Introduction - Home Page - Cornwall Council · Web viewOn the 16th February 2015, Lanreath Parish Council gave notice to the Principal Planning Officer, Cornwall Council that it wished

CONSULTATION STATEMENTDated: 10/02/2017

CONSULTATION STATEMENT

Produced by the Lanreath Neighbourhood Development Plan Steering Group

Submission Draft: 18th April 2017

Lanreath ParishNeighbourhood Development Plan

2010 – 2030

ContentsIntroduction..........................................................................................................................................2

1.0 Background to the Lanreath Neighbourhood Development Plan............................................2

1.1 Designation of the Lanreath Neighbourhood Area..............................................................2

1.2 Formation and Functions of the Steering Group..................................................................2

2.0 Community Engagement...........................................................................................................4

2.1 Preliminary Questionnaire....................................................................................................4

2.2 First Public Meeting..............................................................................................................4

2.3 Neighbourhood Plan Survey.................................................................................................5

2.4 Evidence Base Report............................................................................................................5

2.5 Second Public Meeting..........................................................................................................5

2.6 Community Review...............................................................................................................5

2.7 Community Engagement Summary......................................................................................6

3.0 Consultation with Cornwall Council.........................................................................................6

4.0 Strategic Environmental Assessment Screening Opinion.........................................................6

5.0 Adoption of the Cornwall Local Plan........................................................................................7

6.0 Pre-Submission Consultation (Regulation 14) Formal Consultee Engagement.......................7

7.0 Final draft Neighbourhood Plan................................................................................................7

8.0 Supporting Documentation:.......................................................................................................7

Appendix 1: Lanreath NDP 2nd Questionnaire and Responses from the Community to LNDPQ2......8

Appendix 2: Community Responses from the Community Review of the LNP..................................9

Appendix 3: Cornwall Council Informal Review of the Pre-Submission Draft of the LNP................10

Appendix 4: Pre-submission Consultation (Regulation 14) Formal Consultee Responses................21

Appendix 5: Pre-Submission Consultation – Individual Community Responses Received................34

Appendix 6: Parish Council Meeting Minutes Containing Strategic Approvals.................................35

Appendix 7: Steering Group Terms of Reference...............................................................................42

1 | P a g e Submission draft 18th April 2017

Introduction The Consultation Statement has been prepared to fulfil the legal obligations of the Neighbourhood Planning Regulations 2012 under Section 5(2). A Consultation Statement:

(a) Contains details of the persons and bodies who were consulted about the proposed neighbourhood development plan;

(b) Explains how they were consulted;(c) Summarises the main issues and concerns raised by the persons consulted; and (d) Describes how these issues and concerns have been considered and, where

relevant, addressed in the proposed neighbourhood development plan.

This Consultation Statement summarises all the statutory and non-statutory consultation that has been undertaken with the community and other relevant statutory bodies and stakeholders in developing the Lanreath Neighbourhood Development Plan (LNP). It describes how concerns have been addressed and what changes have been made to the final Plan as a result of the pre-submission consultation.

1.0 Background to the Lanreath Neighbourhood Development Plan1.1 Designation of the Lanreath Neighbourhood Area On the 16th February 2015, Lanreath Parish Council gave notice to the Principal Planning Officer, Cornwall Council that it wished to make an application under Part 2 (5) (1) of the Neighbourhood Planning (General) Regulations 2012 for the designation of a Neighbourhood Plan Area for the Lanreath Parish Neighbourhood Development Plan (LNP).

The designation of the Parish of Lanreath as a Neighbourhood Area to be used for the creation of a Neighbourhood Development Plan, with Lanreath Parish Council as the Relevant Body, was formally approved by Cornwall Council on 18th of May 2015.

1.2 Formation and Functions of the Steering GroupA committee of seven volunteers met initially on the 25th February 2015 to discuss the way forward. A further meeting of volunteers was held on the 29th April where guidance on neighbourhood plan development was provided Lawrence Barnes, from Deviock Parish who described his experiences in developing a neighbourhood plan for Deviock.

There then followed a brief pause as the current chairman of the volunteer group decided not to continue in this role.

A further meeting of the Parish Council and Lanreath Neighbourhood Plan (LNP) volunteers was held on the 25th August 2015. At this meeting the Parish Council pledged new support for the Neighbourhood Plan project. A new chairman was appointed to lead the LNP Committee which would be known, in future, as the LNP Steering Group. The LNP Steering Group now comprised a total 16 members included previous volunteers. With occasional changes, this membership formed the core of the Steering Group for the duration of the project. Details of the Steering Group membership are recorded in Table 1 below. A copy of the Steering Group Terms of Reference Terms (TOR) is provided in Appendix 7. Although the Steering Group contained several members of the Parish Council, including the Parish Council Chairman, formal reporting of progress of the Plan to the Parish Council was


through the Chair of the Steering Group at each Parish Council meeting throughout the development of the Plan as required by the TOR. These reports were formally recorded in the Parish Council meeting minutes. The minutes of the Parish Council that contain strategic approvals to proceed are included in Appendix 6. Copies of the Steering Group reports at other Parish Council Meetings may be obtained by application to the Parish Clerk.

The Steering Group met at approximately monthly intervals during the development of the LNP. Minutes of these meetings were posted on the LNP website http://www.lanreathneighbourhoodplan.org/ which could also be accessed through a link on the Lanreath Parish Community website. Monthly progress summary reports were provided to the community throughout the Plan development period, through Parish newsletter ‘Lanreath Lifestyle’. Archived copies of these articles are retained on the LNP website.

Neighbourhood Plan Steering Group Members

Responsibility Participation

Peter Bartram Chair then local knowledge and planning advice

Chair from Feb 2015

Member from Sept 2015

Keith Jackson Chair Sept 2015 – April 2016

Peter Seaman Chair Member from Aug 2015

Chair from May 2016

Bill Berry Questionnaire planning and reporting

Feb 2015 – Sept 2016

Sue Cave Questionnaire planning and reporting

From Feb 2015

John Feesey Initial scoping Feb 2015 – Aug 2015

David Johns Neighbourhood planning advice From Feb 2015

John Mason Questionnaire planning and reporting

From Feb 2015

Penny Gorman Local knowledge Feb 2015 – Feb 2016

Marion Facey Local knowledge - community liaison – Lanreath Lifestyle

From Aug 2015

Andrew Facey Local Knowledge – Parish Council- questionnaire reports

From Aug 2016

Paul Godfrey Local Knowledge – Parish From Aug 2016


http://www.lanreathneighbourhoodplan.org/

Council

Peter Hooper Local knowledge – farming community liaison

Aug 2015 – Dec 2015

Eileen Lee Local Knowledge – community liaison - WI

From Aug 2015

Sandra Pipe Local Knowledge – Parish Council - community liaison – ‘Ladybirds’

From Aug 2015

Richard Pugh Local knowledge – community liaison – Parish Council Chair

From Aug 2015

Michael Watts Local knowledge – scoping advice

From Aug 2015

Lynda Rigler Records – formal contact - Parish Clerk

From Aug 2015

2.0 Community Engagement2.1 Preliminary QuestionnaireA preliminary questionnaire was circulated in early 2014. The questionnaire sought local views on planning issues and invited volunteers to manage the development of the plan. Response to the first questionnaire was disappointing and was considered insufficient to form a representative view of the community.

