Introduction to Microsoft Excel:

Exploring Microsoft Excel

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Overview

Introduction to spreadsheets and Excel Show wide diversity of spreadsheet

applications Fundamentals of spreadsheets using Excel Worksheet recalculates automatically after

changes

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Introduction to Spreadsheets

Spreadsheet is a computerized ledger Divided into rows and columns

Columns identified with alphabetic headings Rows identified with numeric headings

Cell references Constants--entries that do not change Formulas--combination of constants and

functions

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Introduction to Excel

Common user interface on all Office applications Menus and toolbars are similar to Word and

Power Point Worksheet is an Excel spreadsheet Workbook contains one or more

worksheets Toolbars--Standard and Formatting File menu--Save, Save As, Open and Print

commands

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Excel XP

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Excel XP Worksheet

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Modifying the Worksheet Insert command

can be used to add individual rows, columns, or cells

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Modifying the Worksheet Delete command

can be used to delete individual rows, columns, or cells

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Modifying the Worksheet Page Setup command and dialog

box A dialog box lets you give information

to Excel

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Excel Features and Commands (1 of 2)

Active cell cell is surrounded by a heavy black border entries are made into the active cell

Formula bar displays the contents of the active cell located near the top of the worksheet

Status bar keeps you informed of what is happening as you work located at the bottom of the worksheet

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Excel Features and Commands (2 of 2)

Toolbars contain icons that perform common commands

ScreenTips give helpful hints appear when you hold the mouse over an icon

or a commented cell File Type compatible with Excel 2000 and

Excel 97 Save as Command

save as a different file name save as a different file type (Excel 95 or

another spreadsheet program)

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Getting around the Worksheet

A rectangular group of cells is a range

Copy duplicates contents of a cell from a source range to a destination range

Move transfer contents of a cell from one location to another

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Cell Referencing

Absolute reference: remains constant throughout a copy operation Specified with a dollar sign before the column and

row, i.e. $B$4 Relative reference: adjusts during a copy

operation Specified without dollar signs, i.e. B4

Mixed reference: either the row or the column is absolute; the other is relative Specified with a dollar sign before the absolute

part of the reference, i.e. B$4

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Excel XP Formatting

Column widths Row Heights Numeric Format Alignment Fonts Borders, Patterns, and Shading

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Types of Numeric Formats

General

Number

Currency

Accounting

Date

Time

Percentage

Fraction

Scientific

Text

Special

Custom

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Format Cells Command

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Date Arithmetic

Excel stores all dates as integers Serial numbers, beginning with January

1, 1900 The difference between dates is

determined by subtracting one number from another

Today() function always returns the current date