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LLN Newsletter

January 1999 LOUISIANA LIBRARY NETWORK NEWSLETTER vol. 7 no. 1

http://www.lsu.edu/ln

Inside This IssueSouthern University adds CLAS to LOUIS

The inauguration of CLAS at the John B. Cade Library at Southern University BatonRouge was held on December 9, 1998. As guests arrived on the Southern Universitycampus, they were greeted by an overhead banner and balloons on the drive leading tothe campus. CLAS (pronounced class), Cade Library Access System, was welcomedwith a first-class program. Dr. Brenda Birkett, Vice Chancellor for Academic Affairspresided over the event. The President of the Southern University System, Dr. LeonTarver, greeted and thanked everyone for attending. Ralph Boe’, Director of LOUIS,gave a brief background on LOUIS, what LOUIS has achieved and why it has been sosuccessful. Chancellor Jackson introduced the two speakers, Dr. Carolyn Hargrave,Deputy Commissioner for Academic Affairs with the Board of Regents, and Dr. E.Joseph Savoie, Commissioner of Higher Education for the State of Louisiana. Dr.Carolyn Hargrave commented that the library network for the state is a reality through

the cooperation, support and hard work ofthe directors of the universities, the mem-bers of the staff of the Louisiana Board ofRegents, the LOUIS staff, the LouisianaOffice of Telecommunications Management,LSU Libraries, the LSU Office of Comput-ing Services and the Public Service Com-mission. Remarks by Mr. Tom Jaques, theState Librarian of Louisiana, and Ms. EmmaPerry, Dean of Libraries at SouthernUniversi ty concluded the presentat ion.Music was provided by Issac Smith, a seniorMusic major at Southern, and a Power Pointsl ide show played throughout the eventwhich entertained guests with LOUIS triviaquestions. A table filled with deliciousrefreshments and food was provided toguests at the reception which followed theceremony.

Photo by John Oubre, Southern UniversityOffice of Publications and Electronic Media.

Back Row: Harold Callais, Past Chair of Louisiana Board of Regents; ‘Iom Jaques, Louisiana State Librarian; Dr. E. Joseph Savoie,Commissioner of Higher Education; Dr. Edward Jackson, Chancellor of Southern University Baton Rouge; Ron Roberts, Board ofRegents Chair of the Facilities and Property Committee; Ralph Boe’, Director of LOUIS

Front Row: Dr. Mary Ella Sanders, Chair of Louisiana Board of Regents; Dr. Brenda Birkett, Vice Chancellor for Academic Affairs atSouthern University Baton Rouge; Dr. Carolyn Hargrave, Deputy Commissioner for Academic Affairs; Emma Perry, Dean of Librariesat Southern University Baton Rouge; Frances Henry, Board of Regents Chair of Academic and Student Affairs Committee

- ILLN Staff Host Successful Authorities Workshopby Joe McNeil1

With so many new sites coming online, interest has recently picked up again with what should be done about maintaining qualitycontrol for our individual databases. Sites that came online with Phase I, II, and III received authority records from BNA for theirbibliographic records as part of the grant. Newer sites have not benefitted from this, and some sites have not continued with authorityprocessing either because of staffing and/or cost constraints. Sites that had been doing authority work through BNA were either doingit on their own or not at all because of BNA’s being bought out by OCLC.

In the spring after ALA Midwinter, Zee Zee began working with two vendors, OCLC and MARCIVE, to see what type of proposal theycould offer LOUIS sites for authority processing. Both vendors made proposals and this led to a desire for some sort of workshop thatcould clarify the whole issue of authority processing. Many sites had to consider budget constraints as well as staffing in the decisionprocess and a workshop was very much needed to clarify many issues that had been raised. The LOUIS staff agreed to host theworkshop on October 12- 13 .

