LESSON PLAN - TestOut€¢ Identify common web applications, including Webmail, Google Docs, Facebook, and YouTube. • Define and describe the uses of cloud computing. • Define

TestOut Desktop Pro Plus - English 5.0.x

LESSON PLAN

Revised 2018-09-27

2

Copyright © 2018 TestOut Corporation. CompTIA, A+, Network+, Security+, Linux+ and related trademarks and trade names are the trademarks of CompTIA. Microsoft, MCITP, MSCA, MCTS, Windows and Office are the trademarks of Microsoft. Cisco and CCNA are the trademarks of Cisco. (ISC)2 and SSCP are the trademarks of (ISC)2. TestOut has no affiliation with any of these companies and the products and services advertised herein are not endorsed by any of them.

Table of Contents

Section 0.0: Getting Started Information .................................................................................... 4 Online Essentials Section 1.1: The Information Age ............................................................................................... 5 Section 1.2: The Internet and Social Media ................................................................................ 7 Section 1.3: Digital Communication ............................................................................................ 9 Section 1.4: Online Safety and Security ....................................................................................11 Section 1.5: Evaluating Online Information ................................................................................13 Computer Essentials Section 2.1: Computer Hardware ..............................................................................................14 Section 2.2: System Software ...................................................................................................16 Section 2.3: File Management ...................................................................................................18 Section 2.4: Application Software ..............................................................................................20 Section 2.5: Networking and User Accounts .............................................................................22 Section 2.6: Databases .............................................................................................................24 Section 2.7: Computer Programming ........................................................................................26 Section 2.8: Information Systems ..............................................................................................28 Common Office Features Section 3.1: Getting Started with Office .....................................................................................29 Section 3.2: Customizing Views and Options ............................................................................30 Section 3.3: Printing Files .........................................................................................................31 Section 3.4: Navigating Files .....................................................................................................32 Section 3.5: Working with Objects .............................................................................................33 Microsoft Word Section 4.1: Introduction to Word ..............................................................................................34 Section 4.2: Creating Documents and Using the Clipboard .......................................................35 Section 4.3: Modifying Fonts .....................................................................................................37 Section 4.4: Formatting Paragraphs ..........................................................................................38 Section 4.5: Formatting Pages ..................................................................................................40 Section 4.6: Editing Documents ................................................................................................42 Section 4.7: Inserting Illustrations and Other Elements .............................................................44 Section 4.8: Creating and Formatting Tables ............................................................................46 Section 4.9: Using Themes, Styles, and Templates ..................................................................48 Section 4.10: Managing References .........................................................................................49 Section 4.11: Managing Headers, Footers, and Sections ..........................................................51 Section 4.12: Using Office Collaboration Features ....................................................................53 Section 4.13: Using Macros ......................................................................................................54 Microsoft Excel Section 5.1: Introduction to Excel ..............................................................................................55 Section 5.2: Creating and Managing Workbooks .......................................................................56 Section 5.3: Organizing and Entering Data ...............................................................................58 Section 5.4: Changing Properties and Printing Worksheets ......................................................60 Section 5.5: Formatting Cells ....................................................................................................62 Section 5.6: Entering Simple Formulas .....................................................................................64 Section 5.7: Using Advanced Functions ....................................................................................66 Section 5.8: Displaying Data in Charts ......................................................................................68 Section 5.9: Organizing Data in Tables .....................................................................................70

3


Section 5.10: Summarizing Complex Data ................................................................................72 Microsoft PowerPoint Section 6.1: Introduction to PowerPoint ....................................................................................73 Section 6.2: Creating and Managing Presentations ...................................................................74 Section 6.3: Formatting Textual Content ...................................................................................75 Section 6.4: Designing Slides ....................................................................................................77 Section 6.5: Using the Slide Master ..........................................................................................78 Section 6.6: Formatting SmartArt and Shapes ..........................................................................80 Section 6.7: Formatting Tables and Charts ...............................................................................82 Section 6.8: Formatting Pictures and Other Media ....................................................................83 Section 6.9: Applying Animations and Transitions .....................................................................85 Section 6.10: Delivering Presentations ......................................................................................86 Microsoft Access Section 7.1: Introduction to Access ...........................................................................................88 Section 7.2: Managing Databases.............................................................................................89 Section 7.3: Designing and Creating Tables .............................................................................90 Section 7.4: Using Simple Queries ............................................................................................91 Section 7.5: Creating Forms ......................................................................................................92 Section 7.6: Creating Reports ...................................................................................................93 Section 7.7: Surveying Advanced Access Features ..................................................................94 Microsoft Outlook Section 8.1: Introduction to Outlook ..........................................................................................96 Section 8.2: Sending and Receiving Messages .........................................................................97 Section 8.3: Managing Messages .............................................................................................99 Section 8.4: Working with the Calendar................................................................................... 101 Section 8.5: Managing Contacts and Groups .......................................................................... 103 Desktop Pro Practice Exams Desktop Pro Certification Practice Exams ............................................................................... 105 MOS 2016 Practice Exams Section B.1: Preparing for MOS Certification .......................................................................... 106 Section B.2: Microsoft Word 2016 Core (77-725) .................................................................... 108 Section B.3: Microsoft Excel 2016 Core (77-727) .................................................................... 110 Section B.4: Microsoft PowerPoint 2016 (77-729) ................................................................... 112 Appendices Appendix A: Course Objectives ............................................................................................... 114 Appendix B: Course Mapping to MOS Exam Objectives ......................................................... 137 Appendix C: Approximate Time for the Course ....................................................................... 154

4


0.0: Getting Started Information

Summary

Video/Demo Time 0.1 Video: Introduction to Desktop Pro Plus 7:04

Total Video Time 7:04

Fact Sheets 0.2 Course Overview 0.3 Course Objectives 0.4 Pop-up Blockers 0.5 Tips for Mac Users 0.6 Using the Simulated Labs 0.7 Keyboard Shortcuts in Labs

Total Time About 38 minutes

5


1.1: The Information Age

Summary

As you study this section, answer the following questions:

• How are today's computers similar to the earliest computers? How are they different?

• How do computers convert physical signals into digital data? • When is it best to use compressed files? When is it better to use uncompressed

files?

This section introduces you to the history of computing and the basics of how computers work. It covers the following learning objectives:

• Recall significant developments in the history of modern computing. • Identify uses of computers in today's world. • Describe the binary number system used by computers to process data. • Define bits and bytes. • Explain how physical signals are translated into digital information. • Describe how audio and video are stored digitally. • Distinguish between raster and vector images. • Select the best format for digital images. • Describe how RGB values determine pixel color. • Compare common image file types. • Describe ethical considerations related to evolving forms of technology.

Video/Demo Time 1.1.1 Introduction to Desktop Computer Systems 4:49 1.1.3 A Brief History of Computing 3:40 1.1.5 The Binary Number System 2:26 1.1.7 Bits & Bytes 3:44 1.1.9 Digital Sound & Video 5:07 1.1.11 Digital Images 3:57 1.1.13 File Compression 5:29 1.1.15 Technology and Ethics 3:39


Fact Sheets 1.1.2 Desktop Computer System Facts 1.1.4 Computing History Facts 1.1.6 Binary Number System Facts 1.1.8 Bits & Bytes Facts 1.1.10 Digital Sound & Video Facts 1.1.12 Digital Image Facts

6


1.1.14 File Compression Facts 1.1.16 Technology and Ethics Facts 1.1.17 Activity: Compare Digital Media

Number of Exam Questions 10 questions


7


1.2: The Internet and Social Media

Summary


• What is the relationship between the Internet, the World Wide Web, and web browsers?

• What are some benefits of using social media? What are some drawbacks? • How should I respond when I am a victim of cyberbullying? How should I respond

when I see someone else being bullied?

This section introduces you to the Internet and social media, and gives you practice using an Internet browser. It covers the following learning objectives:

• Define the World Wide Web. • Describe the essential components of the Web, including websites, URLs,

hyperlinks, web browsers, and search engines. • Identify technologies that use the Internet, including the Web, email, instant

messaging, VoIP, and the Internet of Things. • Identify common web applications, including Webmail, Google Docs, Facebook,

and YouTube. • Define and describe the uses of cloud computing. • Define social media and describe its uses. • Recognize the risks and responsibilities of using social media. • Identify and appropriately respond to cyberbullying. • Describe the difference between downloading, live streaming, and on-demand

streaming. • Use a web browser to access the World Wide Web. • Make basic changes to browser settings.

Video/Demo Time 1.2.1 The Web and Other Internet Technologies 4:47 1.2.3 Using a Web Browser 4:50 1.2.4 Web Browser Troubleshooting 3:56 1.2.10 Social Media 4:41 1.2.12 Cloud Computing 4:57 1.2.14 Online Streaming 2:28


Lab/Activity 1.2.16 Skills Lab: Web Browsing with Internet Explorer

Fact Sheets 1.2.2 Web and Internet Facts

8


1.2.5 Website Navigation 1.2.6 Microsoft Internet Explorer Facts 1.2.7 Google Chrome Facts 1.2.8 Mozilla Firefox Facts 1.2.9 Microsoft Edge Facts 1.2.11 Social Media Facts 1.2.13 Cloud Computing Facts 1.2.15 Online Streaming Facts



9


1.3: Digital Communication

Summary


• What methods of digital communication do you use on a regular basis? • Why is it important to follow rules of etiquette when interacting online? • How does a webmail application such as Gmail differ from a desktop mail

application such as Microsoft Outlook?

This section introduces you to different methods of digital communication and gives you practice composing and sending email messages. It covers the following learning objectives:

• Identify and describe various forms of electronic communication, including email, instant messaging, forums, text messaging, video chat, and social networking.

• Download and install smartphone apps. • Send and receive SMS messages. • Identify popular mobile operating systems. • Explain the difference between WiFi and cellular-enabled Internet access. • Identify options for transferring digital photos from your smartphone to your PC. • Describe the basic features of popular web-based applications such as Gmail

and Google Calendar. • Use Microsoft Outlook to format, send, and receive email. • Identify common rules of netiquette.

Video/Demo Time 1.3.1 Digital Communication 3:20 1.3.5 Introduction to Outlook 2:05 1.3.6 Checking Your Email 2:58 1.3.7 Formatting and Sending Messages 2:48 1.3.8 Email Etiquette 3:11 1.3.9 Attachments and Hyperlinks 2:52


Lab/Activity 1.3.12 Skills Lab: Microsoft Outlook Email

Fact Sheets 1.3.2 Digital Communication Facts 1.3.3 Smartphone Facts 1.3.4 Gmail and Google Calendar 1.3.10 Outlook Facts 1.3.11 Rules of Netiquette

10




11


1.4: Online Safety and Security

Summary


• What are the most common types of computer security risks? • What can you do to protect yourself against Internet security risks? • What are some safeguards you should consider when making online purchases?

This section introduces you to online safety and security issues and gives you practice configuring security settings and responding to social engineering tactics. After finishing this section, you should be proficient in the following tasks:

• Configure Windows Firewall for different networks. • Evaluate email messages to determine if they represent a possible social

engineering attack. • Safely spend money on the Internet. • Explain why it's important to back up data. • Describe the basics of data encryption. • Describe the importance of having a secure password. • Configure a browser popup blocker. • Adjust browser privacy settings. • Define different kinds of malware and know how to avoid them. • Clear a browser's cache.

Video/Demo Time 1.4.1 Computer Security Risks 4:47 1.4.3 Windows Firewall 5:18 1.4.4 Malware Protection on Windows 4:01 1.4.6 Web Browsers and Email 7:30 1.4.7 Internet Safety and Security 7:58 1.4.9 Ecommerce Safeguards 4:53 1.4.11 Encryption and Authentication 3:32


Lab/Activity 1.4.13 Skills Lab: Practice Online Safety and Security 1.4.14 Applied Lab: Configure Windows Firewall 1.4.15 Applied Lab: Configure Privacy Settings in IE 1.4.16 Applied Lab: Clear the Browser Cache 1.4.17 Applied Lab: Respond to Social Engineering 1.4.18 Applied Lab: Configure the IE Popup Blocker

Fact Sheets

12


1.4.2 Computer Security Risks 1.4.5 Windows 10 Security Measures 1.4.8 Internet Safety Facts 1.4.10 Ecommerce Safety Facts 1.4.12 Encryption and Authentication Facts



13


1.5: Evaluating Online Information

Summary


• How does content on the Internet attempt to influence the way I think? Who stands to benefit from this influence?

• How can I use search engines to find the information I'm looking for? • How can I protect my intellectual property? How can I protect the intellectual

property of others?

This section introduces you to sources of online information and how to appropriately evaluate and use them. It covers the following learning objectives:

• Use advanced search to find information on the Internet. • Understand the implications of copyright and intellectual property laws for

Internet use. • Define and describe the uses of webpages, blogs, wikis, and podcasts. • Recognize primary, secondary, and tertiary sources, and describe the uses of

each. • Scrutinize a source for potential bias or false information. • Know the difference between scholarly and consumer-level sources.

Video/Demo Time 1.5.1 Online Searches 4:14 1.5.3 Copyright and Intellectual Property 5:14 1.5.5 Online Academic Research 5:13


Fact Sheets 1.5.2 Online Searching Facts 1.5.4 Copyright Facts 1.5.6 Online Academic Research Facts 1.5.7 Activity: Identify Sources



14


2.1: Computer Hardware

Summary


• Which types of computer devices are most appropriate for different types of users?

• What hardware components are generally required for a desktop computing system?

• What are the advantages and disadvantages of different types of printers?

This section introduces you to computer hardware components and gives you practice setting up computer devices. After finishing this section, you should be proficient in the following tasks:

• Identify common peripheral devices by sight. • Identify common ports and connectors by sight. • Connect cables and peripherals to a computer system. • Select appropriate hardware devices for particular scenarios. • Evaluate whether a computer system measures up to a list of minimum

requirements. • Use the Settings app to view system information. • Identify and state the purpose of common hardware components.

Video/Demo Time 2.1.1 Desktop and Mobile Devices 4:06 2.1.3 PC Hardware Components 5:23 2.1.5 PC Ports and Connectors 3:29 2.1.7 Peripheral Devices 4:47 2.1.9 Printers 2:18 2.1.11 Checking System Requirements 3:24 2.1.13 Using the Hardware Simulator 5:23


Lab/Activity 2.1.14 Skills Lab: Connect Computer Devices 2.1.15 Applied Lab: Connect a Monitor 2.1.16 Applied Lab: Set Up a Computer 2.1.17 Applied Lab: Install USB Devices 2.1.18 Applied Lab: Connect a Printer

Fact Sheets 2.1.2 Desktop vs. Mobile Devices 2.1.4 PC Hardware Facts

15


2.1.6 PC Port and Connector Facts 2.1.8 Peripheral Device Facts 2.1.10 Printer Facts 2.1.12 System Requirement Facts



16


2.2: System Software

Summary


• What is the difference between hardware, system software, and application software?

• What is the purpose of an operating system? • How can the Windows operating system be configured through the Settings app? • What components are required to send a document to a printer? • What is the difference between a local and a network printer? • When do you need to manage print jobs that are queued up waiting for the

printer?

This section introduces you to the Windows 10 operating system and gives you practice using the Windows user interface. It covers the following learning objectives:

• Identify and describe different types of system software. • Identify common operating systems. • Identify and describe components of the Windows 10 operating system. • Change display settings in Windows. • Use the Settings app to view system information. • Configure a screen saver through the Settings app. • Describe Windows printing features. • Connect to a shared printer. • Configure the default printer. • Share a local printer with other users. • Configure Windows Update settings. • Back up and restore files. • Recognize and use utility software.

Video/Demo Time 2.2.1 System Software 3:01 2.2.3 Operating System Functions 1:56 2.2.5 The Windows 10 Operating System 3:53 2.2.7 Windows Settings 2:57 2.2.9 Windows Printing Features 4:29 2.2.11 Windows Update 2:45


Lab/Activity 2.2.13 Skills Lab: Explore Windows 10 Features 2.2.14 Applied Lab: Change Display Settings 2.2.15 Applied Lab: Connect to a Printer

17


2.2.16 Applied Lab: Share a Printer 2.2.17 Applied Lab: Configure Windows Update

Fact Sheets 2.2.2 System Software Facts 2.2.4 Common Operating Systems 2.2.6 Windows 10 Components 2.2.8 Windows Settings Facts 2.2.10 Windows Printing Facts 2.2.12 Windows Update Facts



18


2.3: File Management

Summary


• What are the advantages and disadvantages of different file storage options? • How is cloud storage different from local file storage? • When is it appropriate to share file storage with other users?

This section introduces you to file storage options and gives you practice managing files in Windows. After finishing this section, you should be proficient in the following tasks:

• Create folders in the Windows file system. • Copy, rename, and delete files in Windows. • Copy files from the local Windows file system to OneDrive. • Connect a USB thumb drive to a desktop computer and copy files from the drive

to your local file system. • Remove USB devices properly. • Share a Windows folder with other users and grant them specific access to files

within the folder. • Use the Windows Recycle Bin.

Video/Demo Time 2.3.1 Storage Devices 4:07 2.3.3 Windows File Management 6:05 2.3.5 Shared Storage 3:10 2.3.7 Cloud Storage 4:41


Lab/Activity 2.3.9 Skills Lab: Manage and Share Files in Windows 2.3.10 Applied Lab: Manage Files 2.3.11 Applied Lab: Copy Files from a USB Thumb Drive 2.3.12 Applied Lab: Use Shared Storage 2.3.13 Applied Lab: Use OneDrive Storage

Fact Sheets 2.3.2 File Storage Options 2.3.4 Windows File Management Facts 2.3.6 Shared Storage Facts 2.3.8 Windows Cloud Storage Facts


19



20


2.4: Application Software

Summary


• What software applications can assist you in collaborating with other people? • What are the safest methods of installing applications? • What are the advantages and disadvantages of software subscriptions?

