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1 IPPC IPPC Standard Setting Standard Setting Process Process IPPC Regional Workshops -2014-

IPPC Standard Setting Process

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IPPC Standard Setting Process. IPPC Regional Workshops -2014-. Standards Committee (SC). 25 members from 7 FAO regions. Europe (4). North America (2). Near East (4). Asia (4). Africa (4). Latin America & Caribbean (4). Southwest Pacific (3). SC-7. Standards Committee (SC). - PowerPoint PPT Presentation

Text of IPPC Standard Setting Process

  • *IPPCStandard Setting ProcessIPPC Regional Workshops-2014-

  • Standards Committee (SC)25 members from 7 FAO regionsSouthwest Pacific (3)

  • Oversees the standard setting processApproves draft ISPMs for member consultation, reviews member commentsGroup of 25 international experts / 7 FAO regionsMeets twice a year (May and November)Takes some decisions through electronic means*Standards Committee (SC)

  • Standard setting work programme36 adopted ISPMs (plus some annexes, e.g. 4 diagnostic protocols, 15 phytosanitary treatments) Over 80 topics or subjects at various stages of development on the work programme*List of topics for IPPC Standards: https://www.ippc.int/core-activities/standards-setting/list-topics-ippc-standards

  • The IPPC Standard Setting Process

  • Stage 1: Developing the List of topics

  • Stage 2: DraftingStep 3: Development of a specification

  • Stage 2: DraftingStep 4: Preparation of a draft ISPM*EDG = Expert drafting groups: EWG: 1 topic, 1 meeting, 1 draft ISPM Five Technical Panels (TPs) with ongoing work. TPs on:Phytosanitary Treatments (TPPT)Diagnostic Protocols (TPDP) Forest Quarantine (TPFQ)Fruit Flies, pest free areas, and areas of low pest prevalence (TPFF) Glossary of Phytosanitary Terms (TPG)

  • Stage 3: Member consultation for draft ISPMsStep 5: Member consultationThe 2014 member consultation (MC) period will last 150 days, from 1st July to 30th November 2014.

  • Stage 3: Member consultation for draft ISPMsStep 6: Review of the draft prior to the CPM meeting

  • SCRecommends the draft ISPM Contracting PartiesDetermine whether a formal objection is requiredCPMExpected to adopt the draft ISPMStage 4: Adoption and publicationStep 7: AdoptionBack to SC Determines next stepsFormal objection receivedNo formal objection

  • Stage 4: Adoption and publicationStep 7: AdoptionDiagnostic Protocols*SCDetermines next stepNo FormalObjectionFormalObjection*DP notification period:1 July to 15 August and 15 December 30 January

  • Stage 4: Adoption and publicationStep 8: Publication

  • Standard Setting calendar (consultation periods)*

    01 Jun 201430 Sep 2014Substantial Concerns Commenting Period (SCCP)01 Jul 201430 Nov 2014Member consultation on draft ISPMs01 Jul 201415 Aug 2014Notification Period for Diagnostic Protocols20 Dec 201420 Feb 2015Member consultation on draft specifications for ISPMs15 Dec 201430 Jan 2015Notification Period for Diagnostic Protocols01 Feb 201501 Jul 2015Member Consultation for draft Diagnostic Protocols01 Jun 201531 Jul 2015Member consultation on draft specifications for ISPMs01 Jun 201530 Sep 2015Substantial Concerns Commenting Period (SCCP)01 Jul 201530 Nov 2015Member consultation on draft ISPMs01 Jul 201515 Aug 2015Notification Period for Diagnostic Protocols

  • DiscussionsIn which stages of the Standard Setting process can NPPOs participate?Have you identified the SC members in your region? What is member consultation for draft ISPMs?

    *SC info and SC membership list available on IPP: https://www.ippc.int/core-activities/standards-setting/standards-committee

