Jema Constitution 1112

CONSTITUTION AND BY-LAWSThe Official Constitution of the Junior Entrepreneurs’ Marketing Association revised as of May 21, 2010. As ratified by the Executive Committee and approved by the Office of Student L.I.F.E. This document includes the Vision-Mission statement, Constitution, and governing By-Laws of the organization. This document shall supersede all authority in the organization and shall be the basis and guideline of operations. This shall take effect for three years as stated in Article XX in this Constitution.

JUNIOR ENTREPRENEURS’ MARKETING ASSOCIATON

Council of Student Organizations

De La Salle University – Manila

Marketing Department, Rm. 321, 3/F, LS Building, 2401 Taft Avenue, Malate, Manila

VISION

We create an environment that will further enhance the holistic development of potential leaders in the marketing field who will exemplify Lasallian excellence as they venture into the corporate

world.

MISSION

We are a world class marketing student organization working towards excellence and committed to the development of well rounded individuals who will contribute in nation building

as future leaders of the corporate world.

Junior Entrepreneurs’ Marketing Association Constitution and By Laws | 1

PREAMBLE

We, the members of Junior Entrepreneurs’ Marketing Association, realizing the need for a student organization that will promote and protect the welfare and interest of the students, who will assert a dynamic and responsible student leadership that will further strengthen the common ties that bind us, do hereby obtain and promulgate this constitution and By-laws of the Junior Entrepreneurs Marketing Association.

ARTICLE IName, Domicile

Sec.1. This organization shall be known as the JUNIOR ENTREPRENEURS’ MARKETING ASSOCIATION, of DE LA SALLE UNIVERSITY (DLSU-JEMA). It shall be an integral part of the De La Salle University, Council of Student Organizations, the union of all accredited student organization in De La Salle University.

Sec.2. The domicile and principal office of the organization shall be at the Marketing Department, Room 321, 3rd floor, St. La Salle Building, De La Salle University, Taft Avenue, Malate, Manila

ARTICLE IIPurpose and Objectives

Sec.1. Reaffirming our faith in the Vision-Mission Statement, the purpose of the organization is to promote the advancement of the best interests of our constituents by providing academic and professional development activities and promoting the furtherance of fellowship among the alumni, students, faculty, staff, and key business sectors and other external alliances.

Sec.2. The following are the objectives of this organization:


2.1 To provide venues to intensify academic expertise through marketing-related programs and events.

2.2 To provide venues for the skills enforcement and development of members and officers.

2.3 To provide venues for practical application of marketing-related concepts.To strengthen ties among marketing students and also among other schools and external alliances.

2.4 To establish linkages and maintain relationships between the business sector and JEMA.

2.5 To instill socio-civic concern and environmental awareness to promote the welfare of Filipino society.

ARTICLE IIILaws of Screening

Sec.1. Application for membership starts at the Annual Recruitment Week organized by the Council of Student Organizations at the first trimester of the school year.

Sec.2. All bona fide students of the De La Salle University that are of good moral standing as defined in the University Student Handbook is eligible for membership.

ARTICLE IVMembership

Sec.1. Membership is valid for one school year.

Sec.2. Application fee is non-refundable.

Sec.3. Such alumni and past officers who by their interest and activity have distinguished themselves by their work for the organization may be entitled to honorary membership by special action of the executive committee of the organization and upon approval of the Executive Board.

3.1 Honorary members are nominal members.3.2 Honorary members are not included in JEMA’s official list of members.

Sec.4. Active membership is recognized on a trimestral basis.


4.1 Active members are defined as those members who have attended three seminars, one major event, and a general organization assembly for the term in study.

4.2 Active members can avail of privileges in terms of academic assistance. 4.3 The provision of grade incentives to be given to active members is under

the discretion of the faculty of the marketing department. 4.4 Officers of the organization are entitled to the academic assistance

available provided they are not probationary or underperforming as qualified by the Executive Board

ARTICLE VRights and Duties of Members

Sec.1. The members of this organization shall have the following rights and privileges:

1.1 The right to participate in the discussion in general meetings.1.2 The right to be elected and/or appointed to any official position in JEMA

provided that he/she complies with the requirements provided for and supported by the Executive Board.