Day one was divided into two parts. The morning session dealt with why we need to consider doing authority processing and some ofthe ins and outs of what an authority record looks like, how to search for them in our OPACS, etc. The afternoon session allowed us achance to talk with one of the vendors. Jim Plaunt from MARCIVE agreed to come to the workshop to talk about how MARCIVEhandled authority processing. A very thorough explanation of the various options they offer was discussed, and those attending wereallowed to ask specific questions. OCLC had beeninvited to send a representative, but was unable to do soat the t ime.

The second day was a chance to get down to the nitty’ gritty of the various NOTIS reports relating to authorityrecords and how authority work can be included in thedai ly workflow of a cataloging department.

Forty staff members from LOUIS institutions attended.Everyone left with a better grasp of the issue of authori-ties processing and how important it can be towardsmaintaining a quali ty database.

A big thanks to Zee Zee and the LOUIS staff for hosting the workshop, and to the various presenters (Anne Stanton from LSU, KarenJung from Southeastern, Jim Plaunt from MARCIVE, and Mary Johns from LSU-Law). This type of ongoing training and interactionbetween staff at the LOUIS libraries and LOUIS staff is what makes our consortium so great.

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NUGM 1998by Mary Laird

The 1998 NOTIS User Group Meeting was held October 8-9 in Chicago. Approximately 7.5 people attended. The program includedsessions prepared by NOTIS users and staff. One of the highlights was a presentation by Brian Ingerson, an Ameritech softwaredevelopment engineer. He is leading a project which is code-named Archaeopteryx. The objective of this project is to extend theCICS-based NOTIS LMS product into an “open environment, multi-tiered server product.” Archaeopteryx is a UNIX/NT/Javabased middleware that enhances the power of the mainframe. It promises to use Web-based products with connectivity to Ameritechclient software. Another highlight was the remarks by Lana Porter, president of Ameritech Library Services, during the GeneralSession. She stated that Ameritech is committed to LMS and that she will not allow products to become available until they arethoroughly tested and ready for distribution.

Although the number of attendees was down, those who did attend the conference agreed that a renewed sense of enthusiasm wasevident among the LMS staff and participants.

New Databases Now Availableby Lisa Stigall

LLN patrons now have access to two new full- text database vendors. UMI’s ProQuest Direct and Lexis-Nexis Academic Universe havebeen available since September 1998. ProQuest provides access to The Times-Picavune and The Advocate newspapers for Louisiana’spublic libraries and the business database ABUInform for the academic libraries. Academic Universe is providing the same newspapers,for the academic libraries along with a multitude of other sources including legal and medical data.

The address for UMI’s Proquest Direct is http://www.umi.com/pqdauto. Either the newspapers orABI/Inform is available depending onwhether you are in an academic or public l ibrary.

The address for Academic Universe is http://www.lexis-nexis.com/universe. This product is l imited to academic s i tes only.

Security for both databases is based primarily on IP address. In addition, ProQuest does offer remote access to both the newspapersand ABI/Inform. Unfortunately Academic Universe does not offer remote access at this time. The remote IDS are created by the LOUISoffice and are changed every January, May, and August.

F50 Server Updateby John Guillory

Several issues regarding the F50 Server arose during the fall semester of this year. Slow response time from both the LOUIS Menuand WebSPIRS 3.1 frustrated users the most, and forced us to plan to make several scheduled adjustments between the Fall and Springsemesters .

In the course of troubleshooting database server problems, we learned from Silverplatter that their own servers do not run WebSPIRSand ERL (the database server proper) on the same machine. As a result, we will move WebSPIRS 3.1 to another machine reserving allthe power of the F50 just for the server, and migrate to WebSPIRS 4.0. Both of these gateways will run on a dual processor NT serverto which we are adding more memory.

Silverplatter has produced a new version of their server search engine to address the problem of reliable, consistent statistics and ascalable search engine. This database server is called ERL 4.0. On December 18, we fully implemented this new server. We are alsoadding more resource hardware to the F50, two more processors and a full gig of memory.

In the Spring semester we will continue to monitor the performance of the F50 and the NT server, and investigate updating the TAGsoftware/hardware.