This section introduces you to desktop applications and gives you practice configuring access to these applications. After finishing this section, you should be proficient in the following tasks:

• Run Windows applications. • Pin applications to the Start Menu and the taskbar. • Unpin applications from the Start Menu and the taskbar. • Create application shortcuts on the Windows desktop. • Open and print a document from Microsoft Word. • Describe the advantages and disadvantages of different software installation

methods. • Identify application software that facilitates collaboration, including:

o Discussion boards o Screen sharing o Calendaring o Resource management o Webinars o Collaborative editing

Video/Demo Time 2.4.1 Desktop Applications 3:37 2.4.3 Collaboration Tools 3:06


Lab/Activity 2.4.6 Skills Lab: Use Desktop Applications 2.4.7 Applied Lab: Run Desktop Applications 2.4.8 Applied Lab: Open and Print a Document in Word

Fact Sheets 2.4.2 Desktop Application Facts 2.4.4 Collaboration Tool Facts 2.4.5 Installing Applications

Number of Exam Questions

21


6 questions


22


2.5: Networking and User Accounts

Summary


• Why is it important that computers on a network use the same protocols? • What hardware components are needed for a wired network? A wireless

network? • How can you create a user account to allow a friend or family member to log in to

your computer?

This section introduces you to computer networking and gives you practice creating user accounts, removing accounts, and connecting to wireless networks. It covers the following objectives:

• Define and state some advantages of computer networking. • Describe the relationship between ISPs and the Internet. • Define the Internet and understand basic Internet protocols. • Explain the role of hosts and servers on a network. • Create a local account for a user who already has a Microsoft login. • Create a non-Microsoft user account. • Remove user accounts. • Connect to a public WiFi network. • Connect to a secure wireless network.

Video/Demo Time 2.5.1 Wired and Wireless Networks 3:12 2.5.3 The Internet 3:18 2.5.4 Internet Protocols 5:32 2.5.6 Network Servers 2:09 2.5.8 Windows User Accounts 3:08


Lab/Activity 2.5.10 Skills Lab: Configure Networking and User Accounts 2.5.11 Applied Lab: Create a User 2.5.12 Applied Lab: Connect to a Wireless Network

Fact Sheets 2.5.2 Networking Facts 2.5.5 Internet Protocol Facts 2.5.7 Network Server Facts 2.5.9 Windows User Account Facts

23




24


2.6: Databases

Summary


• What are the advantages to storing data in a relational database? Are there disadvantages?

• What databases do you interact with in your everyday life? • What kinds of questions can be answered by analyzing Big Data?

This section introduces you to relational databases. It covers the following learning objectives:

• Identify and state the purposes of a relational database. • Define basic relational database terminology including:

o Field o Record o Primary key o Foreign key o One-to-many relationship

• Explain what SQL is and interpret a basic SQL query. • Define the term Big Data and describe its related challenges and opportunities. • Use Microsoft Access to perform basic operations on database objects, including

tables, forms, queries, and reports.

Video/Demo Time 2.6.1 Introduction to Relational Databases 3:33 2.6.2 Database Terminology 2:17 2.6.3 Tour of Access 3:35 2.6.4 SQL 3:12 2.6.6 Big Data 4:22


Lab/Activity 2.6.8 Skills Lab: Microsoft Access Databases

Fact Sheets 2.6.5 Database Terms 2.6.7 Big Data Facts


25



26


2.7: Computer Programming

Summary


• Why must computer programs be precise in giving instructions to the computer? • What products and services that I use were created by programmers? • How has artificial intelligence already affected my life?

This section introduces you to computer programming. It covers the following learning objectives:

• Explain what computer programming is and why it is useful. • Describe the difference between developing computer programs and using

software packages. • Name several programming languages. • Analyze and understand pseudocode. • Describe several careers in computer science. • Identify and understand the purposes of HTML, CSS, and JavaScript in a web

browser. • Describe the relationship between computer programming and artificial

intelligence. • Explain the advantages of Object-Oriented Programming. • Create a simple Microsoft Excel macro using Visual Basic for Applications (VBA).

Video/Demo Time 2.7.1 Basic Programming Concepts 3:35 2.7.2 HTML, CSS, and JavaScript 5:44 2.7.3 Object-Oriented Programming 3:20 2.7.6 Careers in Computer Programming 2:16 2.7.8 Artificial Intelligence 3:41


Fact Sheets 2.7.4 Basic Programming Facts 2.7.5 HTML, CSS, and JavaScript Facts 2.7.7 Computer Science Career Facts 2.7.9 Artificial Intelligence Facts 2.7.10 Activity: Excel VBA Assignment


Total Time

27


About 53 minutes

28


2.8: Information Systems

Summary


• How do technology, people, and procedures work together in an information system?

• What are some principles for effective systems analysis and design? • What are some examples of information technology careers?

This section introduces you to information systems. It covers the following learning objectives:

• Describe the components of an information system. • Identify and describe the most important sectors of the ICT industry. • Conduct online research on a career that interests you in information technology. • Identify the traditional stages of the System Development Life Cycle (SDLC). • Describe modern alternatives to a linear process of systems analysis and design. • Describe several IT careers, including the following:

o Network Architect o Database Administrator o Programmer o Support Specialist o Security Analyst

Video/Demo Time 2.8.1 Introduction to Information Systems 3:15 2.8.3 Systems Analysis & Design 5:01 2.8.5 The ICT Industry 2:40 2.8.7 Information Technology Careers 3:33


Fact Sheets 2.8.2 Information System Facts 2.8.4 Systems Analysis Facts 2.8.6 ICT Industry Facts 2.8.8 IT Career Facts 2.8.9 Activity: IT Career Exploration



29


3.1: Getting Started with Office

Summary


• How are Word, Excel, and PowerPoint similar to each other? • When is it appropriate to save a file locally? Remotely? • What kinds of commands can be accessed through the Ribbon?

This section lets you practice using some of the basic features of Microsoft Office applications. It covers the following learning objectives:

• Create a new blank file. • Save a file to the local computer. • Save a file remotely with OneDrive. • Save in alternate file formats. • Enable a downloaded file for editing. • Open an existing file. • Edit file properties. • Collapse and expand the Ribbon.

Video/Demo Time 3.1.1 Introduction to Office Applications 2:23 3.1.2 Learning Office Applications 4:24 3.1.3 The Ribbon 3:01 3.1.4 Beyond the Ribbon 4:18 3.1.5 Backstage View Options 3:38 3.1.6 Lab Types 4:30


Lab/Activity 3.1.9 Skills Lab: Get Started with Office 3.1.10 Challenge Lab: Get Started with Office

Fact Sheets 3.1.7 Common Office Application Features 3.1.8 Desktop vs. Web Applications


30


3.2: Customizing Views and Options

Summary


• What are the advantages and disadvantages of zooming in? Zooming out? • When would it be beneficial to split an application window? • How can customizing the Quick Access Toolbar make it more useful?

This section lets you practice using different viewing options in Microsoft Office. It covers the following learning objectives:

• Change document views. • Use zoom. • Customize the Quick Access Toolbar. • Customize the Ribbon. • Split the window.

Video/Demo Time 3.2.1 Document Views 3:23 3.2.2 Customizing Toolbars and Ribbons 3:20


Lab/Activity 3.2.4 Skills Lab: Customize Views and Options 3.2.5 Challenge Lab: Customize Views and Options

Fact Sheets 3.2.3 Customization Facts


31


3.3: Printing Files

Summary


• How can printing handouts improve a PowerPoint presentation? • What print settings are appropriate for what contexts? • When is it best to print part of a document, as opposed to the whole thing?

This section lets you practice printing in Microsoft Office applications. It covers the following learning objectives:

• Configure documents to print. • Print sections of documents. • Set print scaling. • Change page setup options. • Print individual Excel worksheets. • Print handouts in PowerPoint. • Configure PowerPoint to print in grayscale. • Print speaker notes in PowerPoint.

Video/Demo Time 3.3.1 Printing Options in Office Applications 4:37


Lab/Activity 3.3.3 Skills Lab: Print Files 3.3.4 Challenge Lab: Print Files

Fact Sheets 3.3.2 Office Printing Facts


32


3.4: Navigating Files

Summary


• How can Find and Replace be used to save time? • When is it better to use Go To? When is it better to use Find? • What can hyperlinks do to improve a document?

This section lets you practice navigating and searching in Microsoft Office products. It covers the following learning objectives:

• Search for text within a document. • Insert hyperlinks. • Create bookmarks. • Use Go To. • Find and Replace data.

Video/Demo Time 3.4.1 Navigating Through a Word Document 4:24 3.4.2 Navigating Through an Excel Workbook 4:09


Lab/Activity 3.4.4 Skills Lab: Navigate Files 3.4.5 Challenge Lab: Navigate Files

Fact Sheets 3.4.3 Navigation Facts


33


3.5: Working with Objects

Summary


• How can learning to work with objects in one application carry over to another one?

• How are pictures similar to shapes? How are they different? • How can objects be used to improve a document, presentation, or workbook?

This section lets you practice inserting and formatting objects such as shapes and images. It covers the following learning objectives:

• Insert textboxes. • Insert images. • Add borders, styles, and effects to objects. • Change object colors. • Modify object properties. • Position objects. • Modify shape backgrounds. • Apply borders to shapes. • Insert shapes. • Create custom shapes. • Apply styles to objects. • Resize objects. • Display gridlines.

Video/Demo Time 3.5.1 Formatting Images 4:49 3.5.2 Formatting Shapes 3:58


Lab/Activity 3.5.4 Skills Lab: Work with Objects 3.5.5 Challenge Lab: Work with Objects

Fact Sheets 3.5.3 Object Formatting Facts


34


4.1: Introduction to Word

Summary

As you study this introductory section, answer the following questions:

• Which features of Microsoft Word do you already feel comfortable using? • Which features are you less familiar with? • Which types of documents would you like to create in the future?

This section introduces you to Microsoft Word and provides an overview of the features you will be learning to use. In this section, you will be introduced to the following general tasks:

• Create documents. • Use the Clipboard. • Print documents. • Modify fonts. • Format paragraphs. • Format pages. • Edit documents. • Insert illustrations. • Create and format tables. • Apply themes and styles. • Manage citations and references. • Work with headers and footers. • Use collaboration features. • Use macros.

Video/Demo Time 4.1.1 Introduction to Word 2:19


Fact Sheets 4.1.2 Word Tasks Overview


35


4.2: Creating Documents and Using the Clipboard

Summary


• What are some situations when you might want to paste text from the Clipboard using the Keep Text Only option?

• Does the Ctrl + V keyboard shortcut keep or remove formatting of inserted text? • How can using Undo and Redo help you to learn how to use unfamiliar Word

features?

This section gives you extensive practice creating and working in Word documents. After finishing this section, you should be proficient in the following tasks:

• Create a new blank document. • Open a downloaded document and enable editing. • Print documents. • Scroll through a document. • Move the insertion point. • Enter text into a document. • Select words, lines, and paragraphs. • Delete text. • Copy and cut text to the Clipboard. • Paste formatted and unformatted text from the Clipboard. • Clear the Clipboard. • Undo or redo an action. • Close a document. • Open a PDF for editing. • Insert text from an external source. • Reorganize the content in a document. • Paste text from a website into a Word document.

Video/Demo Time 4.2.1 Text Selection 3:08 4.2.2 The Clipboard 4:15 4.2.3 Document File Formats 3:26 4.2.4 Word Printing Tips 3:47 4.2.5 Text Importing 3:30


Lab/Activity 4.2.7 Skills Lab: Create Documents 4.2.8 Challenge Lab: Create Documents 4.2.10 Applied Lab: Prepare a Business Memo

36


4.2.11 Applied Lab: Reorganize Class Notes

Fact Sheets 4.2.6 Document Creation Facts 4.2.9 Document Creation Tips


37


4.3: Modifying Fonts

Summary


• What are the most important keyboard shortcuts associated with modifying fonts?

• Which practices should be avoided when working with fonts? • Which types of fonts are generally best for displaying on-screen? • Which fonts are easier to read on printed paper?

This section gives you extensive practice modifying text within a Word document. After finishing this section, you should be proficient in the following tasks:

• Bold, italicize, or underline a selection of text. • Modify the case of a word. • Change the font color of selected text. • Apply a superscript. • Apply a subscript. • Change the font size of selected text. • Change the font of selected text. • Apply a Text Effect to selected text. • Apply Text Highlighting to selected text. • Format the fonts in a resume. • Create a math worksheet. • Choose and format the fonts in an advertising flyer.

Video/Demo Time 4.3.1 Font Changes 3:56 4.3.2 Font Choices 3:53


Lab/Activity 4.3.4 Skills Lab: Modify Fonts 4.3.5 Challenge Lab: Modify Fonts 4.3.7 Applied Lab: Prepare a Resume 4.3.8 Applied Lab: Format a Math Worksheet

Fact Sheets 4.3.3 Font Facts 4.3.6 Font Tips


38


4.4: Formatting Paragraphs

Summary


• What is the difference between line and paragraph spacing? • When is it appropriate to use a first line indent in a document? A hanging indent?

A left indent? • What paragraphs are affected by changing the widow/orphan control options? • When is it appropriate to use a bulleted list? A numbered list?

This section gives you extensive practice formatting paragraphs in a document. After finishing this section, you should be proficient in the following tasks:

• Align a paragraph to the left, right, or center of the page. • Show and hide formatting symbols. • Clear formatting within a selection. • Change the line spacing for paragraphs. • Change the spacing before and after a paragraph. • Change paragraph indents. • Apply a border to a paragraph. • Apply shading to a paragraph. • Set orphan/widow paragraph control options. • Create a numbered list. • Modify list numbering options. • Create a bulleted list. • Customize bullets. • Adjust the indent level for lists. • Format a series of lists in a document. • Implement paragraph specifications for an academic paper.

Video/Demo Time 4.4.1 Paragraph and Line Spacing 4:13 4.4.2 Indentation and Tabs 4:27 4.4.3 Bulleted and Numbered Lists 3:41 4.4.4 Paragraph Borders and Shading 3:15


Lab/Activity 4.4.6 Skills Lab: Format Paragraphs 4.4.7 Challenge Lab: Format Paragraphs 4.4.9 Applied Lab: Format Research Paper Paragraphs 4.4.10 Applied Lab: Format Lists

39


Fact Sheets 4.4.5 Paragraph Formatting Facts 4.4.8 Paragraph Formatting Tips


40


4.5: Formatting Pages

Summary


• How can formatting pages add a more professional look to your documents? • When is it appropriate to use portrait orientation? Landscape orientation? • How is inserting a page break different from pressing Enter multiple times until

you get to a new page? • How can understanding tab stops make creating some types of documents

easier?

This section gives you extensive practice formatting pages in a document. After finishing this section, you should be proficient in the following tasks:

• Add a watermark to a page. • Add a page border. • Create and format multiple columns on a page. • Insert and modify tab stops. • Add dot leaders to tabs. • Modify page margins. • Modify page orientation. • Insert a page break. • Insert a column break. • Align text vertically on a page. • Modify hyphenation options. • Add line numbers. • Format a report as a draft. • Format only part of a document into two columns. • Insert manual page breaks where needed in a document.

Video/Demo Time 4.5.1 Page Layout Options 3:24 4.5.2 Page and Column Breaks 2:21 4.5.3 Tab Stops 2:19


Lab/Activity 4.5.5 Skills Lab: Format Pages 4.5.6 Challenge Lab: Format Pages 4.5.8 Applied Lab: Format a Report Draft 4.5.9 Applied Lab: Format a Music Program

Fact Sheets

41


4.5.4 Page Formatting Facts 4.5.7 Page Formatting Tips


42


4.6: Editing Documents

Summary


• When can you safely ignore potential errors that are flagged by the spelling and grammar checker?

• To what extent should you rely on the spelling and grammar checker to correct errors?

• When would you want to customize AutoCorrect to meet the needs of particular writing projects?

This section gives you extensive practice editing Word documents. After finishing this section, you should be proficient in the following tasks:

• Find and replace a particular word within a document. • Turn automatic spelling and grammar checking on and off. • Use the spelling and grammar checker. • Use the thesaurus to find synonyms. • Count the total words in a document. • Correct errors while typing with AutoCorrect. • Customize AutoCorrect settings. • Modify an AutoCorrect entry. • Remove a hyperlink from text. • Identify default AutoCorrect changes that might need to be modified. • Ignore spelling and grammar suggestions when appropriate.

Video/Demo Time 4.6.1 AutoCorrect Options 3:05 4.6.2 Spell Checking 2:13 4.6.3 The Thesaurus 4:10


Lab/Activity 4.6.5 Skills Lab: Edit Documents 4.6.6 Challenge Lab: Edit Documents 4.6.8 Applied Lab: Edit an Essay 4.6.9 Applied Lab: Edit a Newspaper Article

Fact Sheets 4.6.4 Document Editing Facts 4.6.7 Document Editing Tips

Total Time

43


About 80 minutes

44


4.7: Inserting Illustrations and Other Elements

Summary


• How can you effectively use graphics in your more creative documents? • Which text wrap settings are typically the most appropriate for images inserted

into a document? • How can picture styles enhance or detract from the quality of your documents?

This section gives you extensive practice using illustrations, pictures, and other graphics. After finishing this section, you should be proficient in the following tasks:

• Insert a picture from a file. • Insert a picture from the Internet. • Resize a picture or graphic. • Move and align an image. • Modify picture styles. • Insert a symbol. • Insert a shape. • Insert the current date into a document. • Delete a picture or graphic. • Insert a cover page. • Insert a screen shot and screen clipping. • Insert text boxes. • Insert Quick Parts. • Use the Building Blocks Organizer. • Create Custom Building Blocks. • Remove picture backgrounds. • Modify text wrap settings for visual appeal. • Apply best practices in using graphics.

Video/Demo Time 4.7.1 Text Wrap Options 2:50 4.7.2 Illustration Formatting 4:00 4.7.3 Building Blocks and Other Elements 4:00


Lab/Activity 4.7.5 Skills Lab: Insert Illustrations 4.7.6 Challenge Lab: Insert Illustrations 4.7.8 Applied Lab: Insert Images for a Poster 4.7.9 Applied Lab: Insert Images for a Flyer

45


Fact Sheets 4.7.4 Word Illustration Facts 4.7.7 Word Illustration Tips


46


4.8: Creating and Formatting Tables

Summary


• When can a table present information more effectively than a standard bulleted or numbered list?

• What is the easiest way to make a table more visually appealing? • What is the difference between a header row or column, and a banded row or

column?