1.3 The right to be informed of any project and/or activity of JEMA and to participate and have precedence in such undertaking.

1.4 The right to inspect the financial statement duly certified by the Vice President for Finance at a reasonable time, and

1.5 The right to use the facilities of the organization as long as it is solely for the official functions.

Sec.2. The members of JEMA shall have the following duties and responsibilities:

2.1 The duty to attend regular meetings, departmental assemblies and general assemblies

2.2 The duty to attend special meetings called by the Executive Board and/or the Executive Committee

2.3 The duty to comply with provisions of this constitution and other rules that may be promulgated or agreed upon by this organization

2.4 The duty to pay the annual fee and other fees that may be due in accordance with this constitution, and

2.5 The duty to attend and participate in all activities and functions

ARTICLE VIThe Executive Committee


Sec.1. JEMA shall be managed by the Executive Committee, all who are to be elected and/or appointed for a term of one year except in cases of vacancy wherein the elected officers have the right to appoint any member.

Sec.2. All appointed officers by the electing Executive Board of the organization shall compose the Executive Committee. The composition is as follows:

a) President

b) Executive Vice President

c) Vice President for Activitiesa. Assistant Vice President for Activities – Internal Processing

1. Internal Logistics Headb. Assistant Vice President for Activities – External Processing

1. External Logistics Head

d) Vice President for Career Developmenta. Assistant Vice President for Career Development

e) Vice President for Corporate Relationsa. Assistant Vice President for Corporate Contacts

1. Corporate Contacts Managerb. Assistant Vice President for Corporate Documents

1. Corporate Documents Manager

f) Vice President for Documentationsa. Assistant Vice President for Documentationsb. Assistant Vice President for Database Management

1. Database Manager

g) Vice President for External Affairsa. Assistant Vice President for External Affairs

1. External Linkages Headb. Assistant Vice President for Special Events

1. Special Events Head

h) Vice President for Financea. Assistant Vice President for Budgetb. Assistant Vice President for Treasury

i) Vice President for Internal Affairsa. Assistant Vice President for Internal Affairs

1. Membership Involvement Officerb. Assistant Vice President for Academicsc. Assistant Vice President for Research and Development


1. Research and Development Head

j) Vice President for Promotionsa. Assistant Vice President Promotions

1. Advertising Executiveb. Assistant Vice President Communications

1. Public Relations Executive

k) Vice President for Training and Developmenta. Assistant Vice President for Training and Development

Sec.3. The Executive Board, which is the electing body of the organization, may not change the number of persons occupying the Assistant Vice President positions.

Sec.4. The number of persons occupying positions below the Assistant Vice President shall be under the discretion of the electing Executive Board.

ARTICLE VIIStaff Positions

Sec.1. Staff positions will be opened to the JEMA Executives as part of their training under the program within the school year.

Sec.2. Staff positions include the following:

a) Corporate Relations Departmenta. Corporate Relations Executives

b) Documentations Departmenta. Assistant Database Managers

c) External Affairs Departmenta. Socio Civic Action Staffb. Special Events Staff

d) Internal Affairs Departmenta. Research and Development Staffb. Academic Staff

e) Promotionsa. Advertising Officersb. Public Relations Officersc. The MARKETER Editorial Staff


ARTICLE VIIIExecutive Board

Sec.1. The highest decision-making body of JEMA shall be named as the Executive Board and this shall be comprised of 11 members

Sec.2. The following shall comprise the Executive Board:

2.1 President2.2 Executive Vice President2.3 Vice President for Activities2.4 Vice President for Career Development2.5 Vice President for Corporate Relations2.6 Vice President for Documentations2.7 Vice President for External Affairs2.8 Vice President for Finance2.9 Vice President for Internal Affairs2.10 Vice President for Promotions2.11 Vice President for Training and Development

Sec.3. The term of office of the members of the Executive Board shall be for one year and shall officially begin right after the turnover ceremony.

