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Windows Keyboard Shortcuts & Definitions – General WINDOWS KEY = Opens & closes the Start Menu ; your cursor is automatically placed into the Search Box at the bottom of the Start Menu so you can simply start typing the name of the file, program, file path location, or webpage and then ENTER to open the item. You can explore the Start Menu using your ARROW keys. ALT = Activates the Menu Bar , typically a horizontal object that uses RIGHT and LEFT ARROWS to navigate through it, and then the DOWN ARROW to open the drop down box for the menu chosen. ALT + F4 = Exits an active application ; unless done while the Desktop is in focus, then it is the shutdown dialog box for the computer. ALT + TAB = Task switcher ; cycles between all open programs. Adding SHIFT cycles you in the opposite direction. ARROWS = Moves through options on the Desktop , Start Menu , Taskbar or System Tray , also in some menus. ENTER = Used to open item associated with a Desktop Icon , Start Menu Option , Taskbar Button , or System Tray Icon . Can also be used to push buttons in dialog boxes, and activate links on the internet. SPACEBAR = Used to push buttons on the screen. ESCAPE = Closes any menu or dialog box. BACKSPACE = Deletes character-by-character to the LEFT of the cursor (behind it) Add CTRL to it and it deletes word-by-word. DELETE = Deletes character-by-character to the RIGHT of the cursor (in front of it) Add CTRL to it and it deletes word-by- word.

Keyboard Shortcuts - Windows

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Page 1: Keyboard Shortcuts - Windows

Windows Keyboard Shortcuts & Definitions – General

WINDOWS KEY = Opens & closes the Start Menu; your cursor is automatically placed into the Search Box at the bottom of the Start Menu so you can simply start typing the name of the file, program, file path location, or webpage and then ENTER to open the item. You can explore the Start Menu using your ARROW keys.

ALT = Activates the Menu Bar, typically a horizontal object that uses RIGHT and LEFT ARROWS to navigate through it, and then the DOWN ARROW to open the drop down box for the menu chosen.

ALT + F4 = Exits an active application; unless done while the Desktop is in focus, then it is the shutdown dialog box for the computer.

ALT + TAB = Task switcher; cycles between all open programs. Adding SHIFT cycles you in the opposite direction.

ARROWS = Moves through options on the Desktop, Start Menu, Taskbar or System Tray, also in some menus.

ENTER = Used to open item associated with a Desktop Icon, Start Menu Option, Taskbar Button, or System Tray Icon. Can also be used to push buttons in dialog boxes, and activate links on the internet.

SPACEBAR = Used to push buttons on the screen.

ESCAPE = Closes any menu or dialog box.

BACKSPACE = Deletes character-by-character to the LEFT of the cursor (behind it) Add CTRL to it and it deletes word-by-word.

DELETE = Deletes character-by-character to the RIGHT of the cursor (in front of it) Add CTRL to it and it deletes word-by-word.

LEFT & RIGHT ARROW = Moves through buttons on Taskbar & Icons on System Tray. Will also move between the right & left of the Start Menu, cycling between the 2 sides. Also moves you between menus on the Menu Bar.

TAB = Moves between the components of most programs, dialog boxes, and menus. Also, on the Start Menu, will move to the top of the right side of the menu, to the Shut Down Button, to the top of the left side of the menu, to the last item on the left side of the menu, to the Search Edit Box. Adding SHIFT moves you in the opposite direction.

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F6 = Also moves you between components of most programs; this is good for when you are in an edit box and pressing TAB merely creates 5 spaces instead of navigating you to the next field. Adding SHIFT moves you in the opposite direction.

WINDOWS KEY + D = Moves focus to the Desktop, then RIGHT and LEFT and UP and DOWN ARROWS move you between the icons, as they are in a grid format. ENTER then opens the icon in focus.

WINDOWS KEY + B = Moves focus to the System Tray buttons, then RIGHT and LEFT ARROWS move you between them, and UP ARROW gets you into the overflow (aka chevron) area. SPACEBAR then activates the button in focus.

WINDOWS KEY + T = Moves focus to the first icon on the Taskbar, then RIGHT and LEFT ARROWS move you between the icons. ENTER then opens the icon in focus.

WINDOWS KEY + E = Opens Windows Explorer at the computer folder location and in the items view.