This section gives you extensive practice creating and modifying tables. After finishing this section, you should be proficient in the following tasks:

• Insert a blank table into a document. • Add additional columns to an existing table. • Add additional rows to an existing table. • Modify cell alignment. • Split or merge table cells. • Format table cells. • Convert a table to text. • Enter or delete table data. • Apply a table style. • Use AutoFit to resize table columns to fit contents. • Center or align a table. • Delete rows and columns. • Format the header row and other table style options. • Convert text to a table. • Configure cell margins and spacing. • Split tables. • Configure a repeating row header. • Align table data for better readability. • Apply table styles that increase readability and visual appeal.

Video/Demo Time 4.8.1 Word Tables 3:02 4.8.2 Table Formatting 5:01 4.8.3 Advanced Table Formatting 3:05


Lab/Activity 4.8.5 Skills Lab: Create and Format Tables 4.8.6 Challenge Lab: Create and Format Tables 4.8.8 Applied Lab: Format a Calendar

47


4.8.9 Applied Lab: Format Tables for a Sales Report

Fact Sheets 4.8.4 Word Table Facts 4.8.7 Word Table Tips


48


4.9: Using Themes, Styles, and Templates

Summary


• What is the relationship between themes, styles, and style sets? • How can using styles make it easier to change the look and feel of your

documents? • What kinds of documents can you create using a template?

This section gives you extensive practice using styles, style groups, and themes. After finishing this section, you should be proficient in the following tasks:

• Create a document from an existing template. • Remove content controls in a template. • Modify the theme font. • Apply heading styles to paragraphs. • Modify text formatting using Format Painter. • Change the theme for a document. • Select a style set for a document. • Edit an existing style. • Format a newsletter to achieve both readability and visual appeal. • Apply font and paragraph styles to an academic paper. • Create a certificate using a template.

Video/Demo Time 4.9.1 Word Styles 3:44 4.9.2 Themes and Style Sets 4:04 4.9.3 Word Templates 2:58


Lab/Activity 4.9.5 Skills Lab: Use Themes, Styles, and Templates 4.9.6 Challenge Lab: Use Themes, Styles, and Templates 4.9.8 Applied Lab: Create a Certificate Using a Template 4.9.9 Applied Lab: Format a Newsletter

Fact Sheets 4.9.4 Word Theme & Style Facts 4.9.7 Word Theme & Style Tips


49


4.10: Managing References

Summary


• Why is it important to properly cite your sources when writing a paper? • How can using Word's citation tools make your papers easier to write? • How can you know whether to use footnotes, endnotes, or in-text citations?

This section gives you extensive practice creating and citing references. After finishing this section, you should be proficient in the following tasks:

• Insert a new citation source for a document. • Edit a citation to add a page number. • Insert a bibliography of current sources for a document. • Insert a footnote at the bottom of the page. • Insert an endnote. • Modify the number format of footnotes. • Edit a citation source. • Convert a citation to static text. • Import a citation source into the current document. • Update a bibliography. • Insert figure and table captions. • Modify caption properties. • Insert a table of contents. • Cite sources for an academic paper using the MLA, Chicago, and APA citation

styles.

Video/Demo Time 4.10.1 Citations and References 4:17 4.10.2 Footnotes, Endnotes, and Advanced Citations 5:04 4.10.3 Captions 2:23 4.10.4 Table of Contents 2:37


Lab/Activity 4.10.6 Skills Lab: Manage References 4.10.7 Challenge Lab: Manage References 4.10.9 Applied Lab: Manage Essay References 4.10.10 Applied Lab: Add References to Research Report

Fact Sheets 4.10.5 Reference Facts 4.10.8 Reference Tips

50



51


4.11: Managing Headers, Footers, and Sections

Summary


• When do you need to add a section break in a document? • What information is most commonly entered into a header or a footer? • What is the difference between a Next Page section break and a Continuous

section break?

This section gives you extensive practice managing headers, footers, and sections within a document. After finishing this section, you should be proficient in the following tasks:

• Insert information into the header or footer, including date and time, page number, and filename.

• Suppress the page number on the first page of a document. • Restart page numbering for a new section. • Close the header and footer. • Insert a Next Page section break. • Insert a Continuous section break. • Format a section with a different page orientation. • Begin numbering a formal document on the third page. • Change document formatting from one column to two columns in the middle of a

page.

Video/Demo Time 4.11.1 Headers and Footers 4:09 4.11.2 Header and Footer Options 2:57 4.11.3 Next Page Section Breaks 4:33 4.11.4 Continuous Section Breaks 4:27


Lab/Activity 4.11.6 Skills Lab: Manage Headers, Footers, and Sections 4.11.7 Challenge Lab: Manage Headers, Footers, and Sections 4.11.9 Applied Lab: Format a Research Paper with Sections 4.11.10 Applied Lab: Format a Survey Report

Fact Sheets 4.11.5 Word Header, Footer, & Section Facts 4.11.8 Word Header, Footer, & Section Tips

Total Time

52


About 87 minutes

53


4.12: Using Office Collaboration Features

Summary


• How can collaboration features make it easier to work with others? • When is it appropriate to add comments to a document? • What are the best ways to share a file with collaborators?

This section gives you extensive practice using Microsoft Office collaboration features. It covers the following learning objectives:

• Enable Track Changes. • Accept and reject changes. • Discard changes from specific users. • Protect documents with passwords. • Mark a document as final. • Add and manage comments. • Restrict permissions. • Use Compare and Combine on different documents. • Inspect a document for sharing. • Remove personal metadata. • Inspect a document for accessibility. • Add alternative text for accessibility. • Embed custom fonts into a document.

Video/Demo Time 4.12.1 Track Changes and Comments 3:51 4.12.2 Combining Revisions 4:02 4.12.3 Distributing Files 4:27


Lab/Activity 4.12.5 Skills Lab: Use Collaboration Features 4.12.6 Challenge Lab: Use Collaboration Features 4.12.8 Applied Lab: Prepare a Business Memo for Distribution 4.12.9 Applied Lab: Prepare an Online Resume

Fact Sheets 4.12.4 Collaboration Facts 4.12.7 Collaboration Tips


54


4.13: Using Macros

Summary


• When does it make sense to create macros? • Why is macro security important? • What are some of the limitations of macros?

This section will introduce macros in both Word and Excel. It covers the following learning objectives:

• Record simple macros. • Assign shortcut keys to macros. • Manage macro security.

Video/Demo Time 4.13.1 Macros 5:03


Fact Sheets 4.13.2 Macro Facts


55


5.1: Introduction to Excel

Summary


• Which features of Excel do you already feel comfortable using? • Which features are you less familiar with? • How can you use Excel for personal projects, such as data or financial analysis?

This section introduces you to Microsoft Excel and provides an overview of the features you will be learning to use. In this section, you will be introduced to the following general tasks:

• Create workbooks. • Manage worksheets. • Enter data. • Protect worksheets. • Print worksheets. • Format cells. • Enter simple formulas. • Use advanced functions. • Create charts and graphs. • Analyze data in tables. • Summarize complex data using PivotTables and outlines.

Video/Demo Time 5.1.1 Introduction to Excel 2:22


Fact Sheets 5.1.2 Excel Tasks Overview


56


5.2: Creating and Managing Workbooks

Summary


• What are the best ways to organize your data into worksheets? • What are the benefits of using multiple worksheets in the same workbook? • How can you use Excel to keep your data organized? • When should you save your workbook in a different file format?

This section gives you extensive practice managing workbooks. After finishing this section, you should be proficient in the following tasks:

• Open a workbook. • Create a new blank workbook. • Create a new workbook using a template. • Enable editing to exit the Protected View. • Insert and delete worksheets. • Navigate between worksheets. • Save a workbook in Excel format, in a character-separated values format (both

tabs and commas), and as a PDF file. • Rename worksheets. • Reorder and color worksheet tabs. • Move and copy a worksheet. • Import data from a comma-separated text file. • Import data from various applications into Excel.

Video/Demo Time 5.2.1 Spreadsheet Basics 3:26 5.2.2 Worksheet Management 1:51 5.2.3 Templates and Themes 1:57 5.2.4 External Data 2:45


Lab/Activity 5.2.6 Skills Lab: Create and Manage Workbooks 5.2.7 Challenge Lab: Create and Manage Workbooks 5.2.9 Applied Lab: Organize Budget Worksheets 5.2.10 Applied Lab: Import & Organize Research Data

Fact Sheets 5.2.5 Workbook Management Facts 5.2.8 Workbook Management Tips

57



58


5.3: Organizing and Entering Data

Summary


• What is the relationship between rows and columns in your workbook? • When can you save time by copying and pasting rather than entering data by

hand? • When is it appropriate to delete an entire row or column, as opposed to deleting

the data in the row or column? • How can the Undo and Redo commands help you learn Excel?

This section gives you extensive practice organizing and entering data into worksheets. After finishing this section, you should be proficient in the following tasks:

• Select a single cell and a range of cells. • Enter worksheet titles. • Enter column and row titles. • Freeze column and row titles and panes. • Enter text and numbers into cells. • Use the Copy and Cut commands on cell ranges. • Use paste options. • Insert rows and columns into a sheet. • Insert multiple rows in one operation. • Delete and clear rows and columns. • Hide and unhide rows and columns. • Hide and unhide worksheets. • Undo and redo actions. • Manage a worksheet that contains a large data set. • Insert new data between rows or columns. • Divide data sets appropriately between worksheets.

Video/Demo Time 5.3.1 Deleting and Clearing Cells 1:59 5.3.2 Copy and Paste Options 3:42 5.3.3 Large Data Sets 4:04


Lab/Activity 5.3.5 Skills Lab: Organize and Enter Data 5.3.6 Challenge Lab: Organize and Enter Data 5.3.8 Applied Lab: Enter Survey Results Data 5.3.9 Applied Lab: Organize Sales Data

59


Fact Sheets 5.3.4 Data Entry Facts 5.3.7 Data Entry Tips


60


5.4: Changing Properties and Printing Worksheets

Summary


• What do you want your document to look like when it's printed? • What are the advantages and disadvantages to printing a spreadsheet? • How can you use document protection to help others use your workbook? • When is it best to protect an entire worksheet? When is it best to leave some

cells unprotected?

This section gives you extensive practice printing and protecting worksheets. After finishing this section, you should be proficient in the following tasks:

• Lock and unlock cells. • Protect worksheets and workbooks from changes. • Edit workbook properties. • Preview and print a worksheet. • Set and clear the print area for a worksheet. • Change worksheet margins. • Create and modify a worksheet header. • Create a worksheet footer. • Change worksheet orientation for printing. • Scale a worksheet to be printed on a single page. • Add print titles. • Prevent particular cells from being modified. • Print a particular section of worksheet data. • Add data validation to a worksheet. • Limit cell input to a list. • Add a custom input message to a cell. • Customize the error alert for invalid data. • Include relevant worksheet properties in a printout. • Optimize the printing of a worksheet.

Video/Demo Time 5.4.1 Data Protection 3:05 5.4.2 Data Validation 3:21 5.4.3 Excel Printing Tips 3:17


Lab/Activity 5.4.5 Skills Lab: Change Properties and Print Worksheets 5.4.6 Challenge Lab: Change Properties and Print Worksheets 5.4.8 Applied Lab: Prepare and Print Sales Data

61


5.4.9 Applied Lab: Protect a Budget Worksheet

Fact Sheets 5.4.4 Worksheet Printing Facts 5.4.7 Worksheet Printing Tips


62


5.5: Formatting Cells

Summary


• How does making your worksheet better looking increase its utility? • When would it make sense to merge several cells together? • How can you use number formatting to make your spreadsheet easier to use? • How can colors communicate useful information to the user?

This section gives you extensive practice formatting worksheet cells. After finishing this section, you should be proficient in the following tasks:

• Apply font style, size, and color changes to cells. • Apply cell styles. • Change the fill color (shading). • Merge and center a range of cells. • Apply number formatting to cells. • Apply the percent style to cells. • Increase and decrease decimal spaces. • Enter and format dates. • Adjust column widths (including AutoFit). • Resolve the ###### error message. • Adjust row heights. • Align cell content. • Rotate cell content. • Clear cell formatting. • Apply borders and border colors. • Enter multiple lines of text (apply word wrap setting). • Format cells as column or row totals. • Use Format Painter. • Adjust columns to display both numeric and textual data properly. • Format a range of cells as a worksheet title.

Video/Demo Time 5.5.1 Number Formats 3:15 5.5.2 Cell Formats 4:18 5.5.3 Cell Styles and Colors 2:06 5.5.4 Cell Borders 2:31


Lab/Activity 5.5.6 Skills Lab: Format Cells 5.5.7 Challenge Lab: Format Cells

63


5.5.9 Applied Lab: Camping Equipment Store 5.5.10 Applied Lab: Format a Directory

Fact Sheets 5.5.5 Cell Formatting Facts 5.5.8 Cell Formatting Tips


64


5.6: Entering Simple Formulas

Summary


• How can formulas increase the power of your spreadsheet? • When should you use arithmetic operators (+, -, *, /) in your formulas? • When should you use built-in functions in your formulas? • How can the AutoSum tool save you time?

This section gives you extensive practice entering simple formulas into Excel. After finishing this section, you should be proficient in the following tasks:

• Enter a formula using the keyboard. • Use the mouse to reference cells in a formula. • Copy a formula using the fill handle. • Copy a formula using the Clipboard. • Sum a column or row using AutoSum. • Calculate the MAX, MIN, AVERAGE, and MEDIAN of a data set. • Use the RIGHT, LEFT, and MID functions. • Use the CONCATENATE function. • Use the UPPER and LOWER functions. • Use the COUNTA and COUNTBLANK functions. • Use arithmetic operations properly in formulas. • Add columns and rows of data. • Copy formulas to cells that require similar calculations. • Perform simple arithmetic that references cell values. • Use AutoFill to enter data that follow a predictable pattern. • Use Flash Fill.

Video/Demo Time 5.6.1 AutoFill Options 3:39 5.6.2 Excel Formulas 3:58 5.6.3 Text Functions 3:24 5.6.4 CONCATENATE 3:25


Lab/Activity 5.6.6 Skills Lab: Enter Simple Formulas 5.6.7 Challenge Lab: Enter Simple Formulas 5.6.9 Applied Lab: Cheese Shop 5.6.10 Applied Lab: Gradebook

Fact Sheets

65


5.6.5 Formula Facts 5.6.8 Formula Tips


66


5.7: Using Advanced Functions

Summary


• How can Excel make use of the same logic you use in everyday life? • What should you do when you see an error message in Excel? • Where can you find information about unfamiliar functions? • How can multiple functions work together?

This section gives you extensive practice entering more advanced functions into Excel. After finishing this section, you should be proficient in the following tasks:

• Enter a function using the Insert Function box. • Display and hide formulas. • Enter a formula using absolute references. • Enter a formula using relative references. • Enter a formula using mixed references. • Use the IF function. • Use COUNTIF, SUMIF, and AVERAGEIF. • Use functions with multiple arguments. • Copy a formula with absolute, relative, or mixed references. • Reference cells on other worksheets. • Correct or ignore error messages, as appropriate. • Select appropriate functions to perform conditional operations. • Determine when to use an absolute reference in a formula. • Verify that the desired values have been properly referenced within a formula.

Video/Demo Time 5.7.1 Relative and Absolute References 3:12 5.7.2 Advanced Cell References 5:04 5.7.3 The IF Function 3:53 5.7.4 Logical Functions 2:55 5.7.5 Excel Error Messages 2:43


Lab/Activity 5.7.7 Skills Lab: Use Advanced Functions 5.7.8 Challenge Lab: Use Advanced Functions 5.7.10 Applied Lab: County Fair 5.7.11 Applied Lab: Toy Company

Fact Sheets 5.7.6 Advanced Function Facts

67


5.7.9 Advanced Function Tips


68


5.8: Displaying Data in Charts

Summary


• Why is it important to visualize your data? • What problems could be caused by using the wrong chart type? • What formatting options will make your chart more usable? Which ones will make

it less usable? • What information should you include in your chart? What information can you

safely omit?

This section gives you extensive practice creating and formatting charts in Excel. After finishing this section, you should be proficient in the following tasks:

• Select a data source for a chart. • Add a data series to an existing chart. • Insert a clustered column chart. • Create a pie chart. • Move a chart on a worksheet. • Move a chart to its own worksheet. • Resize a chart. • Modify a chart style and type. • Format chart elements. • Show and hide chart elements. • Use recommended charts. • Insert a chart to show changes over time. • Insert a chart to display the aggregate of a set of values. • Modify chart layouts to better visualize data.

Video/Demo Time 5.8.1 Chart Formatting 2:38 5.8.2 Chart Types 2:23


Lab/Activity 5.8.4 Skills Lab: Display Data in Charts 5.8.5 Challenge Lab: Display Data in Charts 5.8.7 Applied Lab: Stock Portfolio 5.8.8 Applied Lab: Election Results

Fact Sheets 5.8.3 Chart Facts 5.8.6 Chart Tips

69



70


5.9: Organizing Data in Tables

Summary


• What are some real-world benefits of using tables? • Why would you want to be able to sort and filter your data? • When could conditional formatting help you to understand your data better? • Why should you concern yourself with removing duplicate information from your

tables?

This section gives you extensive practice using tables. After finishing this section, you should be proficient in the following tasks:

• Create a table. • Apply table styles. • Insert table rows and columns. • Add a total row. • Sort a table. • Remove duplicate rows. • Filter a table using AutoFilter options. • Apply highlight cell rules for conditional formatting. • Apply data bars for conditional formatting. • Analyze data using sparklines. • Determine when a data set should be converted to a table. • Sort rows of data based on the values in particular columns. • Use both text and number filters to display only desired information. • Conditionally format cells that contain the most important data.

Video/Demo Time 5.9.1 Conditional Formatting 2:38 5.9.2 Excel Tables 2:31 5.9.3 Table Customization 2:40


Lab/Activity 5.9.5 Skills Lab: Organize Data in Tables 5.9.6 Challenge Lab: Organize Data in Tables 5.9.8 Applied Lab: Pizza Chain 5.9.9 Applied Lab: Baseball Statistics

Fact Sheets 5.9.4 Excel Table Facts 5.9.7 Excel Table Tips

71



72


5.10: Summarizing Complex Data

Summary


• How can an outline help organize transactional data? • What are some good uses for the VLOOKUP function? • When could PivotTables be used to answer questions about complex data?