Sec.4. In the occurrence of vacancies in the Executive Board, the officer holding the position next in line will fill the vacated position unless agreed upon by the remaining Executive Board members. The newly appointed Executive Board member shall serve only the unexpired term of office.

Sec.5. Executive Board members shall have the power to issue sanctions to members who have repeatedly violated the policies set by this constitution and by-laws.

Sec.6. The Executive Board may not change the number of persons occupying the Executive Board positions nor change the positions and composition of the board.

ARTICLE IXQualification of Officers

Sec.1. All JEMA officers must have complied with the requirements set by the Executive Board as deemed necessary

Sec.2. The President and Executive Vice President2.1 He must have been an active member/officer for one year2.2 He must have at least three terms remaining2.3 He must be pursuing a degree in Marketing Management


2.4 He must have a grade of at least 2.5 in all of his/her Marketing subjects

2.5 He must have at least a cumulative GPA of 2.52.6 He must not be an officer of any organization recognized by the Office

of Student Affairs2.7 No disciplinary record

Sec.3. Vice Presidents3.1 He must be at least an active member/officer for one year3.2 He must have at least three terms remaining3.3 He must be pursuing a degree preferably in Marketing Management 3.4 He must get at least 2.0 in all his/her Marketing Management subjects3.5 He must have at least a cumulative GPA of 2.253.6 He must not be an officer of any organization recognized by the Office

of Student Affairs3.7 No disciplinary record

Sec.4. Executive Committee4.1 He must be at least an active member/officer for one year4.2 He must have at least three terms remaining4.3 He must be pursuing a degree preferably in Marketing Management 4.4 He must have at least a cumulative GPA of 2.04.5 He must get at least 2.0 in all his/her Marketing Management subjects.4.6 He must have completed training under the JEMA Elite Program. In

case of the absence of training and/or inefficiency or inability to fulfill the stated objectives of the said program, he must have completed training from any recognized training body as declared worthy by the Executive Board.

4.7 No disciplinary record

Sec.5. Any additional requirement or lack thereof is subject to the discretion of the Executive Board.

ARTICLE XDuties and Powers of Officers

Sec.1. General Duties1.1 Prompt attendance in all meetings, General Assemblies and projects1.2 Supervision of his respective committees1.3 Officer-in-charge for certain project is responsible to the EB-in-charge1.4 Officers’ maximum number of unexcused absences from organization

activities for the term is five (5). 1.4.1 Excused absences are as follows:

1.4.1.1 Academic reasons


1.4.1.2 Sick and absent the whole day 1.4.1.3 Representing the organization outside school1.4.1.4 Other reasons the Executive Board deemed valid

Sec.2. The President2.1 He shall be the Chief Executive Officer of JEMA and shall have the

duty to supervise its affairs.2.2 He shall preside over all meetings of the board and the assembly. 2.3 He shall have the authority to create a committee/s or new position/s as

he may deem necessary.2.4 He shall have the sole authority to approve or disapprove any

activity/function/press release that is related to JEMA.2.5 He shall have the right to authorize any financial transaction by the

organization with the consent of the Vice President for Finance.2.6 He shall have the authority to promote, demote, suspend and dismiss

any officer/member with the consent of the majority of the Executive Board.

2.7 He shall have the sole authority to decide on last-minute matters and decisions rudiment to JEMA.

2.8 He shall have the authority to prescribe the additional duties of any officer and member that may not be prescribed in this constitution.

2.9 He shall be responsible for managing the organization’s My La Salle Account together with the Vice President for Activities.

2.10 He shall lead the members in carrying out the activities and in attaining the purposes and objectives of this Constitution and By-Laws.

Sec.3. Executive Vice President3.1 He shall be the official assistant of the President in supervising all the

affairs of JEMA.3.2 He shall preside over all meetings which the President cannot attend.3.3 He shall have the authority to prescribe additional duties to any officer

or member subject to the consent of the President.3.4 He shall have the right to be informed on any activity/function/press

release that is related to JEMA.3.5 He shall have the final recommendation to the President regarding to

any activity/function/press release related to JEMA.3.6 He shall be the successive officer in the event that the President should

fail to perform his/her duties as stated in the Constitution on Article X.