During the Autumn of 2015 the Steering Group prepared a second, comprehensive, LNP Community Questionnaire, including a separate section for local businesses, for distribution in early 2016, to assist in providing guidance on the planning issues of importance to the community. Also, during this period, the Steering Group planned publicity for a public meeting to be held early in 2016 to introduce the purpose of the LNP, the role of the Questionnaire in the development of the Plan and to seek the broadest community engagement.

In December 2015 a leaflet was distributed to all households in the Parish outlining the purpose of the LNP and encouraging community participation as the Plan developed.

2.2 First Public MeetingThe public meeting and the intent of the LNP Community Questionnaire were publicised through presentation at various community group activities, including the Lanreath Village Shop extension opening and village Christmas fair, an article in the village newsletter, a poster campaign and by flyers delivered to every household and business in the Parish during January 2016.


The first public meeting was held in the Lanreath Village hall on 3 rd of February 2016. The Chairman of the LNP Steering Group gave a presentation on the work and objectives of the Steering Group, encouraged community participation and invited ideas and suggestions from the attendees. David Read, Community Link Officer for Cornwall Council, also attended and gave a detailed presentation on the process and intended outcome of Neighbourhood Plan development. Over 50 members of the community attended the meeting.

2.3 Neighbourhood Plan SurveyCopies of the Lanreath Neighbourhood Plan Questionnaire were hand-delivered to all households in the Parish at the end of January 2016 and further copies were made available at the Public Meeting and in the Lanreath Village Shop. The collection point for completed questionnaires was the Lanreath Village Shop. The initial community consultation period closed on the 16th of February 2016 and 77 completed questionnaires were submitted by the community. This represented the responses of 110 parishioners, or 25.9% of the parishioners that were eligible to vote. A copy of the questionnaire and a detailed summary of community responses to the Questionnaire are provided in Appendix 1 to this Statement.

2.4 Evidence Base ReportAECOM were commissioned to develop the Lanreath Evidence Base Report funded by a grant received by the Lanreath Parish Council from ‘Locality’. The final draft of the Evidence Base Report was issued on 31st May 2016. This report together with the summary of responses to the Community Questionnaire were used by the LNP Steering Group to develop a scoping document setting out a Vision statement and developing Objectives and supporting Policies for the proposed LNP. The Evidence Base Report and the Summary of Responses to the LNP Questionnaire were shared with the community through the LNP website and by hard copies made available in the Village Shop.

2.5 Second Public MeetingThe Steering Group sought community support for the LNP scoping document at a 2nd public meeting held in Lanreath village Hall on the 9th June 2016. The meeting was publicised through the Parish Newsletter and by flyers hand delivered to each household in the Parish. The attendance was lower than at the 1st public meeting with approximately 25 members of the community participating. The meeting was opened by the Chairman of the Parish Council. The responses to the community questionnaire and the proposed elements of the scoping document were presented by the chair of the LNP Steering Committee and feedback was requested from the attendees. The only substantive comment was from a responder who stated that he did not agree with all of the proposed policies but was satisfied that they were based on adequate supportive evidence.

2.6 Community ReviewDuring the summer of 2016 the Steering Group worked the scoping document into a first draft of the LNP which was presented to a meeting of the Parish Council on 20 th September 2016. The draft was approved by the Parish Council to proceed to the next stage.

Following consultation with the Parish Council, the LNP Steering Group decided that the community should be consulted on the proposed LNP ahead of the regulatory six-week formal consultation period. This was to ensure that the draft LNP aligned with the wishes of


community before it went ahead for wider consultation. A community consultation period was designated from the 21st November to 5th December 2016. The consultation was publicised through articles in the village newsletter and by separate flyer delivered to each household in the Parish. Copies of the draft LNP were made available on-line at the LNP website and by hard copies in the Lanreath Village Shop.

A single comment was received during the community consultation period. This comment and the subsequent response is presented in Appendix 2.

2.7 Community Engagement Summaryi) 1st LNP Questionnaire – 2014ii) LNP website established – Jan 2016iii) Lanreath Lifestyle monthly LNP progress reports – from October 2015iv) Initial Public Meeting – February 2016v) 2nd LNP Questionnaire – February 2016vi) Second Public Meeting – scoping document review – July 2016vii) Community Review of the draft LNP – Nov/Dec 2016viii) Regulation 14 Pre-submission consultation – 1st March to 12th April 2017

3.0 Consultation with Cornwall Council The Chairman of the Steering Group met with David Read, Community Link Officer for Cornwall Council, and Nick Chisholm-Batten, a consultant from AECOM on the 3rd November 2015. The Chairman described the progress of the Steering Group and outlined its future plans. David Read commented favourably and gave useful advice, including how to apply to ‘Locality’ for a grant.

Guidance was sought by the Steering Group from Cornwall Council on completion of the LNP scoping document. The Chairman of the Steering Group met with both David Read and Zoe Bernard-John of Cornwall Council on the 6th July 2016. Zoe Bernard-John provided a useful table of comments on the scoping document and advised on an appropriate way forward in developing the scoping document into a draft Lanreath Neighbourhood Plan.

A copy of the draft LNP was presented to Cornwall Council for informal review at the end of September 2016 by the Chairman of the LNP Steering Group. The draft LNP was reviewed and commented on by a number of relevant Cornwall Council Officers. The comments and observations were discussed at a meeting of the LNP Steering Group and Sarah Furley, Cornwall Council, Principal Planning Policy Officer on the 24th October 2016 and Council officer’s comments were considered in preparation of the next draft of the LNP. A summary of these comments and details of how these were addressed are set out in in Appendix 3.

4.0 Strategic Environmental Assessment Screening Opinion.The Lanreath NDP Steering Group requested that Cornwall Council screen the Neighbourhood Plan for Strategic Environmental Assessment and Habitat Regulations Assessment on 13th September 2016.

Natural England, the Environment Agency and Historic England were consulted as part of the screening process. The screening opinion concluded that an SEA and HRA is not required


for the Neighbourhood Plan. A copy of the Screening Opinion issued is included in the Lanreath Neighbourhood Development Plan Basic Conditions Statement.

5.0 Adoption of the Cornwall Local PlanThe LNDP was drafted ahead of the adoption of the Cornwall Local Plan and interim planning was guided by Local Plans made by previous and now redundant District councils. In the case of the LNDP the relevant Local Plan had been Caradon. The Cornwall Local Plan was adopted by Cornwall Council on the 22nd November 2016. The draft LNP was further amended in January 2017 to remove all references to the previous Caradon Plan and align with the published Strategic Policies of the recently adopted Cornwall Local Plan. It is this Consultation Draft of the LNDP that was submitted by Lanreath Parish Council for Pre-submission consultation under Regulation 14, of the Neighbourhood Planning Regulations (2012).