This section will give you extensive practice using outlines, VLOOKUP, and PivotTables in Excel. It covers the following learning objectives:

• Create outlines. • Collapse groups of data in outlines. • Insert subtotals. • Use the VLOOKUP function. • Create PivotTables. • Add fields to PivotTables. • Calculate values in PivotTables. • Add slicers to PivotTables. • Create and use PivotCharts. • Use Quick Analysis tools.

Video/Demo Time 5.10.1 Creating Outlines 2:46 5.10.2 PivotTables 4:17 5.10.3 Advanced PivotTables 3:17 5.10.4 VLOOKUP 3:23


Lab/Activity 5.10.6 Skills Lab: Summarize Complex Data 5.10.7 Challenge Lab: Summarize Complex Data 5.10.9 Applied Lab: Muffin Café 5.10.10 Applied Lab: Hardware Store

Fact Sheets 5.10.5 Complex Data Facts 5.10.8 Complex Data Tips


73


6.1: Introduction to PowerPoint

Summary


• Which features of PowerPoint do you already feel comfortable using? • Which features are you less familiar with? • What makes a PowerPoint presentation most effective?

This section introduces you to Microsoft PowerPoint and provides an overview of the features you will be learning to use. In this section, you will be introduced to the following general tasks:

• Create and manage presentations. • Format text within placeholders. • Design slides. • Use the Slide Master. • Format SmartArt and other illustrations. • Format tables and charts. • Format pictures and media. • Apply animations to slide elements. • Apply transitions to slides. • Deliver presentations. • Print presentations and handouts.

Video/Demo Time 6.1.1 Introduction to PowerPoint 3:07 6.1.2 Best Practices in Design 3:36


Fact Sheets 6.1.3 PowerPoint Tasks Overview


74


6.2: Creating and Managing Presentations

Summary


• How can a slide show help enhance your presentation? • How many slides do you need to help you get your point across? • What skills learned in other Office applications can you use in PowerPoint?

This section gives you extensive practice creating and managing new PowerPoint presentations. After finishing this section, you should be proficient in the following tasks:

• Create a new blank presentation. • Create a presentation using a template. • Delete slides. • Reorder slides. • Duplicate slides. • Save presentations in various formats. • Copy and paste slides. • Create new slides. • Hide and unhide slides. • Add and remove sections in a presentation. • Reorganize and modify an existing presentation. • Organize a long presentation into relevant sections.

Video/Demo Time 6.2.1 Slide Management 2:53 6.2.2 Presentation Sections 2:02


Lab/Activity 6.2.4 Skills Lab: Create and Manage Presentations 6.2.5 Challenge Lab: Create and Manage Presentations 6.2.7 Applied Lab: Reorganize Presentation Slides 6.2.8 Applied Lab: Create a New Presentation Using a Template

Fact Sheets 6.2.3 Presentation Management Facts 6.2.6 Presentation Management Tips


75


6.3: Formatting Textual Content

Summary


• How can text enhance your presentation? How could it detract from your presentation?

• How much text is appropriate to include on each slide? • What formatting changes can you make to your text to make it more interesting

and readable? • When can adding text to a shape make your presentation more meaningful?

This section gives you extensive practice creating and formatting text in PowerPoint. After finishing this section, you should be proficient in the following tasks:

• Increase or decrease list levels. • Modify a bulleted list style. • Enter text into a placeholder. • Add text to a shape. • Change fonts and font styles. • Change font colors and sizes. • Align paragraph text. • Change line spacing. • Align text within a placeholder. • Clear text formatting. • Format text in multiple columns. • Use Autofit to shrink text on overflow. • Divide content into multiple slides. • Import Word document outlines. • Insert slides from another presentation. • Preserve presentation content. • Use italics or a different font color to emphasize important content.

Video/Demo Time 6.3.1 Text and Content Placeholders 3:28 6.3.2 Text Formatting 3:03 6.3.3 Managing Presentation Content 3:34


Lab/Activity 6.3.5 Skills Lab: Format Textual Content 6.3.6 Challenge Lab: Format Textual Content 6.3.8 Applied Lab: Format Text for a Sales Presentation 6.3.9 Applied Lab: Format a Class Report

76


Fact Sheets 6.3.4 PowerPoint Text Formatting Facts 6.3.7 PowerPoint Text Formatting Tips


77


6.4: Designing Slides

Summary


• Which themes are appropriate for the message you want to get across with your presentation?

• How can the use of color and design enhance or detract from your message? • Why is it important for your slides to have a consistent look and feel? • Are there times when it could be more effective to have an inconsistent look and

feel? Why?

This section gives you extensive practice designing PowerPoint slides. After finishing this section, you should be proficient in the following tasks:

• Change the presentation theme. • Use theme variants. • Apply font and color themes. • Change the size of slides. • Insert a fill or picture into the slide background. • Modify background transparency. • Insert a slide with a particular layout. • Change slide layouts. • Keep the design of slides consistent across an entire presentation. • Select the slide size based on the delivery platform. • Select themes, styles, and images that complement the presentation topic.

Video/Demo Time 6.4.1 Themes and Templates 3:04 6.4.2 Slide Backgrounds 2:22


Lab/Activity 6.4.4 Skills Lab: Design Slides 6.4.5 Challenge Lab: Design Slides 6.4.7 Applied Lab: Design a Business Plan Presentation 6.4.8 Applied Lab: Design a Class Presentation

Fact Sheets 6.4.3 Slide Design Facts 6.4.6 Slide Design Tips


78


6.5: Using the Slide Master

Summary


• How can using master slides make your presentation better? • How can you save time by using master slides? • What problems can arise from using master slides? How can you avoid these

problems?

This section gives you extensive practice using the Slide Master view. After finishing this section, you should be proficient in the following tasks:

• Insert a new slide master. • Insert a new slide master layout. • Modify text placeholders on a slide master. • Insert a graphic into a slide master. • Modify the font style in a slide master. • Insert a placeholder. • Delete a placeholder. • Change the size of a placeholder. • Copy and paste slide elements. • Insert the slide number and date into slide footers. • Modify the handout and notes masters. • Determine when a new slide master or slide master layout is needed for a

presentation. • Modify an existing slide master layout to meet the needs of a presentation. • Use slide master layouts to keep content consistent across slides.

Video/Demo Time 6.5.1 Slide Masters 4:11 6.5.2 Slide Footers 2:37


Lab/Activity 6.5.4 Skills Lab: Use the Slide Master 6.5.5 Challenge Lab: Use the Slide Master 6.5.7 Applied Lab: Create a New Slide Master Layout 6.5.8 Applied Lab: Customize a Slide Master Layout

Fact Sheets 6.5.3 Slide Master Facts 6.5.6 Slide Master Tips

79



80


6.6: Formatting SmartArt and Shapes

Summary


• Which SmartArt designs can you use to get your point across? • What does it mean to distribute objects horizontally or vertically on a slide? • When is the stacking order of shapes or other objects important?

This section gives you extensive practice creating SmartArt and other illustrations in PowerPoint. After finishing this section, you should be proficient in the following tasks:

• Apply Quick Styles to drawing objects. • Apply fill colors to drawing objects. • Align and distribute objects. • Add SmartArt diagrams. • Convert a bulleted list into a SmartArt diagram. • Add and remove SmartArt shapes. • Change the order of SmartArt shapes. • Change the color and layout of SmartArt. • Change the stacking order of selected objects. • Add WordArt to a new placeholder. • Insert a shape. • Select and modify SmartArt to graphically represent processes and

organizational structures. • Maintain a style for graphics that is consistent with the overall theme of a

presentation. • Use WordArt without detracting from the professionalism of a presentation.

Video/Demo Time 6.6.1 SmartArt 3:09 6.6.2 Object Formatting 3:48


Lab/Activity 6.6.4 Skills Lab: Format SmartArt and Shapes 6.6.5 Challenge Lab: Format SmartArt and Shapes 6.6.7 Applied Lab: Format Elements in a Class Presentation 6.6.8 Applied Lab: Format a Business Presentation with SmartArt

Fact Sheets 6.6.3 SmartArt and Shape Facts 6.6.6 SmartArt and Shape Tips

81



82


6.7: Formatting Tables and Charts

Summary


• What special considerations should be taken when designing a table to be displayed in front of an audience?

• How can charts be used to help an audience understand a presentation? • How are tables in PowerPoint similar to other applications? How are they

different?

This section gives you extensive practice with creating charts and tables in PowerPoint. It covers the following learning objectives:

• Create new tables. • Add and remove rows and columns. • Apply table styles. • Import tables from external sources. • Modify chart styles and types. • Insert charts. • Add legends to charts. • Customize chart parameters. • Import charts from external sources.

Video/Demo Time 6.7.1 PowerPoint Charts 3:24 6.7.2 PowerPoint Tables 3:02


Lab/Activity 6.7.4 Skills Lab: Format Tables and Charts 6.7.5 Challenge Lab: Format Tables and Charts 6.7.7 Applied Lab: Modify a PowerPoint Table 6.7.8 Applied Lab: Prepare a Sales Presentation

Fact Sheets 6.7.3 Table and Chart Formatting Facts 6.7.6 Table and Chart Formatting Tips


83


6.8: Formatting Pictures and Other Media

Summary


• How can you use pictures to captivate your audience? • How can inappropriate use of pictures or videos make your presentation less

effective? • Are there any situations where you could effectively add a style to a video? • When should you use audio clips to enhance your presentation?

This section gives you extensive practice inserting and formatting images, videos, and sound in a presentation. After finishing this section, you should be proficient in the following tasks:

• Add pictures within content placeholders. • Use the Picture Styles gallery. • Change the size of images. • Change the shape of a picture (e.g. crop option). • Format picture borders. • Insert videos. • Adjust video brightness and contrast. • Add video playback options. • Resize a video. • Add online pictures (i.e. clip art). • Insert an audio file. • Add a hyperlink to text. • Incorporate high quality and relevant images into a presentation. • Format images to match the overall theme of a presentation. • Adjust the timing and visual quality of videos. • Trim timing on media clips. • Package a presentation for CD. • Link to external media. • Apply color corrections to a media file. • Compress media. • Adjust media start and stop times.

Video/Demo Time 6.8.1 Media Formatting 2:58 6.8.2 Advanced Media Formatting 5:36


Lab/Activity 6.8.4 Skills Lab: Format Pictures and Other Media

84


6.8.5 Challenge Lab: Format Pictures and Other Media 6.8.7 Applied Lab: Format a Class Presentation on Confucius 6.8.8 Applied Lab: Format a Class Presentation on Plato

Fact Sheets 6.8.3 Media Formatting Facts 6.8.6 Media Formatting Tips


85


6.9: Applying Animations and Transitions

Summary


• What types of presentations benefit from subtle transitions? From more obvious transitions?

• How can you use animations to help your audience follow your presentation better?

• What are the dangers of overusing animations and transitions?

This section gives you extensive practice using animations and transitions in PowerPoint. After finishing this section, you should be proficient in the following tasks:

• Apply animation effects (entrance, exit, and emphasis). • Modify the start timing of animations. • Change the sequence of animations. • Customize the direction of animations. • Preview and test animations. • Apply slide transitions. • Modify the duration and timing of transitions. • Test transitions. • Avoid animations and transitions that detract from the central message of a

presentation. • Adjust the timing of animations to match the flow of a presentation.

Video/Demo Time 6.9.1 Animation 2:56 6.9.2 Transitions 3:10


Lab/Activity 6.9.4 Skills Lab: Apply Animations and Transitions 6.9.5 Challenge Lab: Apply Animations and Transitions 6.9.7 Applied Lab: Add Transitions to a Presentation 6.9.8 Applied Lab: Add Animations for Emphasis

Fact Sheets 6.9.3 Animation and Transition Facts 6.9.6 Animation and Transition Tips


86


6.10: Delivering Presentations

Summary


• Why is it important to rehearse before giving a presentation? • When have you observed someone giving a boring or ineffective presentation?

How can you do better? • What are the benefits of giving your audience a handout? • How can you use the presenter view most effectively?

This section gives you extensive practice using PowerPoint's presentation delivery tools. After finishing this section, you should be proficient in the following tasks:

• Check the spelling in presentations. • Use the thesaurus pane. • Add speaker notes to a presentation. • Deliver a slide show presentation. • Navigate a slide show in Presenter View. • Use presentation tools. • Preview and print handouts. • Print speaker notes. • Add headers and footers to notes and handouts. • Export presentations to other formats. • Create custom slide shows. • Rehearse slide show timing. • Annotate slide shows. • Record a slide show. • Create a video from a slide show. • Format and print handouts to help the audience retain important information. • Rehearse presentations in the actual setting where they will be delivered.

Video/Demo Time 6.10.1 Presentation Tools 3:43 6.10.2 PowerPoint Print Options 3:14 6.10.3 Advanced Slide Show Options 3:38


Lab/Activity 6.10.5 Skills Lab: Deliver Presentations 6.10.6 Challenge Lab: Deliver Presentations 6.10.8 Applied Lab: Prepare for a Presentation 6.10.9 Applied Lab: Deliver a PowerPoint Lecture

87


Fact Sheets 6.10.4 Presentation Delivery Facts 6.10.7 Presentation Delivery Tips


88


7.1: Introduction to Access

Summary


• What is the purpose of a relational database? • What types of databases have you accessed before? • Why would you want to store certain types of data in Microsoft Access rather

than in Microsoft Excel?

This section introduces you to Microsoft Access and provides an overview of the features you will be learning to use. In this section, you will be introduced to the following general tasks:

• Plan the structure of a database. • Manage data in a database. • Create database tables. • Use queries. • Design forms. • Create and format reports. • Explore more advanced Access features.

Video/Demo Time 7.1.1 Introduction to Relational Databases 3:50


Fact Sheets 7.1.2 Access Tasks Overview


89


7.2: Managing Databases

Summary


• How are relational databases already part of your everyday life? • What are the benefits of using a relational database as opposed to a

spreadsheet? • Why is it important for each record to have a unique primary key?

This section will give you a background in relational databases, as well as extensive practice with managing an existing Access database. You will become proficient in performing the following tasks:

• Create a new blank database. • Delete a record from a table. • Open, close, and save database objects. • Modify an existing record. • Print a report. • Rename a database object. • Collapse and expand the navigation pane. • Change database properties.

Video/Demo Time 7.2.1 Tour of Access 2:59 7.2.2 Database Terminology 2:23


Lab/Activity 7.2.4 Skills Lab: Managing Databases 7.2.5 Challenge Lab: Managing Databases

Fact Sheets 7.2.3 Database Management Facts 7.2.6 Database Management Tips


90


7.3: Designing and Creating Tables

Summary


• What are the advantages of keeping data in multiple tables? What are the disadvantages?

• How can you best organize the tables in your database? • What one-to-many relationships do you see in your everyday life?

This section will give you extensive practice with creating tables in Access. You will become proficient in performing the following tasks:

• Create a new table in design view. • Create a new table in datasheet view. • Add fields to a table. • Change the data type of a field. • Change the field size of a short text field. • Set a default value. • Create a lookup field. • Create a relationship between two tables. • Delete a field from a table. • Import an Excel file to a table.

Video/Demo Time 7.3.1 Database Planning 3:19 7.3.2 Table Design 3:26 7.3.3 Default Values 2:22 7.3.4 Relationships and Lookups 3:22 7.3.5 Data Importing 2:31


Lab/Activity 7.3.7 Skills Lab: Design and Create Tables 7.3.8 Challenge Lab: Design and Create Tables 7.3.10 Applied Lab: Creating a Student Database 7.3.11 Applied Lab: Creating a Library Database

Fact Sheets 7.3.6 Table Design Facts 7.3.9 Table Design Tips


91


7.4: Using Simple Queries

Summary


• What is the relationship between queries, relationships, and primary keys? • What kinds of information do you want from your database? How can you design

a query to get this information? • How can you use criteria to hone the results of a query to your needs?

This section will give you extensive practice with creating queries in Access. You will become proficient in performing the following tasks:

• Create a query in design view. • Add fields from multiple tables to a query. • Add new fields to an existing query. • Use text, numeric, and date criteria in queries. • Use totals to group, count, sum, and average data. • Sort the information in a query. • Add a caption to a query field. • Hide a field in a query.

Video/Demo Time 7.4.1 Introduction to Queries 2:25 7.4.2 Query Criteria 3:02 7.4.3 Queries with Totals 2:26


Lab/Activity 7.4.5 Skills Lab: Create Queries 7.4.6 Challenge Lab: Create Queries 7.4.8 Applied Lab: Creating Queries for a School 7.4.9 Applied Lab: Creating Queries for a Library

Fact Sheets 7.4.4 Query Facts 7.4.7 Query Tips


92


7.5: Creating Forms

Summary


• What are the dangers of letting other people enter data into your tables? • How can you use forms to reduce the impact of multiple users on your database? • How can you use forms to reduce data entry errors?

This section will give you extensive practice with creating and formatting forms in Access. You will become proficient in performing the following tasks:

• Create a form based on a table. • Create a form based on a query. • Add a button to a form. • Delete a field from a form. • Add a new row to a form. • Apply a theme to a form. • Change a form label. • Add a custom logo to a form.

Video/Demo Time 7.5.1 Access Forms 2:20 7.5.2 Form Formatting 3:22


Lab/Activity 7.5.4 Skills Lab: Create Forms 7.5.5 Challenge Lab: Create Forms 7.5.7 Applied Lab: Creating Forms for a School 7.5.8 Applied Lab: Creating Forms for a Library

Fact Sheets 7.5.3 Form Facts 7.5.6 Form Tips


93


7.6: Creating Reports

Summary


• How can reports help you make sense of your data? • Is a report's formatting important? Why or why not? • What kinds of information do you want to include in your reports?

This section will give you extensive practice with creating and formatting reports in Access. You will become proficient in performing the following tasks:

• Create a report using the Report Wizard. • Create a report with summary information. • Create a report based on a query. • Delete a row from a report. • Change the alternate row color settings. • Format the outline of report elements. • Apply a theme to a report. • Change report labels. • Add a custom logo to a report.

