LBA Funding and LBA Payment

8/11/2019 LBA Funding and LBA Payment

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1.

LBA FUNDING Approval table

2.

Set daily limit by Hozefa –ZMM174

Select save change entries button

3.

Requester will save LBA funding in system-ZMM183

For posting LBA funding Purchase has to be created in system, before MIRO (VENDOR INOVICE) we can

post the LBA funding.



Give Transaction ZMM183 and enter

The below screen, we will get



COMPANY CODE: CI11- OUTSPAN

YEAR: 2014 FISCAL YEAR

REGION:DL-DALOA

PLANT:4163- DALOA COCOA PLANT

POSTING DATA: CURRENT DATE

BANK ACCOUNT NO: (Here we should give BANK OUTGOING GL ACCOUNT)



Click on Enter

Daily approval limit will populated

We need select LBA Number



Give LBA Number and enter

These above are the list of purchase orders available for this LBA



This above is the credit limit available for LBA number

While making down payment (advance payment) to LBA we should check what the credit limit available

is for LBA and daily limit available for that day



For this PO 1800000302

Select Special GL indicators

we have special GL indicator A for Material and M for Asset

Give Amount to be paid- amount of down payment you are going to pay

Give profit center – If it is related to COCOA-CI1101

If it is related to COFFEE-CI1102



Select particular Item and click on save payment button

Requester will get this message

4.

Approver Accepting or Rejecting LBA down payment made by requester –ZMM183

Give t code ZMM183 and click on enter



We will get the above screen

Enter all the fields

Click on enter



Approver can get all the details what he supposed to accept or reject payment

If he wants to approve Select particular item and click on button

If he wants to reject payment select particular item and click on button

Select Item and click on Approve Payments



Down payment document 1500000109 has been created in sap

Take this payment document and assign manual bank check

Before assign check number we should check with system check lot has been created or not

5.

Create Check lot –FCHI

Click on enter



We will get above screen

Give paying company code: CI11-OUTSPAN

House bank: Give related house bank

Account ID: Give account in check book

Click on change button



In system for this bank and account already 4 lots created

If you want to add new check book click on create

Lot number- Next available lot number

Check number- Give first check number in check book



To – Give last check number in check book

Click on continue button

Now we can see lot number – 5 details

Click on save button



6.

Assign Manual check to down payment document –FCH5

Down payment document we have been posted above – 1500000109

Give t code and Click on Enter button



The above screen we will get

Give the payment document no – Down payment we have posted

Paying company code: CI11

Fiscal Year-2014

House bank- house bank ID and Account ID: Bank Account number



Check number- We should give check number we are going to give to LBA for advance payment

Click on SAVE button

7.

Check Register –FCHN

Give t code FCHN and Click on enter



Above screen will get display

Give paying company code: CI11

And House BANK: Respective house bank and Account ID: Bank account id

If give check number particular check related data will display



Click on Execute button



8.

Vendor line item Report- FBL1N

Give T code and Click on enter



Give vendor number and company code

Click Normal item check box to see vendor invoice and payments

Click Special G/L transactions check box to see vendor down payment documents

Click on Execute button



Special GL indicator A -

9.

Vendor Invoice –MIRO

GRN Should be completed in system to do MIRO

PO number 1800000302

Give MIRO and click on enter



We will get the above screen



Give purchase order

Invoice date and posting date

Click on enter



Here we should calculate BIC tax manually for each quantity = 2.5 cfa

=265000*2.5= 662500 BIC Tax amount

Click on G/L Account Tab



This screen will display



Give GL account- 170042-Withholding Tax Payable- BIC

D/C- give Credit

Amount- give calculated amount

Click on enter

Remaining amount will display in balance field

Give Baseline DT

Click on Basic Data tab



Give remaining balance amount in amount field

Click on enter



NOTE: if you want write off down payment here itself, click down payment clearing button and give the

amount

Click on simulate

Click on post button



10.

LBA Payment -ZMM183

Before posting the LBA payment make sure that how much we should post to vendor

For checking GOTO FBL1N

Give vendor number and company code

Select check box Normal item and Special G/L transactions and click on execute button



In the above report we can check Document RE- vendor invoice document type AND KZ – PAYMENT

Document

Total Invoice Amount: 219287500

Advance amount paid: 100000

---------------

Amount need to be paid 219187500

--------------------



GOTO ZMM183 to post vendor payment

Give all the related details and click on enter

Give LBA Number and enter



We will get all the details

We can see invoice number and total invoice amount

Give amount to be paid – give total amount after deducting advance

Click on Make payment



11.

Assign Bank check to Vendor payment document-FCH5

Payment document number-1500000110

Give T code and click enter

Give payment document number and next available check number



Click on save

12.

Vendor Clearing –F-44

Once everything paid we need to clear vendor open items

Check Vendor LINE ITEM REPORT –FBL1N

Give respective details

And click on execute button



We have paid amount is zero

Still all the line items are in open

GOTO vendor clearing –F-44

Give F-44 and click on enter button





Select line items , to clear

Click on Menu-DOCUMENT-Simulate



Save





Documents

LBA Funding and LBA Payment