6.0 Pre-Submission Consultation (Regulation 14) Formal Consultee Engagement The Pre-Submission consultation on the draft plan proposal was held between 1st March 2017 and 12th April 2017. Hard copies of the Neighbourhood Plan were available to view at the Lanreath Village Shop and Post Office during the six-week consultation period. The documents were also available to download from the Lanreath Neighbourhood Development Plan website http://www.lanreathneighbourhoodplan.org/ .

The list of formal consultees, the issues and concerns raised and how these were addressed in the LNDP are set out in Appendix 4. Issues raised by the community during the Pre-Submission Consultation and details of how these were addressed are set out in Appendix 5.

7.0 Final draft Neighbourhood Plan

The LNP Steering Group amended the draft Lanreath Neighbourhood Development Plan from comments received during the Pre-Submission Consultation from statutory organisations, businesses and members of the community.

The Lanreath Parish Council approved the submission draft Lanreath Neighbourhood Development Plan at their Council Meeting on 18th April 2017.

8.0 Supporting Documentation:

The following Supporting Documents may be viewed at the Lanreath Neighbourhood Plan website: http://lanreathneighbourhoodplan.org/steering%20group%20minutes.html andhttp://lanreathneighbourhoodplan.org/reference%20documents.html.

- Steering Group Agendas and Minutes- Public Meeting Presentations.- ‘Lanreath Lifestyle’ articles.


http://lanreathneighbourhoodplan.org/reference%20documents.html

http://lanreathneighbourhoodplan.org/steering%20group%20minutes.html

http://www.lanreathneighbourhoodplan.org/

Appendix 1: Lanreath NDP 2nd Questionnaire and Responses from the Community to LNDPQ2.


Appendix 2: Community Responses from the Community Review of the LNPComment Received Action TakenThe one area which I believe may get insufficient emphasis is the unspoilt nature of our wonderful natural environment in Lanreath Parish and the importance of not just maintaining its protection but increasing it wherever possible. Page 6 para 1.8 indicates that the parish straddles two Landscape Character Areas (LCA) and page 6, para1.6 (iii) refers to ..."enhancing our natural environment..." - but there isn't very much in the document about how it's protection could/should be enhanced.

The map on page 4 shows that the western part of our parish is an Area of Great Landscape Value (AGLV) and this is also referred to on page 6 para 1.8. Shouldn't we be pushing to extend the AGLV to cover more of the lovely countryside in our parish as a way of enhancing its protection? (And I wonder if the AGLV ought to be listed on page 8 para2.5?)

Page 21 para 9.22 mentions that new development shouldn't impact on a number of things including Scheduled Monuments and Sites of Archaeological Importance; shouldn't it also include not impacting on the AGLV and LCAs?

LNP Steering Group Comment:

Residential development is restricted under the Plan to the immediate environs of the village, unless it is a conversion of an existing building, so impact on the AGLV should not be a major issue. This is not necessarily the case with Commercial Development however, this is controlled by Policy C1 and the overarching Policies - but these perhaps need to be strengthened in respect of the AGLV - provided that this does not run contrary to the Strategic Policies in the recently adopted Cornwall Local Plan.

Action:

Policy CO1 was subsequently amended to include adverse impact on the AGLV as follows:

a) New development in the Parish, including change of use, will only be permitted where it does not adversely impact on the Area of Great Landscape Value (AGLV), existing footpaths, bridleways, public green spaces, listed buildings, Scheduled Monuments and Sites of Archaeological importance; and'


Appendix 3: Cornwall Council Informal Review of the Pre-Submission Draft of the LNPSummary of Comments from Cornwall Council Informal Consultation

Environmental Service - Public Spaces OfficerComment Action TakenThank you for consulting Public Space.

The National Planning Policy Framework 2012 (para 73) requires that planning policies should be based on robust & up to date assessments of the needs for open space, sports and recreation facilities and opportunities for new provision.

In July 2014 Cornwall Council adopted the Open Space Strategy for Larger Towns in Cornwall as interim planning guidance pending the adoption of the Local Plan, when it will be taken forward as a Supplementary Planning Document (SPD).

Details of the adopted methodology and standards, which form part of the Open Space for Larger Towns in Cornwall can be found at: http://www.cornwall.gov.uk/environment-and-planning/parks-and-open-spaces/open-space-strategy-standards . This has not been done in the Parish of Lanreath. The draft NDP includes policies for the protection of open space (EH1) and the provision of additional green spaces (CO1 & LS1), but there is nothing done to evaluate what is currently provided and where. Consequently there is a lack of analysis to determine the different categories & function of these open spaces, or how this provision compares, or where there are areas of deficiency and what opportunities need to be looked for. Standards are necessary to quantify spatially and/or financially what

Considered by Steering Group (SG). Green Spaces itemised in the ‘Evidence Base Report’. Due to lack of funding / resource constraints and as this is a rural Parish with a small village the SG decided not to proceed with CC’s adopted methodology for categorising open spaces as outlined in the interim planning guidance ‘Open Space Strategy for Larger Towns in Cornwall’.


is required from developers, and to evidence the priorities or the need to protect areas. The absence of this defaults the details to generic standards left from the former Caradon District Council policies that referenced National Playing Field Standards, which have been found to be problematic.

We recommend that assessments of open spaces and the setting of future standards (quantity, accessibility & quality) should follow the same methodology and use the same definitions as set out in the adopted strategy for larger towns, in order to ensure a consistency with the planning policies throughout the county.

We regret that the Public Space Team is unable to provide this service free of charge at this time, but should you require advice on the application of the methodology or its conclusions please do not hesitate to contact us.Economic DevelopmentComments Action TakenPolicy Number and Response

H1 How is ‘sustainable’ defined and does that detract from opportunities for employment? Welcome the wider scope for defining a ‘rural worker’.

SG considered and the definition of Sustainable Development from the NPPF included in the LNP

Note – if development is ‘Sustainable’ it will not detract from opportunities for employment.

Definition or Rural Worker included in the LNP.

Note the test in Policy H1 is establishing ‘essential need’. Essential


need would not be met by a rural worker who could reasonably conduct their business / employment obligation as a resident in a nearby settlement.

H2 ‘Ample garden’ could be replaced with a minimum size to avoid ambiguity. ‘Ample’ is subjective and subject to different needs such as leisure and/or food. Room to grow food can have positive economic and social impacts from good mental and physical health through to reducing the costs of living.

SG agreed to include a definition of ample garden in LNP.

Note: Cornwall Design Guide does not propose any minimum requirements – other Councils do and these were consulted for guidance

C1 Up to 150sqm workspace is commensurate with first step demand from home working or for a new venture. Citing farm buildings for economic diversification is good but there is scope for potential conflict with provision in H1.

Noted (however SG does not see the potential conflict – Policy C1 addresses commercial new development whereas Policy H1 addresses residential development).

