Library - Anchorage, Alaska · Partnership K-12 Scenic Park Elementary School Gladys Wood Elementary School Chester Valley Elementary School Rabbit Creek Elementary School Goldenview

BranchLibraries

Circulation

Technical Services

YouthServices

Library

AdultServices

Collection Department

Automation Support

Municipal Manager

Library

2015 Approved General Government Operating Budget

LIB - 1

Library Description The library strives to deliver opportunities for education, information, and enrichment for Municipal residents. The library currently operates with five different locations throughout the Municipality. Department Services Education: foundational and self-directed Information: materials, research assistance and instruction Technology: computing access and services Department Goals that Contribute to Achieving the Mayor’s Vision: Vision: An inviting Place to Live, Work and Play

Library Department Increase opportunities for our children’s success when they enter school by teaching the

foundations of reading, social skills and, creative skills through early learning educational activities

Improve civic engagement, cultural enrichment, and enhance the quality of life for all Anchorage residents through provision of life-long educational services including library materials, online resources and programs/events

Improve economic advancement by providing equitable access to computing equipment and resources and improve public safety by providing safe and stimulating places for youth and teens in clean, well-maintained buildings for all


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O'MalleyElementarySchool

WhaleySchool

Bear ValleyElementarySchool

AlaskaPacificUniversity

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Baxter Elementary School

SusitnaElementarySchool

Benny BensonSecondarySchool

Frontier HighlandTech

Winterberry

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SouthAnchorageHigh School

AK State Schoolfor the Deaf andHard of Hearing

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FamilyPartnershipK-12

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Gladys WoodElementarySchool

Chester ValleyElementary School

Rabbit CreekElementarySchool

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MuldoonBranchLibrary

Z. J. LoussacLibrary

Samson -Dimond BranchLibrary

Municipality of AnchorageSchools and Libraries

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Chugiak/Eagle River

Map prepared by:GIS ServicesInformation TechnologySeptember 2012

JBER

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Direct Cost by DivisionLibrary 7,589,762 8,047,331 8,113,684 0.82%

Direct Cost Total 7,589,762 8,047,331 8,113,684 0.82%

Intragovernmental ChargesCharges by/to Other Departments 3,197,979 3,389,996 3,396,269 0.19%

Function Cost Total 10,787,741 11,437,327 11,509,953 0.63%

Program Generated Revenue (339,259) (337,700) (337,700) -

Net Cost Total 10,448,482 11,099,627 11,172,253 0.65%

Direct Cost by Category

Salaries and Benefits 6,043,079 6,471,504 6,518,710 0.73%

Supplies 94,623 84,343 69,652 <17.42%>

Travel 3,115 3,000 3,000 -

Contractual/OtherServices 1,393,822 1,387,239 1,450,077 4.53%

Debt Service - - - -

Equipment, Furnishings 55,123 101,245 72,245 <28.64%>


Position Summary as Budgeted

Full-Time 59 59 59

Part-Time 35 35 35

Position Total 94 94 94

LibraryDepartment Summary

2014Revised

2015Approved

2013Actuals

15 v 14% Chg


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Direct Costs FT PT Seas/T

8,047,331 59 35 -

- Salary and benefits adjustments 17,004 - - -

8,064,335 59 35 -

- Miscellaneous non-labor savings (82,691) - - -

- Increase Development Director pay in-line with industry standards. 25,012 - - -

- Reduce fleet budget. (162) - - -

- S-1: Add for library materials. 30,000 - - -

- S-1: Executive raises - add 1.5% 5,190 - - -

- S-2: Add for library high speed internet and other technology improvements. 72,000 - - -

