Kuliah 09 Oral and Poster Presentations

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    ORAL AND POSTER

    PRESENTATIONS:

    How to make the most

    of 15 minutes!

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    THE SHORT LECTURE

    The CHALLENGE:

    Allotted very short time (~15minutes at conference, 40 min.

    for Dept. seminar), to present

    several years work!

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    OBJECTIVE OF LECTURESAND POSTERS

    TRANSMIT INFORMATION

    Share with the world the findings of

    your research

    IMPRESS THE AUDIENCE

    With the quality of the research With the quality of the researcher -

    and of the researcher's institution

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    Multi-media, Multi-channelCommunications

    Tx

    Rx

    Audio

    (lecture)

    Visual

    (slides)

    Body

    Language

    A/V Aids

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    Objective of this lecture:

    To give youmethodsand guidelines forpresenting good

    lectures andposters

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    OUTLINE

    1. Lecture Preparation

    2. Lecture Presentation3. Posters

    4. Conference Conduct

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    PREPARATION

    Carefully choose material,according totime available

    Prepare graphics

    Rehearse / time presentation(including in front of colleagues!)

    Cut the excess material so you stayontime!

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    LECTURE STRUCTURE

    1. INTRODUCTION

    10-20% of time allotted.

    Bring audience up to speed (dependsnaudience!) - explain the overall subjectmatter.

    Tell them what to expect (tell themwhat you are going to tell them!)

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    LECTURE STRUCTURE, cont'd

    2. BODY

    Abbreviate methodology, unless novel

    Concentrate on results, and theirsignificance

    3. SUMMARY AND CONCLUSIONS

    Tell them what you told them

    3 points you would like the audienceto remember!

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    MOST COMMON PROBLEMS

    Too much material

    Too much detail

    Illegible graphics (too crowded, too

    small, too much detail) Insufficient rehearsal

    Poor delivery technique

    Verbal (talk too fast, drop tone ofvoice, etc. )

    Visual (fumbling with slides, occludeprojector)

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    GRAPHICS Always display something when you speak

    Rule of thumb - 1 slide per minute

    Insure that everything can be read and understood at

    back of room

    Minimum font - 14 points, Title - 48 point

    Use color and effects but sparingly, good use of color:

    different curves on graph

    parts of apparatus

    Text slides

    No complete sentences

    Key words only

    Graphics - always point out and explain what you want

    the audience to see (blind man's rule)

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    GRAPHICS, contd

    Don't crowd your slides - leave space betweenitems

    No work-shop drawings

    No slides of only equations

    Never photocopy from books withoutmagnification and emphasis

    Title each slide

    Number your slides

    small font, in corner - for you!

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    PRESENTATION

    REHEARSE! REHEARSE! REHEARSE!

    In front of colleagues - get their feedback

    Use stop watch - check your timing If you are over time - don't talk fast! Cut

    material.

    Business attire

    Men suit and tie

    Women: Conservative but Feminine

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    PRESENTATION, cont'd

    Don't read your lecture.

    Speak, don't read.

    Speak slowly and clearly

    Don't drop your voice at the end of sentences

    Usesimple words

    Eye contact with audience

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    PRESENTATION, cont'd

    Point to relevant items on graphics

    Input/output piles of slides

    Remove slides from clear envelopes

    Place view-graph slides on projector so you cansee them

    Point on the machine

    Don't block the projector

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    Lecture Hall Arrangement

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    Lecture Hall Arrangement

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    THE POSTER

    USE

    Backdrop for one-on-one conversations

    With truly interested colleagues

    Walk-by curious

    STRUCTURE

    Similar to lecture

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    POSTER GRAPHICS

    NEVER post copy of paper!

    Easier to read paper in proceedings

    Guidelines from lecture generallyapplicable here,however:

    Can show equations, if you need them todiscuss with experts

    Can have more detail, if you are there toexplain

    Can also use 3-D objects, samples, etc.

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    CONFERENCEPARTICIPATION

    PURPOSE

    Objective of conference - meet your

    Colleagues for informal discussion

    Lectures, etc., merely structures to facilitate this

    Make contacts for jobs, future cooperation and

    collaboration

    Learn what isn't in the formal papers and

    Lectures

    Black magic

    Doubts

    New directions

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    CONFERENCE CONDUCT

    If you can't attend, notify the conference organizers asmuch in advance as possible

    Introduce yourself to colleagues you would like to meet

    But dont be a pest!

    During discussion period after lecture

    DO ask questions

    DON'T monopolize discussion, or carry on

    dialogue with lecturer

    Use coffee breaks, meals, evenings, etc. to meet your

    colleagues whom you don't normally see Avoid hanging around with your clique!

    Business cards

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    SUMMARY Transmit information in the way best suited for

    the audience

    Remember their limitations

    Clear graphics

    Speak slow, loud

    Stay on time

    Cut Material

    Rehearse!

    Make a good impression

    For yourself

    For your institution