Sec.4. Vice President for Activities4.1 He shall be directly responsible for the supervision of all pre-activity

requirements.4.2 He shall supervise and manage the Assistant Vice Presidents for

Activities – Internal Processing, Assistant Vice President for Activities


– External Processing, Internal Logistics Head and External Logistics Head.

4.3 He shall, with only the President, have access to the organization’s My La Salle Account for venue reservation purposes.

4.4 He shall be coordinating with the Vice President for Documentations for the post-activity requirements.

4.5 He shall perform other functions as deemed necessary by the Executive Board.

Sec.5. Assistant Vice President for Activities – Internal Processing5.1 He shall assist the Vice President for Activities in the accomplishment

of the pre-activity requirements of internal (within school) organizational activities.

5.2 He, together with the Assistant Vice President for Activities – External Processing, shall take over the duties and responsibilities of the Vice President for Activities in his or her absence.


Sec.6. Assistant Vice President for Activities – External Processing6.1 He shall assist the Vice President for Activities in the accomplishment

of the pre-activity requirements of external (outside school) organizational activities.

6.2 He, together with the Assistant Vice President for Activities – Internal Processing, shall take over the duties and responsibilities of the Vice President for Activities in his or her absence.


Sec.7. Internal Logistics Head7.1 He shall be solely responsible for the entire operations procedures for

the internal organizational activities.7.2 He shall assist the Assistant Vice President for Activities – Internal

Processing in accomplishing pre-activity requirements of internal activities needed by university/administrative offices/departments.


Sec.8. External Logistics Head8.1 He shall be solely responsible for the entire operations procedures for

the external organizational activities.8.2 He shall assist the Assistant Vice President for Activities – External

Processing in accomplishing pre-activity requirements of internal activities needed by university/administrative offices/departments.



Sec.9. Vice President for Career Development9.1 He shall monitor and be directly in-charge of the training and

performance of JEMA Executives.9.2 He shall coordinate with the Executive Board and Project Heads with

regard to the activities to be participated upon by JEMA Executives.9.3 He shall facilitate in the appointment of Staff Positions within the

school year.9.4 He shall help in achieving and realizing the goal of total membership

participation in organization events.9.5 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.10. Assistant Vice President for Career Development10.1 He shall assist the Vice President for Career Development in his or her

tasks.10.2 He shall provide training materials and sessions for the JEMA

Executives.10.3 He shall provide a term end report to the Vice President for Career

Development regarding the membership, renewal of membership, and performance of the JEMA Executives


Sec. 11 Vice President for Corporate Relations11.1 He shall supervise in the search for yearlong sponsors and other

sponsors needed by the organization.11.2 He shall be directly responsible for the affairs between the

organization and sponsoring companies and other corporate partners.11.3 He shall supervise and manage the performance of the Assistant Vice

President for Corporate Contacts, Assistant Vice President for Corporate Documents, Corporate Contacts Manager, and Corporate Documents Manager.


Sec.12. Assistant Vice President for Corporate Documents12.1 He shall assist the Vice President for Corporate Relations in his or her

tasks.12.2 He shall be directly in-charge of routinely making Memorandum of

Agreements or any contract-related agreement to any affairs between the sponsoring companies and the organization.


12.3 He shall be directly in-charge of accomplishing all other solicitations documents requested by university/administrative offices/departments.

12.4 He shall be in charge of providing a solicitations report to sponsoring companies.

12.5 He, together with the Assistant Vice President for Corporate Contacts, shall take over the duties and responsibilities of the Vice President for Corporate Relation in his or her absence.


Sec.13. Assistant Vice President for Corporate Contacts13.1 He shall assist the Vice President for Corporate Relations in his or her

tasks.13.2 He shall be responsible for maintaining current contacts and expanding

sponsoring companies for the organization.13.3 He shall be directly in-charge of managing the company database of

the organization.13.4 He, together with the Assistant Vice President for Corporate

Documents, shall take over the duties and responsibilities of the Vice President for Corporate Relation in his or her absence.