EH1 The context for this policy is that buildings with a heritage façade can be attractive for the setting of particular types of business but may face additional costs from remediation to energy (and VAT on materials which ‘modern’ business premises do not.

Noted – SG not clear on how the comment relates to Policy EH1 and considers that the reference was meant to be to Policy C2 (change of use). SG considered that the law in respect of VAT and the costs of compliance with regulatory requirements for upgrading a building to modern energy standards cannot be altered by the Plan. SG considers that if the developer considers it to be commercially viable then the Policy will support the change of use.

EE1 (ia) How is ‘majority support’ measured at application stage?(b) The same point applies to ‘community benefit’( c) How would ‘materially adverse impact’ on the economy be measured? For example, if there was a renewable proposal linked to several dozen associated well paid jobs attached to it? (ii). Long part of the policy which would read better if split up. There is no reason why the 10% of energy requirements rule can’t be a

SG considered and further clarification added to the LNP in respect of Majority Support evidencing and definition of Demonstrable Community Benefit, Small Scale and Industrial Scale added.


requirement (rather than something that would be supported). In addition, the policy could offer discretionary CIL relief where this 10% target is exceeded.(iii) This doesn’t need to be included as it the default position if the community do not allocate a site. Also need to consider defining the terms ‘industrial’ and ‘small’ scale.

Environmental Service – Landscape Architecture OfficerComment Action Taken

1. It is welcomed that the protection of the environment is considered a ‘key priority’ under paragraph 2.4, and that the Plan describes the key characteristics of this rural parish in the Introduction under paragraph 1.8. However this is not strongly carried through to the policies and their supporting text.

Noted:

2. The Plan recognises the quality of the local landscape in noting an Area Of Great Landscape Value (AGLV) lies over the eastern part of the Parish, but does not provide detailed guidance on the key characteristics of this landscape which need to be enhanced and conserved in the future. Neighbourhood Plans are now very important in documenting the landscape character and key characteristics of an AGLV.

Noted: LNP does describe the two Landscape Character Areas contained within the Parish and this was considered adequate by the SG.

3. It was not possible to check the documents included within SG considered that Section 7 of the Evidence Base Report covers this


the ‘Evidence Base Report’ due to this document being blocked at the time of commenting. It is hoped that this Evidence Base includes a description of the character of the landscape of the Parish and what elements and features are considered key to this character and need to be conserved and enhanced in the future.

but LCA descriptions included in LNP and elements and key features addressed in Policies EH1 and EH2.

4. Table 1 – Links between Policies and Objectives, this is a useful table however it is considered that the links highlighted are not clearly described within the policies and their supporting text. For example H1 is shown to have a link with ‘Environment and Heritage’ but there is no mention of how this is achieved in the policy’

Noted. Table reviewed by SG and updated after final amendments made to the LNP following Pre-submission Consultation.

5. Page 26 – Tier 2 – Supportive Evidence, can the title be amended to be Cornwall and Isles of Scilly Landscape Character Assessment 2007’

Noted and LNP amended accordingly.

Policy Number and Response:H1 It is recommended that reference is made in the policy to the need for small scale incremental development to be of an appropriate scale and density to reflect and enhance the character of the settlement of Lanreath.

Noted and included in Submission Draft

H2 Reference to residential buildings being 2 storeys may need Noted. SG amended LNP to include two storey definition


further clarification in terms of overall height as some new two storey builds are taller to allow for living space in the attic, this can significantly alter the appearance of the building. As with H1 it is also recommended that reference is made to the need for development to be of an appropriate scale, density and layout to reflect and enhance the character of the settlement of Lanreath

Noted – and included.

EH1 1. It is recommended that this policy is strengthened to reflect the intentions detailed elsewhere in the Plan :• The Parish is overlain by the Cornish designation for landscape quality - Area Of Great Landscape Value (AGLV)• Paragraph 1.8 in the Plan’s introduction highlights elements of the landscape which are key to the character of the Parish• The Environment and Heritage Objective is to ‘protect and enhance the essential rural nature and the beautiful landscape of the Parish’ • Under C1’s policy ‘Introduction’ and policy ‘Intent’ reference is made to the need to ‘maintain the landscape value of the area’ and to ‘retaining and enhancing the character of the natural and built environment’ 2. Under EH1 b) in this rural Parish where the likely number of new residential properties proposed will be low, it will be possible to ensure that new development retains Cornish hedges and mature trees by adapting the layout and design of the proposal. Development which has an adverse impact upon Cornish hedges and trees should be refused. Reference can be made to the Hedgerow Guidance within the emerging Biodiversity Supplementary Planning Document.

Noted –New map showing Environmental constraints included in LNP.

EH1 b) – SG could not locate the referenced Biodiversity Supplementary Planning Document – the 2007 Biodiversity and Geological Conservation, Planning Good Practice Guidance for Cornwall, with which Policy EH1 (b) aligns, does provide for ‘Compensation’ as follows:

Compensation - Where it is not possible for all hedges to be retained; equal length(s) of new hedge should be built within the development site in compensation. These new hedges (or areas of trees and shrubs if it is not possible to build new hedges) should connect into the retained hedge network and other areas of retained semi-natural habitat. All stone andsoil from any removed hedges should be re-used for building the new sections as detailed in the Guild of Cornish Hedgers’ Code of Good Practice for Cornish Hedges available at www.cornishhedges.com. Where new material is required it should match the stone type of the original hedges

SG also considered that permitting limited development is not consistent with refusing development which has an adverse impact


on Cornish hedges – as all potential development sites around the village are currently bounded by Cornish hedges.

Policy intent amended to include a reference to guidance provided in the emerging Biodiversity Supplementary Planning Document.

Local Planning Team – Community Infrastructure LevyComments Proposed ResponseEE1

Paragraph 11.23 refers to section 11.4 of the previous Preliminary Draft Charging Schedule (PDCS). There is not a section 11.4, so perhaps this could be edited to refer to section 11.

Development of the CIL is currently underway, and this includes amendment of the PDCS which will be available for public consultation autumn/winter 2016. A Discretionary Relief Policy has been drafted, and this currently includes provision for exceptional circumstances relief. However, it is not mandatory for Cornwall Council (as the CIL Charging Authority) to offer exceptional circumstances relief, so the decision could be made not to offer it. Some caution is therefore advised with regards the use of wording in the NDP which may raise developer expectations concerning the receipt of exceptional circumstances relief.

Noted – and edited accordingly.

Note: Advice on CIL differs from the Economic Development comments: The current draft charging schedule indicates that CIL exceptional circumstances relief is being considered by Cornwall Council. Policy and Policy Intent amended to advise that this is subject to the charging authority, Cornwall Council, offering such exceptional circumstances relief at the time of the respective planning application.