    IPPC Standard Setting Procedure Manual: https://www.ippc.int/core-activities/ippc-standard-setting-procedure-manual *Standard Setting Process was largely modified by the CPM-7 (2012).Following a new process nowChange in 2012: no more drafting of standards / evening sessions at CPM.Next revision of the Standard Setting process: CPM-11 (2016)7 FAO regions: Africa, Asia, Europe, LA and Caribbean, Near East, North America, Pacific. May SC usually reviews the standards that have been drafted by EWGs for approval for member consultationThen member consultation among IPPC members through OCSNov SC: finalize the drafts for presentation to CPM for adoption*Standards can have:supplements: conceptual information that is supplemental to the standard, it provides additional text without changing the main text of the standard. It is an official part of the standard and is prescriptive. Text from supplements can be integrated in the standardannexes: they add technical info to a standard. It is an official part of the standard and is prescriptive. Text in the annex should not affect the principles incorporated in the primary standard. It does not normally include conceptual information relevant for the standard. They may provide technical guidelines for phytosanitary treatments or procedures. They may include tables and figuresappendixes provide references or further information relevant to the standard. They are not an official part of the standard and are not prescriptive. For info/reference only.*The process for the development of ISPMs is divided into four stages and 8 steps. The 4 stages are:- Stage 1: Developing the IPPC standard setting work programme- Stage 2: Drafting- Stage 3: Member consultation for draft ISPMsStage 4: Adoption and publicationNote: The procedures and criteria for identifying topics for inclusion in the List of topics for IPPC standards were adopted in 2002 and revised in 2008 and 2012. *Stage 1: Developing the List of topics for IPPC standardsStep 1: Call for topicsThe IPPC Secretariat makes a call for topics every two years. IPPC members and Technical Panels (TPs) submit detailed proposals for new topics or for the revision of existing ISPMs to the IPPC Secretariat.The Standards Committee (SC), taking into account the IPPC Strategic Framework (see ANNEX 2) and the Criteria for justification and prioritization of proposed topics, reviews the existing List of topics for IPPC standards and the compiled list of proposed topics. The SC recommends a revised List of topics for IPPC standards (including subjects), adding topics from the compiled list, deleting or modifying topics in the existing List of topics for IPPC standards as appropriate, giving each topic a recommended priority.Step 2: Adjustment and adoption of the List of topics for IPPC standardsThe CPM reviews the List of topics for IPPC standards recommended by the SC. The CPM adjusts and adopts the List of topics for IPPC standards, including assigning a priority for each topic. A revised List of topics for IPPC standards is made available.In any year, when a situation arises in which an ISPM is required urgently, the CPM may insert such a topic into the List of topics for IPPC standards.*Stage 2: DraftingStep 3: Development of a specificationThe SC reviews the draft specification. The SC should endeavour to approve draft specifications for member consultation at the SC meeting following the CPM meeting when new topics have been added to the List of topics for IPPC standards.The length of member consultation for draft specifications is 60 days. The IPPC contact point submits comments to the Secretariat using the IPPC Online Comment System (OCS). The specification is revised and approved by the SC and made publicly available.Member consultation on draft specifications webpage on IPP: https://www.ippc.int/core-activities/standards-setting/member-consultation-draft-specifications-ispms The IPPC Secretariat is using the IPPC Online Comment System (OCS) for submitting comments on draft specifications and draft ISPMs for member consultation and for the substantial concerns commenting period. The IPPC OCS is located at: ocs.ippc.int/index.html.*Stage 2: DraftingStep 4: Preparation of a draft ISPMPreparation of a draft ISPM-An expert drafting group (EDG, which can be either an expert working group (EWG) or a technical panel (TP)) drafts or revises the draft ISPM in accordance with the relevant specification. -The resulting draft ISPM is recommended to the SC.-This procedure refers to draft ISPMs and standards to simplify wording, but also applies to any part of an ISPM, including annexes, appendixes or supplements.-The SC or SC-7 reviews the draft ISPM at a meeting (for a Diagnostic Protocol (DP) or Phytosanitary Treatment (PT), the SC reviews it electronically) and decides whether to approve it for member consultation, to return it to the steward(s) or an EDG or to put it on hold. When the SC-7 meets, comments from any SC members should be taken into account.Note: Drafting of standardsDrafting of standards involves mainly TPs or EWGs, the SC, stewards of ISPMs and the IPPC Secretariat. More detailed information about these standard setting bodies can be found in Sections 5 and 6. The SC oversees the standard setting process and the Secretariat provides administrative and technical support.*Stage 3: Member consultation for draft ISPMsStep 5: Member consultation for draft ISPMsOnce the SC approves the draft ISPM for member consultation, the Secretariat makes it publicly available and notifies IPPC members. The length of member consultation for draft ISPMs is 150 days. The IPPC contact point submits comments to the Secretariat through the OCS. Member consultation on draft ISPMs webpage on IPP: https://www.ippc.int/core-activities/standards-setting/member-consultation-draft-ispms

    The Secretariat compiles the comments received, makes them publicly available and submits them to the steward(s) for consideration. The steward(s) reviews the comments, prepares responses to the comments, revises the draft ISPMs and submits them to the Secretariat. These are made available to the SC.