2015 Approved Budget 8,113,684 59 35 -

Library

Changes in Existing Programs/Funding for 2015

2014 Revised Budget

2015 S-1, S-2 Version Budget Changes

2015 Proposed Budget Changes

Reconciliation from 2014 Revised Budget to 2015 Approved Budget

Positions

2015 Continuation Level


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2013Actuals

2014Revised

2015Approved

15 v 14% Chg

Direct Cost by CategorySalaries and Benefits 6,043,079 6,471,504 6,518,710 0.73%

Supplies 94,623 84,343 69,652 <17.42%>

Travel 3,115 3,000 3,000 -

Contractual/Other Services 1,393,822 1,387,239 1,450,077 4.53%


Manageable Direct Cost Total 7,589,762 8,047,331 8,113,684 0.82%

Debt Service - - -


Revenue by FundFund 101000 - Areawide General 339,259 337,700 337,700 -

Revenue Total 339,259 337,700 337,700 -

Positions as Budgeted2013 Revised 2014 Revised 2015 Approved

Full Time Part Time Full Time Part Time Full Time Part Time

Administrative Officer 1 - 1 - 1 -

Assistant Municipal Librarian 1 - 1 - - -

Associate Librarian 3 4 3 4 3 4

Junior Admin Officer 1 2 1 2 1 2

Librarian 1 - 1 - 1 -

Library Assistant I - 3 - 3 - 3

Library Assistant II 17 4 17 4 16 4

Library Assistant III 13 1 13 1 14 1

Library Clerk - 14 - 14 - 14

Prof Librarian I 7 7 8 7 8 7

Prof Librarian II 10 - 9 - 8 -

Prof Librarian III 4 - 4 - 4 -

Prof Librarian IV - - - - 1 -

Senior Office Associate 1 - 1 - 1 -

Special Admin Assistant II - - - - 1 -

Positions as Budgeted Total 59 35 59 35 59 35

LibraryDivision Summary

(Fund Center # 538300, 536400, 537100, 537200, 537300, 535500, 538200, 538100)

Library


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Net Cost

Manageable Direct Cost 7,589,762 8,047,331 8,113,684 0.82%


Charges by/to Other Departments 3,197,979 3,389,996 3,396,269 0.19%

Program Generated Revenue (339,259) (337,700) (337,700) -

Net Cost Total 10,448,482 11,099,627 11,172,253 0.65%

Direct Cost by CategorySalaries and Benefits 6,043,079 6,471,504 6,518,710 0.73%

Supplies 94,623 84,343 69,652 <17.42%>

Travel 3,115 3,000 3,000 -

Contractual/Other Services 1,393,822 1,387,239 1,450,077 4.53%


Manageable Direct Cost Total 7,589,762 8,047,331 8,113,684 0.82%



Intra-Governmental ChargesCharges by/to Other Departments 3,197,979 3,389,996 3,396,269 0.19%

Program Generated Revenue406320 - Library Non-Res Fees 345 1,500 1,500 -

406350 - Library Fees 1,515 1,200 1,200 -

406580 - Copier Fees 30,432 24,000 24,000 -

406625 - Rmb Cost-NonGrntFund 10 - - -

406660 - Lost Book Rmburse 29,827 25,000 25,000 -

406670 - Sale Of Books 14 - - -

407030 - Library Fines 166,238 148,000 148,000 -

408380 - Prior Yr Exp Recov 1,099 - - -

408420 - Building Rental 110,008 133,000 133,000 -

408550 - Cash Over & Short (114) - - -

408580 - Miscellaneous Revenues - 5,000 5,000 -

440010 - GCP CshPool ST-Int (115) - - -

Program Generated Revenue Total 339,259 337,700 337,700 -

LibraryDivision Detail

(Fund Center # 538300, 536400, 537100, 537200, 537300, 535500, 538200, 538100)

Library

2014Revised

2015Approved

2013Actuals

15 v 14% Chg


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Amount Expected ExpectedFund Award Expended Expenditures Balance at Program

Program Center Amount As of 12/31/2014 in 2015 End of 2015 FT PT T Expiration

Public Library Assistance 535500 68,000 64,167 3,833 - - - - Jun-14(State Grant - Direct)

- Provides financial support for public library operation

1-800 Interlibrary Loan and Reference Services 537200 64,912 62,264 2,648 - - 1 - Jun-14

(State Grant - Revenue Pass Thru)

- Provide interlibrary loan service and backup reference services to all public, school and community libraries in Alaska

Ready to Read Phase VI 537300 82,447 65,352 17,095 - - 1 - Jun-14(State Grant - Revenue Pass Thru)

- Continue goals and objectives of Ready to Read Phase I

Net Lender Reimbursement 537200 23,724 23,724 - - - - - Dec-13(State Grant - Direct)

- Provide funding to support and enhancethe ability of the Municipality's oil spillresponse capabilities.