Sec.14. Corporate Contacts Manager14.1 He shall assist the Assistant Vice President for Corporate Contacts in

his or her tasks.14.2 He shall assist in maintaining current contracts and expanding

sponsoring companies for the organization.14.3 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.15. Corporate Documents Manager15.1 He shall assist the Assistant Vice President for Corporate Documents

in his or her tasks.15.2 He shall create, draft, and process necessary solicitations documents in

cooperation with the Assistant Vice President for Corporate Documents.


Sec.16. Vice President for Documentations16.1 He shall be directly responsible for the status report and the proper

documentation of the entire activity of the organization for a period of one school year.


16.2 He shall be directly in-charge of accomplishing the post-activity requirements of organization activities.

16.3 He shall supervise and manage the Assistant Vice President for Documentations, Assistant Vice President for Database Management, and Database Manager.

16.4 He shall represent the organization in Council Meetings with the Council of Student Organizations when the President and Executive Vice President are unavailable.

16.5 He shall take the minutes of the meeting during Executive Board Meetings and other Assemblies


Sec.17. Assistant Vice President for Documentations17.1 He shall assist the Vice President for Documentations in his or her

tasks.17.2 He shall compile all necessary documentation requirements and

coordinate with the Vice Presidents regarding such.17.3 He shall be directly in-charge of documenting events and participants

of all JEMA-related activities.17.4 He shall take over the duties and responsibilities of the Vice President

for Documentation in his or her absence17.5 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.18 Assistant Vice President for Database Management18.1 He shall be directly responsible for all officer and member information

of the organization.18.2 He shall organize and update membership involvement and

participation in the organization.18.3 He shall coordinate with the Executive Board in determining active

members to be given incentives.18.4 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.19. Database Manager19.1 He shall assist the Assistant Vice President for Database Management

in his or her tasks.19.2 He shall help in organizing and updating membership involvement and

participation in the organization.19.3 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.20. Vice President for External Affairs


20.1 He shall be directly responsible for all external affairs involving JEMA.

20.2 He shall supervise the Assistant Vice President for External Affairs, Assistant Vice President for Special Events, External Linkages Heads, and Special Events Heads.

20.3 He shall ensure optimum participation and exemplary performance of JEMA in its external affairs towards the fulfillment of the organization’s quest for excellence.


Sec.21. Assistant Vice President for External Affairs21.1 He shall assist the Vice President for External Affairs in his or her

tasks.21.2 He shall assist in the coordination of activities to outside affiliations.21.3 He shall help strengthen ties with other marketing related

organizations of different universities.21.4 He shall assist in the planning and implementation of socio-civic

activities of the organization.21.5 He shall take over the duties and responsibilities of the Vice President

for External Affairs in his or her absence.21.6 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.22. Assistant Vice President for Special Events22.1 He shall assist the Vice President for External Affairs in his or her

tasks.22.2 He shall be directly in charge of special external activities of the

organization. Special external activities include conferences, external competitions and other activities with a similar nature. The consideration of external activities with another nature to be special is subject to the discretion of the Executive Board.


Sec.23. External Linkages Head23.1 He shall assist the Assistant Vice President for External Affairs in his

or her tasks.23.2 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.24. Special Events Head24.1 He shall assist the Assistant Vice President for External Affairs in his

or her tasks.



Sec.25. Vice President for Finance25.1 He shall be directly responsible for keeping and recording all financial

concerns of the organization.25.2 He directly supervises the Assistant Vice President for Budget and

Assistant Vice President for Treasury.25.3 He shall be an integral element of all financial transactions made

between the organization and other parties.25.4 He ensures proper allocation, outflow and inflow of cash for the

organization and for the proper turnover of cash for future administration.


Sec.26. Assistant Vice President for Budget26.1 He shall assist the Vice President for Finance in his or her tasks.26.2 He shall be responsible for accomplishing and meeting all pre-activity

financial requirements.26.3 He, together with the Assistant Vice President for Treasury, shall take

over the duties and responsibilities of the Vice President for Finance in his or her absence.