WINDOWS KEY + L = Locks your computer.

WINDOWS KEY + R = Opens the Run box. This command functions like the Start Menu Search Box, which you access simply by pressing the WINDOWS key – your cursor is then automatically placed into the Search Box. You can open files, programs, file path locations, or web pages by typing them into the run command edit box and pressing ENTER. The run command performs other, more advanced, functions too.

WINDOWS KEY + 1 through 0 on the number row = Opens programs that are pinned to your Taskbar, or brings open programs into focus. The numbers are assigned in numerical order from left to right; so if Word if the third icon pinned to the right of the Start Menu on my Taskbar, then WINDOWS KEY + 3 will open or bring into focus Word. Additionally, if you only have four programs pinned to your Taskbar and you open a program that is NOT pinned to your Taskbar, then it becomes the fifth icon on your Taskbar, so WINDOWS KEY + 5 will bring that open, but not pinned, program into focus.

WINDOWS KEY + ALT + 1 through 0 on the number row = Activates the jump lists for programs on your Taskbar and currently open programs. The numbers are assigned left to right from the Start Menu, just like described in the previous shortcut entry. Jump lists bring up recently accessed files, websites and tasks, as well as items you’ve pinned to the jump lists. Then, UP and DOWN ARROWS move you through the items, and ENTER opens/activates the item. The RIGHT and LEFT ARROWS move you into the pin and unpin option for the items in the jump list, and SPACEBAR activate the pin/unpin option.

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SHIFT + F10 = Opens the Context Menu regardless of computer type or keyboard style. Alternative is the APPLICATION key, also known as CONTEXT MENU key, or the RIGHT-CLICK MOUSE key. On full size keyboards this key is usually, but not always, one key to the left of the RIGHT CTRL Key. On a laptop, the Application Key’s position is highly variable with the make and model of the machine.

F1 = Open the Help menu for the program in focus.

WINDOWS KEY + UP or DOWN ARROWS = Maximize or minimize a window.

Microsoft Office Keyboard Shortcuts

CTRL + A = Select All.

CTRL + S = Save.

F12 = Save As.

CTRL + D = Font panel (in many Microsoft programs).

CTRL + F = Find, or Forward item in Outlook.

Screen reader note: in Window Eyes it needs to be CTRL + SHIFT + F to have useful find results and in JAWS CTRL + F is a JAWS virtual find, not the Microsoft find.

CTRL + W = Close window (different than Alt + F4 because a program can have multiple windows open, such as tabs in Internet Explorer or Firefox or files in Word or Excel, etc.).

CTRL + Z = Undo last action, can keep pressing it until you get to the last Save of the file as you cannot undo beyond a save.

CTRL + Y = Redo last action (only guaranteed in Microsoft applications, others use CTRL + ALT + Z or CTRL + SHIFT + Z).

CTRL + N = New item (as in a new document in Word, spreadsheet in Excel, presentation in Power Point, email in Outlook, or appointment in Outlook).

CTRL + O = Open item (this brings up a Windows Explorer dialogue box).

CTRL + P = Print file (the box is difficult to navigate if the correct printer is not selected).

CTRL + X = Cut text or file(s) to clipboard.

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CTRL + C = Copy text or file(s) to clipboard.

CTRL + V = Paste text or file(s) from clipboard.

CTRL + B = Bold formatting, can be used on selected text or turned on before typing and then turned off after typing.

CTRL + I = Italic formatting, can be used on selected text or turned on before typing and then turned off after typing.

CTRL + U = Underline formatting, can be used on selected text or turned on before typing and then turned off after typing.

CTRL + R = Right align text in Word;, it is a toggle so pressing it a second time will return the alignment to what it was prior to right aligning it. Also, it is Reply in Outlook.

CTRL + SHIFT + R = Reply All in Outlook.

CTRL + SHIFT + I = Switch to Inbox in Outlook.

CTRL + E = Center align text; it is also a toggle like right align.

CTRL + L = Left align text; it is also a toggle like the other aligns.

CTRL + J = Justify align text; it is also a toggle like the other aligns.

CTRL + 1 through 4 on the number row or pad = Bring Mail (1), Calendar (2), Contacts (3) or Tasks (4) into focus in Outlook.