Community Read Program 537100 20,000 19,725 275 - - - - none(Miscellaneous Operating Grants - Restricted Contributions)

Friends of the Library Donations (Fund 261)535500 20,000 - 20,000 - - - - none

-Fund acquisitions, programs or library services

Total Grant and Alternative Operating Funding for Department 235,232 43,851 - - 2 -

Total General Government Operating Direct Cost for Department 8,113,684 59 35 - Total Operating Budget for Department 8,157,535 59 37 -

LibraryOperating Grant and Alternative Funded Programs

Personnel


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Anchorage: Performance. Value. Results


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ANCHORAGE PUBLIC LIBRARY Anchorage: Performance. Value. Results.

Mission

Anchorage Public Library provides resources to enrich the lives and empower the future of our diverse community, while preserving the past for generations to come.

Core Services

o Education: Self-directed and classes o Information: Materials, research and instruction o Technology: Computing access and services

Measurement Goals: Increased Use of Library Services and Programs

1. TECHNOLOGY: COMPUTING ACCESS AND SERVICES In order for us to reach our goals in 2014, we must improve broadband, increase the number of devices and provide a more open and user driven computing environment for our public. While metrics provide a snapshot of achievement, behind them lays the reasons for future success or failure.

SUCCESSES, Qtr 2

Both our Broadband and WIFI have improved and are being monitored to ensure that we can add more broadband as needed. Usage is up 15%.

The newest version of Microsoft Office suite has been loaded on all public machines. Youth now have access to Google Docs for school reports and we are now compatible with other software the public has wanted to use.

Planning for the testing a thin client environment in one branch, which could open more access to the public.

An upgrade of wiring, computer outlets, furniture and physical improvement in the Innovation Lab will allow us to teach/host a variety of computer classes for the public, once we receive new computers from a state grant.

FAILURES, Qtr 2

Our goal this year has been to double the devices for the public but there is no capacity for IT to test devices for public use. These devices would augment desktop use, primarily for people wanting to use Internet. Devices also include e-readers for education, and to show the public how to download our ebook collections.

We currently are not able to get counts of our WIFI usage.

2. INCREASE LIBRARY USE BY YOUTH The Library plays an educational role by providing classes to parents and children, with an emphasis on early learning for children. As a partner in United Way’s “90% by 2020” community initiative, our goals include increased library use by children and parents through program attendance and circulation of more materials.

SUCCESSES, Qtr 2

We partnered with Cook Inlet Tribal Council to write a national grant targeting parents and preschoolers to improve early literacy skills. We will learn if the partnership will be awarded the grant in October, 2014.


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FAILURES, Qtr 2

Work with ASD on a project to transfer data for a first grade library card drive for Fall, 2014 was postponed into Fall of 2015.

We have a shortage of YS Librarians which has impacted our forecast for youth services, which can be seen in youth programming and cards.

3. TRANSFORM THE LIBRARY INTO A DYNAMIC COMMUNITY CENTER FOR

LEARNING AND DISCOVERY Improve civic engagement, cultural enrichment, economic advancement, and enhance the quality of life for all Anchorage residents through provision of life-long educational services including library materials, online resources, and programs/events

SUCCESSES, Qtr 2

Through the efforts of staff and a VISTA volunteers, we continue to develop new community partners especially in the area of adult programs and services. Adult programs increased a whopping 47% over last year’s 2nd quarter.

Usage of downloadable resources are increasing and circulation remains stable. FAILURES, Qtr 2

Youth programming numbers are down to staff shortages.

Performance Measures 1. Increase Circulation and Circulation per capita by 2% 2. Increase Visits and Visits per capita by 5% 3. Increase Youth library cards by 2% 4. Increase Program Attendance and Programs by Age Group by 5% 5. Increase Computer Logins and Logins per capita by 5%

Deviations of trends: 1. These closures negatively impacted the rate of usage and circulation of materials

2010—Mountain View Neighborhood Library reopened Q4

2010—Samson Dimond Neighborhood Library closed December

2. Youth Library Cards: It is now easier for children to get a library card without a parent’s

signature.