Video/Demo Time 7.6.1 The Report Wizard 2:48 7.6.2 Reports with Totals 2:39 7.6.3 Report Formatting 4:38


Lab/Activity 7.6.5 Skills Lab: Create Reports 7.6.6 Challenge Lab: Create Reports 7.6.8 Applied Lab: Creating Reports for a School 7.6.9 Applied Lab: Creating Reports for a Library

Fact Sheets 7.6.4 Report Facts 7.6.7 Report Tips


94


7.7: Surveying Advanced Access Features

Summary


• How can a navigation form make a database easier to use? • What are some good uses for application parts? • What is the difference between select queries and action queries? • How can adding parameters to query criteria make a database easier to use? • Why is it useful to be able to print information from a database?

This section will survey several advanced Access features that you can practice in the live application. It covers the following learning objectives:

• Create a database from a template. • Import database objects. • Create and modify navigation forms. • Set a form as a startup option. • Compact, repair, back up, and encrypt a database. • Recover data from a backup. • Split a database. • Save a database as a template. • Export data to alternative formats. • Use application parts. • Hide and unhide table fields. • Add total rows and table descriptions. • Find and replace data. • Sort table records. • Add data validation rules to fields. • Use input masks to ensure correct data entry. • Change number formatting for fields. • Print individual records from a table. • Add a filter to a table. • Create crosstab queries. • Add parameters to query criteria. • Create and run action queries, including delete, rename, and append queries. • Use formulas to create calculated fields. • Use conditional logic in queries. • Set form control properties, such as margins and padding. • Configure print settings. • Insert backgrounds, headers, and footers into forms. • Create and format a navigation form. • Add a subform. • Add report controls.

95


• Change the data source for a field in a report. • Edit the tab index. • Change the control source for a form. • Sort a report. • Format a report with multiple columns. • Change report orientation.

Video/Demo Time 7.7.1 Managing Databases 2:52 7.7.2 Formatting Tables and Managing Records 2:45 7.7.3 Application Parts 1:59 7.7.4 Crosstab Queries 2:45 7.7.5 Query Parameters 2:08 7.7.6 Action Queries 5:50 7.7.7 Calculated Fields and Conditional Logic 5:02 7.7.8 Advanced Form Options 4:24 7.7.9 Navigation Forms 2:40 7.7.10 Advanced Report Options 2:03


Fact Sheets 7.7.11 Advanced Query Facts 7.7.12 Additional Access Facts and Videos


96


8.1: Introduction to Outlook

Summary


• Which Outlook features are also available in webmail applications such as Gmail or Yahoo! Mail?

• Which mail and calendar features are unique to Outlook? • How can Outlook be used to improve workplace collaboration?

This section introduces you to Microsoft Outlook and provides an overview of the features you will be learning to use. In this section, you will be introduced to the following general tasks:

• Read email messages. • Format and send email messages. • Organize and manage messages. • Automate Outlook tasks. • Create and manage calendar items. • Schedule meetings. • Create and assign tasks. • Create notes. • Create contacts and contact groups.

Video/Demo Time 8.1.1 Introduction to Outlook 2:05 8.1.2 Checking Your Email 2:58


Fact Sheets 8.1.3 Outlook Tasks Overview


97


8.2: Sending and Receiving Messages

Summary


• How can email make me a more productive employee? • When should I use email instead of scheduling in-person meetings? • What are the security risks of using email? How can you make sure you stay

safe?

This section gives you extensive practice sending and receiving email messages. It covers the following learning objectives:

• Compose and send an email. • Mark a message as read or unread. • Apply text formatting to an email. • Apply themes and styles to an email. • Use Forward, Reply, and Reply All. • Use To, Cc, and Bcc. • Create and use an email signature. • Change default formatting options for messages. • Add, open, and remove email attachments. • Preview and save email attachments. • Add hyperlinks to text. • Insert an image into a message. • Include a read receipt with an email. • Add voting options to an email. • Flag an outgoing email for follow up, importance, and sensitivity.

Video/Demo Time 8.2.1 Formatting and Sending Messages 2:48 8.2.2 Email Etiquette 3:11 8.2.3 Signatures 2:33 8.2.4 Attachments and Hyperlinks 2:52 8.2.5 Tracking Options 3:09


Lab/Activity 8.2.7 Skills Lab: Send and Receive Messages 8.2.8 Challenge Lab: Send and Receive Messages 8.2.10 Applied Lab: Create and Send a Message 8.2.11 Applied Lab: Reply to a Message

Fact Sheets

98


8.2.6 Message Facts 8.2.9 Message Tips


99


8.3: Managing Messages

Summary


• What are the benefits of keeping your Outlook account organized? • How can using Outlook's automation features make managing my email easier? • Why is it important to carefully monitor my junk mail seettings? • How are search folders different than regular folders?

This section gives you extensive practice managing email messages in Outlook. It covers the following learning objectives:

• Sort email messages. • Create new email folders. • Move messages into folders. • Apply categories to emails. • Flag received messages. • Create and edit rules. • Create and use Quick Steps. • Redirect replies to another email address. • Set up automatic replies. • Recall a message. • Configure AutoArchive. • Customize junk mail options. • Use the Clutter feature. • Clean up and ignore conversations. • Search and use Advanced Find. • Create search folders. • Import and export mail folders. • Save an email to your hard drive. • Delete an email message. • Print an email.

Video/Demo Time 8.3.1 Organizing Messages 2:47 8.3.2 Automating Outlook 5:20 8.3.3 Junk Mail and Clutter 2:43 8.3.4 Conversations 2:18 8.3.5 Searching in Outlook 3:41 8.3.6 Importing and Exporting 2:51


Lab/Activity

100


8.3.8 Skills Lab: Manage Messages 8.3.9 Challenge Lab: Manage Messages 8.3.11 Applied Lab: Manage Rules and Replies 8.3.12 Applied Lab: Organize and Filter Messages

Fact Sheets 8.3.7 Message Management Facts 8.3.10 Message Management Tips


101


8.4: Working with the Calendar

Summary


• How can Outlook's calendars help me work more efficiently? • Which details of my calendars should I share? Which details should I keep

private? • Why is it important to respond promptly to meeting requests?

This section gives you extensive practice creating and managing calendars. It covers the following learning objectives:

• Share a calendar. • Create and add a new calendar. • Delete a calendar. • Adjust viewing details for calendars. • Modify calendar time zones. • Set calendar work times. • Display and manage multiple calendars. • Manage calendar groups. • Add appointments to a calendar. • Set recurrence for a calendar item. • Set calendar item importance. • Forward a calendar item. • Categorize calendar items. • Change the free or busy status of a calendar item. • Update individual or recurring calendar items. • Create a new meeting. • Configure reminders. • Share meeting notes. • Cancel a meeting. • Respond to a meeting request. • Use the Scheduling Assistant. • Use Room Finder to set up a meeting location. • Create a meeting from an email. • Create a new task. • Assign a task to another person.

Video/Demo Time 8.4.1 Create and Manage Calendars 3:32 8.4.2 Calendar Items 3:10 8.4.3 Meetings 3:16 8.4.4 Tasks 2:05

102



Lab/Activity 8.4.6 Skills Lab: Work with the Calendar 8.4.7 Challenge Lab: Work with the Calendar 8.4.9 Applied Lab: Schedule Calendar Items 8.4.10 Applied Lab: Work with Calendar Items

Fact Sheets 8.4.5 Calendar Facts 8.4.8 Calendar Tips


103


8.5: Managing Contacts and Groups

Summary


• How can contact groups save me time when I write emails? • When might I want to work with more than one Outlook account? • Which people should I create contacts for?

This section gives you extensive practice using contacts and contact groups in Outlook. It covers the following learning objectives:

• Create a new contact. • Share contacts. • Edit contact information. • Attach an image to a contact. • Add tags to contacts. • Distinguish between contacts and other users in the Address Book. • Send a message to a contact group. • Create a contact group. • Add and remove members from a contact group. • Delete contacts and contact groups. • Update contacts within contact groups. • Add notes to a contact group. • Send emails to contact groups. • Use the Tasks, Notes, and Folders views. • Customize the navigation bar. • Add and manage a new Outlook account. • Delegate access to an Outlook account. • Import contacts from external sources.

Video/Demo Time 8.5.1 Creating Contacts 3:39 8.5.2 Contact Groups 2:31 8.5.3 Using the Navigation Bar 2:28 8.5.4 Working With Multiple Accounts 3:14


Lab/Activity 8.5.6 Skills Lab: Manage Contacts and Groups 8.5.7 Challenge Lab: Manage Contacts and Groups 8.5.9 Applied Lab: Create and Modify Contacts 8.5.10 Applied Lab: Work with Contact Groups

104


Fact Sheets 8.5.5 Contact and Group Facts 8.5.8 Contact and Group Tips


105


Desktop Pro Practice Exams

A.0: Desktop Pro Certification Practice Exams

A.2 Desktop Pro Domain 1: Microsoft Word (12 questions)


A.3 Desktop Pro Domain 2: Microsoft Excel (12 questions)


A.4 Desktop Pro Domain 3: Microsoft PowerPoint (10 questions)


A.5 Desktop Pro Certification Practice Exam (13 questions)


106


B.1: Preparing for MOS Certification

Summary

The best way to prepare for the Microsoft Office Specialist exams is to study the material in the Desktop Pro Plus course. Watch the instructional videos, complete the labs, and experiment with real projects in the live applications. The instruction and practice tests in this section can help you with your final preparation. We recommend that you take the following steps as you prepare for the MOS exams: Study the Desktop Pro Plus Course Material The course materials include instruction, demonstrations, and hands-on practice. As you work through the course, follow these hints for the most effective study methods:

• Read all of the exam objectives. Use the MOS Exam Objectives sheet in this section to review the objectives for the particular exam you are studying for. The objectives outline the skills and knowledge you'll need for the official MOS certification exam. The Desktop Pro Plus course is designed to present the information you need to pass the exam questions covering these objectives.

• Work through your study materials completely. Watch the videos, read the material and click all the links for each section. Practice the tasks so that you feel comfortable with your ability to complete them. Do not skip sections unless you are sure you understand the content and can easily answer questions about each of the objectives. Even if you already know the material, a review never hurts, especially for advanced skills.

Take the MOS Practice Exams When you have finished studying the course material, you are ready to take the MOS practice exams for Word, Excel, and PowerPoint. These exams provide a final check to help you decide if you’re ready to take the actual exams. Each form (A and B) has approximately the same number of questions and tasks as the MOS exam. Consider the following tips as you take the practice exams.

• Treat the certification practice exams like you would the real thing: set aside an hour for each form, find an environment where you won’t be distracted, and complete the entire exam form in one sitting.

• After completing each set of tasks and clicking Done, you will not be able to return to those tasks.

• When you’re done with the practice exam form, you’ll get a report of which tasks you did correctly and which ones you missed. To see the detailed feedback, click the Individual Responses option and then open the lab report for the questions you missed. Review the course material for those questions.

• Keep in mind that after you click Done on the Exam Report, you’ll no longer have access to your individual responses for that practice session.

107


Schedule and Take the MOS Exam After studying the Desktop Pro Plus course materials and taking the MOS practice exams, you are ready to take the official MOS exams. Consider the following tips as you schedule and take the MOS exams.

• If you will be scheduling the exam yourself, go to certiport.com and locate Certifications.

• The Certiport website also includes an online Exam Tutorial. • When taking the MOS exam, keep an eye on the time. You’ll have 50 minutes to

finish the whole test, and there will be about 35 total tasks. That means you have about a minute and a half to perform each individual task. If you get to a task that you can’t figure out after a couple of minutes, just skip it. It’s better to miss one task early on than to get yourself into a time crunch.

• You’ll almost certainly come across a few tasks that you’ve never done or even heard of before. However, before you skip the task, look for relevant panes and dialog boxes, which typically have most of the settings you'll need. If you see a contextual tab, that's usually the best place to start searching. If the question asks for a specific setting, you may need to hover the mouse and read the tool tips to find the right one.

Video/Demo Time B.1.1 Preparing for the MOS Exams 2:40 B.1.2 Performing Unfamiliar Tasks 7:17 B.1.3 Using TestOut MOS Practice Exams 3:30


Fact Sheets B.1.4 MOS Exam Objectives B.1.5 Taking an MOS Exam


http://certiport.com/

https://certiport.pearsonvue.com/Educator-resources/Exam-details/Exam-tutorials

108


B.2: Microsoft Word 2016 Core (77-725)

Summary

This section includes two practice exam forms for the MOS Word 2016 Core exam (77-725). Each form includes approximately the same number of questions and tasks as the actual MOS exam. While a few questions are repeated across the forms, we recommend that you complete both. This will help you with pacing and give you greater confidence as you prepare for certification. While the Desktop Pro Plus course includes lab simulations for most MOS objectives, some of the objectives are covered only through text and video instruction. For these objectives, we encourage you to study the video demonstrations and to experiment with the relevant features using the live Microsoft Office applications. If you are preparing for the MOS Word Core exam, pay particular attention to the following learning resources that cover objectives that do not include lab simulations within the course. Video Resources for Non-Simulated MOS Objectives 2.5.1 – Formatting Images

• Insert text boxes • Apply artistic effects • Apply picture effects

3.2.5 – Text Importing

• Insert text from a file or external source

3.4.3 – Bulleted and Numbered Lists

• Define a custom bullet character or number format

3.7.4 – Cover Page (Text Lesson Video)

• Insert a cover page

3.7.4 – Remove Picture Backgrounds (Text Lesson Video)

• Remove picture backgrounds

109


3.8.3 – Advanced Table Formatting

• Convert text to tables • Sort table data

3.10.4 – Table of Contents

• Insert a standard table of contents • Update a table of contents

5.6.1 – SmartArt

• Create a SmartArt graphic • Format a SmartArt graphic • Modify SmartArt graphic content



110


B.3: Microsoft Excel 2016 Core (77-727)

Summary

This section includes two practice exam forms for the MOS Excel 2016 Core exam (77-727). Each form includes approximately the same number of questions and tasks as the actual MOS exam. While a few questions are repeated across the forms, we recommend that you complete both. This will help you with pacing and give you greater confidence as you prepare for certification. While the Desktop Pro Plus course includes lab simulations for most MOS objectives, some of the objectives are covered only through text and video instruction. For these objectives, we encourage you to study the video demonstrations and to experiment with the relevant features using the live Microsoft Office applications. If you are preparing for the MOS Excel Core exam, pay particular attention to the following learning resources that cover objectives that do not include lab simulations within the course. Video Resources for Non-Simulated MOS Objectives 2.5.1 – Formatting Images

• Insert images • Modify object properties

3.12.3 – Distributing Files

• Inspect a workbook for hidden properties or personal information

4.3.4 – Hide Worksheets (Text Lesson Video)

• Hide or unhide worksheets

4.8.3 – Chart Design Features (Text Lesson Table)

• Switch between rows and columns in source data • Move charts to a chart sheet

4.9.2 – Excel Tables

• Sort data by multiple columns

111


4.9.4 – Sparklines (Text Lesson Video)

• Insert sparklines



112


B.4: Microsoft PowerPoint 2016 (77-729)

Summary

This section includes two practice exam forms for the MOS PowerPoint 2016 exam (77-729). Each form includes approximately the same number of questions and tasks as the actual MOS exam. While a few questions are repeated across the forms, we recommend that you complete both. This will help you with pacing and give you greater confidence as you prepare for certification. While the Desktop Pro Plus course includes lab simulations for most MOS objectives, some of the objectives are covered only through text and video instruction. For these objectives, we encourage you to study the video demonstrations and to experiment with the relevant features using the live Microsoft Office applications. If you are preparing for the MOS PowerPoint exam, pay particular attention to the following learning resources that cover objectives that do not include lab simulations within the course. Video Resources for Non-Simulated MOS Objectives 2.5.1 – Formatting Images

• Display alignment tools

2.5.2 – Formatting Shapes

• Apply styles to shapes and text boxes

3.12.3 – Distributing Files

• Inspect a presentation

5.3.3 – Managing Presentation Content

• Import Word document outlines • Import slides from another presentation

5.3.4 – Format Text in Multiple Columns (Text Lesson Video)

• Format text in multiple columns

113


5.7.3 – Import a Table (Text Lesson Video)

• Import a table

5.10.3 – Advanced Slide Show Options

• Create custom slide shows



114


Appendix A: Course Objectives

This course teaches basic computer technology skills and the use of Microsoft Office applications, including Word, Excel, PowerPoint, Access, and Outlook. Chapter 1: Online Essentials 1.1 The Information Age

• Recall significant developments in the history of modern computing.

• Identify uses of computers in today's world.

• Describe the binary number system used by computers to process data.

• Define bits and bytes.

• Explain how physical signals are translated into digital information.

• Describe how audio and video are stored digitally.

• Distinguish between raster and vector images.

• Select the best format for digital images.

• Describe how RGB values determine pixel color.

• Compare common image file types.

• Describe ethical considerations related to evolving forms of technology. 1.2 The Internet and Social Media

• Define the World Wide Web.

• Describe the essential components of the Web, including websites, URLs, hyperlinks, web browsers, and search engines.

• Identify technologies that use the Internet, including the Web, email, instant messaging, VoIP, and the Internet of Things.

• Identify common web applications, including Webmail, Google Docs, Facebook, and YouTube.

• Define and describe the uses of cloud computing.

• Define social media and describe its uses.

• Recognize the risks and responsibilities of using social media.

• Identify and appropriately respond to cyberbullying.

• Describe the difference between downloading, live streaming, and on-demand streaming.

• Use a web browser to access the World Wide Web.

• Make basic changes to browser settings. 1.3 Digital Communication

115


• Identify and describe various forms of electronic communication, including email, instant messaging, forums, text messaging, video chat, and social networking.

• Download and install smartphone apps.

• Send and receive SMS messages.

• Identify popular mobile operating systems.

• Explain the difference between WiFi and cellular-enabled Internet access.

• Identify options for transferring digital photos from your smartphone to your PC.

• Describe the basic features of popular web-based applications such as Gmail and Google Calendar.

• Use Microsoft Outlook to format, send, and receive email.

• Identify common rules of netiquette. 1.4 Online Safety and Security

• Configure Windows Firewall for different networks.

• Evaluate email messages to determine if they represent a possible social engineering attack.

• Safely spend money on the Internet.

• Explain why it's important to back up data.

• Describe the basics of data encryption.

• Describe the importance of having a secure password.

• Configure a browser popup blocker.

• Adjust browser privacy settings.

• Define different kinds of malware and know how to avoid them.

• Clear a browser's cache. 1.5 Evaluating Online Information

• Use advanced search to find information on the Internet.

