr. Hassert, a second by Mr. McNeil, and unanimous approval, the meeting was adjourned at 1:55 p.m.



3003 North Central Avenue, Suite 1550, Phoenix, Arizona 85012 P: (602) 248‐8482 F: (602) 248‐8423 amwua.org

December 8, 2011 TO: Members of the Sub‐Regional Operating Group Advisory Committee of the Joint Municipal Water Reclamation System FROM: Mr. Brian Draper, Chairman, Mesa SUBJECT: MEETING NOTICE AND TENTATIVE AGENDA Thursday, December 15, 2011 ‐ 1:30 p.m. AMWUA Office ‐ Boardroom 3003 North Central Avenue, Suite 1550 Phoenix, Arizona 85012 The next meeting of the SROG Advisory Committee will be held at the above time and place. If you have any questions, please call the AMWUA office. AGENDA

Item Action Requested 1. Call to Order

2. Approval of the Minutes from the November 17, 2011 Meeting Please refer to the minutes, Agenda Item #2.


3. Set Next Meeting Date The next regular meeting is scheduled for Thursday, January 19, 2012, at 1:30 p.m.

3. Set next meeting date.



Please refer to Agenda Items #4A‐1 and #4A‐2.


December 15, 2011 – SROG Advisory Committee Meeting (Agenda)

Page 2 of 3

B. SROG Statement of Revenues and Expenses ‐ October 2011

Please refer to Agenda Item #4B.


Enclosed is the November 2011 Construction Summary Report for the 91st Avenue WWTP. Please refer to Agenda Item #4C.


Enclosed is the information on expenditures, for both fixed and variable costs, through the month of November 2011 at the 91st Avenue WWTP. Please refer to Agenda Item #4D.

5. JEPA Reporting Requirement: Mr. Conway Greeley and Hansen will present their monthly update on the flows, COD, BOD, and TSS. The City of Phoenix will present the ANPP flow demand and each city’s flow for the months of January and February 2012.


6. Flow and Loading Projections: Mr. Conway Greeley and Hansen will present the Influent Flow and Loading Projections for Fiscal Year 2012‐13. Please refer to Agenda Item #6.


7. Southern Avenue Interceptor (SAI) Condition Assessment: Mr. Brown In September 2011, the City of Phoenix was authorized to negotiate a scope of services and contract amount with Project Engineering Consultants to conduct a condition assessment of the SAI.


December 15, 2011 – SROG Advisory Committee Meeting (Agenda)

Page 3 of 3

The City of Phoenix will present the negotiated scope of services and request authorization to execute a contract with Project Engineering Consultants for this work.

8. Preliminary Fiscal Year 2012‐13 Operating and Maintenance Budget for the 91st Avenue WWTP: Ms. Klich The SROG Agreement requires the City of Phoenix to annually present a proposed O&M Budget for the 91st Avenue WWTP. Included in the presentation is the 2012‐13 Program Budget Request, the 2012‐13 Projected Replacement Fund Balance, mid‐year adjustments for the 2011‐12 CIP Replacement Schedule, and the 2012‐17 CIP Replacement Schedule. This budget is to be reviewed by this committee and forwarded to the SROG Committee for approval at their February 2012 meeting. Please refer to Agenda Item #8.



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MINUTES OF THE


MEETING OF

DECEMBER 15, 2011 MEMBERS: Brian Draper, Chairman, Mesa Lawrence Brotman, Glendale Chris Hassert, Scottsdale David McNeil, Tempe Ron Serio, Phoenix OTHERS: Kathi Barrett, Phoenix Andy Mally, Black & Veatch Mana Brady, Stantec Consultants Juan Manrique, Phoenix Andy Brown, Phoenix Noe Naeole, Phoenix Josh Calandreli, Phoenix Lisa Nevitt, Phoenix Kevin Conway, Greeley and Hansen Steve Rohrer, Malcolm Pirnie/Arcadis Jeff Cowee, Phoenix Don Sehorn, AMWUA Ron Frey, Kennedy Jenks Steve Todd, Wilson Engineers Paul Kinshella, Stantec Consultants Tom Walz, Phoenix Christine Klich, Phoenix Thalia Williams, AMWUA 1. CALL TO ORDER

Mr. Draper called the meeting to order at 1:31 p.m.

2. APPROVAL OF THE MINUTES FROM THE NOVEMBER 17, 2011 MEETING Upon a motion by Mr. Hassert, a second by Mr. Brotman, and unanimous approval, the

SROG Advisory Committee approved the minutes of the November 17, 2011 meeting. 3. SET NEXT MEETING DATE

The next regular meeting of the SROG Advisory Committee was scheduled for Thursday, January 19, 2012, at 1:30 p.m., at the AMWUA office.

AGENDA ITEM #2

December 15, 2011 – SROG Advisory Committee Minutes

Page 2 of 6



Mr. Conway, of Greeley and Hansen, presented and distributed the monthly JEPA reporting information for the 91st Avenue WWTP for the months of October and November 2011, since last month they were unable to prepare the analytical data for those parameters in time for the presentation. For the month of October, the COD actuals for the plant were lower than projections by about 44,000 pounds per day. For November, the COD actuals were also lower than the projections by about 98,000 pounds per day. For TSS, actuals were 50,000 pounds per day below projections for both October and November. Flow coming into the plant remains consistent with the projections at around 140 mgd. For the month of October flow was below projections by about 8 mgd and for November it was below projections by about 5 mgd.