3. In late 2012, we started to capture visits through all entrances.

4. In 2014, we started counting all database use, versus selected databases.


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Goal 1: Increase Circulation and Circulation per capita by 2% a year. (2014 target is: 1,806,289; 5.99 per capita).

Library Circulation

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

Circulation 1,642,303 1,579,366 1,533,324 1,520,188 774,237

Database Use 128,578 102,537 141,324 150,098 134,668

Downloadable Materials 24,867 43,131 68,860 101,115 62,859

Total Circulation 1,795,748 1,725,034 1,743,508 1,771,401 971,764

Circulation per Capita 6.15 5.82 5.84 5.88 3.23

2010 2011 2012 2013 2014 (Q1 & Q2)

We will surpass our 2% target. Downloadable use is up by 32% over previous 2013 2nd qtr. *Databases: As of Jan, 2014, we count all use. In prior years, we only counted selected database use.

Goal 2: Increase Visits/Visits per capita by 5% a year (2014 target is: 2,320,893; 7.7 per capita).

Library Visits

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

Visits (physical) 785,625 780,351 804,323 942,870 479,081

Virtual Visits (website) 684,017 1,133,978 1,001,929 1,267,506 504,225

Total Visits 1,469,642 1,914,329 1,806,252 2,210,376 983,306

Visits per Capita 5.04 6.46 6.05 7.34 3.27

2010 2011 2012 2013 2014 (Q1 & Q2)

*Visits down by 25%, due to the large numbers of visitors attending Assembly meetings. **Our virtual visits down by 22%. We made changes to our website which impacted the manner in which “hits” are counted.


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Goal 3: Increase Youth Library Cards by 2% a year (2014 target is: 3925).

Youth Library Cards

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

New Youth Cards Issued 3,556 3,245 3,264 3,849 1,708

Youth Cards per Capita 0.01 0.01 0.01 0.01 0.01

2010 2011 2012 2013 2014 (Q1 & Q2)

Due to staff shortages, we probably will not meet this target. Goal 4: Increase Program Attendance 5% (2014 target is: 75,398, .25 per capita).

Program Attendance

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

Adult/All Ages Program Attendance 18,719 15,333 18,887 20,076 8,300

Teen Program Attendance 458 3,123 5,114 9,311 4,378

Youth Program Attendance 30,990 31,147 41,243 42,326 21,255

Total Program Attendance 50,167 49,603 65,244 71,713 33,933

Program Attendance per Capita 0.17 0.17 0.22 0.24 0.11

2010 2011 2012 2013 2014 (Q1 & Q2)

*Adult/All age program attendance up 47% over 2nd qtr of 2013. ** Due to staff shortages, we probably will not meet this target.


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Goal 5: Increase Computer Logins and Logins per capita by 5%. (2014 target is 148,948, .49 per capita). Unless we are able to have solutions to increase devices, count WIFI usage and improve software, this number will remain flat.

Computer Usage

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

Computer Logins 155,206 145,919 141,638 141,856 80,669

Population 291,826 296,167 298,576 301,134 301,134

Computer Logins per Capita 0.53 0.49 0.47 0.47 0.27

2010 2011 2012 2013 2014 (Q1 & Q2)

Even without more devices, we have increased usage by 15%, due to adding early literacy computers for small children and increased usage of our laptop checkout.


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PVR Measure WC: Managing Workers' Compensation Claims

No data for second quarter of 2013, changing to a new record keeping system

Reducing job-related injuries is a priority for the Administration by ensuring safe work conditions and safe practices. By instilling safe work practices we ensure not only the safety of our employees but reduce the potential for injuries and property damage to the public. The Municipality is self-insured and every injury poses a financial burden on the public and the injured worker's family. It just makes good sense to WORK SAFE.

Results are tracked by monitoring monthly reports issued by the Risk Management Division.

21,463

6,292

54,953

11,000 0

10,000

20,000

30,000

40,000

50,000

60,000

12/31/2011 12/31/2012 12/31/2013 3/31/2014 6/31/2014

Workers' Compensation Claims Library Department

No Claims


LIB - 15

Documents

Library - Anchorage, Alaska · Partnership K-12 Scenic Park Elementary School Gladys Wood Elementary School Chester Valley Elementary School Rabbit Creek Elementary School Goldenview