LOW-CARBON OFFICE OPERATION PROGRAMME REPORT 2010 · PDF fileLow-carbon Office Operation Programme REPORT 2010 page 8 Low-carbon Office Operation Programme REPORT 2010 page 9 ENGAGEMENT

LOW-CARBON OFFICEOPERATION PROGRAMMEREPORT 2010Be part of the solution

Programme Sponsor

CONTENTSGLOSSARY 4

1. BACkGROuNd 5-61.1 Objectives 51.2 Geographic boundary 51.3 LOOP methodology and tools 51.4 Benefits 6

2. ENGAGEMENT ACTIvITIES 7-92.1 Launch ceremony 72.2 “Shape our Future” competition 7-82.3 AIESEC GREENeration Y carbon reduction competition 82.4 Seminars 82.5 Workshops 8-9

3. vERIFICATION FINdINGS 10-173.1 Overview 103.2 Carbon performance 11-133.3 Organisational and individual employee’s behaviour 13-143.4 Carbon footprint/scope of emissions 15-17

4. LABELLING SChEME 18-194.1 LOOP labelling timeline 184.2 LOOP labelling assessment 18-194.3 LOOP labelling awards 19

5. BEST PRACTICES ANd BuSINESS CASES 20-285.1 Management policy best practices 20-215.2 Management policy business case 22-235.3 Technology best practices 23-245.4 Technology business case 245.5 Officebehaviourbestpractices 255.6 Officebehaviourbusinesscase 265.7 Low carbon tips 27-28

6. CONCLuSION ANd RECOMMENdATIONS 29-30

ANNEx: LOOP FAMILY 31-35

WWF-hONG kONGWWF is the world’s leading conservation organisation, with a network active in more than 100 countries. WWF’s mission is to build a future in which humans live in harmony with nature. WWF-Hong Kong has been working since 1981 to deliver solutions for a living planet through Conservation, Footprint and Education programmes.

LOW-CARBON OFFICE OPERATION PROGRAMME (LOOP)LOOP has been established to enable Hong Kong companies and organisations to become part of the solution to climate change. By participating in LOOP, companies or organisations are engaged with a group of like-minded forward-looking leaders to reduce their greenhouse gas (GHG) emissions generatedfromofficeoperationsviatheadoption of managerial and technological best practices, staff behavioural adaptation, and a labelling scheme.

ACkNOWLEdGEMENTHSBC is gratefully acknowledged for sponsoring the development of the LOOP.

CONTRIBuTORSAndy Cornish Cindy Fong Karen Ho Karen Liu Laura Weeks Lily Chow Melanie Poon William Yu

BACkGROuNd

1. BACkGROuNd1.1 OBjECTIvESNow more than ever, urgent action is required by a multitude of sectors to combat climatechange.Asamemberoftheglobalcommunityandamajorfinancialcenter,HongKong has a responsibility—as well as the capability—to address climate change. The commercial sector is the largest energy user in Hong Kong, accounting for almost 40% of thecity’soverallenergyconsumption.Between1996and2006,HongKong’stotalenergyconsumption increased by 13%. The commercial sector saw the biggest increase during this period at almost 38%(1). Given the energy intensive nature of the commercial sector it is obvious that Hong Kong-based companies can play a crucial role in reducing the city’s carbon footprint.

WWF’sLow-carbonOfficeOperationProgramme(LOOP)isauniqueinitiativethataimstohelpHongKong’soffice-basedcompaniesbetterunderstand,andreduce,theircarbonfootprintassociatedwithofficeactivities.ThedatagatheredbyLOOP,alongsidebestpractices shared by companies participating in the programme, will provide insights for business management and sustainable development.

1.2 GEOGRAPhIC BOuNdARYLOOPisuniquelydesignedforoffice-basedcompanieslocatedinHongKong,thattakeslocal conditions, such as energy sources, into account. It is a carbon accounting tool for HongKongdevisedspecificallytocalculategreenhousegas(GHG)emissionsgeneratedbyeverydayofficeoperations.

1.3 LOOP METhOdOLOGY ANd TOOLSLOOP referenced the GHG Protocol(2) methodology when determining emissions categories.

Scope 1: Direct GHG emissions come from sources that are owned or controlled by companies, for example, a company owned vehicle.

Scope 2: Indirect GHG emissions refer to emissions related to the generation of purchased electricity, steam, and heating/cooling. Purchased electricity relates to energy required by items such as lights, air conditioning units and computer equipment.

Scope 3: Other indirect GHG emissions include categories such as employee overseas business travel and commuting to and from work.

ToolsprovidedbyLOOPtohelpofficescalculateandreducetheircarbonemissions:

• SelfEvaluationQuestionnaireisalistof50“yes/no”questionsthatassessanoffice’scurrentcarbonperformanceandgaugethereadinessoftheofficetoundergoaformalcertificationprocessconductedbyanindependentthird-partyverificationcompany.

