IONIA PUBLIC SCHOOLS

NEW EMPLOYEE PACKET– TEACHERS ONLY

WELCOME

Ionia Public Schools’ Mission: To make our schools effective, that is, to ensure all students

achieve academic mastery of identified essential objectives;

To achieve academic excellence as assessed by student outcomes and effective instruction and administration;

To have a positive and caring environment, where learning is valued and differences are accepted, which assure the development of each student’s intellectual, social, emotional, and physical growth;

To maintain open lines of communication with the community;

To promote community use of school facilities.

Ionia Public SchoolsPhone Numbers to Know

Ionia Public Schools: Contact Us

The attached link will give you all the necessary phone numbers for Ionia Public Schools

TAX FORMSFor Payroll Purposes

• Federal W-4*• http://www.irs.gov/pub/irs-pdf/fw4.pdf?portlet=3

• State MI-W4*• http://www.michigan.gov/documents/mw4f_76761_7.pdf

• City –Ionia Income Tax IW-4 If you live within the city limits, you are considered a resident. If you live out side the city limits you are considered a non resident.*

• http://www.ci.ionia.mi.us/DocumentView.aspx?DID=360

* Required Forms

PERSONAL DATA FORMFor Payroll Purposes

The personal data form is for payroll purposes only. The information

gathered is to input onto our payroll system. All information gathered

will be kept confidential.

Personal Data Form

*Required Form

Form I-9 Employment Eligibility Verification

For Payroll Purposes

• The form I-9 is required by the federal government.* The form us used to prove that you are a U.S. Citizen.

• http://www.uscis.gov/files/form/i-9.pdf

• You MUST have a copy of your drivers license to attach to this form.

• You MUST either have a copy of your Social Security Card or a copy of your Birth Certificate to attach to this form.

*Required Form

Criminal Background Check

Unprofessional Conduct Form*

Ionia Public Schools requests information regarding unprofessional conduct from a previous employer. Attached is a link to the unprofessional conduct form.

Unprofessional Conduct Form

Non-Conviction/ Conviction Form*

Ionia Public Schools requests information regarding non-conviction/conviction of any crimes. Attached is a link to the non-conviction/conviction form.

Non-Conviction/Conviction Form

Fingerprint Release Form*

Ionia Public Schools must have current fingerprint results before official employment. If you have had prints taken with your previous employer, below is a link for a release of information form. If you have not had prints taken you will need to contact the Payroll Office to obtain a document to become printed.

Fingerprint Release Form

* Required Forms

ORS-Office of Retirement Services

You are automatically enrolled into the Public School Retirement System with the State of Michigan when you

begin employment with Ionia Public Schools. http://www.michigan.gov/documents/r315c_15885_7.pdf

• *Required Form

The above link is for a Beneficiary Nomination Form for your pension. You must fill this out for the State of Michigan

DIRECT DEPOSIT

Ionia Public Schools has direct deposit to any banking institution of your choice. We will need the following information.

• Name of banking institution • Routing Number-Verified by banking institution• Account Number-Verified by banking institution• Email address-- Ionia Public Schools does NOT mail a direct

deposit stub through the US Postal Service.

--Below is a link to our Direct Deposit FormDirect Deposit Form

Email

As an Ionia Public School employee you will receive an email account through the school. The email can be accessed through the internet. An application must be completed and forwarded onto the Tech Dept. They will set up your email account. Below is a link to your email application.

http://www.ionia.k12.mi.us/uploaded/Technology_Dept/Technology_Forms/IPS_Use_Agreement.pdf

*Required Form

School Year ScheduleSchedule C 2010-2011Fri Aug. 27 New Teacher Orientation/Professional Development*Mon Aug. 30 Teacher Work DayTue Aug. 31 Teacher Professional DevelopmentWed Sept. 1 Teacher Professional DevelopmentThur Sept. 2 Teacher Professional DevelopmentMon Sept. 6 No School-Labor DayTue Sept. 7 First Day of School for Students (Full Day)Mon Oct 25 No School for Students; Teacher Work DayMon Oct 25 K-5 Parent/Teacher Conferences, 4:30 - 8:30 p.m.Mon Oct 25 9-12 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Tue Oct 26 6-8 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Wed Oct 27 K-5 Parent/Teacher Conferences, 5:00 - 8:30 p.m.Thur Oct 28 6-8 & 9-12 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Fri Oct 29 No SchoolWed Nov. 24 End of First TrimesterTh & F Nov. 25 & 26 No School-Thanksgiving BreakMon Nov. 29 No School for StudentsMon Nov. 29 Professional Development in a.m. & Teacher Records Day in p.m.Sat Dec. 18 Winter Break Begins-No SchoolMon Jan. 3 School ResumesMon Jan 17 6-8 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Tue Jan 18 9-12 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Thur Jan 20 6-8 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Wed Feb 2 Incoming Freshman OrientationWed Feb 2 9-12 Teachers Prepare 5:00-6:00 p.m.; Welcome 6:00-8:00 p.m.Mon Feb. 21 No School for Students/Teacher Professional DevelopmentTue March 1 EXPLORE, PLAN, ACT TestWed March 2 11th grade: 7:45-10:40 (MME), 9th 10th & 12th begin 10:45 amThur March 3 11th grade: 7:45-10:40 (MME), 9th 10th & 12th begin 10:45 amThur March 10 End of Second TrimesterFri March 11 No School for StudentsFri March 11 Professional Development in a.m. & Teacher Records Day in p.m.Tue March 15 K-5 Parent/Teacher Conferences, 4:45 - 8:30 p.m.Thur March 17 K-5 Parent/Teacher Conferences, 4:45 - 8:30 p.m.Fri March 18 No SchoolSat April 2 Spring Break BeginsMon April 11 School ResumesFri April 22 No School-Good FridayWed April 27 9-12 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Thur April 28 6-8 Parent/Teacher Conferences, 5:00 - 8:00 p.m.Mon May 30 No School-Memorial DayFri June 10 K-12 Students attend a.m. only; Teacher Records Day in p.m.

http://www.ioniaschools.org/uploaded/documents/Miscellaneous/Schedule_C_Calendar_2010-11.pdf

BENEFITS

Eligible employees will be required to complete benefit paperwork in a timely manner. The following is a list of information that may need to be completed on any benefit form.