• Understand the implications of copyright and intellectual property laws for Internet use.

• Define and describe the uses of webpages, blogs, wikis, and podcasts.

• Recognize primary, secondary, and tertiary sources, and describe the uses of each.

• Scrutinize a source for potential bias or false information.

• Know the difference between scholarly and consumer-level sources. Chapter 2: Computer Essentials 2.1 Computer Hardware

116


• Identify common peripheral devices by sight.

• Identify common ports and connectors by sight.

• Connect cables and peripherals to a computer system.

• Select appropriate hardware devices for particular scenarios.

• Evaluate whether a computer system measures up to a list of minimum requirements.

• Use the Settings app to view system information.

• Identify and state the purpose of common hardware components. 2.2 System Software

• Identify and describe different types of system software.

• Identify common operating systems.

• Identify and describe components of the Windows 10 operating system.

• Change display settings in Windows.

• Use the Settings app to view system information.

• Configure a screen saver through the Settings app.

• Describe Windows printing features.

• Connect to a shared printer.

• Configure the default printer.

• Share a local printer with other users.

• Configure Windows Update settings.

• Back up and restore files.

• Recognize and use utility software. 2.3 File Management

• Create folders in the Windows file system. • Copy, rename, and delete files in Windows. • Copy files from the local Windows file system to OneDrive. • Connect a USB thumb drive to a desktop computer and copy files from the drive

to your local file system. • Remove USB devices properly. • Share a Windows folder with other users and grant them specific access to files

within the folder. • Use the Windows Recycle Bin.

2.4 Application Software

• Run Windows applications.

• Pin applications to the Start Menu and the taskbar.

117


• Unpin applications from the Start Menu and the taskbar.

• Create application shortcuts on the Windows desktop.

• Open and print a document from Microsoft Word.

• Describe the advantages and disadvantages of different software installation methods.

• Identify application software that facilitates collaboration, including: o Discussion boards o Screen sharing o Calendaring o Resource management o Webinars o Collaborative editing

2.5 Networking and User Accounts

• Define and state some advantages of computer networking.

• Describe the relationship between ISPs and the Internet.

• Define the Internet and understand basic Internet protocols.

• Explain the role of hosts and servers on a network.

• Create a local account for a user who already has a Microsoft login.

• Create a non-Microsoft user account.

• Remove user accounts.

• Connect to a public WiFi network.

• Connect to a secure wireless network. 2.6 Databases

• Identify and state the purposes of a relational database.

• Define basic relational database terminology including: o Field o Record o Primary key o Foreign key o One-to-many relationship

• Explain what SQL is and interpret a basic SQL query.

• Define the term Big Data and describe its related challenges and opportunities.

• Use Microsoft Access to perform basic operations on database objects, including tables, forms, queries, and reports.

2.7 Computer Programming

118


• Explain what computer programming is and why it is useful.

• Describe the difference between developing computer programs and using software packages.

• Name several programming languages.

• Analyze and understand pseudocode.

• Describe several careers in computer science.

• Identify and understand the purposes of HTML, CSS, and JavaScript in a web browser.

• Describe the relationship between computer programming and artificial intelligence.

• Explain the advantages of Object-Oriented Programming.

• Create a simple Microsoft Excel macro using Visual Basic for Applications (VBA). 2.8 Information Systems

• Describe the components of an information system.

• Identify and describe the most important sectors of the ICT industry.

• Conduct online research on a career that interests you in information technology.

• Identify the traditional stages of the System Development Life Cycle (SDLC).

• Describe modern alternatives to a linear process of systems analysis and design.

• Describe several IT careers, including the following: o Network Architect o Database Administrator o Programmer o Support Specialist o Security Analyst

Chapter 3: Common Office Features 3.1 Getting Started with Office

• Create a new blank file. • Save a file to the local computer. • Save a file remotely with OneDrive. • Save in alternate file formats. • Enable a downloaded file for editing. • Open an existing file. • Edit file properties. • Collapse and expand the Ribbon.

3.2 Customizing Views and Options

119


• Change document views. • Use zoom. • Customize the Quick Access Toolbar. • Customize the Ribbon. • Split the window.

3.3 Printing Files

• Configure documents to print. • Print sections of documents. • Set print scaling. • Change page setup options. • Print individual Excel worksheets. • Print handouts in PowerPoint. • Configure PowerPoint to print in grayscale. • Print speaker notes in PowerPoint.

3.4 Navigating Files

• Search for text within a document. • Insert hyperlinks. • Create bookmarks. • Use Go To. • Find and Replace data.

3.5 Working with Objects

• Insert textboxes. • Insert images. • Add borders, styles, and effects to objects. • Change object colors. • Modify object properties. • Position objects. • Modify shape backgrounds. • Apply borders to shapes. • Insert shapes. • Create custom shapes. • Apply styles to objects. • Resize objects. • Display gridlines.

120


Chapter 4: Microsoft Word 4.2 Creating Documents and Using the Clipboard

• Create a new blank document. • Open a downloaded document and enable editing. • Print documents. • Scroll through a document. • Move the insertion point. • Enter text into a document. • Select words, lines, and paragraphs. • Delete text. • Copy and cut text to the Clipboard. • Paste formatted and unformatted text from the Clipboard. • Clear the Clipboard. • Undo or redo an action. • Close a document. • Open a PDF for editing. • Insert text from an external source. • Reorganize the content in a document. • Paste text from a website into a Word document.

4.3 Modifying Fonts

• Bold, italicize, or underline a selection of text. • Modify the case of a word. • Change the font color of selected text. • Apply a superscript. • Apply a subscript. • Change the font size of selected text. • Change the font of selected text. • Apply a Text Effect to selected text. • Apply Text Highlighting to selected text. • Format the fonts in a resume. • Create a math worksheet. • Choose and format the fonts in an advertising flyer.

4.4 Formatting Paragraphs

• Align a paragraph to the left, right, or center of the page. • Show and hide formatting symbols. • Clear formatting within a selection. • Change the line spacing for paragraphs.

121


• Change the spacing before and after a paragraph. • Change paragraph indents. • Apply a border to a paragraph. • Apply shading to a paragraph. • Set orphan/widow paragraph control options. • Create a numbered list. • Modify list numbering options. • Create a bulleted list. • Customize bullets. • Adjust the indent level for lists. • Format a series of lists in a document. • Implement paragraph specifications for an academic paper.

4.5 Formatting Pages

• Add a watermark to a page. • Add a page border. • Create and format multiple columns on a page. • Insert and modify tab stops. • Add dot leaders to tabs. • Modify page margins. • Modify page orientation. • Insert a page break. • Insert a column break. • Align text vertically on a page. • Modify hyphenation options. • Add line numbers. • Format a report as a draft. • Format only part of a document into two columns. • Insert manual page breaks where needed in a document.

4.6 Editing Documents

• Find and replace a particular word within a document. • Turn automatic spelling and grammar checking on and off. • Use the spelling and grammar checker. • Use the thesaurus to find synonyms. • Count the total words in a document. • Correct errors while typing with AutoCorrect. • Customize AutoCorrect settings. • Modify an AutoCorrect entry. • Remove a hyperlink from text. • Identify default AutoCorrect changes that might need to be modified.

122


• Ignore spelling and grammar suggestions when appropriate.

4.7 Inserting Illustrations and Other Elements

• Insert a picture from a file. • Insert a picture from the Internet. • Resize a picture or graphic. • Move and align an image. • Modify picture styles. • Insert a symbol. • Insert a shape. • Insert the current date into a document. • Delete a picture or graphic. • Insert a cover page. • Insert a screen shot and screen clipping. • Insert text boxes. • Insert Quick Parts. • Use the Building Blocks Organizer. • Create Custom Building Blocks. • Remove picture backgrounds. • Modify text wrap settings for visual appeal. • Apply best practices in using graphics.

4.8 Creating and Formatting Tables

• Insert a blank table into a document. • Add additional columns to an existing table. • Add additional rows to an existing table. • Modify cell alignment. • Split or merge table cells. • Format table cells. • Convert a table to text. • Enter or delete table data. • Apply a table style. • Use AutoFit to resize table columns to fit contents. • Center or align a table. • Delete rows and columns. • Format the header row and other table style options. • Convert text to a table. • Configure cell margins and spacing. • Split tables. • Configure a repeating row header. • Align table data for better readability.

123


• Apply table styles that increase readability and visual appeal.

4.9 Using Themes, Styles, and Templates

• Create a document from an existing template. • Remove content controls in a template. • Modify the theme font. • Apply heading styles to paragraphs. • Modify text formatting using Format Painter. • Change the theme for a document. • Select a style set for a document. • Edit an existing style. • Format a newsletter to achieve both readability and visual appeal. • Apply font and paragraph styles to an academic paper. • Create a certificate using a template.

4.10 Managing References

• Insert a new citation source for a document. • Edit a citation to add a page number. • Insert a bibliography of current sources for a document. • Insert a footnote at the bottom of the page. • Insert an endnote. • Modify the number format of footnotes. • Edit a citation source. • Convert a citation to static text. • Import a citation source into the current document. • Update a bibliography. • Insert figure and table captions. • Modify caption properties. • Insert a table of contents. • Cite sources for an academic paper using the MLA, Chicago, and APA citation

styles.

4.11 Managing Headers, Footers, and Sections

• Insert information into the header or footer, including date and time, page number, and filename.

• Suppress the page number on the first page of a document. • Restart page numbering for a new section. • Close the header and footer. • Insert a Next Page section break.

124


• Format a section with a different page orientation. • Begin numbering an academic paper on the third page. • Change document formatting from one column to two columns in the middle of a

page.

4.12 Using Office Collaboration Features

• Enable Track Changes. • Accept and reject changes. • Discard changes from specific users. • Protect documents with passwords. • Mark a document as final. • Add and manage comments. • Restrict permissions. • Use Compare and Combine on different documents. • Inspect a document for sharing. • Remove personal metadata. • Inspect a document for accessibility. • Add alternative text for accessibility. • Embed custom fonts into a document.

4.13 Using Macros

• Record simple macros. • Assign shortcut keys to macros. • Manage macro security.

Chapter 5: Microsoft Excel 5.2 Creating and Managing Workbooks

• Open a workbook. • Create a new blank workbook. • Create a new workbook using a template. • Enable editing to exit the Protected View. • Insert and delete worksheets. • Navigate between worksheets. • Save a workbook in Excel format, in a character-separated values format (both

tabs and commas), and as a PDF file. • Rename worksheets. • Reorder and color worksheet tabs. • Move and copy a worksheet.

125


• Import data from a comma-separated text file. • Import data from various applications into Excel.

5.3 Organizing and Entering Data

• Select a single cell and a range of cells. • Enter worksheet titles. • Enter column and row titles. • Freeze column and row titles and panes. • Enter text and numbers into cells. • Use the Copy and Cut commands on cell ranges. • Use paste options. • Insert rows and columns into a sheet. • Insert multiple rows in one operation. • Delete and clear rows and columns. • Hide and unhide rows and columns. • Hide and unhide worksheets. • Undo and redo actions. • Manage a worksheet that contains a large data set. • Insert new data between rows or columns. • Divide data sets appropriately between worksheets.

5.4 Changing Properties and Printing Worksheets

• Lock and unlock cells. • Protect worksheets and workbooks from changes. • Edit workbook properties. • Preview and print a worksheet. • Set and clear the print area for a worksheet. • Change worksheet margins. • Create and modify a worksheet header. • Create a worksheet footer. • Change worksheet orientation for printing. • Scale a worksheet to be printed on a single page. • Add print titles. • Prevent particular cells from being modified. • Print a particular section of worksheet data. • Add data validation to a worksheet. • Limit cell input to a list. • Add a custom input message to a cell. • Customize the error alert for invalid data. • Include relevant worksheet properties in a printout. • Optimize the printing of a worksheet.

126


5.5 Formatting Cells

• Apply font style, size, and color changes to cells. • Apply cell styles. • Change the fill color (shading). • Merge and center a range of cells. • Apply number formatting to cells. • Apply the percent style to cells. • Increase and decrease decimal spaces. • Enter and format dates. • Adjust column widths (including AutoFit). • Resolve the ###### error message. • Adjust row heights. • Align cell content. • Rotate cell content. • Clear cell formatting. • Apply borders and border colors. • Enter multiple lines of text (apply word wrap setting). • Format cells as column or row totals. • Use Format Painter. • Adjust columns to display both numeric and textual data properly. • Format a range of cells as a worksheet title.

5.6 Entering Simple Formulas

• Enter a formula using the keyboard. • Use the mouse to reference cells in a formula. • Copy a formula using the fill handle. • Copy a formula using the Clipboard. • Sum a column or row using AutoSum. • Calculate the MAX, MIN, AVERAGE, and MEDIAN of a data set. • Use the RIGHT, LEFT, and MID functions. • Use the CONCATENATE function. • Use the UPPER and LOWER functions. • Use the COUNTA and COUNTBLANK functions. • Use arithmetic operations properly in formulas. • Add columns and rows of data. • Copy formulas to cells that require similar calculations. • Perform simple arithmetic that references cell values. • Use AutoFill to enter data that follow a predictable pattern. • Use Flash Fill.

127


5.7 Using Advanced Functions

• Enter a function using the Insert Function box. • Display and hide formulas. • Enter a formula using absolute references. • Enter a formula using relative references. • Enter a formula using mixed references. • Use the IF function. • Use COUNTIF, SUMIF, and AVERAGEIF. • Use functions with multiple arguments. • Copy a formula with absolute, relative, or mixed references. • Reference cells on other worksheets. • Correct or ignore error messages, as appropriate. • Select appropriate functions to perform conditional operations. • Determine when to use an absolute reference in a formula. • Verify that the desired values have been properly referenced within a formula.

5.8 Displaying Data in Charts

• Select a data source for a chart. • Add a data series to an existing chart. • Insert a clustered column chart. • Create a pie chart. • Move a chart on a worksheet. • Move a chart to its own worksheet. • Resize a chart. • Modify a chart style and type. • Format chart elements. • Show and hide chart elements. • Use recommended charts. • Insert a chart to show changes over time. • Insert a chart to display the aggregate of a set of values. • Modify chart layouts to better visualize data.

5.9 Organizing Data in Tables

• Create a table. • Apply table styles. • Insert table rows and columns. • Add a total row. • Sort a table. • Remove duplicate rows. • Filter a table using AutoFilter options.

128


• Apply highlight cell rules for conditional formatting. • Apply data bars for conditional formatting. • Analyze data using sparklines. • Determine when a data set should be converted to a table. • Sort rows of data based on the values in particular columns. • Use both text and number filters to display only desired information. • Conditionally format cells that contain the most important data.

5.10 Summarizing Complex Data

• Create outlines. • Collapse groups of data in outlines. • Insert subtotals. • Use the VLOOKUP function. • Create PivotTables. • Add fields to PivotTables. • Calculate values in PivotTables. • Add slicers to PivotTables. • Create and use PivotCharts. • Use Quick Analysis tools.

Chapter 6: Microsoft PowerPoint 6.2 Creating and Managing Presentations

• Create a new blank presentation. • Create a presentation using a template. • Delete slides. • Reorder slides. • Duplicate slides. • Save presentations in various formats. • Copy and paste slides. • Create new slides. • Hide and unhide slides. • Add and remove sections in a presentation. • Reorganize and modify an existing presentation. • Organize a long presentation into relevant sections.

6.3 Formatting Textual Content

• Increase or decrease list levels. • Modify a bulleted list style.

129


• Enter text into a placeholder. • Add text to a shape. • Change fonts and font styles. • Change font colors and sizes. • Align paragraph text. • Change line spacing. • Align text within a placeholder. • Clear text formatting. • Format text in multiple columns. • Use Autofit to shrink text on overflow. • Divide content into multiple slides. • Import Word document outlines. • Insert slides from another presentation. • Preserve presentation content. • Use italics or a different font color to emphasize important content.

6.4 Designing Slides

• Change the presentation theme. • Use theme variants. • Apply font and color themes. • Change the size of slides. • Insert a fill or picture into the slide background. • Modify background transparency. • Insert a slide with a particular layout. • Change slide layouts. • Keep the design of slides consistent across an entire presentation. • Select the slide size based on the delivery platform. • Select themes, styles, and images that complement the presentation topic.

6.5 Using the Slide Master

• Insert a new slide master. • Insert a new slide master layout. • Modify text placeholders on a slide master. • Insert a graphic into a slide master. • Modify the font style in a slide master. • Insert a placeholder. • Delete a placeholder. • Change the size of a placeholder. • Copy and paste slide elements. • Insert the slide number and date into slide footers. • Modify the handout and notes masters.

130


• Determine when a new slide master or slide master layout is needed for a presentation.

• Modify an existing slide master layout to meet the needs of a presentation. • Use slide master layouts to keep content consistent across slides.

6.6 Formatting SmartArt and Shapes

• Apply Quick Styles to drawing objects. • Apply fill colors to drawing objects. • Align and distribute objects. • Add SmartArt diagrams. • Convert a bulleted list into a SmartArt diagram. • Add and remove SmartArt shapes. • Change the order of SmartArt shapes. • Change the color and layout of SmartArt. • Change the stacking order of selected objects. • Add WordArt to a new placeholder. • Insert a shape. • Select and modify SmartArt to graphically represent processes and

organizational structures. • Maintain a style for graphics that is consistent with the overall theme of a

presentation. • Use WordArt without detracting from the professionalism of a presentation.

6.7 Formatting Tables and Charts

• Create new tables. • Add and remove rows and columns. • Apply table styles. • Import tables from external sources. • Modify chart styles and types. • Insert charts. • Add legends to charts. • Customize chart parameters. • Import charts from external sources.

6.8 Formatting Pictures and Other Media

• Add pictures within content placeholders. • Use the Picture Styles gallery. • Change the size of images. • Change the shape of a picture (e.g. crop option).

131


• Format picture borders. • Insert videos. • Adjust video brightness and contrast. • Add video playback options. • Resize a video. • Add online pictures (i.e. clip art). • Insert an audio file. • Add a hyperlink to text. • Incorporate high quality and relevant images into a presentation. • Format images to match the overall theme of a presentation. • Adjust the timing and visual quality of videos. • Trim timing on media clips. • Package a presentation for CD. • Link to external media. • Apply color corrections to a media file. • Compress media. • Adjust media start and stop times.