Transport ResponseComments Proposed ResponseHI

New housing should be well linked to and within safe walking and cycling distance of nearby amenities. Development of appropriate size should look to ensure that provision of

Noted – SG included reference to the provision of walking/cycling paths linking to the village centre and services is provided as part of development contribution


walking/cycling paths linking to the village centre and services is provided as part of development contribution.C1 + C2

Where appropriate commercial development should ensure infrastructure is in place to support customers or employees who wish to travel to the development via sustainable transport. Where appropriate and according to development size travel plans and Transport assessments should be developed to identify and mitigate potential impacts on the transport network.

Noted – but SG considered that this is not a reasonable objective given the size of development under consideration.

CO1Would want to ensure that good access to community

facilities is provided for all users. Where appropriate infrastructure to support those who wish to access community facilities by walking and cycling should be accommodated.

Noted: However, SG considered that the roads into the village of Lanreath are not of sufficient width to support dedicated cycle ways.

LS1 The development of any new school should ensure the provision of good walking and cycling links to the village of Lanreath and appropriate infrastructure to support children who wish to walk or cycle to school.

Noted as above: The policy already requires safe pedestrian access from the village.

Affordable HousingComments Proposed ResponseGeneral comments:

The overarching intentions of the plan and proposed policies is supported. However, the AHT suggests some amendments which we hope are helpful to the Lanreath NDP group.

Legal and conformity issues:

Neighbourhood Development Plans need to be consistent with

Noted: Policy amended to accord with Cornwall Local Plan – Strategic Policies in respect of Rural Exception Sites. LNP describes affordable housing processes in Corwall.


national and strategic guidance, and with regard to affordable housing issues this is contained in the emerging Cornwall Local Plan and the consultation draft Cornwall Affordable Housing Supplementary Planning Document, both being consistent with the objectives of the National Planning Policy Framework. These documents define and explain affordable housing in some detail and should be referred to in the Plan. The Plan needs to include a statement that it is written in line with the above documents.

For information, the current housing need for Lanreath Parish, taken from the Cornwall Homechoice housing register is 18.

Policy Number and Response

H1 The AHT advises that this policy, H1, could be read with some confusion as it is unclear whether the policy limits affordable housing developments to 10 or less, or 25 dwellings. Furthermore, it may offer more clarity if reference to the safe highway access to new development is contained within a separate paragraph and reference to specific roads taken out. Instead, a more robust and clear policy could refer to the need for affordable housing led developments to have a safe means of highway access, as well as safe pedestrian access to village facilities.

For the purposes to producing a short, clear and robust policy, the NDP team’s justification for this policy would be best contained in the supporting text rather than the policy itself.

Noted: LNP amended accordingly.

H2 The AHT does not seek to make further comments in relation to this policy.


H3 The AHT recommends an amendment to supporting text in paragraph 7.4.1:

The Homechoice Register is not a register of “available rented social housing”, but is a register of households seeking affordable housing to rent.

It is also recommended that paragraph 7.4.1 is amended to remove details of how the Homechoice Register works as this is due to be amended shortly. Instead the AHT recommends that reference is simply made to the “current Cornwall Council Homechoice policy” (which is available online on the Cornwall Council website).

In terms of the Parish Council holding a housing register of need, the government places the statutory duty on the local authority to hold a housing register of need, and to have an allocation policy (Selection Criteria) that helps certain preference groups and allocate social housing accordingly. It does not allow the local authority to delegate these duties in full or part to other parties. It can contract out the function in certain circumstances, but the contractor will still be carrying out the duties placed upon the local authority and not holding its own independent list or working to its own policy. In addition any new affordable housing would be restricted through a s.106 which again reinforces the need for allocations / nominations to go through the LA statutory functions e.g. Homechoice.

The AHT therefore recommends that Policy H3 is removed from the NDP.

Noted: Text changed to reference ‘Homechoice’.

This policy was derived from the LNDP Questionnaire – where the idea of an independent register was strongly supported.

SG acknowledged Cornwall Council’s non-delegable regulatory obligations in respect of ‘Homechoice’ and agreed to remove this from Policy section and include it in the Policy Introduction. The policy introducyion also amended to include a statement that, in maintaining a local register of housing need, the Parish Council it is not intended to fulfil any statutory or regulatory role discharged by Cornwall Council and neither is the Parish Council acting as an Agent to Cornwall Council. The register is intended to enable the Parish Council to accurately determine local housing need when reviewing and advising on planning applications as required by Cornwall Council.


Appendix 4: Pre-submission Consultation (Regulation 14) Formal Consultee Responses The following table sets out the statutory organisations that were consulted during the Pre-Submission consultation stage of the Neighbourhood Plan process., the comments received and the action taken, where appropriate.

Statutory Organisation Comment Received Action Taken


Cornwall Council Neighbourhood Planning Team

Email sent 28/02/2017

Response Received from Sarah Furley, Principal Planning Policy Officer, Strategic Policy Team o4/04/2017:

Thank you for consulting Cornwall Council on your pre-submission draft NDP. We circulated the NDP to various council departments to allow them to make comments on the plan. Since we carried out a similar consultation on an earlier draft, in October 2016, and your group has addressed many of those comments, I will summarise outstanding comments below and divide them into Legal and Conformity issues that I would recommend ought to be addressed prior to submission – and other recommendations, which as we discussed in our meeting last Autumn, are not legal and conformity issues, but recommendations from officers that may add to your plan. I have tried to avoid repeating recommendations that were made last time, since we have discussed these with the steering group and I assume that you have considered these already and made the changes that you wish. I’ve attached the comments from last time, for reference.

Legal and Conformity Issues

You have amended Policy H1 and I think that the policy is now intended to be for exception sites – but this terminology is not used explicitly. It could help to specify that these are exceptions sites, for clarity, especially since the plan does not define a settlement boundary. The Cornwall Local plan Policy 3 will also allow small scale infill and rounding off. I can confirm

Noted: Policy H1 amended to make specific reference to ‘Rural Exception Sites’


that if this is the policy intention, it is in general conformity with the Cornwall Local Plan.

Policy EH2: consent is not required for the demolition of a building, unless it is in a conservation area (or listed) There is a prior approval notification in some cases, but you cannot include a policy like this requiring a contract to be let for a replacement building.

Other issues:I note the additions to the justification of the two storey limit for H2 and the change form ample gardens, to appropriate [policies] – and the addition of the requirement for development to reflect the character of Lanreath as previously recommended by the landscape officer.

Para 11.2.4: The Policy provides for the application of discretionary relief from the (CIL) where the costs of meeting obligations to provide a highly energy efficient development, in excess of that required by current planning regulation, exceeds the applicable CIL and where this application accords with Cornwall Council’s CIL Charging Schedule at the time of the planning application.

I am not sure this is strictly correct. I think this may be referring to regulation 55(3)(c)i “…that the cost of complying with the planning obligation is greater than the chargeable

Noted: Policy EH2 redrafted to make specific reference to the Lanreath Conservation Area and the expectation of a minimised delay between permitted demolition and subsequent redevelopment moved to the policy Intent.

Noted: Discretionary relief from CIL reference amended to accord with Community Infrastructure Levy Regulations 2010, Section 55(3)(c)ii (as amended)


amount payable in respect of the [chargeable development]”.