LLN Newsletter 3

Say Cheese!! Attendees enjoy refreshments

Mark Dagaanar greets guest with an opening speech

LaNUGM 1998by Linda Bourgeois , System Adrninistratol; Nichol ls S ta te Univers i ty

The Louisiana NOTIS Users Group Meeting (LaNUGM) was held in Thibodaux at Nicholls State University on Thursday, November5, and Friday, November 6, 1998. Ellender Memorial Library staff, Mark Daganaar, Library Director, and Linda Bourgeois, SystemAdministrator , were hosts to l ibrary personnel from throughout the state.

The sign in, welcoming remarks and the general sessions were held in the student union ballroom, with breakout sessions in thestudent union plantation suite and the library’s multipurpose room. Daganaar opened the meeting by welcoming everyone to Nichollsand the part icipants then divided into interest groups. Each group discussed problems and solut ions pert inent to their area of interestand/or work with NOTIS.

Co-moderators for the meetings were Acquisition/Serials, Stephen Banister, Nicholls and Anne Frohlich, McNeese; ElectronicDatabases, Smittie Bolner, LSU and Bob Heriard, UNO; Circulation/EReserve, Geraldine Robicheaux, Nicholls and Floris St. Amant,LSU; Catalog/Authorities, Mary Johns, LSU Law, with CLARR presentation by Natalie Palermo and Aimee Fifarek, both of LSU;Government Documents, Doris Hutson, LSU and John Conover, Nicholls; ILL/Document Delivery, with ARIEL presentation by CarlaClark, LSU-S; OPACYReference, Stacy Magadenz and Michele Calloway, both of McNeese; SAS/SNAP/FTP, Lynda Huggins, NLUand Cathy Sicard, LOUWLLN.

Feedback from all of the sessions was positive and everyone appreciated the efforts of the moderators. They were all volunteers andhelped to make the meetings successful.

Presentations of common interests were made at the general sessions. On Thursday, Mike DiCarlo, Louisiana Tech, gave an update ofLLN Technology Committee findings. Friday morning John Guillory, LOUIS/LLN, started the day off with “A LOUIS HardwarePrimer: How It’s All Connected.” He covered the connections among all the clients and servers of LOUIS, GTO, mainframe, electronicreserves and database issues. Closing the meeting Friday, Ralph Boe’, LOUIS/LLN Director, presented “The Future of LOUIS &LLN.” He spoke about where we are today with NOTIS, the databases, the LLN budget and what LOUIS of the future will look like.

On Thursday, after the NOTIS sessions ended, the state Paraproft ssional Position Review Task Force held a meeting in the library.The meeting allowed civil service staff to present their views on a study being conducted and proposal being made on reclassificationof library civil service positions. *

The schools and libraries represented with attendance were: Baton Rouge Community College-l, Bossier Parish Community College-2, Delgado-3, Grambling-1, LOUIS-6, LSU-10, LSU Law-5, LSUS-3, Louisiana Tech-6, McNeese-4, Nicholls-19, Northeast La Univ-1, Nunez- 3, Our Lady of the Lake College-l, Southeastern La Univ-4, Southern BR-12, Southern NO-2, UNO-6, and Univ ofSouthwestern La-l. The total of 91 was taken from the sign-in sheet for the two days, so if anyone failed to sign in they were not inthe count .

Everyone agreed the meetings were productive and look forward to one next year-wherever it may be.

LLN Newsletter LLN Newsletter

LOUIS System AdministratorsMelanie HairBaton Rouge Community Col lege Library53 10 Florida Blvd.Baton Rouge, LA 70806PHONE: 225/2 16-8303FAX: 225/216-X010hairm@mail.brcc.cc.la.usalso: Anne Shepherdshepherda@mail.brcc.cc.la.us

Mary Alice MosleyBossier Parish Community College27 19 Airline Dr.Bossier City, LA 7 1111PHONE: 3 18/746-985 1 ext. 238FAX: 3 18/742-8664mamosley@bpcc.cc.la.usalso: Dr. Jack Raleyjraley@bpcc.cc.la.usPHONE: 3 18/746-985 1, ext 236

