Kingston HR Shared Service

Schools Surgery 19 June 2012

Service Provision

• The Move – – New location - left address as is to suit current

arrangements– When post room receive post from the courier it is

sent over to us the same day, scanned. – Emails forward to us. New details are on schools

website as of this week.– Telephones divert to one generic number. Then you

chose team, ie Schools. More people can answer phones this way.

The Team

• Team on one generic number• Hazel, Zenette, Vicky, Amandeep• Use HRSchools email address• USOFX for all confidential / personal data

Service Provision

• From previous feedback & our own reviews we check more now, but we still need to build in more rigorous checking.

• 3 new forms will enable this.• Revision Form – Support Staff• Revision Form – Teacher• New Starter Form – Support Staff & Teachers– Checked at start of process now

CRB

• Middle names on driving licence are required on all applications

• Driving licence photo card and paper counter part must be seen together as evidence

• ID checking is due to change on 1st September 2012. Need to see passport, birth certificate and two proofs of current address issued within the last three months

Timesheets

• Timesheets – issues for you & us• Areas the team have picked up• Layman terms• GL / Budget codes in general? Your view?

Timesheets

• Teachers– Additional hours - HED 154– Unpaid Leave - HED 062 (-) minus hours

• Non Teaching Staff– Additional hours - HED 064 or Overtime for a full

timer– Unpaid Leave - HED 066 (-) minus hours

Timesheets

• General– Please use this form for all payments including

Lunchtime supervision hours.– Please add additional hours / payments to the end

of the sheet - do not delete or insert lines.– Should you need to add information after sending -

please add the information and resend with a message asking for the original to be deleted.

– Please let us know if you would like a visit regarding the monthly input.

Performance Appraisal Guidance

• DFE issued new statutory guidance on appraisals for teaching staff.

• Refer to extranet link for model policy, guidance and toolkits;

• http://schools.richmond.gov.uk/home/hr_policies_procedures/hr_policies_and_procedures/appraisal_policy.htm

Service Provision

• New Forms– Benefits - accurate, quicker production of

contracts, will contact you just to check - so we get it right

– Fill in white bits, the form will populate in yellow areas

– We follow checking process when we receive it– New way of working for us / you, but overtime

our records will improve.

Service Provision

• We will put new forms on extranet & send them via USOFX to you. Please start using them from when you receive them.

• If you have sent anything before today we will still accept it.

• After this week we will return it.

Service Provision

• New Starter Form is like this, it is a combination of current 2 forms.

• Send when all information is complete. We cannot put people on payroll until it is complete.

• Therefore do not send part completed ones• Like now we need both parts of the form

completed to pay people. We will send back part completed ones.

Service Provision

• September– We will use the new forms & send contracts out

before the school holidays where we can– We will put everyone on payroll (but not pay

them!), then send you a report in August (while you are off), to confirm details before we run the September payroll

– Don't worry - we will take new starters / pay changes in September but we want to reduce the pressure / risk of errors.

Future

• iTrent • Self Service • Reports• Next Surgery have Kingston School Bursars to

give their view of the changes• Demonstration of the system

Questions