La Joya Independent School District - Amazon S3s3.amazonaws.com/scschoolfiles/1157/skyward_gradebook... · 2019-08-14 · 17 Skyward Protocol 2019-2020 How to Setup Your Gradebook

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La Joya Independent School District

Skyward Gradebook Protocol

2019 – 2020

Purpose: The purpose of this protocol is to utilize the Skyward Application for teachers to post

grades in the Gradebook through Skyward located at: https://skyweb.lajoyaisd.com.

How will the Protocol improve student achievement? The Gradebook is an auditable document that must be accurate in order to print Student Report Cards.

This protocol demonstrates ethical standards by aligning to district policy: EIE Legal, and EIA Local regarding academic achievement and grading/progress reports to parents.

Details: Contents include:

Skyward Protocol Progress Reports are now Reporting Periods for comprehensive high schools Grading Periods 2019-2020 How to setup Your Gradebook How to Add an Assignment How to Record a Retest on Skyward Gradebook How to Accept a Grade for a New/Transfer Student How to Print Your Gradebook from Skyward How to Take Attendance on Skyward How to Read a Grade Difference Report

https://skyweb.lajoyaisd.com/

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2019 – 2020

How to Change a Grade in Gradebook at the Office Level

How to Fix Your Gradebook from Errors in Skyward

Step 1 Process for all elementary campuses and middle schools: Staff Development: The Technology Department will train the Campus Technologists on

how to enter grades on Skyward. The Technology Department will train the designated Campus administrator and the campus clerk on the Skyward Gradebook. The Technology Department will train the principal on the Skyward Gradebook and on how to read a Grade Difference Report. Campus Technologists will train the teachers at their campus on how to post grades on the Skyward Gradebook.

Step 2 Teachers will input grades on a weekly basis. At least two grades per week must be entered in order to align to the Classroom Practices.

Teachers will use the Skyward Gradebook Application to post six weeks grades during the posting window.

Step 3 The Attendance Clerk/Registrar will run the Grade Difference Reports on the second six

weeks reporting grade period. Step 4 Clerks/Registrars will provide the Grade Difference Report to campus administrators for

review and distribute to teachers for verification of grades. Step 5 The campus administrator will follow-up to ensure that all discrepancies have been

verified and adjusted.

Step 6 The Attendance Clerk/Registrar will run the second Grade Difference Report and give to the campus administrator to assure that all discrepancies were cleared.

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2019 – 2020 Note: this process will continue on a timely basis (3 days from the opening of the posting window) until all discrepancies are cleared. The campus administrator will monitor to assure all discrepancies are cleared.

Step 7 At the end of the three days during the posting window, the Instructional Technology Department will run the Grade Difference Report to ensure that all campuses are in compliance with the Gradebook procedures before the student Report Cards are printed. Campuses that do not comply with the Gradebook procedures will be referred to the District Executive in charge of that area.

These procedures will be implemented every reporting period.

Step 8 The Instructional Technology Department will offer support throughout the Gradebook

process as needed.

Step 9 Procedures for LJ West Academy and CCC campuses: The teachers at LJ West Academy and CCC will create assignments in the Gradebook and post the final grades to report student course work. The teacher will enter grades into his/her Gradebook; however, he/she will not post the grades. Report cards and Discrepancy Reports will not be run for West Academy and CCC.

Step 10 Procedures for the three Comprehensive High Schools and the Health Science Academy for the 2019-2020 school year:

Only the three comprehensive high schools and the Academy of Health Science Professions will follow the attached schedule to provide Report Cards on the following schedule:

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Grading Periods 2019-2020

La Joya Independent School District

Posting Periods 2019-2020

The following days have been approved for Posting Periods for the three comprehensive high schools, and three Academies, and the Academy of Health Science Professions.