Barbara KavanaughCenter for Energy Studies (CES)1 East Fraterni ty CircleBaton Rouge, LA 70803-0301PHONE: 225/388-4542FAX: 22513884541bkava@maelstrom.enrg.lsu.edualso: Versa Stickle

Denise RepmanDelgado Community CollegeMoss Memorial Library6 15 City Park Ave.New Orleans, LA 70119PHONE: 504/483&l 6FAX: 5041483-I 939drepmaQpop3.dcc.edu

JimEvansGrambling State Universi tyA.C. Lewis Memorial LibraryPO. Box 3Grambling, LA 7 1245PHONE: 3 18/274-2397FAX: 3 181274-3268evansjm@alphaO.gram.edualso: Sally Carrollcarrolls@gopac.gram.eduPHONE: 3 18/274-22 13

in alphabetical order by institution

Terry MartinLouisiana CollegeRichard W. Norton Memorial Library1140 College Blvd.Pineville, LA 71359PHONE: 3 18/487-7201FAX: 3181487-7191Mart in @ andria.lacollege.edu

Aimee FifarekLouisiana State Universi tyTroy Middleton LibraryBaton Rouge, LA 70803PHONE: 225/388-6608FAX: 2251388-6535afifare@lsu.edualso: Nancy Colyarlbysec@lsuvm.sncc.lsu.eduPHONE: 225/388-32 15

Alan GabehartLSU-ShreveportNoel Memorial LibraryOne Universi ty PlaceShreveport , LA 7 1115PHONE: 3 18i798-4 117FAX: 3 18/7984 138agabehar@pilot.lsus.edualso: Laura ColemanPHONE: 3 18/797-5070

Floyd BennettLSU-AlexandriaJames C. Bolton Library8 100 Highway 7 1 SouthAlexandria, LA 7 1302-9 12 1PHONE: 3 18/473-6509FAX: 3 181473-6556floydb@pcOl.lsua.edu

Mike DiCarloLouisiana TechPrescott Memorial LibraryRuston, LA 7 1272PHONE: 3 18/257-3594FAX: 3 181257-2447miked@latech.edualso: Anita Dotsondotson@latech.eduPHONE: 3 18/257-3555

Dr. Sue ForrestLSU-EuniceArnold Ledoux LibraryPO. Box 1129Eunice, LA 70535PHONE: 3 18/457-73 11 ext. 38 1FAX: 3 181546-6620sforrest@lsueccgt.lsue.edualso: Arlene DuprePHONE: 457-73 11, ext. 382ardupre@gumbeaux.lsue.edu

Donna RiceLouisiana Universities Marine Consortium(LUMCON)LUMCON Library8124Hwy56Chauvin, LA 70344PHONE: 504/85 l-2800FAX: 504185 l-2874drice@lumcon.edu

Joe McNeil1McNeese State UniversityFrazar Memorial LibraryPO. Box 91445Lake Charles, LA 70609PHONE: 3 18/475-5720FAX: 3181475-5719jmcneill@acc.mcneese.edu

Rita Millican Linda BourgeoisLSU-Law School Nichol ls State Univers i tyPaul M. Hebert Law Center Library Ellender Memorial LibraryBaton Rouge, LA 70803 Thibodaux, LA 703 10PHONE: 225/388-4045 PHONE: 5&t/4484664FAX: 2251388-5773 FAX: 504/448-4925llmill@lsu.edu el-llb@nich-nsunet.nich.edu

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Lynda HugginsNortheast Louisiana UniversitySandel LibraryMonroe, LA 7 1209PHONE: 3 18/342- 1059FAX: 318/342-1075huggins@alpha.nlu.edu

Dr. Martha HendersonNorthwestern State Universi tyEugene P Watson Memorial LibraryNatchitoches, LA 71497-0003PHONE: 318/3574419FAX: 3 18/357-4470henderson@alpha.nsula.edu