6.9 Applying Animations and Transitions

• Apply animation effects (entrance, exit, and emphasis). • Modify the start timing of animations. • Change the sequence of animations. • Customize the direction of animations. • Preview and test animations. • Apply slide transitions. • Modify the duration and timing of transitions. • Test transitions. • Avoid animations and transitions that detract from the central message of a

presentation. • Adjust the timing of animations to match the flow of a presentation.

6.10 Delivering Presentations

• Check the spelling in presentations. • Use the thesaurus pane. • Add speaker notes to a presentation. • Deliver a slide show presentation. • Navigate a slide show in Presenter View. • Use presentation tools. • Preview and print handouts. • Print speaker notes. • Add headers and footers to notes and handouts.

132


• Export presentations to other formats. • Create custom slide shows. • Rehearse slide show timing. • Annotate slide shows. • Record a slide show. • Create a video from a slide show. • Format and print handouts to help the audience retain important information. • Rehearse presentations in the actual setting where they will be delivered.

Chapter 7: Microsoft Access 7.2 Managing Databases

• Create a new blank database. • Delete a record from a table. • Open, close, and save database objects. • Modify an existing record. • Print a report. • Rename a database object. • Collapse and expand the navigation pane. • Change database properties.

7.3 Designing and Creating Tables

• Create a new table in design view. • Create a new table in datasheet view. • Add fields to a table. • Change the data type of a field. • Change the field size of a short text field. • Set a default value. • Create a lookup field. • Create a relationship between two tables. • Delete a field from a table. • Import an Excel file to a table.

7.4 Using Simple Queries

• Create a query in design view. • Add fields from multiple tables to a query. • Add new fields to an existing query. • Use text, numeric, and date criteria in queries. • Use totals to group, count, sum, and average data.

133


• Sort the information in a query. • Add a caption to a query field. • Hide a field in a query.

7.5 Creating Forms

• Create a form based on a table. • Create a form based on a query. • Add a button to a form. • Delete a field from a form. • Add a new row to a form. • Apply a theme to a form. • Change a form label. • Add a custom logo to a form.

7.6 Creating Reports

• Create a report using the Report Wizard. • Create a report with summary information. • Create a report based on a query. • Delete a row from a report. • Change the alternate row color settings. • Format the outline of report elements. • Apply a theme to a report. • Change report labels. • Add a custom logo to a report.

7.7 Surveying Advanced Access Features

• Create a database from a template. • Import database objects. • Create and modify navigation forms. • Set a form as a startup option. • Compact, repair, back up, and encrypt a database. • Recover data from a backup. • Split a database. • Save a database as a template. • Export data to alternative formats. • Use application parts. • Hide and unhide table fields. • Add total rows and table descriptions. • Find and replace data.

134


• Sort table records. • Add data validation rules to fields. • Use input masks to ensure correct data entry. • Change number formatting for fields. • Print individual records from a table. • Add a filter to a table. • Create crosstab queries. • Add parameters to query criteria. • Create and run action queries, including delete, rename, and append queries. • Use formulas to create calculated fields. • Use conditional logic in queries. • Set form control properties, such as margins and padding. • Configure print settings. • Insert backgrounds, headers, and footers into forms. • Create and format a navigation form. • Add a subform. • Add report controls. • Change the data source for a field in a report. • Edit the tab index. • Change the control source for a form. • Sort a report. • Format a report with multiple columns. • Change report orientation.

Chapter 8: Microsoft Outlook 8.2 Sending and Receiving Messages

• Compose and send an email. • Mark a message as read or unread. • Apply text formatting to an email. • Apply themes and styles to an email. • Use Forward, Reply, and Reply All. • Use To, Cc, and Bcc. • Create and use an email signature. • Change default formatting options for messages. • Add, open, and remove email attachments. • Preview and save email attachments. • Add hyperlinks to text. • Insert an image into a message. • Include a read receipt with an email. • Add voting options to an email. • Flag an outgoing email for follow up, importance, and sensitivity.

135


8.3 Managing Messages

• Sort email messages. • Create new email folders. • Move messages into folders. • Apply categories to emails. • Flag received messages. • Create and edit rules. • Create and use Quick Steps. • Redirect replies to another email address. • Set up automatic replies. • Recall a message. • Configure AutoArchive. • Customize junk mail options. • Use the Clutter feature. • Clean up and ignore conversations. • Search and use Advanced Find. • Create search folders. • Import and export mail folders. • Save an email to your hard drive. • Delete an email message. • Print an email.

8.4 Working with the Calendar

• Share a calendar. • Create and add a new calendar. • Delete a calendar. • Adjust viewing details for calendars. • Modify calendar time zones. • Set calendar work times. • Display and manage multiple calendars. • Manage calendar groups. • Add appointments to a calendar. • Set recurrence for a calendar item. • Set calendar item importance. • Forward a calendar item. • Categorize calendar items. • Change the free or busy status of a calendar item. • Update individual or recurring calendar items. • Create a new meeting. • Configure reminders. • Share meeting notes.

136


• Cancel a meeting. • Respond to a meeting request. • Use the Scheduling Assistant. • Use Room Finder to set up a meeting location. • Create a meeting from an email. • Create a new task. • Assign a task to another person.

8.5 Managing Contacts and Groups

• Create a new contact. • Share contacts. • Edit contact information. • Attach an image to a contact. • Add tags to contacts. • Distinguish between contacts and other users in the Address Book. • Send a message to a contact group. • Create a contact group. • Add and remove members from a contact group. • Delete contacts and contact groups. • Update contacts within contact groups. • Add notes to a contact group. • Send emails to contact groups. • Use the Tasks, Notes, and Folders views. • Customize the navigation bar. • Add and manage a new Outlook account. • Delegate access to an Outlook account. • Import contacts from external sources.