This regulation did not make specific reference to the provision of highly energy efficient development, however, as this paragraph was taken out of the regulations by the 2014 amendments, I would suggest taking out, or at least amending, reference to it.

Home and Communities Agency


No response received

Natural England Email sent 18/03/2017

Response received 10.04.2017

Lanreath Neighbourhood Plan Pre-submission Consultation, Cornwall.

Thank you for your consultation on the above dated 25/04/2017Natural England is a non-departmental public body. Our statutory purpose is to ensure that the natural environment is conserved, enhanced, and managed for the benefit of present and future generations, thereby contributing to sustainable development.

Natural England is a statutory consultee in neighbourhood planning and must be consulted on draft neighbourhood development plans by the Parish/Town Councils or

Noted – no action required / taken.


Neighbourhood Forums where they consider our interests would be affected by the proposals made.

Natural England does not have any specific comments on this draft neighbourhood plan.

However, we refer you to the attached annex which covers the issues and opportunities that should be considered when preparing a Neighbourhood Plan.

For clarification of any points in this letter, please contact Alison Slade at [email protected]. For any further consultations on your plan, please contact: [email protected].

Yours sincerelyAlison SladeLead AdvisorDevon, Cornwall and Isles of Scilly Area [email protected]

Environment Agency Email sent 18/03/2017

No response received.

Note the Environment Agency were also consulted separately by CC as part of SEA and HRA screening process. The response to SEA screening opinion is included in the Basic Conditions Statement.)


mailto:[email protected]

Historic England Email sent 18/03/2017

Response received: 14/04/2017

Dear Lanreath Neighbourhood Plan Steering Group

Thank you for your Pre-submission consultation on the Lanreath Neighbourhood Plan.

I can confirm that there are no comments on the Plan that we wish to make.

Our congratulations on your progress to date and our best wishes for the successful making of your Plan.

Kind regards

David Stuart

David Stuart | Historic Places Adviser South West Direct Line: 0117 975 0680 | Mobile: 0797 924 0316

Historic England | 29 Queen Square | Bristol | BS1 4ND

Noted; No Action taken / required

Network Rail Email sent 02/03/2017


Highways Agency Email sent 18/03/2017



Marine Management Organisation


Response Received 2702/2017

Good afternoon,

I am a Marine Officer in the Government's Marine Management Organisation and have been made aware of your consultation for Lanreath Neighbourhood Plan; I am writing to notify you of the Marine Management Organisation and their application of Marine Licenses for certain works.

The reason I am writing is that Lanreath's neighbourhood plan area appears to have watercourses within its boundaries and therefore any works that would take place on or over the river and its banks could potentially require a Marine Licence if it is tidal in nature.

Marine Licences ensure any activities on the coast, at sea, or in tidal reaches are properly considered and licensed in order to provide a balance between protecting the environment whilst supporting the use of marine resources – should you require more clarification this can be found at the below link:

https://www.gov.uk/topic/planning-development/marine-licences

If you have any further questions regarding this please do not hesitate to contact me, or our Marine Licence Team on 0191 376 2791,

Kind Regards,

Noted: No tidal rivers within the Lanreath Parish boundary no action taken.


https://www.gov.uk/topic/planning-development/marine-licences

Jennie

Jennifer BuggMarine OfficerMarine Management OrganisationThe Fish Quay, Sutton Harbour, Plymouth, Devon, PL4 0LHTel: 01752 228001Mob: 07767 694593Fax: 01752 221239Web: www.gov.uk/mmoTwitter: @the_MMO

Three (Mobile) Email sent 18/03/2017


Royal Cornwall Hospital Trust



Kernow Clinical Commissioning Group



Healthwatch Cornwall Email sent 18/03/2017


National Grid + Amec Foster Wheeler



http://www.gov.uk/mmo


Western Power Distribution



EDF Energy Email sent 18/03/2017


Wales and West Utilities Email sent 25/02/2017


Civil Aviation Authority Email sent 25/02/2017


South West Water Email sent 25/02/2017 :

Response received:

Thank you for providing details of the above and would advise that South West Water has no comment other than to confirm that the anticipated level of new housing suggested can be supported in terms of the provision of water supplies and foul drainage services

Noted: No action taken / required

Forestry commission Email sent 25/02/2017



National Trust Email sent 25/02/2017


Duchy of Cornwall (Land Steward Western District)


Receipt Acknowledged 28/02/2017 - No comments received

Duchy of Cornwall Deputy Estate Surveyor


Receipt Acknowledged 28/02/2017 - No comments received

Cornwall Wildlife Trust Email sent 25/02/2017


National Farmers Union in the Southwest



Devon and Cornwall Housing Association



Coastline Housing Email sent 25/02/2017


Westcountry Housing Association




Persimmon Homes South West



Cornwall Fire and Rescue Service



Devon and Cornwall Police (Architectural Liaison Officer)


Response received: 12/04/2017:

Dear Sirs,

Thank you on behalf of Devon and Cornwall Police for the opportunity to comment on the Lanreath Draft NDP.

I could see no specific reference to crime or disorder/anti-social behaviour within the draft which i feel should be included within all such Neighbourhood Plans. Whilst these are covered within other national and council policies i feel they should be in your NDP, perhaps within the design sections although as stated clearly the issues can affect all forms of development .

I would therefore suggest that the following statement is included within the NDP “All development proposals should consider the need to design out crime, disorder and anti-social behaviour to ensure ongoing community safety and cohesion”

This can apply to all forms of development not just housing.

Noted: SG considered comments in light of: The Cornwall Design Guide, the Code for Sustainable Homes, the advice provided by the Secured by Design organisation and requirements of NPPF Section 7, Requiring Good Design, para 58. A new Policy CO2: Secured by Design was subsequently included in the Submission Draft of the LNP.


May also be just as relevant for car parks, footpaths, play areas, commercial development etc. By designing out opportunities for crime will not only hopefully prevent or reduce these but very importantly also help reduce the fear of crime.

Regards

Martin Mumford

Martin MumfordDesigning Out Crime OfficerDevon and Cornwall Constablulary St Austell Police Station1 Palace Road, St AustellPL25 4AL

Cornwall Chamber of Commerce and Industry



Cornwall and Isles of Scilly Local Enterprise Partnership



Community Energy Plus Email sent 25/02/2017


Cornwall Buildings Preservation Trust




Kaolin and Ball Clay association



Imerys Minerals Email sent 25/02/2017

Parochial Church Council Email sent 18/03/2017


Looe Town Council Email sent 18/03/2017


St Pinnock Parish Council Email sent 18/03/2017


Duloe Parish Council Email sent 18/03/2017


Pelynt Parish Council Email sent 18/03/2017


St Veep Parish Council Email sent 18/03/2017



Bocconnoc Parish Meeting Email sent 18/03/2017


Cornwall and the Isles of Scilly Age UK



Federation of Small Businesses Cornwall Region



Appendix 5: Pre-Submission Consultation – Individual Community Responses Received

The table below sets out the individual comments receive from members of the community during the Pre-Submission consultation and the action taken.