Karen LeesebergNunez Community CollegeLibrary3710ParisRoadChalmette, LA 70043PHONE: 504/278-7440 ext. 244FAX: 5041278-7484kleeseberg@nunez.cc.la.us

John TateOur Lady of the Lake College Library5345 Bri t tany Dr.Baton Rouge, LA 70808PHONE: 225/768- 173 1FAX: 225/768-1726jtate@ololcollege.cc.la.us

Melody Norman-CampSouth Louis iana Communi ty Col lege908 Ember Dr.New Iberia, LA 70560PHONE: 318/373-0107FAX: 318/373-0187normancamp@hotmail.com

Jean CaswellSoutheastern Louisiana Universi tyLinus A. Sims Memorial LibrarySLU 8%Hammond, LA 70402PHONE: 504/549-3954FAX: 5041549-3995jcaswell@selu.edu

Dawn KightSouthern Universi tyJohn B. Cade LibrarySouthern Branch PO.Baton Rouge, LA 708 13PHONE: 225/77 14934FAX: 225fl71-4113dawn@subr.cmq.com

Deloris WilliamsSouthern Universi ty Law SchoolRoosevel t Septoe Dr.Baton Rouge, LA 708 I3PHONE: 225/771-2194FAX: 225/77 l-6254dwilli@iamerica.net

Dr. Mary PennySouthern University at New OrleansLeonard S. Washington Memorial Library6400 Press DriveNew Orleans, LA 70 126PHONE: 504/286-5030FAX: 5041284-5490mgross @ sunovm.suno.edu

Dr. Orella Brazile (acting sys admn)Southern University at Shreveport/BossierSUSB Library3050 Martin Luther King DriveShreveport , LA 7 1107PHONE: 3 1 g/674-340 1FAX: 3 181674-3403obrazile@susbo.edu

Glenn Manin0University of New OrleansEarl K. Long LibraryNew Orleans, LA 70148PHONE: 504/280-6554FAX: X)4/280-7277gmanino@uno.edu

Barbara FlynnUniversi ty of Southwestern LouisianaEdith Garland Dupre Library302 E. St . Mary Blvd.Lafayette, LA 70503PHONE: 3 18/482-6041FAX: 3 1 g/482-584 1bjfl855Qusledu

f

Januaryl/22-28 ALA Midwinter , Phi ladelphia

February2Jll-12 System Adminis t ra tors Meet ing216 LOUIS Office Closed (Mardi Gras)2l24 Marcy’s Baby is Due

March3116-19 LLA in Baton Rouge313-6 ICOLC Meeting3130 State Library Grand Opening

April412415418-I 1

LOUIS Office Closed (Good Friday)Baton Rouge New Area Code goes into effectACRL Conference, Detroit

LLN Newsletter 7

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LOUIS MAILING ADDRESS AND STAF’F LIST

LOUIS Office LOUIS DiitorLSU Computing Services Center Ralph Boe’Baton Rouge, LA 70803-1900 Phone: (225) 388-3740FAX: (225) 388-3709 E-mail : r jb@lsu.edu

Library Consortium ManagerSaraZimmermanPhone: (225) 388-3705E-mail: sara@lsu.edu

NETWORKINFORM.4TIONSPECIALISTS (LIBl):

Carolyn CocaPhone: (225) 388-3722E-mail: coco@lsu.edu

John GuillotyPhone: (225) 388-3758E-mail: johng@lsu.edu

Lisa StigallPhone: (225) 388-3735E-mail: beene@lsu.edu

Zehra ZaminPhone: (225) 388-3747E-mail: zehra@lsu.educ

PROGRAMMER/ANALYSTS(TECHl): .

Shaolong HuangPhone : (225) 388-3767E-mail : huang@lsu.edu

Mary LairdPhone: (225) 388-3753E-mail : bron@lsu.edu

Cathy &cardPhone: (225) 388-375 1E-mail : cathy@lsu.edu

Marcy StevensPhone: (225) 388-3771E-mail: marcy@lsu.edu

NONPROFIT ORGU.S. POSTAGEElP A I D

Baton Rouge, LAPermit #733