LIBRARY COLLECTIONS AND

CONTENT

Lois SchultzUniversity Library Advisory Committee

October 20, 2008

Users wants information on their desktops 24/7

How to Accomplish?

Easy if there is a never ending

Budget Comparison

0

200000

400000

600000

800000

1000000

1200000

1400000

Continuing Cost Items

One-Time Cost Items

Print →Electronic

All print except five that were available in electronic format are being transferred.

Those five were the expensive ones (ca $26,000 to transfer)

Will not see most results until January 83% of the journals will be electronic

Packages

Elsevier College Collections Purchased 3 collections 2,660 titles for $31,800 by cancelling 33

titles in the packages for a net gain of 2,627 titles and net savings of $9,033.

PsycArticles Package has 63 titles for $11,772 by cancelling 16 journals in

the package for a net gain of 47 titles for only $273.60

Project Muse

With savings will be purchasing the premium package which has additional 81titles for $5,670

Collection → CONTENT

2005 Information brokerage started 13 journals with 31 uses for 6 months

(62 for year) Cost $19,667 ($20,000 with preservation) Cost per use $317.21 Equity for all (faculty had $27,000 for articles) Originally only articles Items added almost immediately

First Year

Purchased 722 content sources for a cost of $22,879.23

327 Articles via Information Broker 144 Items for the Collection via Information Broker 250 Articles paid via Interlibrary Loan

Average cost of $31.69

July 2005 though April 2008

Purchased 2,619 content sources for a cost of $73,633.32.

Average cost $28.16 1,269 IB articles for a cost of $39,787.06 for an

average cost of $31.35 555 IB items added to collection for a cost of

$22,696.36 for an average cost of $40.89 795 paid ILL articles for a cost of $11,149.90 for an

average cost of $14.03

2008/2009 Year

Letters to chairs about cancelling journals with 10 or less uses since January 2005.

Potential journals to cut was 339 Journals actually cut was 280 Used for covering inflation as no new for

continuing cost items

Who Uses Information Broker

2005/062006/07

Fac. Articles 181 244

Fac. Items 49 51

U. Stud. Articles 263 200

U. Stud. Items 30 40

G. Stud. Articles 58 131

G. Stud. Items 13 16

Formula forDepartmental Allocations

Library Materials Budget Formula Subcommittee2002

Fred BeasleyTom HeardDon Kelm

Lois Schultz

Variables in Formulas

Credit hours Courses Number of majors Number of faculty Number of graduates Cost of materials Use of collection

“The best formula is one that quantifies need with the minimum number of variables since each variable adds time and expense of data collection as well as the number of calculations that must be made to implement the formula.” David Shappert

Source: Tuten, Jane H. and Beverly Jones, Allocation Formulas in Academic Libraries, American Library Association, 1995.

Formula

X = A + 2B + 3C + D +2E

9

Where X = Departmental allocation

A = Lower division courses

B = Upper division courses

C = Credit hours

D = Cost of books

E = Cost of serialsNo department could lose or gain more than 5%.

Library Materials Budget Formula Subcommittee 2002/2003

Clinton HewanYasue Kawahara

Kathy SchroerluckeLois Schultz

Charge

Include graduate program in the formula.

Formula

X = A + 2B +2.5C + 3D + E +2F

11.5

X = Departmental allocation

A = Percentage of university’s lower division courses generated by the department

B = Percentage of the university’s upper division courses generated by the department

C = Percentage of graduate courses generated by the department

D = Percentage of the university’s student credit hours generated by the department

E = Percentage of the average cost of books published in all subject areas by the average cost of books published in the department’s subject area

F = Percentage of the average cost of periodicals published in all subject area by the average cost of periodicals published in the department’s subject area

Since 2003

Continuing cost items removed from departmental allocation

Programs versus Departments New policy on purchasing journals

Electronic format Multidiscipline packages Cost per use model Information Brokerage Service

GOAL

“A balanced collection proportionally reflects all the programs, instruction and research conducted in an institution.” David Genaway

Source: Library Acquisitions: Practice & Theory, Vol. 10, pp. 287-292, 1986.

Time to Review Formula

Questions?

KYVL Databases Cut Professional Development Collection Health Source Nursing Religion & Philosophy Collection Military & Government Collection Computing Literary Reference Center Biography Reference Bank Article First Papersfirst World Almanac Proceedings First Clase and Periodica ECO Electronic Books by OCLC WorldCat Dissertations and Theses.

Budget Comparison 2001 – 2009

Year Cont One-Time Budget DepartmentalOne-Time Cost

2001/02 551,572 232,426 783,998 242,2072002/03 659,890 124,108 783,998 87,7252003/04 681,632 142,366 823,998 110,0002004/05 756,333 189,765 946,098 110,0002005/06 836,559 309,539 1,146,098 169,0002006/07 870,450 261,148 1,131,598 169,0002007/08 934,712 312,886 1,247,598 189,0002008/09 934,969 312,629 1,247,598 189,000