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La Joya Independent School District Nine Week Grade Reporting Period

Secondary Timeline 2019-2020

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La Joya Independent School District Nine Week Grade Reporting Period

Secondary Timeline 2019-2020

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La Joya Independent School District Comprehensive High Schools 9 Week Calendar

2019-2020

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Grading Periods 2019-2020

Progress Reports And

Report Card Grading Window for Elementary,

Middle School and ECHS 2019-2020

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How to Setup Your Gradebook Getting Started Go to Google Chrome or Internet Explorer at: https://www.lajoyaisd.com/ Go to the Staff Menu at the top of the page. Click on

https://www.lajoyaisd.com/

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Skyward Protocol 2019-2020 How to Setup Your Gradebook

Educator Access View:

Click on Teacher Access to see the menu. Go to My Gradebook:

Click on a class period to begin setting up your Gradebook.

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This screen is the Gradebook Main screen. From here, you can see the students in the class, and see and maintain the assignments and grades. You can also set up the Gradebook, run reports, and enter attendance for the day.

*Notice the tabs across the top to access functions within the Gradebook.

*You will see the student names on the left column. You will need to adjust to see the full name and the ID number.

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To fix this we are going to move the mouse over Display Options to view the drop menu:

Click on Student Display.

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Make sure to click on the following items. Then click Save.

You have more options in this section

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Now we have Student Last, First Name and student ID number displayed.

We will now fix the Assignment Display. Move your mouse over the Display Options. On the drop down menu, select Assignment Display:

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We are going to change the sequence of the assignments from Desending to Assending. Asignment headers should be as short as possibe. Once complete, click Save.

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Now your assignments read from left to right.

Next, we will set up Categories. For the elementary teachers, your categories are already set: 85% for Elementary Standards and 15% for Homework. Secondary teachers, click on the Categories tab.

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To change or edit categories click on the tab:

Percent Method

Base grades on percents assigned to categories: If you choose to use “Base grades on percent’s assigned to the categories,” you will need to assign percent weights to the chosen categories. When calculating an overall grade, Gradebook scoring will use the total points earned within each category multiplied by the percentage assigned to that category. It is important to note that once weighting has been assigned, and the first grading period has ended, you will not be able to deviate from the originally assigned weighting structure. It will be in place for the duration of the course.

When using percents on categories, make sure they total 100%.

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On this section you will be able to select cateories for the different activitiesin your class and assign weights on them. The categories must total 100%.

Enter your percent per category to equal 100%

Select your categories for the whole term

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Total Points Method

If you want to change the Score Method or do not want percent’s, then click on Change Score Method:

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You can also use total points to calculate the grade. It will treat all points earned from assignments equally. A point the the category of Homework will have the same values as a point in the category of Test, Quiz, Lab and so on. Using this method, student grades are calculated based on the points only equaling to 100 points. Click the Use These Categories for My other Classes button to assign the same categories and scoring method to other classes you teach. Note: this option works only when the class setup is identical.

Note: you cannot change the categories within the semester or for a yearlong course. If you do change them, your Gradebook will have discrepancies or errors.

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If you do not want your Gradebook to look busy or crowded, you can hide the assignments but only after the grading period is over. Move the mouse over Display Options and a drop menu will appear, click on Grade Period Display:

Under Display Assignments, click on Hide All or select which one you want to hide, and then click Save.

Note: Do not hide the Display Grade Periods. If you have a discrepancy or errors on your Gradebook, you will never see them. Mark the Display Grade Period with Show All.

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Add an Assignment To add an assignment, click the Assignments menu at the top and select Add Assignment.

Select a Category.

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Once you have added an assignment as a test or quiz, it will appear as a column in the Gradebook: (Homework was added).

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List Assignments Use this option to Add, Edit, Clone, or Delete assignments. To list your assignments, click the Assignments menu at the top and select List Assignments.

*Notice the buttons: you can add, edit, clone or delete assignments from here.

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Skyward Protocol 2019-2020

How to Record a Retest on Skyward Gradebook Enter grades into the Gradebook and then click Save.

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Skyward Protocol 2019-2020 How to Record a Retest on Skyward Gradebook

Once you enter grades, you may notice that you will need to retest for failing grades.

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Skyward Protocol 2019-2020 How to Record a Retest in your Skyward Gradebook

Add another assignment, same category, but on the description, you are going to start with the word Retest on… Make sure it has the same date as the original test or quiz and click Save.