•Spouse’s birth date•Spouse’s Social Security Number•Spouse and children’s (including stepchildren) insurance program information•Children’s (including stepchildren) birth date•Children’s (including stepchildren) Social Security Number•Sibling birth date and Social Security Number (if applicable for beneficiary)•Parent birth date and Social Security Number (if applicable for beneficiary)•Legal documentation, if applicable, including:

Divorce Decree(if insuring children from a previous marriage or stepchildren)Guardianship Papers

INSURANCE COMPANIES ASSOCIATED WITH IONIA PUBLIC SCHOOLS -TEACHERS

MESSAhttps://www.messa.org/MESSA/Public/messahome.aspx

Delta Dentalhttp://www.deltadentalmi.com/PublicWeb/appmanager/portal/desktop?_nfpb=true

&_pageLabel=bDD_pHome

VSPVSP Home

TEACHERS IONIA EDUCATION ASSOCIATION (IEA)

•Current Bargaining Agreement- Contract explaining all benefits/leave time http://www.ioniaschools.org/uploaded/documents/Budget/Teacher_Contract_09-27-2010.pdf

•Employer Sponsored Health Care Plan- MESSA Choices II http://www.ioniaschools.org/uploaded/documents/Budget/Ionia_PS_MPH_EA.pdf

•Employer Sponsored Dental Plan under MESSA Choices II-- Delta DentalDelta Dental Teachers Pak ADelta Dental Teachers Pak B

•Employer Sponsored Vision Plan under MESSA Choices II- VSP 3+ Platinum https://www.messa.org/MESSA/shared/PlanBooklets/VSP%203%20PLUS%20PLATINUM.pdf

•Employer Sponsored Life Insurance- An employee has a life insurance policy paid by the district of $10,000.00 life and $10,000.00 Accidental Death and Dismemberment.

With a medical PAK, an employee also has an additional $5,000.00 life insurance policy.

Enrollment Form:Health, Dental and Visionhttps://www.messa.org/messa/school/EBIS/memberapplication.pdf

HEALTH INSURANCE WAIVER--CASH IN LIEU OF

Ionia Public Schools offers a cash-in-lieu of program for those employee’s who would like to opt out of the Employer Sponsored Health Insurance. The employee will still receive the Employer Sponsored Dental and Vision Insurance.

To be eligible, you must provide proof that as an employee you can obtain health insurance through your spouse’s employment.

As an employee, you will still receive the Employer Sponsored Dental, Vision and Life insurance through Ionia Public Schools.

Below is the waiver that must be completed in order to be eligible. Insurance Waiver Form

The dollar value of the cash-in-lieu of is $188.25. This may be received as additional pay in your paycheck, or as a Tax Deferred Annuity deposit through any 403b companies that Ionia Public Schools participates with. (Please see Supplementary Information Slide) This contribution is made to the employee on the 1st pay of the month.

Supplementary Information Flexible Spending-Pretax dollars for qualified medical expenses and day care

• http://www.ezflexplan.com/psh/---Definition

• Flexible Spending Form --Application Form

403b Contributions-Tax Deferred Annuity

• Plan.pdfhttp://en.wikipedia.org/wiki/403(b) --Definition

• 403b Form–Contribution Form

Annuity Listings– Company Listings

Ionia Public Schools Scholarship Endowment Fund; c/o Ionia County Community Foundation; c/o Grand Rapids Community Foundation

http://www.ioniaschools.org/page.cfm?p=91 – Contribution Form

United Way

United Way–Pledge form

Employee Purchased Life Insurance-Optional. Addition to employer provided. Spouse coverage available

Group Term Life–Application Form

Employee Purchased Disability through MESSA

https://www.messa.org/messa/school/EBIS/memberapplication.pdf --Application Form

https://www.messa.org/MESSA/shared/planbooklets/Short%20Term%20Disb.pdf –STD Book

https://www.messa.org/MESSA/shared/planbooklets/Long%20Term%20Disb.pdf --LTD Book

TEACHER ABSENCES

eSchool Solutions SmartFindExpress -LogOn

To obtain a password, you must call into the system the first time. Your user ID is 20 plus your employee ID number.

Process for absences:

• Teacher Absence Reference Guide

On-line procedure quick notesOn-line absence reporting website

Teacher Absence Form for Personal Days and Conferences

Teacher Absence Form

Absences may still be phoned in at 1-866-962-8188

Miscellaneous Forms

Teacher Pay Election Form

The following is a form that all

teachers will use to decide if they would like their pay over 21 pays (School Year) or 26 pays (Entire Calendar Year).

Also, this form will be used to determine pay schedule for Schedule B assignments. Please refer to your contract.

Pay Election Form

Teacher Certification Information

The following is a form that all teachers must fill out pertaining to their teaching certificate and educational degrees.

Teacher Degree/Certification Form

Miscellaneous Forms Page 2

Additional Work Timesheet

Teachers may complete additional work beyond what they are contracted for. Below is a timesheet that teachers will need to use to submit for payment.

Time Sheet

Authorization form

Teachers will have to obtain authorization before any extra duty pay is granted. Below is an authorization form that must be completed before payment is issued.

Additional Pay Authorization