Lectured by Mr. Ry Ron,MBA Chapter 2 Using Technology to Manage Your Work

Lectured by Mr. Ry Ron,MBA

Chapter 2

Using Technology to Manage Your Work


The Office Professional and Technology

Many software programs allow you to input information once and then change parts of it regularly. It is unlikely that you will spend long hours typing and retyping drafts of letters, memos, and reports.



Modern organizing systems for mailing lists, financial records, and general files will let you store and retrieve information easily and quickly.



Computer technology can increase your organizing ability but can’t substitute for a lack of it.

It’s best to learn what technology can do for you by applying new information slowly with assistance from co-workers


Correct Posture for Operating a Computer


Type of hardware

CaseMonitorKeyboardMouseSpeakerCPUCD-Room…………….


Technology In Computer Hardware


Computer Hardware


Computer Hardware

Hardware refer to computer equipment Keyboard: resembles a typewriter. It let

you type in data and commands to the computer.


Computer Hardware

Mouse: The mouse should be positioned so that it is within easy reach, on a level surface.


Computer Hardware

Monitor is like a television screen; it shows what you have keyboarded.

Poor visibility can cause eye irritation and headaches. An anti-reflective or polarizing filter or treatment may be attached or applied to the monitor to cut down glare and help reduce radiation. You can also avoid radiation by ensuring you are not seated at the side or back of other monitors.


Computer Hardware

Central Processing Unit (CPU): The brain of the computer is called the CPU.


Computer Hardware

Disk Drive: Is the storage device that increase the computer’s capacity for saving data.


Computer Equipment

Printer: The printer reproduce the information onto paper (Printout is also called hardcopy).


Computer Equipment

Local Area Network (LAN) make data Exchange among workstations easy.

Scanner:


Computer Equipment

USB Flash is a small, portable flash memory card that plugs into a computer’s USB port and functions as a portable hard drive. USB flash drives are touted as being easy-to-use as they are small enough to be carried in a pocket and can plug into any computer with a USB drive. USB flash drives have less storage capacity than an external hard drive, but they are smaller and more durable because they do not contain any internal moving parts.


Computer Equipment

USB flash drives also are called thumb drives, jump drives, pen drives, key drives, tokens, or simply USB drives


Software

Software programs tell the computer system what to do and when to do it.


Type of software

Ms. WindowsMs. OfficesAdobe PhotoshopAdobe ReaderAdobe IllustratorQuick BooksTune Up Utilities……………..



Teaching OtherPreparation for learningPresentation of skill/knowledgePerformance of skill/knowledgeEvaluation of skill/knowledge


Hardware and Software Choosing

If you are asked to help select an office system, remember to choose the software first, then the hardware.

The reason is that most program will work only on a limited number of computer.


Before Ordering Software You should ask

What are your needs_ world processing, data processing, electronic mail?

Will you have any need for graphic or desktop publishing?



Is it convenient, reliable, repair service available?

Are the instructional material clear and easy to understand?

How many people will be using the machines?



Will you need computers with communication capacity?

How easy are the machine to operate?How will employee be trained?

Documents

Lectured by Mr. Ry Ron,MBA Chapter 2 Using Technology to Manage Your Work