Neighbourhood Plan Policy

Comment Received Action Taken

General Comment “I have reviewed the plan and didn't see any reference to the very slow broadband in most parts of the parish. This is having

Noted: Section 12 of the LNP addresses the issue of poor broadband access. Policy LS2


an adverse effect on residents of all ages, businesses, tourism and jobs. Access to superfast broadband will be critical to wellbeing of the parish in the future, without it people, businesses and tourism will look elsewhere.If this was mentioned in the plan, and I missed it, no problem.If not, I suggest that it should be added.”

provides planning policy guidance with respect to the siting of masts to support microwave links. Canvassing for wider superfast broadband access across the Parish, although of vital importance to residents, is out with the regulatory scope of a Neighbourhood Plan. No further action taken.

Appendix 6: Parish Council Meeting Minutes Containing Strategic Approvals.

LANREATH PARISH COUNCIL

Meeting held on 20th September 2016

Present: Mr R Pugh, Mrs S Pipe, Mr A Facey, Mrs E Lee, Miss J Tamblyn, Mr P Godfrey, Miss S Cave, Mr P Seaman, Mrs R Karensa, Mr J Williams, Cllr J Candy

The Chair welcomed everyone to the September meeting. Special welcome to Mr John Williams, attending his first meeting as a Parish Councillor. Mrs S Pipe declared an interest in planning application number PA16/08168.

1. ApologiesApologies were received from PCSO Cocks.


2. Minutes of meeting held on 21st June 2016Miss S Cave proposed that the minutes be accepted. This was seconded by Mr P Godfrey and agreed by those present. The Chair signed the minutes.

3. Matters ArisingRally Close – The Chair reported that Ocean Housing are keen to progress the plots for development. In order to ensure viability, a bid for funding has been submitted and the outcome is anticipated in November. Cllr Candy reported that he has been pursuing this. Details of the construction of the path are awaited from Mr Max Facey in order to allow it to be a through route to ensure that Cornwall Council will adopt the road. Trees at South Park – it was noted that a few trees have been cut back. Mr Facey commented that there is a problem with trees on the hedge belonging to Mr Shaun Greenaway. The Chair will visit.Potholes – Mr Godfrey reported that some of the patching work has not been successful. The road by Rally Close is to be repaired in September or October.Dog bin – nothing to report.Punch Bowl – Mrs Pipe reported that she has spoken to r Andrew Pittaway who is going to contact Mr David Cudmore. It was added that there is more water damage which could cause structural problems. Also there are a number of problems which could become hazards with the building.Post Office – it was noted that the Post Office have rectified the anticipated underpayment and the correct amount is now being paid to the postmaster.

4. Public ParticipationRally Close- Mr Peter Hooper stated that the position at Rally Close has gone on far too long and is unacceptable for the residents. Cllr Candy and the Chair both stated that Mr Hooper’s frustrations were shared and both agreed to try to find a solution.Police – The clerk read a report received from PCSO Cocks stating that from 1st July to 31st August there had been no crimes in the parish. Numerous patrols have been carried out and all has been found to be in order.Wind turbine at Bocaddon – Mrs Pat Godfrey reported that the wind turbine can be heard from her property 80% of the time and is concerned that the noise level exceeds the permitted 35db. She expressed concerns for the health of nearby residents. The Chair advised that complainants could complete and submit forms expressing their concerns.

5. Neighbourhood PlanMr Seaman reported that the Steering Group has got to the position where the plan is at a position where it could be submitted for open public consultation, and was looking for approval from the Parish Council to proceed with the 6 week consultation. However Mr Seaman has asked if the Community Neighbourhood Plan team would provide a further informal review prior to the public consultation. Also an environmental


impact assessment should be carried out prior to the consultation. The Chair proposed that the Plan be supported subject to any changes Mr Seaman feels are required following feedback from Cornwall Council. This was seconded by Mr Godfrey.It was added that some parishes have distributed copies of the Neighbourhood Plan to all properties. It was agreed that the Plan be placed on the website and copies be available at the shop for interested parishioners to access. 6. CorrespondenceAll correspondence was noted. Correspondence regarding the BT kiosk consultation to be discussed at the October meeting.

7. Wind turbine updateThe Chair reported that following feedback from the Enforcement Officer at Cornwall Council, and the concerns raised during public participation, then an independent assessment should be sought. This was agreed by those present.

8. PlanningPA16/07815 - Proposal Conversion of existing restaurant into Guest Reception & lounge and 3 no. 1 bedroom apartments with individual access for Holiday rentals within the existing Stonerush Lakes site. Each of the three apartments consist of a double bedroom, Bathroom, Kitchen & Lounge with access to external space - Mill Building at Stonerush Lakes Lanreath Looe Cornwall - Mr Edward Rowlandson Charter Oak Estates Limited – APPROVED although comments raised by the Environment Agency regarding flooding were noted.PA16/08168 - Proposal Proposed lounge extension on the rear elevation - Trenoweth Lanreath Looe Cornwall- Mr and Mrs Philip Yeo – APPROVED (Mrs S Pipe left the room during this discussion).PA16/08216 - Proposal Application for removal or variation of condition 2 (in accordance with approved plans) for changes to the approved layout - amendment to PA11/10816 dated 20th March 2012 - Stonerush Lakes Lanreath Looe Cornwall - Charteroak Estates Ltd - APPROVEDPA16/07170 - Conversion of barn to residential dwelling - Teacombe Bocaddon Looe Cornwall PL13 2PG – APPROVED AT EXTRA MEETING IN AUGUSTPA16/06561 - Application for retrospective planning permission to retain the constructed access route which is used to service a single wind turbine on land at Furzedown Farm, St Veep, Cornwall PL22 0PE (ref: PA14/07782 - Furzedown Farm Lanreath Looe Cornwall PL13 2PD - APPROVED AT MEETING IN AUGUST

The Chair informed the meeting that planning application, PA16/03971 – Change of use of multi-purpose agricultural building to the purpose of housing livestock. Retrospective. – Tresawson Farm Lanreath – Mr Tom Tolputt, has been withdrawn.

With reference to application, PA16/06107, to build a garage in the front garden at Windwards, Cllr Candy stated County believe that now the applicant has taken on board the concerns of the Parish Council and has reduced the size of the building, then they would be willing to approve this application. The Parish Council agreed to stand by its original decision and wish the application to be refused.

9. Finance


Clerks salary and expenses £ 285.10Mrs Anderson £ 100.00Village Hall £ 14.00D Hilton £ 10.00D Hilton PAYE – July £ 47.60 Neil Marshall £1000.00BH Garden Services £ 465.00Mr R Pugh £ 29.94Lanreath Amenities £ 57.50Lanreath Amenities £ 15.00 Bank Balance Current Account £7901.12

Deposit Account £1311.64Treasurers Account £ 2.24

£4093.30

Miss S Cave proposed that the cheques be paid on block and that £1000 be transferred into the current account. This was seconded Mr P Godfrey and agreed by those present.