You will now see the Retest Column. You have two columns next to each other to report the original grade and the retest grade

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How to Record a Retest in your Skyward Gradebook Enter grades only for those students that need to retest.

You will now see two columns, the original grade and retest grade. The lowest grade is bolded. Next, we will tell the computer not to count the lowest grade toward the average. Now, click on the lowest grade.

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Skyward Protocol 2019-2020 How to Record a Retest in your Skyward Gradebook

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Taking Attendance in Your Gradebook

Click the Post Daily Attendance link under Teacher Access.

Taking Attendance by Name

Click the By Name link next to the course for which you want to take attendance. Note: The sections

that do not meet “today” are grayed out. CAMPUS NAME

PLEASE NOTE – Attendance, for ADA funding purposes, is taken 2nd

period each day.

Taking attendance 2nd

period, however, is required for everyone. Elementary campuses should make sure that they are in their second period class when taking attendance for funding purposes. During

2nd

period, students are either present or absent at the appointed attendance time. Secondary campuses should take attendance EVERY period.

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How to Accept Previous Grades for New/Transfer Students

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How to Print Your Gradebook in Skyward

Login to SKYWARD. Under Teacher Access, select My Gradebook

Click on one of your classes and select Grade Sheet Report from the drop down menu.

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Skyward Protocol 2019-2020 How to Print Your Gradebook from Skyward

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Skyward Protocol 2019-2020 How to Print Your Gradebook from Skyward

On this page, make sure that you have the checkmarks in the correct boxes, (As shown on picture).

Under Assignments, select the term that you want to print. Select Final Reporting Period (F) to print the whole Gradebook.

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How to Print Your Gradebook from Skyward

Click on Select Classes to View the Report

Select the classes that you want to print, then click Print.

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Skyward Gradebook Protocol 2019-2020

How to Print your Gradebook from Skyward

The Report is running. Wait until it loads up.

The Report is completed, click on Display Report.

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How to Print your Gradebook from Skyward Your Report is ready to print.

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How to Read a Grade Difference Report

Note: If a teacher name does not show on the Discrepancy Report, it means that teacher does not have any errors on his/her Gradebook.

Teacher Name

Class ID

Student Name

Grade period Display by six weeks

Teacher Gradebook

grades

Office Column, this is what grade is showing on the Report Card

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How to Read a Grade Difference Report

LGA- Language Arts.

Teacher cannot change

the grade. Only the

Office can change the

grade

Office needs to match

the Teacher and

change these grades

by 1 point.

Ex. Change 94 to 95

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Skyward Gradebook Protocol 2019-2020 How to Change a Grade in Skyward (Office)

Type the last name of the student and then select from the list.

Click on the

Office icon

Click on grade entry

by student

If the whole class needs grades, then click by class.

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Skyward Gradebook Protocol 2019-2020 How to Change a Grade in Skyward (Office)

Click on the >, then a drop menu will appear.

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How to Change a Grade in Skyward (Office)

Click on Expand

all

Under Classes, click on Edit on the subject

what you want to change the grade.

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How to Change a Grade in Skyward (Office)

Enter the grade you want to change, then click Save.

Enter the grade you want to change.

Then click Save.

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How to Fix Your Gradebook from Errors

Note: if you have a column that has the “Report Card” on it and your numbers are BOLD with a small “*” on it, then you have an error on your Gradebook

The Teacher needs to change the 77 to 93, and the 53 to

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PR5 is the Snap shot at that moment; you cannot change anything in this column.

This column tells you that you have errors. The numbers are

bold and *.

The Office needs to change the 90 to a 92, the 84 to 88, the 90 to 93, and the 73 to 82.

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Click save and you are done.

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Skyward Gradebook Your Protocol 2019-202


Please contact your Campus Technologist should you need assistance or call the Instructional

Technology Department at 956-323-2503. Updated 7-30-2019 Instructional Technology Dept.

Column

Grade Adjust will disappear when the server refreshes.

There are no more errors in

this class.

Documents

La Joya Independent School District - Amazon S3s3.amazonaws.com/scschoolfiles/1157/skyward_gradebook... · 2019-08-14 · 17 Skyward Protocol 2019-2020 How to Setup Your Gradebook