Mr. Conway presented charts used for tracking the differences within the website. The

charts indicated the weekly versus monthly amounts for COD, TSS, and flow. For COD for October, the sampling week was lower than the monthly event; there was a 5% adjustment made within the website, and for November, the sampling week was also lower than the monthly event and a 2% adjustment was made within the website. For TSS, there was a 2% adjustment for October and a 1% adjustment made within the website; the sampling weeks were slightly lower than the monthly event. No adjustment is made for flow on the website; the sampling week was very close to the monthly flow to the plant.

Mr. Conway presented the Monthly Flow Review for the month of November 2011. He

reviewed each of the meters and whether the data came from the flume, ADF meter, or a situation in which they use protocol to replace the missing data. Overall, the primary devices were used nearly 100% of the time with the exception of PH00, where there were a few hours that created a special case where other meters were used. ADFM was the primary metering device for GL02 and GL03 and there was a small communication error at SD01 and TP04.

Mr. Cowee presented the Daily Planned Reclaimed Water Commitments by SROG city

for the months of January and February 2012. This information is presented to assist each of the SROG cities in their advance planning in setting up water reclamation plants. He noted that the information he requested arrived and the data for the upcoming year has been added to the chart. He said there appears to be some minor glitches related to operational problems at the ANPP and the pump station, which are scheduled to be resolved; however, there is nothing major impacting any of the projected flow and loads. He presented a chart showing the PVNGS planned daily flow obligations for 2011 vs. actual flow from January 2011, the amount that Palo Verde has requested and the amount they actually take; the 2012 information has been added and over the last several weeks, the flow requirement from ANPP has varied. The ANPP indicates that within the next


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two to three weeks their flow draw will even out and they will get back to a normal draw and track closer to what they had been anticipating. The ANPP has indicated they may go over their projection by a small amount for a short period of time when the pump system situation is resolved in order to ensure the pump is working properly.

This item was presented for informational purposes and no action was taken. 6. FLOW AND LOADING PROJECTIONS Mr. Conway, of Greeley and Hansen, presented the 91st Avenue WWTP Influent Flow

and Loading Projections for Fiscal Year 2012-13. He said this task is performed yearly by Greeley and Hansen and the information is used by the City of Phoenix Finance Department to develop the rates for the next fiscal year, in this case Fiscal Year 2012-13. He said that coordination meetings were held with the SROG cities; the goal was to prepare a summary table that shows the adopted flow, COD, and TSS loadings by SROG city. He said this report also includes the 7-Year Flow and Loading Projections and noted this was also discussed with each of the SROG cities; these projections are updated yearly.

Mr. Conway presented the following 91st Avenue WWTP Projected Influent Flow and

Load for Fiscal Year 2012-13 summary table:

SROG City Flows (mgd)

COD Conc. (mg/L)

COD Loading (lbs/day)

TSS Conc. (mg/L)

TSS Loading (lbs/day)

Glendale 8.50 804.06 57,000 409.08 29,000 Mesa 17.50 861.25 125,700 445.36 65,000 Phoenix 84.00 742.26 520,000 328.31 230,000 Scottsdale 11.00 920.00 84,400 540.00 49,540 Tempe 19.00 580.59 92,000 189.32 30,000 SROG 140.00 752.91 879,100 345.61 403,540

Mr. Conway presented some comparison charts that showed the Fiscal Year 2010-11

actual flow, the 3-year rolling average of the last three fiscal year data for flow, and the proposed flow for Fiscal Year 2012-13 by SROG city. He noted that the challenges five years ago, when there was a huge influx of people, flow, and load into the system, were that there were varying values for each of the flows. They are now seeing that it is going to be common among the cities to be in alignment with what has happened over the past three years. He also presented similar charts for COD and TSS loadings by SROG city.

Mr. Conway presented 7-Year 91st Avenue WWTP Influent Flow and Load Projection

charts for flow, COD, and TSS. He said the total projected influent flow to the plant for the next seven years will stay in the 140 mgd range that has been seen month after month for almost three years. For COD and TSS, there is an increase over the next seven years, but not as significant of an increase as what was seen in the past.


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Upon a motion by Mr. Serio, a second by Mr. McNeil, and unanimous approval, the SROG Advisory Committee recommended to the SROG Committee that the Influent Flow and Loading Projections for Fiscal Year 2012-13 for the 91st Avenue WWTP be adopted as presented.

7. SOUTHERN AVENUE INTERCEPTOR (SAI) CONDITION ASSESSMENT

At the request of the City of Phoenix, this item was tabled.