10. County Councillor’s ReportCllr Candy congratulated Mr Seaman on the excellent work on the Neighbourhood Plan and thanked everyone who had been involved. It was also reported that Cornwall Council are going through a governance review. The consensus is that the county should not have a mayor, the number of councillors should be reduced and the Portfolio Advisory Committees should be discontinued.

11. Parish ProblemsCar park – it was reported that cars are being moved from the car park and then left at Grylls Park.A van is left protruding into the road at Llawanda, School Hill. Clerk to report to PCSO Cocks.The Chair thanked everyone involved in the official ‘opening’ of the new wall.War memorial – following recent comments, Mr and Mrs Peter Bartram do not wish any changes to be made. The resident at Rowan Lodge is happy to keep the memorial clean.

12. Any Other BusinessIt was noted that Mr Harper is aware that the grass needs to be cut shorter in future. A quote will be sent to the Parish Council regarding Carlyon Close and over hanging trees.


Thanks to Mr A Facey for removing the old noticeboards on the Millennium Green.Mr Facey suggested that a sub-committee look at work that needs to be done in the parish during the winter months. Mr John Williams stated that he would be happy to help.

13. Date and time of next meetingTuesday 18th October at 7.40 p.m. (Apologies received in advance from Mrs Rose Karensa).

LANREATH PARISH COUNCIL

Annual Meeting held on 18th April 2017

Representative ReportsVillage Hall – no report received.Lanreath PCC – This report had been circulated prior to the meeting, copy attached to minutes. The Chair requested that this be printed in the parish newsletter.Lanreath Ladybirds – Mrs Pipe reported that the group continues to do well with numbers remaining good and continuing to provide a good and important facility for families. There were 6 leavers last year but these were soon replaced by new arrivals. The group has enjoyed the facilities of the Village Hall and the Community Garden. During the year there has been a leaver’s, party Christmas party and a trip to Sterts in the summer.Lanreath Minibus – It was reported that there have been new trips introduced. There are some new volunteers and the bus is used throughout the week.


Shop and Post Office – Mrs Rawlins reported that this has been a year of stability. There are good number of volunteers. The community is using the shop on a regular basis and supporting fundraising. Amenities – Mrs Pipe reported that the monthly bingos continue. Donations have been made to the community garden sign, the defibrillator, the notice board and the firework display. The firework display was a great success but would not take place without donations from local businesses. The Christmas meal was popular and enjoyed by all.Chairman’s Report – The Chair reported that it has been a fantastic year and Lanreath is a village to be proud of. The millennium green is looking good, thanks to Paul Meatyard and David Furser, enhanced by the new wall. The initial problems with Rally Close have now been sorted. There is a new notice board. The shop is looking tremendous and the village has a new minibus. The Parish Council is now entering into the last phase of the Neighbourhood Plan for which thanks go to Peter Seaman for an enormous amount of work. The only areas which remain of concern are the issues around the Punch Bowl, broadband and the loss of the boundary stone. The Chair thanked PCSO Cocks for his input, Cllr Candy and the clerk.Matters ArisingRally Close – the Chair reported that all paperwork is about to be completed.Trees at South Park – ongoing.Potholes – the potholes on the main road have not been repaired. There is another large pothole near Trevalfry. Cllr Candy reported that the potholes have been reported, adding that the main road should be prioritised.Punch Bowl – Mrs Pipe reported that the Enforcement Officer has visited and completed a report. However the inside of the building nor the back of the building were investigated. It is hoped she will return and complete a full assessment. A further large crack has appeared on the front of the building and water from the guttering is overflowing. Clerk to inform Enforcement. Mrs Pipe did report that an enquiry has been received from someone who may be interested in restoring the building to a pub/restaurant, but this is ‘very early days’.Drains below Bury Down – nothing further to report.Quote for tarmac to be replaced at village shop – no quote received as yet.Bodinnick Road resurfacing – Cllr Candy reported that he has asked the Network Manager but no reply has yet been received. Cllr Candy added that any planned highways work is available on the internet under Highways Manager or Road Closure Schemes.Quote for work in community garden – to be discussed in Part 2.Parish Councillor Expense Forms – these were completed.Public ParticipationPolice – PCSO Cocks reported that from 1st to 28th February 2017 there had been no crimes in the parish. Numerous patrols have taken place and all has been found to be in order.

Neighbourhood Plan Mr Seaman reported that the 6-week pre-submission consultation has been completed. One comment had been received from the community along with some responses and acknowledgements from external and statutory bodies. A comment had been received from Devon and Cornwall Constabulary stating that reference could be made to preventing / minimising the risk of crime in the design of new developments. As the comment aligns with the National Planning Policy Framework and the Cornwall Local Plan, an additional Community Policy ‘Secured by


Design’ has been included in the Lanreath Plan. The Cornwall Council Neighbourhood Planning Team advised that the proposed policy on the demolition of existing buildings did not conform with current planning regulations. This policy has subsequently been redrafted to ensure conformance. The Chair proposed that the Neighbourhood Plan be adopted in its current format. This was seconded by Mr Godfrey and agreed by those present.

Mr Seaman stated that the next process is to submit the plan with the supporting documentation to Emma Ball at the Neighbourhood Planning Team. There is then a conformity check. This is followed by a further 6-week consultation period administered by Cornwall Council. Running in parallel to this is the process to appoint an examiner and Cornwall Council will propose 3 names. They will suggest who they would recommend but the Parish Council can state their preference.

Mr Seaman added that regular Steering Group meetings have been suspended unless there is something specifically to discuss. Cllr Candy thanked Mr Seaman and those involved in the project.

Extension to village hall - Mrs Rawlins circulated the plans for the proposed extension. Miss Cave proposed that the Parish Council apply for planning. This was seconded by Mr Williams and agreed by those present.Millennium Green – lighting - It had been reported that there is insufficient lighting above the defibrillator. Mrs Lee proposed that Mr Max Facey be asked to move the light. This was seconded by Mrs Karensa and agreed by those present.Wind turbine update - With regard to the noise assessments, it has been agreed that monitoring equipment will be placed when conditions are particularly noisy.PlanningPA17/02239 – Conversion of barn to dwelling (amendments to partly converted barn approved under PA15/02041) – Barns at Whites Venn Farm – Mr Martyn Young – APPROVED.County Councillor’s ReportCllr Candy updated the meeting as follows:-

Have had final full Council meeting, main topic for consideration was the new Committee structure Strategic Planning Committee will be reduced to 15 Few problems with a bridleway which was ploughed in error by a tractor but has now been reinstated to the satisfaction of the

Access Team Potholes have been reported Encouraged Village Hall to look at a Broadband booster to increase area of coverage

Cllr Candy thanked the Parish Council for their support.Parish Problems - It was reported that there has been an increase in dog fouling. Mrs Marion Facey will be mentioning this in the newsletter.Date and time of next meeting - Tuesday 16th May 2017 - AGM


Appendix 7: Steering Group Terms of Reference