• “GHG-easy” Calculation Tool is a web-based carbon accounting software that calculates anoffice’sGHGemissionsbyusingdatathatcaneasilybecollectedfromcommonadministrative and human resource reports. The tool also provides insightful reporting ontheoffice’soverallemissions,includingpiechartbreakdowns,trendanalysisillustrations and a detailed carbon emissions summary.

• TheLowCarbonOfficeGuideprovidescompanieswithguidelinesandusefultipsforreducing GHG emissions and a list of low carbon actions and templates that can help companies develop internal carbon reduction programmes.

GLOSSARYAIESEC: Association Internationale des Etudiants en Sciences Economiques et Commerciales

(International Association of Students in Economics and Business Management)

CFL: Compactfluorescentlight

CO2-e: Carbon dioxide equivalent

EMSD: Electrical and Mechanical Services Department

FSC: Forest Stewardship Council

GHG: Greenhouse gas

HVAC: Heating, ventilation and air conditioning

ICT: Information communication technology

LED: Light emitting diode

LOOP: Low-carbonOfficeOperationProgramme

(1) Source: Hong Kong Energy End-use Data 2008, Electrical & Mechanical Services Department, the Government of HKSAR

(2) The GHG Protocol is the most widely used international standard for carbon accounting developed by the World Resources Institute (WRI) and the World Business Council for Sustainability Development (WBCSD).

Low-carbonOfficeOperationProgrammeREPORT2010 page6 Low-carbonOfficeOperationProgrammeREPORT2010 page7

BACkGROuNd ENGAGEMENT ACTIvITIES

2. ENGAGEMENT ACTIvITIES2.1 LAuNCh CEREMONYLOOP was launched in May 2009. Karen Ho, Business Engagement Leader, Climate at WWF-Hong Kong said at the launching ceremony, ‘The commercial sector is the largest energy user in Hong Kong. Through adaptations in their business management practices and adopting more climate friendly operational processes such as using appliances with energy labels; substituting business travel with video conferences; reducing paper use, the businessesinHongKongcouldexertasignificantimpactandtransformHongKongintoalow carbon city; and also seize the green opportunities.’

2.2 “ShAPE OuR FuTuRE” COMPETITIONShortlyafterlaunching,WWFengagedLOOPparticipatingofficestoshowcasebestpractices in the “Shape our Future” competition. This competition bestowed awards and public recognition to companies that demonstrated their parts in combating climate change.

1.4 BENEFITSLOOPofficescommittedtoreducingtheircarbonfootprintwillconcurrently:

• Improvebottom-lineandproductivity–LOOPhelpsuncoveroperationalinefficienciesandimproveenergyefficiency.

• Address stakeholder concerns – participating companies demonstrate proactive measures to address market expectations, not only through their products and/or services, but also by enhancing their own operations.

• Overcome regulatory challenges – participating companies will be better prepared for legislative or regulatory challenges in an increasingly carbon-constrained world.

• Practice what you preach – participating in LOOP is a good way to demonstrate to stakeholder groups that the company is employing what it is advocating.

• Promote a responsible culture – when management demonstrates a responsible culture theyinfluenceemployeeattitudesandactions.

• Prepare for global competition – participating companies are effectively starting to benchmark themselves against other global players, and escalate into a different rank of competition.

• Enhance brand image – through the association with WWF, the case studies of participatingcompanieswillbeusedtopromotelowcarbonofficepractices.

“Shape our Future” competition award ceremonyFrom left to right: Karen Ho, WWF-Hong Kong, Mint Asia Limited, Crystal Group, Kai Shing Management Services Ltd, Sailing Boat Catering Limited

Group photo at launching ceremony. From left to right: William Yu, WWF-Hong KongEric Bohm, WWF-Hong KongChris Wong, Mint Asia Ltd.,Sandy Lam, celebrity,Teresa Au, HSBC,Diana Tsui, KPMG,Jeremy Hobbins, Li & Fung (Trading) Ltd.,Karen Ho, WWF-Hong Kong

Figure 1.1 LOOP assessment referencing GHG Protocol methodology


ENGAGEMENT ACTIvITIES ENGAGEMENT ACTIvITIES

Below is the feedback from participants identifying various actions that can be implementedinoffices.Participantsfurtherassessedthepotentialreductionincarbonemissions of each of the actions and the corresponding cost, and grouped these actions into a two-by-two matrix of cost vs carbon emissions reduction. The upper left quadrant containslowcost–highemissionsreductionactionsidentifiedbythegroups.

