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PCBS PROJECT INTEGRATION OVERVIEW
BY :RACHEL GATEI
ON 1STAPRIL 2009
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Identification of needs-Development ofautomated businessprocess
used in theissuance of import andexport permits
Training and equippingKDB staff involved inpreclearance
withnecessary Resourcesto run the system
PCBS Relationshipto other projects
Integration of e-permits to existing e-
dairy informationsystem
Creating linkage ofdeveloped system toPCBS
Ultimate goal of project
Adoption of commonsystem that is efficient
PROJECT GOALS
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To identify current position of the Board and its capacity
in
terms of preparedness & integration to the PCBS system.
Three factors to be considered include:
-Management commitment
-Business processes
- -Information systems in place
- - Human Resource capacity
Objective
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Kenya Dairy Board
Establishment:
The Kenya Dairy Board is a statutory body established in1958
through an Act of Parliament, the Dairy Industry Act ,Cap 336 of
the Laws of Kenya.
Mandate:
To regulate, develop and promote the Dairy industry inKenya
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Functions of the Board
Advice the Government on Policy issues related to
theindustry
Promote extension, research and other related
technologytransfers in the dairy and related industries
Establish and maintain data on the dairy industry and make
it available to industry stakeholders Facilitate provision of
technical advice and training on
processing technologies, milk testing equipment, milkcollecting
centers
Monitoring of imports and promotion of exports Promote Local
consumption of milk and milk products
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Functions of the Board continued In Partnerships with relevant
institutions formulate rules
and regulations , setting national quality standards for milkand
dairy products, packaging materials
Promote quality assurance programs and regulatory
mechanisms for the purpose of protecting consumersagainst health
hazards
Advise the government on the management of nationalstrategic
reserves for dairy products
Facilitate the development of efficient production,marketing,
distribution and supply of dairy products thatare consumer
specific
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ISSUE CURRENT REQUIREMENTS ACTION PLAN
PCBS awareness Management is
aware of PCBS e-
permit project
To provide support and
commitment in ensuring
development and integration of
system
Key staff involved in processes
identified
Managing Director
has expressed
support for PCBS
To communicate to
the Board
Business processes-
Import & export
permits
permit issuance
generated manually
1. Need to develop automated
filing system .
2. Source for appropriate
software such as use of MIC
customs solutions
3. Determine hardware andsoftware requirements
necessary to run system
4. Determine staff IT capacity
on use of software to key
personnel involved in theissuance of permits
1carry out
comparative study
on existing permit
software, including
cost benefit
analysis
2.Tender for
provision of
software and
requisite hardware
3. Purchase
necessary
software andhardware
KDB Situation in regard to PCBS integration
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Cont.Information system 1.Use of HR and
payroll system
(QuickBooks)
2, E-dairy project
3. management of
information
4. Limited HR
capacity
Need to see if e-
permit can be
developedintegrated to the IS
systems already in
use
Only basic server
that covers head
office
There is no securityof information
Only one individual
in IT department
4.Carry out trials
5. Need to acquire external risk
management /data storage point
6. Need to hire one additional staff
to ensure continuity
Equipment Few computers perstation
Need to update Purchase of requisite equipment
Human Resource
capacity
9 Staff handling
have basic IT
knowledge
Need to provide
training in Oracle,
Unix
Train staff
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EXPECTED BENEFITS OF SYSTEM
Efficiency in processing docs
Accuracy in data/ figures of imports/exports
handled
Security of data
Revenue base secured
Enhanced capacity of staff involved inbusiness process
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P.O. Box 30406-00100
NAIROBI
Tel: (+254) 20 310559/341302
Fax : (+254) 20 2244064
Email : [email protected]
Thank you!