Sec.27. Assistant Vice President for Treasury27.1 He shall assist the Vice President for Finance in his or her tasks.27.2 He shall be responsible for accomplishing and meeting all post-activity

financial requirements.27.3 He shall be responsible for safe-keeping all official receipts and other

related financial transactions and documents of the organization.27.4 He, together with the Assistant Vice President for Budget, shall take

over the duties and responsibilities of the VP-Finance in his or her absence


Sec.28. Vice President for Internal Affairs28.1 He shall be directly responsible for the affairs concerning the

participation, development and strengthening of ties among all JEMA members, officers and faculty.

28.2 He supervises the Assistant Vice President for Internal Affairs, Assistant Vice President for Research and Development, Assistant Vice President for Academics and Membership Involvement Officers.


28.3 He shall be responsible for the internal affairs of the organization.28.4 He shall handle concerns and prevent conflict among the members,

officers and faculty.28.5 He shall work towards total membership involvement.28.6 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.29. Assistant Vice President for Internal Affairs29.1 He shall assist the Vice President for Internals in his or her tasks.29.2 He shall support in maintaining internal coordination among members

and officers.29.3 He shall take over the duties and responsibilities of the Vice President

for Internal Affairs in his or her absence.29.4 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.30. Assistant Vice President for Research & Development30.1 He shall be the point person for members to voice out any concern that

they have that the organization may be able to address.30.2 He shall be required to conduct surveys at least once a term in order to

know whether the members are satisfied with the services that the organization is providing.

30.3 He shall take into consideration the ratings, comments and suggestions from the survey and propose possible solutions to address the concerns raised that shall be deliberated further by the Executive Board.

30.4 He shall be in charge of evaluating officers’ performance at the end of each term.


Sec.31. Assistant Vice President for Academics31.1 He is directly responsible for addressing the academic needs of the

organization’s members.31.2 He directly coordinates with the Assistant Vice President for Research

and Development in pointing out the members’ academic needs.31.3 He is directly in-charge of academic information dissemination

programs.31.4 He stands as liaison between the students and the marketing

department.31.5 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.32. Membership Involvement Officer32.1 He shall assist the Assistant Vice President for Internal Affairs in his

or her tasks.



Sec.33. Research and Development Head33.1 He shall assist the Assistant Vice President for Research and

Development in his or her tasks33.2 He shall be directly in-charge with conducting surveys at least once a

term to know whether the members are satisfied with the services the organization is providing.


Sec.34. Vice President for Promotions34.1 He shall be responsible in conceptualizing, visualizing and creating all

publicity/promotional related materials for the use of the organization inside and outside the university.

34.2 He supervises the Assistant Vice President for Promotions, Assistant Vice President for Communications, Advertising Executive, and the Public Relations Executive.

34.3 He shall reserve the right to approve or disapprove concerns regarding promotional affairs upon consent of the President.

34.4 He shall be in charge of web designing and other electronically related promotions of the organization.


Sec.35. Assistant Vice President for Promotions35.1 He shall assist the Vice President for Promotions in his or her tasks.35.2 He shall help in conceptualizing and creating all publicity/promotional

related materials for the use of the organization inside and outside the university.

35.3 He shall be responsible for conceptualizing the lay-out and package of The MARKETER newsletter.

35.4 He shall take over the duties and responsibilities of the Vice President for Promotions in his or her absence.


Sec.36. Assistant Vice President for Communications36.1 He shall assist the Vice President for Promotions in his or her tasks.36.2 He shall be responsible for promoting events and activities of the

organization.36.3 He shall be in-charge of coordinating with active and non-active

members of the upcoming events of the organization.


36.4 He shall be responsible of conceptualizing the content of The MARKETER newsletter.

36.5 He shall assist in creating and delivering information traditionally and non-traditionally to its members.

36.6 He shall assist the Vice President for Promotions in managing digital and electronic promotions of the organization.