CTRL + ENTER = Send item in Outlook, like email or meeting request.

RIGHT or LEFT ARROW = Navigate by character, either to the right or left of the cursor; (add SHIFT to any navigation command and it turns into a select command). Also, it moves you between days in your Outlook Calendar, regardless of the view you are in. Also, moves you between columns displayed in the items view of Windows Explorer.

CTRL + RIGHT or LEFT ARROW = Navigate by word, either to the right or the left of the cursor; cursor will be at the beginning of the word (add SHIFT to any navigation command and it turns into a select command).

UP or DOWN ARROW = Navigate by line in Word, either above or below the cursor; IMPORTANT: the cursor does NOT change its horizontal position even though the entire line will be read. Suggestion is to always press HOME or END so you know exactly where you are in the line. (Add SHIFT to any navigation command and it turns into a select command). Also, it

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moves you between emails in your Outlook Inbox, or time slots in your Outlook Calendar. Also, move up or down between folders or files in Windows Explorer.

CTRL + UP or DOWN ARROW = Navigate by paragraph in Word, either above or below the cursor; cursor will be at the beginning of the paragraph (add SHIFT to any navigation command and it turns into a select command).

HOME or END = Navigate to beginning or end of line (add SHIFT to any navigation command and it turns into a select command).

CTRL + HOME or END = Navigate to beginning or end of document (add SHIFT to any navigation command and it turns into a select command).

PAGE UP or PAGE DOWN = Navigate up or down window by window; in other words, however much of the text is displayed in your current window then page down will display the next portion of text that will fit in your window. The amount of text displayed depends on the zoom level of your program, which is located in the lower right corner of the screen and can be accessed by pressing F6 (since TAB doesn’t navigate when in a text box), which switches you between the ribbon, text area, and the options in the lower right corner. The lower the zoom level, the more text is displayed on the screen (add SHIFT to any navigation command and it turns into a select command).

CTRL + PAGE UP or PAGE DOWN = Navigate up or down page by page, AND the cursor is ALWAYS placed at the top of the page, regardless of where your cursor started out (add SHIFT to any navigation command and it turns into a select command).

ALT = activates the menu ribbon; TAB and ARROWS will navigate you through the ribbon.

F7 = Spell Check.

SHIFT + F7 = Thesaurus; can also change to dictionary or web search – select the word you want to look up first.

F5 = Brings up the Find and Replace dialog box, with the focus in the Go To tab and Go To Page/Enter Page Number field - a great way to navigate through a large document quickly.

F4 = Repeat last action (useful if you want to format multiple things that aren’t next to each other).

CTRL + K = Insert a Hyperlink.

CTRL + LEFT BRACKET (to the right of P) = Decrease font size by 1; use with either selected text or turn on then type.

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CTRL + RIGHT BRACKET (to the right of the left bracket, to the left of backslash) = Increase font size by 1; use with either selected text or turn on then type.

Internet Keyboard Shortcuts

F5 = Refresh page.

ALT + LEFT or RIGHT ARROW = go back or forward a page; BACKSPACE also works for go back a page.

CTRL + L = move to the Address/Location Bar, where you can type an URL or perform a web search.

CTRL + TAB = Cycles between all open tabs. Adding SHIFT cycles you in the opposite direction.

CTRL + F4 = Closes an open tab.

Windows Explorer Keyboard Shortcuts

ALT + F4 or CTRL + W = Closes Windows Explorer.

DOWN or UP ARROWS = Moves through the items in the Navigation Pane (also known as the Tree View) or the File/Item List.

HOME or END = Moves to the first or last item in the Navigation Pane or the File/Item List.

F6 or TAB = Moves forwards between the different sections of the Explorer Window.

SHIFT + F6 or SHIFT + TAB = Moves backwards between the different sections of the Explorer Window

LEFT or RIGHT ARROW = Closes an opened/expanded item and opens a closed/collapsed item in Navigation Pane. Also moves through the items on the horizontal Toolbar and Menu Bar

ENTER = Displays the contents of the selected folder into the File List. The selected folder can be either in the Navigation Pane or the File List. NOTE: this is different than “opens a folder” using the RIGHT arrow key

CTRL + SHIFT + N = Creates a new folder.