137


Appendix B: Course Mapping to MOS Exam Objectives

77-725 Microsoft Office Specialist Word Core 2016

Objective Text: Word Objective Number

Desktop Pro Plus Section

1.0 Create and Manage Documents

Create a document

• create a blank document 1.1.1 3.1

• create a blank document using a template 1.1.2 4.9

• open a PDF in Word for editing 1.1.3 4.2

• insert text from a file or external source 1.1.4 4.2

Navigate through a document

• search for text 1.2.1 3.4

• insert hyperlinks 1.2.2 3.4

• create bookmarks 1.2.3 3.4

• move to a specific location or object in a document 1.2.4 3.4

Format a Document

• modify page setup 1.3.1 4.5

• apply document themes 1.3.2 4.9

• apply document style sets 1.3.3 4.9

• insert headers and footers 1.3.4 4.11

• insert page numbers 1.3.5 4.11

• format page background elements 1.3.6 4.5

Customize Options and Views for Documents

• change document views 1.4.1 3.2

• customize views by using zoom settings 1.4.2 3.2

• customize the Quick Access toolbar 1.4.3 3.2

• split the window 1.4.4 3.2

• add document properties 1.4.5 3.1

• show or hide formatting symbols 1.4.6 4.4

Print and Save Documents

• modify print settings 1.5.1 3.3

• save documents in alternative file formats 1.5.2 3.1

• print all or part of a document 1.5.3 3.3

• inspect a document for hidden properties or personal information

1.5.4 4.12

• inspect a document for accessibility issues 1.5.5 4.12

• inspect a document for compatibility issues 1.5.6 4.12

138




2.0 Format Text, Paragraphs, and Sections

Insert Text and Paragraphs

• find and replace text 2.1.1 4.6

• cut, copy and paste text 2.1.2 4.2

• replace text by using AutoCorrect 2.1.3 4.6

• insert special characters 2.1.4 4.7

Format Text and Paragraphs

• apply font formatting 2.2.1 4.3

• apply formatting by using Format Painter 2.2.2 4.9

• set line and paragraph spacing and indentation 2.2.3 4.4

• clear formatting 2.2.4 4.4

• apply a text highlight color to text selections 2.2.5 4.3

• apply built-in styles to text 2.2.6 4.9

• change text to WordArt 2.2.7 4.3

Order and Group Text and Paragraphs

• format text in multiple columns 2.3.1 4.5

• insert page, section, or column breaks 2.3.2 4.5 & 4.11

• change page setup options for a section 2.3.3 4.11

3.0 Create Tables and Lists

Create a Table

• convert text to tables 3.1.1 4.8

• convert tables to text 3.1.2 4.8

• create a table by specifying rows and columns 3.1.3 4.8

• apply table styles 3.1.4 4.8

Modify a Table

• sort table data 3.2.1 4.8

• configure cell margins and spacing 3.2.2 4.8

• merge and split cells 3.2.3 4.8

• resize tables, rows, and columns 3.2.4 4.8

• split tables 3.2.5 4.8

• configure a repeating row header 3.2.6 4.8

Create and Modify a List

• create a numbered or bulleted list 3.3.1 4.4

• change bullet characters or number formats for a list level 3.3.2 4.4

• define a custom bullet character or number format 3.3.3 4.4

• increase or decrease list levels 3.3.4 4.4

139




• restart or continue list numbering 3.3.5 4.4

• set starting number value 3.3.6 4.4

4.0 Create and Manage References

Create and Manage Reference Markers

• insert footnotes and endnotes 4.1.1 4.10

• modify footnote and endnote properties 4.1.2 4.10

• create bibliography citation sources 4.1.3 4.10

• modify bibliography citation sources 4.1.4 4.10

• insert citations for bibliographies 4.1.5 4.10

• insert figure and table captions 4.1.6 4.10

• modify caption properties 4.1.7 4.10

Create and Manage Simple References

• insert a standard table of contents 4.2.1 4.10

• update a table of contents 4.2.2 4.10

• insert a cover page 4.2.3 4.7

5.0 Insert and Format Graphic Elements

Insert Graphic Elements

• insert shapes 5.1.1 4.7

• insert pictures 5.1.2 4.7

• insert a screen shot or screen clipping 5.1.3 4.7

• insert text boxes 5.1.4 4.5 & 3.7

Format Graphic Elements

• apply artistic effects 5.2.1 3.5

• apply picture effects 5.2.2 3.5

• remove picture backgrounds 5.2.3 4.7

• format objects 5.2.4 3.5

• apply a picture style 5.2.5 3.5 & 4.7

• wrap text around objects 5.2.6 4.7

position objects 5.2.7 3.5

• add alternative text to objects for accessibility 5.2.8 4.12

Insert and Format SmartArt Graphics

• create a SmartArt graphic 5.3.1 6.6

• format a SmartArt graphic 5.3.2 6.6

• modify SmartArt graphic content 5.3.3 6.6

140


77-727 Microsoft Office Specialist Excel 2016

Objective Text: Excel Objective Number


1.0 Manage Worksheets and Workbooks

Create Worksheets and Workbooks

• create a workbook 1.1.1 3.1

• import data from a delimited text file 1.1.2 5.2

• add a worksheet to an existing workbook 1.1.3 5.2

• copy and move a worksheet 1.1.4 5.2

Navigate in Worksheets and Workbooks

• search for data within a workbook 1.2.1 3.4

• navigate to a named cell, range, or workbook element 1.2.2 3.4

• insert and remove hyperlinks 1.2.3 3.4

Format Worksheets and Workbooks

• change worksheet tab color 1.3.1 5.2

• rename a worksheet 1.3.2 5.2

• change worksheet order 1.3.3 5.2

• modify page setup 1.3.4 5.4

• insert and delete columns or rows 1.3.5 5.3

• change workbook themes 1.3.6 5.2

• adjust row height and column width 1.3.7 5.5


Customize Options and Views for Worksheets and Workbooks

• hide or unhide worksheets 1.4.1 5.3

• hide or unhide columns and rows 1.4.2 5.3

• customize the Quick Access toolbar 1.4.3 3.2

• change workbook views 1.4.4 3.2

• change window views 1.4.5 3.2 & 5.3

• modify document properties 1.4.6 3.1

• change magnification by using zoom tools 1.4.7 3.2

• display formulas 1.4.8 5.7

Configure Worksheets and Workbooks for Distribution

• set a print area 1.5.1 5.4

• save workbooks in alternative file formats 1.5.2 5.2

• print all or part of a workbook 1.5.3 3.3

• set print scaling 1.5.4 3.3

• display repeating row and column titles on multipage worksheets

1.5.5 5.4

141




• inspect a workbook for hidden properties or personal information

1.5.6 4.12

• inspect a workbook for accessibility issues 1.5.7 4.12

• inspect a workbook for compatibility issues 1.5.8 4.12

2.0 Manage Data Cells and Ranges

Insert Data in Cells and Ranges

• replace data 2.1.1 3.4

• cut, copy, or paste data 2.1.2 5.3

• paste data by using special paste options 2.1.3 5.3

• fill cells by using Auto Fill 2.1.4 5.6

• insert and delete cells 2.1.5 5.3

Format Cells and Ranges

• merge cells 2.2.1 5.5

• modify cell alignment and indentation 2.2.2 5.5

• format cells by using Format Painter 2.2.3 5.5

• wrap text within cells 2.2.4 5.5

• apply number formats 2.2.5 5.5

• apply cell formats 2.2.6 5.5

• apply cell styles 2.2.7 5.5

Summarize and Organize Data

• insert sparklines 2.3.1 5.9

• outline data 2.3.2 5.10

• insert subtotals 2.3.3 5.10

• apply conditional formatting 2.3.4 5.9

3.0 Create Tables

Create and Manage Tables

• create an Excel table from a cell range 3.1.1 5.9

• convert a table to a cell range 3.1.2 5.9

• add or remove table rows and columns 3.1.3 5.9

Manage Table Styles and Options

• apply styles to tables 3.2.1 5.9

• configure table style options 3.2.2 5.9

• insert total rows 3.2.3 5.9

Filter and Sort a Table

• filter records 3.3.1 5.9

• sort data by multiple columns 3.3.2 5.9

• change sort order 3.3.3 5.9

142




• remove duplicate records 3.3.4 5.9

4.0 Perform Operations with Formulas and Functions

Summarize Data by using Functions

• insert references 4.1.1 5.7

• perform calculations by using the SUM function 4.1.2 5.6

• perform calculations by using MIN and MAX functions 4.1.3 5.6

• perform calculations by using the COUNT function 4.1.4 5.6

• perform calculations by using the AVERAGE function 4.1.5 5.6

Perform Conditional Operations by using Functions

• perform logical operations by using the IF function 4.2.1 5.7

• perform logical operations by using the SUMIF function 4.2.2 5.7

• perform logical operations by using the AVERAGEIF function

4.2.3 5.7

• perform statistical operations by using the COUNTIF function

4.2.4 5.7

Format and Modify Text by using Functions

• format text by using RIGHT, LEFT, and MID functions 4.3.1 5.6

• format text by using UPPER, LOWER, and PROPER functions

4.3.2 5.6

• format text by using the CONCATENATE function 4.3.3 5.6

5.0 Create Charts and Objects

Create Charts

• create a new chart 5.1.1 5.8

• add additional data series 5.1.2 5.8

• switch between rows and columns in source data 5.1.3 5.8

• analyze data by using Quick Analysis 5.1.4 5.10

Format Charts

• resize charts 5.2.1 5.8

• add and modify chart elements 5.2.2 5.8

• apply chart layouts and styles 5.2.3 5.8

• move charts to a chart sheet 5.2.4 5.8

Insert and Format Objects

• insert text boxes and shapes 5.3.1 3.5

• insert images 5.3.2 3.5

• modify object properties 5.3.3 3.5

• add alternative text to objects for accessibility 5.3.4 4.12

143


77-729 Microsoft Office Specialist PowerPoint 2016

Objective Text: PowerPoint Objective Number


1.0 Create and Manage Presentations

Create a Presentation

• create a new presentation 1.1.1 3.1

• create a presentation based on a template 1.1.2 6.2

• import Word document outlines 1.1.3 6.3

Insert and Format Slides

• insert specific slide layouts 1.2.1 6.4

• duplicate existing slides 1.2.2 6.2

• hide and unhide slides 1.2.3 6.2

• delete slides 1.2.4 6.2

• apply a different slide layout 1.2.5 6.4

• modify individual slide backgrounds 1.2.6 6.4

• insert slide headers, footers, and page numbers 1.2.7 6.5

Modify Slides, Handouts, and Notes

• change the slide master theme or background 1.3.1 6.5

• modify slide master content 1.3.2 6.5

• create a slide layout 1.3.3 6.5

• modify a slide layout 1.3.4 6.5

• modify the handout master 1.3.5 6.5

• modify the notes master 1.3.6 6.5

Order and Group Slides

• create sections 1.4.1 6.2

• modify slide order 1.4.2 6.2

• rename sections 1.4.3 6.2

Change Presentation Options and Views

• change slide size 1.5.1 6.4

• change views of a presentation 1.5.2 3.2

• set file properties 1.5.3 3.1

Configure a Presentation for Print

• print all or part of a presentation 1.6.1 3.3

• print notes pages 1.6.2 3.3

• print handouts 1.6.3 3.3

• print in color, grayscale, or black and white 1.6.4 3.3

Configure and Present a Slide Show

• create custom slide shows 1.7.1 6.10

• configure slide show options 1.7.2 6.10

144




• rehearse slide show timing 1.7.3 6.10

• present a slide show by using Presenter View 1.7.4 6.10

2.0 Insert and Format Text, Shapes, and Images

Insert and Format Text

• insert text on a slide 2.1.1 6.3

• apply formatting and styles to text 2.1.2 6.3

• apply WordArt styles to text 2.1.3 6.6

• format text in multiple columns 2.1.4 6.3

• create bulleted and numbered lists 2.1.5 6.3


Insert and Format Shapes and Text Boxes

• insert or replace shapes 2.2.1 3.5

• insert text boxes 2.2.2 3.5

• resize shapes and text boxes 2.2.3 3.5

• format shapes and text boxes 2.2.4 3.5

• apply styles to shapes and text boxes 2.2.5 3.5

Insert and Format Images


• resize and crop images 2.3.2 6.8

• apply styles and effects 2.3.3 6.8

Order and Group Objects

• order objects 2.4.1 6.6

• align objects 2.4.2 6.6

• group objects 2.4.3 6.6

• display alignment tools 2.4.4 3.5

3.0 Insert Tables, Charts, SmartArt, and Media

Insert and Format Tables

• create a table 3.1.1 6.7

• insert and delete table rows and columns 3.1.2 6.7

• apply table styles 3.1.3 6.7

• import a table 3.1.4 6.7

Insert and Format Charts

• create a chart 3.2.1 6.7

• import a chart 3.2.2 6.7

• change the Chart Type 3.2.3 6.7

• add a legend to a chart 3.2.4 6.7

• change the chart style of a chart 3.2.5 6.7

145




Insert and Format SmartArt graphics

• create SmartArt graphics 3.3.1 6.6

• convert lists to SmartArt graphics 3.3.2 6.6

• add shapes to SmartArt graphics 3.3.3 6.6

• reorder shapes in SmartArt graphics 3.3.4 6.6

• change the color of SmartArt graphics 3.3.5 6.6

Insert and Manage Media

• insert audio and video clips 3.4.1 6.8

• configure media playback options 3.4.2 6.8

• adjust media window size 3.4.3 6.8

• set the video start and stop time 3.4.4 6.8

• set media timing options 3.4.5 6.8

4.0 Apply Transitions and Animations

Apply Slide Transitions

• insert slide transitions 4.1.1 6.9

• set transition effect options 4.1.2 6.9

Animate Slide Content

• apply animations to objects 4.2.1 6.9

• apply animations to text 4.2.2 6.9

• set animation effect options 4.2.3 6.9

• set animation paths 4.2.4 6.9

Set Timing for Transitions and Animations

• set transition effect duration 4.3.1 6.9

• configure transition start and finish options 4.3.2 6.9

• reorder animations on a slide 4.3.3 6.9

5.0 Manage Multiple Presentations

Merge Content from Multiple Presentations

• insert slides from another presentation 5.1.1 6.3

• compare two presentations 5.1.2 4.12

• insert comments 5.1.3 4.12

• review comments 5.1.4 4.12

Finalize Presentations

• protect a presentation 5.2.1 4.12

• inspect a presentation 5.2.2 4.12

• proof a presentation 5.2.3 6.10

• preserve presentation content 5.2.4 4.12, 6.3 & 6.8

146




• export presentations to other formats 5.2.5 6.8 & 6.10

147


77-730 Microsoft Office Specialist Access 2016

Objective Text: Access Objective Number


1.0 Create and Manage a Database

Create and Modify Databases

• create a blank desktop database 1.1.1 7.2

• create a database from a template 1.1.2 7.7

• create a database by using import objects or data from other sources

1.1.3 7.7

• delete database objects 1.1.4 7.2

Manage Relationships and Keys

• create and modify relationships 1.2.1 7.3

• set the primary key 1.2.2 7.3

• enforce referential integrity 1.2.3 7.3

• set foreign keys 1.2.4 7.3

• view relationships 1.2.5 7.3

Navigate through a Database

• navigate specific records 1.3.1 7.2

• create and modify a navigation form 1.3.2 7.7

• set a form as the startup option 1.3.3 7.7

• display objects in the Navigation Pane 1.3.4 7.2

• change views of objects 1.3.5 7.3

Protect and Maintain Databases

• compact a database 1.4.1 7.7

• repair a database 1.4.2 7.7

• back up a database 1.4.3 7.7

• split a database 1.4.4 7.7

• encrypt a database with a password 1.4.5 7.7

• recover data from backup 1.4.6 7.7

Print and Export Data

• print reports 1.5.1 7.2

• print records 1.5.2 7.7

• save a databases as a template 1.5.3 7.7

• export objects to alternative formats 1.5.4 7.7

2.0 Build Tables

Create Tables

• create a table 2.1.1 7.3

• import data into tables 2.1.2 7.3

148




• create linked tables from external sources 2.1.3 7.7

• import tables from other databases 2.1.4 7.7

• create a table from a template with application parts 2.1.5 7.7

Manage Tables

• hide fields in tables 2.2.1 7.7

• add total rows 2.2.2 7.7

• add table descriptions 2.2.3 7.7

• rename tables 2.2.4 7.3

Manage Records in Tables

• update records 2.3.1 7.2

• add records 2.3.2 7.2

• delete records 2.3.3 7.2

• append records from external data 2.3.4 7.2

• find and replace data 2.3.5 7.7

• sort records 2.3.6 7.7

• filter records 2.3.7 7.7

Create and Modify Fields

• add fields to tables 2.4.1 7.3

• add validation rules to fields 2.4.2 7.7

• change field captions 2.4.3 7.3

• change field sizes 2.4.4 7.3

• change field data types 2.4.5 7.3

• configure fields to auto-increment 2.4.6 7.3

• set default values 2.4.7 7.3

• using input masks 2.4.8 7.7

• delete fields 2.4.9 7.3

3.0 Create Queries

Create a Query

• run a query 3.1.1 7.4

• create a crosstab query 3.1.2 7.7

• create a parameter query 3.1.3 7.7

• create an action query 3.1.4 7.7

• create a multi-table query 3.1.5 7.4

• save a query 3.1.6 7.4

Modify a Query

• rename a query 3.2.1 7.2

• add fields 3.2.2 7.4

149




• remove fields 3.2.3 7.4

• hide fields 3.2.4 7.4

• sort data within queries 3.2.5 7.4

• format fields within queries 3.2.6 7.4

Create Calculated Fields and Grouping within Queries

• add calculated fields 3.3.1 7.7

• set filtering criteria 3.3.2 7.4

• group and summarize data 3.3.3 7.4

• group data by using comparison operators 3.3.4 7.4

• group data by using arithmetic and logical operators 3.3.5 7.7

4.0 Create Forms

Create a Form

• create a form 4.1.1 7.5

• create a form from a template with application parts 4.1.2 7.7

• save a form 4.1.3 7.5

Configure Form Controls

• move form controls 4.2.1 7.5

• add form controls 4.2.2 7.5

• modify data sources 4.2.3 7.7

• remove form controls 4.2.4 7.5

• set form control properties 4.2.5 7.7

• manage labels 4.2.6 7.5

• add sub-forms 4.2.7 7.7

Format a Form

• modify tab order 4.3.1 7.7

• configure print settings 4.3.2 7.7

• sort records by form field 4.3.3 7.7

• apply a theme 4.3.4 7.5

• control form positioning 4.3.5 7.7

• insert backgrounds 4.3.6 7.7



5.0 Create Reports

Create a Report

• create a report based on the query or table 5.1.1 7.6

• create a report in Design view 5.1.2 7.6

• create a report by using a wizard 5.1.3 7.6

150




Configure Report Controls

• group and sort fields 5.2.1 7.6 & 7.7

• modify data sources 5.2.2 7.7

• add report controls 5.2.3 7.7

• add and modify labels 5.2.4 7.6

Format a Report

• format a report into multiple columns 5.3.1 7.7

• add calculated fields 5.3.2 7.6

• control report positioning 5.3.3 7.7

• format report elements 5.3.4 7.6

• change report orientation 5.3.5 7.7

• insert header and footer information 5.3.6 7.7


• apply a theme 5.3.8 7.6

151


77-731 Microsoft Office Specialist Outlook 2016

Objective Text: Outlook Objective Number


1.0 Manage the Outlook Environment for Productivity

Customize Settings

• customize reply messages 1.1.1 8.2

• change text formats for all outgoing messages 1.1.2 8.2

• customize the Navigation Pane 1.1.3 8.5

• configure views 1.1.4 8.5

• manage multiple accounts 1.1.5 8.5

• add an account 1.1.6 8.5

Print and Save Information

• print message, calendar, contact, or task information 1.2.1 8.3

• save message attachments 1.2.2 8.2

• preview attachments 1.2.3 8.2

• save messages in alternate formats 1.2.4 8.3

• export messages to a data file 1.2.5 8.3

Perform Search Operations in Outlook

• create new search folders 1.3.1 8.3

• search for items in messages, tasks, contacts, or calendars 1.3.2 8.3

• search by using advanced find 1.3.3 8.3

• search by folder 1.3.4 8.3

2.0 Manage Messages

Configure Mail Settings

• set fonts for new messages and responses 2.1.1 8.2

• create, assign, and modify signatures 2.1.2 8.2

• create and manage rules 2.1.3 8.3

• create automatic replies 2.1.4 8.3

• create messages by using Quick Parts 2.1.5 4.7

• configure junk e-mail and clutter settings 2.1.6 8.3

Create Messages

• create a message 2.2.1 8.2

• add or remove message attachments 2.2.2 8.2

• add cc and bcc to messages 2.2.3 8.2

• add tracking and voting options 2.2.4 8.2

• forward and reply to messages 2.2.5 8.2

• request a delivery or read receipt 2.2.6 8.2

• redirect replies 2.2.7 8.3

152




• flag outgoing messages for follow up, importance, and sensitivity

2.2.8 8.2

• recall a message 2.2.9 8.3

Format a Message

• format text 2.3.1 8.2


• apply themes and styles 2.3.3 8.2


• add a signature to specific messages 2.3.5 8.2

Organize and Manage Messages

• sort messages 2.4.1 8.3

• move messages between folders 2.4.2 8.3

• add new local folders 2.4.3 8.3

• apply categories 2.4.4 8.3

• clean up messages 2.4.5 8.3

• mark a message as read or unread 2.4.6 8.1

• flag received messages 2.4.7 8.3

• ignore messages 2.4.8 8.3

• sort messages by conversation 2.4.9 8.3

• delete messages 2.4.10 8.3

• automate repetitive tasks by using Quick Steps 2.4.11 8.3

• configure basic AutoArchive settings 2.4.12 8.3

• Delegate access 2.4.13 8.5

3.0 Manage Schedules

Create and Manage Calendars

• create and add calendars 3.1.1 8.4

• adjust viewing details for calendars 3.1.2 8.4

• modify calendar time zones 3.1.3 8.4

• delete calendars 3.1.4 8.4

• set calendar work times 3.1.5 8.4

• manage multiple calendars 3.1.6 8.4

• manage calendar groups 3.1.7 8.4

• display multiple calendars 3.1.8 8.4

• share calendars 3.1.9 8.4

Create Appointments, Meetings, and Events

• create calendar items 3.2.1 8.4

• create recurring calendar items 3.2.2 8.4

153




• cancel calendar items 3.2.3 8.4

• create calendar items from messages 3.2.4 8.4

• set calendar item times 3.2.5 8.4

• setup meetings by using the scheduling assistant 3.2.6 8.4

• set free or busy status for calendar items 3.2.7 8.4

• schedule resources 3.2.8 8.4

• Setup meeting location by using Room Finder 3.2.9 8.4

Organize and Manage Appointments, Meetings, and Events

• set calendar item importance 3.3.1 8.4

• forward calendar items 3.3.2 8.4

• configure reminders 3.3.3 8.4

• add participants 3.3.4 8.4

• respond to invitations 3.3.5 8.4

• update individual or recurring calendar items 3.3.6 8.4

• share meeting notes 3.3.7 8.4

• categorize calendar items 3.3.8 8.4

Create and Manage Notes and Tasks

• create and manage tasks 3.4.1 8.4

• create and organizing notes 3.4.2 8.5

4.0 Manage Contacts and Groups

Create and Manage Contacts

• create a new contact 4.1.1 8.5

• delete contacts 4.1.2 8.5

• import contacts from external sources 4.1.3 8.5

• edit contact information 4.1.4 8.5

• attach an image to a contact 4.1.5 8.5

• add tags to contacts 4.1.6 8.5

• share contacts 4.1.7 8.5

• create and manage address books 4.1.8 8.5

Create and Manage Contact Group

• create new contact groups 4.2.1 8.5

• add contacts to existing contact groups 4.2.2 8.5

• add notes to a contact group 4.2.3 8.5

• update contacts within contact groups 4.2.4 8.5

• delete contact groups 4.2.5 8.5

• delete contact group members 4.2.6 8.5

154


Appendix C: Approximate Time for the Course

The total time for the LabSim for TestOut Desktop Pro Plus course is approximately 83 hours and 56 minutes. Time is calculated by adding the approximate time for each section which is calculated using the following elements:

• Video/demo times • Text Lessons (5 minutes assigned per text lesson) • Lab Simulations (10 minutes assigned per applied lab; 20 minutes per skills lab;

20 minutes per challenge lab) • Section exams (1 minute per question) • End-of-Chaper exams (60 minutes per exam)

Additionally, there are approximately another 16 hours of Practice Test material at the end of the course. The breakdown for this course is as follows: Module Sections Time Videos Labs Text Exams

1.0: Online Essentials 1.1: The Information Age 88 33 0 45 10 1.2: The Internet and Social Media 101 26 20 45 10 1.3: Digital Communication 73 18 20 25 10 1.4: Online Safety and Security 143 38 70 25 10 1.5: Evaluating Online Information 45 15 0 20 10 End-of-Chapter Exam 60 60*

Total 8:30 2:10 1:50 2:40 1:50

2.0: Computer Essentials 2.1: Computer Hardware 129 29 60 30 10 2.2: System Software 120 20 60 30 10 2.3: File Management 109 19 60 20 10 2.4: Application Software 68 7 40 15 6 2.5: Networking and User Accounts 84 18 40 20 6 2.6: Databases 54 17 20 10 7 2.7: Computer Programming 53 19 0 25 9 2.8: Information Systems 45 15 0 25 5 End-of-Chapter Exam 60 60*

Total 12:02 2:24 4:40 2:55 2:03

3.0: Common Office Features 3.1: Getting Started with Office 72 22 40 10 0 3.2: Customizing Views and Options 52 7 40 5 0 3.3: Printing Files 50 5 40 5 0 3.4: Navigating Files 54 9 40 5 0 3.5: Working with Objects 54 9 40 5 0 End-of-Chapter Exam 60 60*

155


Total 5:42 0:52 3:20 0:30 1:00

4.0: Microsoft Word 4.1: Introduction to Word 8 3 0 5 0 4.2: Creating Documents and Using the Clipboard 89 19 60 10 0 4.3: Modifying Fonts 78 8 60 10 0 4.4: Formatting Paragraphs 86 16 60 10 0 4.5: Formatting Pages 79 9 60 10 0 4.6: Editing Documents 80 10 60 10 0 4.7: Inserting Illustrations and Other Elements 81 11 60 10 0 4.8: Creating and Formatting Tables 82 12 60 10 0 4.9: Using Themes, Styles, and Templates 81 11 60 10 0 4.10: Managing References 85 15 60 10 0 4.11: Managing Headers, Footers, and Sections 87 17 60 10 0 4.12: Using Office Collaboration Features 83 13 60 10 0 4.13: Using Macros 11 6 0 5 0 End-of-Chapter Exam 60 60*

Total 16:30 2:30 11:00 2:00 1:00

5.0: Microsoft Excel 5.1: Introduction to Excel 8 3 0 5 0 5.2: Creating and Managing Workbooks 80 10 60 10 0 5.3: Organizing and Entering Data 80 10 60 10 0 5.4: Changing Properties and Printing Worksheets 80 10 60 10 0 5.5: Formatting Cells 83 13 60 10 0 5.6: Entering Simple Formulas 85 15 60 10 0 5.7: Using Advanced Functions 88 18 60 10 0 5.8: Displaying Data in Charts 76 6 60 10 0 5.9: Organizing Data in Tables 78 8 60 10 0 5.10: Summarizing Complex Data 84 14 60 10 0 End-of-Chapter Exam 60 60*

Total 13:22 1:47 9:00 1:35 1:00

6.0: Microsoft PowerPoint 6.1: Introduction to PowerPoint 12 7 0 5 0 6.2: Creating and Managing Presentations 75 5 60 10 0 6.3: Formatting Textual Content 81 11 60 10 0 6.4: Designing Slides 76 6 60 10 0 6.5: Using the Slide Master 77 7 60 10 0 6.6: Formatting SmartArt and Shapes 77 7 60 10 0 6.7: Formatting Tables and Charts 77 7 60 10 0 6.8: Formatting Pictures and Other Media 79 9 60 10 0 6.9: Applying Animations and Transitions 77 7 60 10 0 6.10: Delivering Presentations 81 11 60 10 0 End-of-Chapter Exam 60 60*

Total 12:52 1:17 9:00 1:35 1:00

7.0: Microsoft Access 7.1: Introduction to Access 9 4 0 5 0 7.2: Managing Databases 56 6 40 10 0

156


7.3: Designing and Creating Tables 85 15 60 10 0 7.4: Using Simple Queries 78 8 60 10 0 7.5: Creating Forms 76 6 60 10 0 7.6: Creating Reports 80 10 60 10 0 7.7: Surveying Advanced Access Features 43 33 0 10 0 End-of-Chapter Exam 60 60*

Total 8:07 1:22 4:40 1:05 1:00

8.0: Microsoft Outlook 8.1: Introduction to Outlook 11 6 0 5 0 8.2: Sending and Receiving Messages 85 15 60 10 0 8.3: Managing Messages 90 20 60 10 0 8.4: Working with the Calendar 83 13 60 10 0 8.5: Managing Contacts and Groups 82 12 60 10 0 End-of-Chapter Exam 60 60*

Total 6:51 1:06 4:00 0:45 1:00

Total Course Time 83:56 * Each chapter of the course includes a 60-minute final exam that is hidden from students until scheduled by the instructor.

157


The TestOut Desktop Pro Plus course includes practice tests for students who are preparing for either the Desktop Pro Certification exam or the Microsoft Office Specialist exams. The breakdown for the practice exams is as follows:

Desktop Pro Certification Practice Exams A.0: Desktop Pro Practice Exams Number of Questions Time A.2: Desktop Pro Domain 1: Microsoft Word 12 180 A.3: Desktop Pro Domain 2: Microsoft Excel 12 180 A.4: Desktop Pro Domain 3: Microsoft PowerPoint 10 180 A.5: Desktop Pro Certification Practice Exam 13 120

Total 47 11:00

Total Desktop Pro Practice Exam Time 11:00

MOS 2016 Certification Practice Exams B.0: MOS 2016 Practice Exams Number of Questions Time B.2.1: Microsoft Word Practice – Form A 7 50 B.2.2: Microsoft Word Practice – Form B 7 50 B.3.1: Microsoft Excel Practice – Form A 7 50 B.3.2: Microsoft Excel Practice – Form B 7 50 B.4.1: Microsoft PowerPoint Practice – Form A 7 50 B.4.2: Microsoft PowerPoint Practice – Form B 7 50

Total 42 5:00

Total MOS Practice Exam Time 5:00