    CPM-9 (2014): two member consultation periods for diagnostic protocols will be held in 2015, with the additional period starting on 1st February 2015 and the regular member consultation starting on 1st July 2015.*Stage 3: Member consultation for draft ISPMsStep 6: Review of the draft ISPM prior to the Commission on Phytosanitary Measures meetingTaking the comments into account, the SC-7 or TP (for DPs or PTs) revises the draft ISPM and recommends the draft ISPM to the SC.Once the SC-7 or TP recommends the draft ISPM to the SC, the Secretariat makes it available to IPPC members for the substantial concerns commenting period and notifies IPPC members. The length of the substantial concerns commenting period for draft ISPMs is 120 days and should focus their comments on substantial concerns. The IPPC contact point submits the comments to the Secretariat using the OCS. The SC members should review comments submitted from their region and identify the comments deemed to be most important to the steward(s), accompanied by suggestions on how to address them.The steward(s) reviews the comments, prepares responses to the comments, revises the draft ISPM and submits them to the Secretariat. These are made available to the SC and the draft ISPM is made available to IPPC members.The SC reviews the comments, the steward(s)responses to the comments and the revised draft ISPM. The SC provides a summary of the major issues discussed by the SC for the draft ISPM. These summaries are recorded in the report of the SC meeting. The SC decides whether to recommend the draft ISPM to the CPM, or to put it on hold, return it to the steward(s) or an EDG or submit it for another round of member consultation.The Secretariat should make the draft ISPM available in the languages of the organization as soon as possible and at least six weeks prior to the opening of the CPM meeting.*Stage 4: Adoption and publicationStep 7: AdoptionFollowing approval by the SC, the draft ISPM is included on the agenda of the CPM meeting.All draft ISPMs presented to the CPM are subject to a formal objection (FO). If a contracting party (CP) has a formal objection, the CP submits the formal objection along with the technical justification and suggestions for improvement of the draft ISPM to the Secretariat no later than 14 days prior to the CPM meeting and the draft ISPM should be returned to the SC. If no formal objection is received, the CPM should adopt the ISPM without discussion. In exceptional circumstances, not including DPs and PTs, there should be an opportunity for the CPM Chair, in consultation with the SC Chair and the Secretariat, to propose a discussion of the formal objection at the CPM meeting with the aim that the formal objection can be lifted and the ISPM be adopted.A formal objection should be a technically supported objection to the adoption of the draft standard in its current form, sent through the official IPPC contact point. The Secretariat would not make any judgement about the validity of the objection an objection with some technical discussion of the issue would be accepted as a formal objection.*Stage 4: Adoption and publicationStep 7: AdoptionFor Diagnostic Protocols (DPs), the CPM has delegated its authority to the SC to adopt DPs on its behalf. Once the SC approves the DP, the Secretariat makes it available and CPs are notified. The notification period for approved DPs is twice a year on defined dates (1 July and 15 December). CPs have 45 days to review the approved DP and submit a formal objection, if any. If no formal objection is received, the SC, on behalf of the CPM, adopts the DP. DPs adopted through this process are noted by the CPM and attached to the report of the CPM meeting. When a technical revision is required for an adopted DP, the SC can adopt the updates to adopted DPs via electronic means. The revised DPs shall be made publicly available as soon as the SC adopts them. DPs revised through this process are noted by the CPM and attached to the report of the CPM meeting. DPs notification period page on IPP: https://www.ippc.int/core-activities/standards-setting/draft-ispms/notification-period-dps *Step 8: PublicationThe adopted ISPM is made publicly available and noted in the report of the CPM meeting. IPPC members may form a Language Review Group (LRG) and, following the CPM-agreed LRG process, may propose modifications to translations of adopted ISPMs to be noted at the following CPM meeting.

    The IPPC Standard Setting Process: Long process (average 5 years)

    (FYI):Language review groups: Procedure to correct errors in International Standards for Phytosanitary Measures (ISPMs) in language versions other than English after adoption Representatives from NPPOs and RPPOs from each FAO language group, other than English, are invited to organize a language review group (LRG) to consider the preferred use of terminology and to identify editing and formatting errors resulting from translation. CPM-6 (2011), Appendix III (Replaces procedure adopted at CPM-5 (2010), Appendix 9 of CPM-5 Report). The procedure was further reviewed at CPM-8 (2013) to allow more time for revisions (from two to three months). LRGs currently active are those for the Chinese, French, and Spanish language.Further information is available on the IPP at https://www.ippc.int/core-activities/governance/standards-setting/ispms/language-review-groups *More information at: https://www.ippc.int/calendar/year/2014 and https://www.ippc.int/calendar/year/2015 *In which stages of the Standard Setting process can NPPOs participate?All stages: 1. Submitting topics2. At CPM, adjusting the List of topics3. Submitting comments on the draft specification 4. Nominating an expert for the EDGs5. Submitting comments on the draft ISPM6. Submitting substantial concerns comments, if any, on the draft ISPM7. Adoption of the draft ISPM (CPM)

    Have you identified the SC members in your region? SC info and SC membership list available on IPP: https://www.ippc.int/core-activities/standards-setting/standards-committee

    What is Member Consultation (MC) for draft ISPMs?Opportunity for IPPC members to review and comment on draft ISPMsComments submitted by the IPPC Contact Point Via the OCS on or before November 30th Lasts 150 days: July 1st to November 30th (FYI)And for Submitting comments (via OCS):NPPOs should review the comments submitted and decide which ones to submit- Some stakeholders may have their own views on the topic based on their situation and mandate, but the NPPO has a global view and wide expertise NPPOs should take all viewpoints into consideration when making decisions.

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