1

IRBNet

The implementation of IRBNet will assist the UTEP community to comply with UT System Policy UTS 108 on Affiliation Agreements. IRBNet will provide secure, web-based collaboration tools to support the submission request,

management, review and processing of Educational Experience Affiliation and Program Agreements

This guide will assist the requestor with UT standard and Non-UT standard Affiliation Agreement submissions.

UT Standard submissions must be entered three months prior to effective date to allow for external processing time

Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing

All required standard UT forms are readily available within IRBNet for downloading, viewing, filling out and uploading for submission.

2

IRBNet Initial Submission Training Tool

After reviewing this presentation, a submitter will know how to:

Log into IRBNet Access the Study Manager Build an Electronic Package Share a Package with Designated Personnel Communicate with Your Team Sign the Submission Submit the Package for Review/Processing Access Final Executed Documentation

3

4

Study Manager: This view provides you with a quick access to all of your projects.

5

Click on “New Project” to create and submit an Affiliation

Agreement

Build Your Project PackageStep 1: Provide basic information about your project

Facility Name,

City, State

College

Program/Department

Program Director/Coor

dinator

7

Omit Step 1

8

Attach Document

Please enter the document description as:

1. Facility Information Form (FIF)2. Educational Experience Affiliation Agreement (EEAA)

3. Program Agreement (PA)

OR

If a non-UT form is requested by Facility:

3. Upload Facility Information Form (FIF)

2. Non-UT Facility Form

Choose “OTHER”

9

Facility Information Form

(FIF)

Educational Experience Affiliation Agreement

(EEAA)

Program Agreement (PA)

If a non-UT form is requested by Facility:

1. Upload Facility Information Form

(FIF)

2. Non-UT Facility Form

10

Submitter /Author will share the submission with required personnel. Once received, all respective parties will review

and electronically sign the submission.

11

Automatically defaults to

UTEP, click on “Select

Organization”.

12

Once the appropriate person has been found in the directory, grant

that person “FULL” access and enter the following comment,

“The required documents for a

Program Agreement have been uploaded. Please review at your

convenience and secure your review with an electronic

signature”.

Enter the 1st three letters of

the person’s

last name

13

The submitter will sign as “Author” and route to appropriate personnel.

Department Heads/Coordinators who are not ‘submitters’ will

sign as “Department Representatives” and the Dean

will sign as “Department Head”.

14

Submit Your Package for Review

Please ensure to select the correct “Board”. In

this case look for University of Texas at

El Paso Affiliation Agreements

15

Submit for Processing

Select submission Type:

1. New Agreement2. Amended /Modified

Agreement3. Termination

16

Receive Your Package StatusReview decisions are available in real time from your Project Overview.

Click on “Review Details” for more

details.

17

Details include Agenda Date, Review Type, Status, Effective and Expiration Dates, and Board Documents.

18

Study Manager Examples of UTEP Submissions

20

In Summary

Reminder: Standard UT submissions must be entered three months prior to effective date to allow for external processing time and Non-UT submissions must be entered six months prior to effective date to allow for internal and external legal review/processing

Once an agreement has been executed, IRBNet will provide effective and expiration dates.

IRBNet will also provide EXPIRATION notices at 60, 30 and 10 days

For further training and/or assistance, please contact Athena Fester at (915) 747-8841 or via email at afester@utep.edu