Jan 5, 2015 Google Apps

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<ul><li><p>Google AppsJanuary 5, 2015</p></li><li><p>Common Browser Choices</p><p> Chrome Firefox Safari (Mac) Internet Explorer</p></li><li><p>Google Apps works best with Chrome or Firefox. Both are available as a free download.</p><p> Chrome is the browser of choice Once installed Chrome can be set to be the </p><p>default browser in the settings menu Click on the Hamburger in the upper right </p><p>of the screen to access settings in the Chrome menu list</p></li><li><p>Finding Settings in the Chrome menu</p></li><li><p>Chrome Setting OptionsCreating a default browser</p></li><li><p>Chromes Setting OptionsCreating Start Up pages</p></li><li><p>Chromes Setting OptionsSelecting Start Up pages</p></li><li><p>Logging in to Google Chrome Browser Saves bookmarks, history, stored </p><p>passwords and settings to the cloud</p><p> Bookmarks can be accessed anywhere</p></li><li><p>Logging in to Google Apps Logging in to Google Apps can be done </p><p>from any Google search page Click on Sign In at the upper right of the </p><p>search page</p></li><li><p>Creating and Managing Bookmarks Click on the star on the right side of the </p><p>Omnibox (address field)</p><p> Go to Settings</p><p> Enter the information into the pop up window and click Done</p></li><li><p>Creating and Managing Bookmarks Click on the Google Chrome menu icon </p><p>(hamburger) Select Bookmarks</p><p> Options include Show bookmarks bar Bookmark manager Import Bookmarks Bookmark this page Bookmark open pages</p></li><li><p>Accessing Apps Click on the icon with the 9 small squares </p><p>in the upper right hand corner of the screen</p></li><li><p>Accessing Apps</p><p> Select Drive</p></li><li><p>View SettingsOn the upper right of the screen are various view settings.</p><p> Grid vs. List view Sort Options View Detail Settings</p></li><li><p>Organizing Google Drive Create and organize folders From within Google Drive, select New&gt; Folder Name folder--folder appears in Drive</p><p>Right click on folder to: Change folder color Change folder name Star folders Move folders </p><p>Sharing folders Folders can be shared in the same way that </p><p>docs are shared. Anything created from within a shared folder </p><p>will inherit the same sharing permissions Material stored in Drive can be stored in </p><p>multiple folders Link to additiional info re: folder sharing:</p><p> https://support.google.com/a/answer/2789107?hl=en</p></li><li><p>Creating a New Google Document New documents, spreadsheets, presentations, </p><p>forms can all be created in Drive or from within an existing document From Drive: New&gt;select type of document</p><p> allows choice of 3rd party apps and templates </p><p> From within an existing document: File&gt; New&gt; choose type of document</p><p>(cannot choose from 3rd party apps in this view) </p></li><li><p>Sharing a Google Document Create and share documents</p><p> Setting sharing permissions</p></li><li><p>Sharing permissions Can edit Can view Can comment</p><p>Note: Only the owner of the document can completely delete a document</p><p> Downloading a document Multiple formats for downloading--</p><p>including docx and pdf File&gt;Download as&gt;Choose format</p><p> Can edit Microsoft docs in their native format</p><p> Printing a document File&gt; Print</p></li><li><p>Google Sheets Google spreadsheets </p><p> Function like Excel spreadsheets Can be downloaded as Excel file Can enter data directly or set up a Google </p><p>form to collect data Can share sheets Can protect sheets</p><p> ` Set up notification to receive email when </p><p>changes are made to a particular spreadsheet Tools&gt;Notification Rules&gt;set rules for </p><p>receiving notification when something in spreadsheet is modified</p></li><li><p>Google Apps and ExtensionsGoogle allows third party vendors to connect applications to Google Drive. These applications allow a single sign-on through Google Drive, and most store the end products in Drive. </p><p> To add 3rd party applications through Drive New&gt; More&gt; Connect more apps Can also add 3rd party applications through </p><p>the show apps icon that appears in the upper left of page </p><p> Chrome allows extensions to be installed on the Chrome toolbar Extensions are small utilities that can be </p><p>used for specific tasks Chrome &gt;Settings&gt; Extensions </p><p> Scroll to the bottom and click get more extensions </p><p> Once extensions are installed, they will appear whenever you log in to Chrome </p></li><li><p>Essential Google Drive skills</p><p> Open and edit Word files in Google DriveStep by step guide</p><p> Create PDFs in Google Drive Step by step guide</p><p>Copy and paste in Google Apps Guide to copy and paste</p><p>Restrict editing on parts of a data sheet How to restrict editing on a spreadsheet</p></li><li><p>Using Google Apps at Work</p><p> Creating shared Process docs Documenting incoming and outgoing </p><p>student and emloyee checklists Cross training docs Joint reports Suggestions?</p></li></ul>