Sec.37. Advertising Executive37.1 He shall assist the Assistant Vice President for Promotions in his or

her tasks.37.2 He shall be involved in conceptualizing and implementing promotional

materials for the organization.37.3 He shall be directly in-charge of the distribution of The MARKETER

newsletter.37.4 He shall ensure that every member will receive a copy of the

newsletter.37.5 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.38. Public Relations Executive38.1 He shall assist the Assistant Vice President for Communications in his

or her tasks.38.2 He shall conduct all verbal-related announcements of the organization.38.3 He shall assist in the management of digital and electronic promotions

of the organization.38.4 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.39. Vice President for Training and Development39.1 He shall be responsible for training active members into potential

leaders of the organization.39.2 He shall ensure proper orientation of organizational processes to the

JEMA Elites.39.3 He shall create opportunities for further development of personal and

leadership skills of the JEMA Elites.39.4 He shall perform other functions as deemed necessary by the

Executive Board.

Sec.40. Assistant Vice President for Training and Development40.1 He shall assist the Vice President for Training and Development with

his or her tasks.40.2 He shall be in-charge of providing additional insight in providing a

holistic growth among the JEMA Elites.



Sec.41. All Committee Heads41.1 He directly controls or manages the members of the committee.41.2 He will serve as a link between the executive committee and the

members.41.3 He ensures all pre-activity and post-activity requirements are

accounted for.41.4 He shall report to the Executive Board upon request.41.5 He shall perform other functions as deemed necessary by the

Executive Board.

ARTICLE XIProbationary Officers

Sec.1. An officer would be considered under probation after receiving (3) warnings from the Executive Board regarding past performance.

1.1 Warnings may be given out for the following reasons:1.1.1 Excessive absences in official meetings1.1.2 Failure to meet organization deadlines1.1.3 Any form of misconduct or misbehavior1.1.4 Any other reason the Executive Board deems valid

Sec.2. An officer is automatically placed under probation for any of the following reasons:

2.1 Any willful gross violations of the JEMA Constitution;2.1.1 Gross negligence of duties and responsibilities;2.1.2 Any behavior which undermines the integrity of the

organization;2.1.3 Betrayal of public trust;2.1.4 Any other forms of gross misconduct as provided by the

Student Handbook. Sec.3. Probationary officers are given one (1) month to compensate for his

underperformance and are required to attend all JEMA activities during the period.

Sec.4. Absences in JEMA Activities for the probationary period must have a valid excuse accompanied by formal notice to the Executive Board.


Sec.5. In the case when the President is being subject to probation, at least three (3) members of the Executive Board shall give the warning; and at least five (5) members of the Executive Board shall warrant the probation.

Sec.6. Upon the expiration of the probationary period, the Executive Board shall decide upon the continuation of the probationary officers’ term in office.

Sec.7. Discontinuation of a probationary officer’s remaining term of office will be through forced resignation, where the officer shall be stripped of his rights, duties, and responsibilities as a JEMA Officer.

ARTICLE XIIResignation of Officers

Sec.1. Any appointed officer with a valid reason or cause may resign or withdraw from the office in JEMA by notice in writing submitted to the Executive Board.

Sec.2. An officer should be informed by the Executive Board at least two (2) weeks before the effectivity of his/her successor as the proper transition period.

Article XIIIVacancies

Sec.1. In case of the incapacity in the discharge of duties, removal from office or resignation of any organization officer, the Executive Board shall decide what action/s to take on such circumstance.

Sec.2. Upon the event that a position is vacant / vacated, any member of the Executive Board and Executive Committee may nominate someone to be promoted to that position or may nominate someone outside the office to take the position. The Executive Board shall approve the nominees and will vote afterwards.

Sec. 3 In cases when an officer cannot fully perform his duties due to thesis and OJT, the officer next in line shall assume his responsibilities.

3.1 In the event that the President or Executive Vice President has thesis and OJT, the Executive Board shall appoint the organization’s officer-in-charge.

