LC/NACO authority records

RDA Cataloguing Seminars

September 2012

LC/NACO training at NLNZ

• NLNZ is a NACO participant

• Training in using RDA in NACO records is happening now at NLNZ

• From October all new authority records for personal and corporate names created by NLNZ will use RDA

Identifying an RDA authority record

008060109n| azannaabn |n aaa c040__ |a IAhCCS |b eng |c IAhCCS |e rda |d Uk1001_ |a Orion, Ryan |c (Actor)372__ |a Acting374__ |a Actor375__ |a male377__ |a eng670__ |a Gus Van Sant’s last days, 2005: |b title

frame (Ryan Orion; cast)670__ |a Internet movie database, 23 May 2012: |b

Ryan Orion page (actor in 2 short films)

Personal names - 1

• Fictitious characters are now treated as “persons” e.g. Poirot, Hercule

• Real non-human entities may be creatorse.g. Socks (Presidential pet), 1989-2009

• Terms indicating relationship such as Jr are treated as part of the preferred namee.g. Sigrist, Paul E., Jr.

Personal names - 2

• Use of “active” over “fl.”

• May add an occupation or field of activity to break a conflicte.g. Goodwin, Allen $c (Psychologist)

• The MARC 21 subfield “c” is used more consistently e.g. Butler, Jean $c (Musician)

NOT Butler, Jean, $c musician

New MARC fields – personal names

• 046: special coded dates• 370: associated place (not in 1XX)• 371: address (not in 1XX)• 372: field of activity (not in 1XX)• 373: associated group (not in 1XX)• 374: occupation• 375: gender (not in 1XX)• 377: associated language (not in 1XX)• 378: fuller form of personal name• 678: biographical information (not in 1XX)

Authority record – personal names

040__ |a Uk |b eng |c Uk |e rda1001_ |a Brooks, Amy |c (Psychologist)370__ |c Great Britain |f Manchester, England372__ |a Psychology |2 lcsh373__ |a Manchester Metropolitan University. Faculty of Health,

Psychology and Social Care374__ |a Psychologists |2 lcsh375__ |a female377__ |a eng670__ |a IBM SPSS statistics (18 & 19) workbook, 2011: |b p. iv (Amy

Brooks)670__ |a Manchester Metropolitan University www site, 20 June 2012: |

b MMU Psychology Journal (Dissertations) UK (Editorial Team: Amy Bell) Centre for Learning and Teaching (Faculty of Health, Psychology and Social Care Learning and Teaching Conference 2012, Session 1D: Amy Bell, Interns and Student Experience Tutors)

Family names

• New concept in RDA

• Not to be used as a subject

• Additions may include– Type of family – Date and/or place associated with the family  – Prominent member of the family – Hereditary title – Family history – Identifier for the family

Examples – family names

• 100 3 _ Wisely (Family)

• 100 3 _ Wisely (Family : $d 1848-1998)

• 100 3 _ Wisely (Family : $d 1848-1998 : $c Dunedin, N.Z.)

• 100 3 _ Wisely (Family : $c Dunedin, N.Z.)

• 100 3 _ Wisely (Family : $g Wisely, Jack, 1821-1872)

BUT 600 3_ Wiseley family

New MARC fields – family names

• 046: special coded dates

• 370: associated place

• 376: family information

Authority record – family name

040__ |a DLC |b eng |c DLC |e rda |d DLC046__ |s 1757 |t 19591003_ |a Calder (Family : |d 1757-1959 : |c N.C.)370__ |c U.S. |e Wilmington, N.C.376__ |a Family667__ |a SUBJECT USAGE: This heading is not

valid for use as a subject; use a family name heading from LCSH.

670__ |a NUCMC data from Amer. Jewish Archives for Its Family papers, 1757-1959 |b (Calder family; residents of Wilmington, N.C.)

Corporate names

Differences from AACR2

• Inclusion of periodicity in preferred names for conferences e.g. Annual Conference …

• More flexibility around adding qualifiers in authorised access points

• Not abbreviating “Department”

New MARC fields – corporate names

• 046: special coded dates• 368: other corporate body attributes• 370: associated place• 371: address (not in 1XX)• 372: field of activity (not in 1XX)• 377: associated language (not in 1XX)• 678: corporate history (not in 1XX)

Authority record – corporate name

040__ |a NdU |b eng |c NdU |e rda |d NdU046__ |s 1959 |t 19651102_ |a Dakota Malting and Brewing Company370__ |c U.S. |e Bismarck, N.D.371__ |a Main Avenue & 26th St. |b Bismarck |c

N.D. |d U.S. |e 58501 |s 1959 |t 1965372__ |a Breweries |2 lcsh377__ |a eng670__ |a Records, 1959-1976: |b (Dakota

Malting and Brewing Company)

LC/NACO Authority File changes - Phase 1

• 667 fields added to authority records with 1XX fields that cannot be used in RDA bibliographic records without review and that cannot be changed mechanically

• THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

LC/NACO Authority File changes – Phase 2

• Programmatic changes to the 1XX headings that are not acceptable under RDA– Changes to Bible headings– Spelling out Dept.– Spelling out months etc. in the subfield “d” for

personal names

• Scheduled to take place before March 31, 2013

LC/NACO Authority File changes – Phase 3

• Remaining records with 1XX fields that can be used in RDA without modification

• Proposed that these records be re-coded as RDA

• As close to March 31, 2013 as possible

What can you do locally?

• Local manipulation of authority and bibliographic records possible

http://files.library.northwestern.edu/public/RdaConversion

What headings can I use?

• RDA authorities can be used in AACR2 records

• Continue to use available authorities in RDA records, even if the note in the 667 field signals review is needed

• Notify NLNZ of any of these New Zealand-related records you find nznb@dia.govt.nz