8. PRELIMNARY FISCAL YEAR 2012-13 OPERATING AND MAINTENANCE BUDGET FOR THE 91ST AVENUE WWTP

Ms. Klich, of the City of Phoenix, distributed a copy of the preliminary budget package

and presented the Preliminary Fiscal Year 2012-13 Operating Budget for the 91st Avenue WWTP, which included the Preliminary 2012-13 projected CIP Replacement Fund Balance Sheet; mid-year adjustment request to the 2011-12 CIP Replacement Schedule; and a preliminary 2012-17 CIP Replacement schedule.

Ms. Klich said the 2010-11 actuals were $45.8 million; the approved 2011-12 budget was

$46.4 million. For Fiscal Year 2011-12, the City of Phoenix is estimating a budget of $45.1 million, which is approximately $1.3 million below the approved budget. She said this is primarily due to efficiencies in the water/sewer and sludge hauling categories. For Fiscal Year 2012-13, the City of Phoenix recommended a budget of $45.9 million, which reflects a decrease of approximately $500,000 compared to the approved budget for this year. The 2013-14 projection is $46.8 million, which is based on a 2% inflation rate.

Ms. Klich presented the 91st Avenue WWTP O&M Budget, broken down by category of

services, for approval. The categories are personnel services, contractual services, commodities, capital, total operating expenses/encumbrances, and other charges. The 2012-13 base budget request is $45.9 million; the 2013-14 projection is $46.8 million. She said there was an increase of 3% in personal services due to higher insurance premiums and increased costs with funding of the pension. The contractual services category reflects a decrease of approximately $1 million, primarily due to the efficiencies of water and sludge hauling. The commodities category reflects an overall increase of 2% due to increased costs in laboratory supplies and the purchase of new equipment at Tres Rios to maintain permit compliance. In the capital category, the Fiscal Year 2012-13 request reflects an increase of 39% due to the planned purchase of four (4) replacement trucks and replacement servers for process control. The total operating expenses and encumbrances for Fiscal Year 2010-11 were $36.6 million, the approved budget was $36.7 million, and the request for Fiscal Year 2012-13 is $36.2 million, a reduction of 1% or $524,000. Other charges include city administration, overhead allocation, and CIP replacement fund, which were approved for $9.7 million in Fiscal Year 2011-12, and for Fiscal Year 2012-13, the City of Phoenix requested $9.8 million. The total approved budget for Fiscal Year 2011-12 was $46.4 million and the City of Phoenix requested $45.9 million for Fiscal Year 2012-13.


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Ms. Klich discussed the Projected CIP Replacement Fund for Fiscal Year 2012-13. The beginning balance for Fiscal Year 2011-12 was $2.3 million. Contributions for Fiscal Year 2011-12 are expected to be $5 million, and the total available funds are $7.3 million. The planned expenditures are $5 million, which includes the additional $1 million for the digester dome replacements, which will leave an ending balance of $2.3 million for Fiscal Year 2011-12. The projected ending balance for Fiscal Year 2012-13 is $2.3 million.

Ms. Klich reviewed the mid-year adjustment request to the Fiscal Year 2011-12 CIP

Replacement Schedule. There are seven mid-year adjustment requests. She noted that, also in the materials she distributed, was a detailed look at the Five-Year CIP Replacement Schedule, which includes the additional $1 million for the necessary digester dome replacements.

Mr. Draper asked for clarification on the personal services, since the increase was due to

higher insurance premiums and additional funding to the pension, and no new full time employees. He questioned if the same would also apply to the slight increase on the overhead and city administration. Ms. Klich said, yes to the personal services (changed to city administration), but regarding the overhead allocation, she would have to look into that and would e-mail the information to him.

Mr. Draper also asked about the additional laboratory costs under the commodities

category. Ms. Klich said it was for laboratory supplies. Mr. Draper also asked if chemical costs had increased or if usage increased. Mr. Walz said that chemical usage had not increased; however, the chemical cost fluctuations are due to current market prices and said they are constantly working with the suppliers to obtain the best available price.

Ms. Klich requested approval of the Fiscal Year 2012-13 O&M Budget for the 91st

Avenue WWTP, which includes the 2012-13 Projected Replacement Fund Balance and mid-year adjustments to the Fiscal Year 2011-12 CIP Replacement Schedule.

Upon a motion by Mr. Serio, a second by Brotman, and unanimous approval, the SROG Advisory Committee recommended to the SROG Committee that:

the O&M Budget for the 91st Avenue WWTP for Fiscal Year 2012-13 be adopted as presented by the City of Phoenix at the December 2011 SROG Advisory meeting, the Projected Replacement Fund Balance for Fiscal Year 2012-13 be adopted as presented by the City of Phoenix at the December 2011 SROG Advisory meeting, the mid-year adjusted CIP Replacement Schedule for Fiscal Year 2011-12 be adopted as presented by the City of Phoenix at the December 2011 SROG Advisory meeting, and


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the five-year CIP Replacement Fund for Fiscal Years 2012-13 through 2016-17 be adopted as presented by the City of Phoenix at the December 2011 SROG Advisory meeting.

9. ADJOURNMENT

Upon a motion by Mr. Hassert, a second by Mr. McNeil, and unanimous approval, the meeting was adjourned at 1:57 p.m.


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Information on Crosswalks - Clark County Nevada