ARTICLE XIVCommittees


Sec.1. Ad- hoc Committees1.1 The President may create, or remove from time to time, committees

from the members of the organization, whose heads will be the officers for the purpose of the activities and segregation of duties for coherent success of any undertakings.

1.2 Executive Board members may not head but may be part of ad-hoc committees.

ARTICLE XVThe Advisers

Sec.1. The adviser shall be chosen by the majority of the Executive Board and shall hold office for one (1) year.

Sec.2. He must be a professor in the Marketing Management Department.

Sec.3. The adviser has the right to be informed of the organization’s activities and functions.

Sec.4. The adviser shall have the right to attend all activities and functions of the organization and to serve as a liaison between JEMA and other external marketing organizations.

ARTICLE XVIMeetings and Activities

Sec.1. There shall be at least two (2) formal meetings per term, where officers are expected to report his/her progress and recommendations to the entire executive committee, and at least five (5) informal meetings per month, for project delegations or any constructive discussion that is necessary for the attendees.

Sec.2. A majority of the Executive Board shall execute a quorum to transact business in the organization.

Sec.3. The decision of the majority of the quorum shall constitute an affirmative vote.

Sec.4. The Executive Committee requires a 2/3 majority to constitute an affirmative vote

Sec.5. Department heads are required to pass a formal report at the beginning of the succeeding term to the Executive Board.


ARTICLE XVIIGeneral Provisions

Sec.1. The term of all newly appointed officers shall begin upon approval of the Outgoing Executive Board together with the Incoming President as made official during a turnover ceremony and shall end on the last day of the school year.

Sec.2. All officers of the organization are of authority in responsibly handling the office.

Sec.3. The Executive Board shall have the sole authority to impose sanctions on officers of the organization who violate provisions of the policies approved by the Executive Board and in the Constitution. The President and Executive Vice-President shall decide upon the nature and kind of sanction to be imposed. The degree of such sanction must depend upon the degree of violation.

Sec.4. Policies that concern the organization shall take effect upon the approval of the Executive Board.

Sec.5. In cases wherein there is a sharing of profits and losses involved, the Executive Board and the other organizing officers shall be accountable to any loss.

Sec.6. Any transactions, whether internal or external, made by an officer of the organization without the consent and approval of the Executive Board shall be considered null and void. The person who made the transaction shall be held responsible for the consequence that may arise from his / her action.

ARTICLE XVIIIAmendments

Sec.1. The Executive Committee, sitting embrace, may amend or revise the Constitution provided that the proposed revisions or amendments gets a 100% confidence vote from the members of the Executive Board and at least 2/3 of the total votes of the Executive Committee.

Sec.2. Any amendment or revision to this Constitution shall be ratified by the majority of the members of the quorum of the Executive Committee.

ARTICLE XIXSeparability Clause


If any provision of the Constitution is declared invalid, the remainder thereof not affected thereby shall continue in full force.

ARTICLE XXEffectiveness

Sec.1. This JEMA Constitution shall take effect immediately upon the unanimous approval of the Executive Board and shall supersede previous JEMA Constitutions.

Sec.2. The constitution of JEMA will take effect for three years upon approval and may not be amended for that duration

2.1 Article IX of this constitution is exempt from the provision of Article XIX, Sec. 2. Duties and Responsibilities per position may be amended per year as the Executive Board sees as the best for the organization.


JUNIOR ENTREPRENEURS’ MARKETING ASSOCIATION

EXECUTIVE BOARD for Academic Year 2011-2012

Noted by:


Alfonso Daniel A. SolanoPresident

Mirella Anne G. CruzExecutive Vice President

Chelsea Kimm U. SantillanVice President for Documentation

Jade Abigail C. TanVice President for Activities

Indi Bingbong S. PadillaVice President for Career Development

Trixie Ann Kaye A. OdiamarVice President for Corporate Relations

Wing Yan S. YeungVice President for Finance

Paul Miguel Q. DionesVice President for Internal Affairs

Kashka Louisse L. TobiasVice President for Promotions

Tristel F. LimVice President for Training and Development

Stephanie Therese C. ChanVice President for External Affairs