Submissions were uploaded online and put to a public vote. 11 entries were submitted over aone-monthperiod.Entriesincludedvideosandpicturestakentoshowcaseoffices’bestpractices and/or solutions to climate change. The online platform generated an extremely encouraging 13,033 public views, 2,287 votes and 549 discussion threads. (Submissions are online for public viewing at wwf.org.hk/loop)

List of winners (in alphabetical order)

• Low Carbon Practice Award - Crystal Group -KaiShingManagementServicesLimited(ManagementOfficeofMetroplaza) -KaiShingManagementServicesLimited(PublicAreaofOfficeTower1,Metroplaza)

• Innovative Technology Award - Crystal Group -KaiShingManagementServicesLimited(ManagementOfficeofMetroplaza) -KaiShingManagementServicesLimited(PublicAreaofOfficeTower1,Metroplaza)

• Behavioural Adaptation Award - Crystal Group -KaiShingManagementServicesLimited(PublicAreaofOfficeTower1,Metroplaza) - Sailing Boat Catering Limited

2.3 AIESEC GREENERATION Y CARBON REduCTION COMPETITIONFrom March to June 2010, WWF teamed up with Association Internationale des Etudiants en Science Economiques et Commerciales (AIESEC) to prepare Sustainability and Climate Change Business Plans for small to medium-sized LOOP participating companies. This activity not only provided training and development for young future leaders, but also helped SMEs prepare a formal plan for sustainable development.

Participatingcompaniesinclude:OnHingPaperCo.Ltd,CrodaHongKongCompanyLimited, Qualcomm International, Inc., Danny Catering Service Ltd., Sodexo (HK) Ltd and Top-Toy Hong Kong Ltd

2.4 SEMINARSSince the launch of LOOP, a series of business seminars have been conducted to raise awareness and communicate the programme in detail to the business community. More than 20 seminars were held from May 2009 to November 2010, which attracted more than 400 companies and 720 individuals.

2.5 WORkShOPSLOOPworkshops,whichgiveLOOPparticipatingofficesaplatformtoconnectandsharebestpractice,areheldeachquarter.Thefirstworkshop“WaystoCutEmissionsatWork”was held in October 2009. LOOP participating companies were asked to brainstorm and discuss ways to reduce carbon emissions at work. Representatives from companies specializingindifferentareas,suchaswebconferencing,buildingefficiency,lighting,output device and recycling, were invited to talk about the latest technology as well as to facilitate discussion among work groups.

LOOP workshop participants were divided into four groups and were asked to discuss amongthegroupmembersthefollowingthreetopics:

1. identify opportunities of reducing carbon emissions in offices;

2. anticipate challenges in implementing carbon emissions reduction actions;

3. prioritize actions/implementation cost vs. carbon emissions reduction.

CO2-eLOW COST HIGH COST

Cost

Business travel:- Establish policy against first class

business travel- Reduce and optimize business travel- Replace travel with telephone /video

conference

Computer /office equipment- Activate sleep mode for short period of

time- Turn off computer /monitor /equipment

when they are not in use for a longer period of time

Lighting- Switch off lighting during lunch hour or

when the room is not occupied

Water- Install sensor at the water tap

HVAC- Install eco-friendly air conditioning

system- Upgrade HVAC system e.g.from air

chilled to water chilled

Lighting- Change lighting system from T8 to T5 or

LED- Examine the lux level and remove

unnecessary fluorescent lamp - Re-layout office lighting into different

zones with individual on /off switch Office equipment- Install video conferencing system or

equipment

General practices- Set dress code as casual wear - Reduce overtime work to minimize the

requirements of using electricity for only a few employees

- Reduce paper usage- Ride on public transportation and taxi

pool- Build awareness of senior management

and staff members on climate change /carbon emissions

High cost solution driving minimal carbon emissions reduction is not cost effective and not recommended.

HIG

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ON

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LOW

CA

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ON

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RED

UC

TIO

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Figure 2.1 Workshop output: reduction of carbon emissions vs cost of actions


vERIFICATION FINdINGSvERIFICATION FINdINGS

3.2 CARBON PERFORMANCE Carbonperformanceisevaluatedagainstmultiplefactors,including:

A. Commitment - policy and goal setting B. Calculation - measurement and monitoring C. Cut - carbon reduction strategy and actions D. Communication - internal and external E. Other Merits (bonus points)

A. Commitment - policy and goal setting

• Maximumcreditinthisperformanceareais18;averagecreditofverifiedofficesis10.5.

• Allverifiedofficeshaveputinplaceaclimatechangepolicystatementaddressingmanagement’s views on the risks and opportunities that climate change presents to the business.

• 64.3%ofverifiedofficeshaveestablishedatime-boundGHGemissionstarget.

• Amongtheofficeswithestablishedtargets,85.7%havedefinedresponsibilitiesforachieving targets.

B. Calculation - measurement and monitoring


• 92.9%ofverifiedofficeshaveestablishedaGHGinventoryfortheiroffices(following the LOOP guidance) and regularly update the inventory.

• AllverifiedofficeshavemeasuredcarbonemissionsinthetenLOOPassessmentareas utilizing the online GHG-easy calculation tool, either monthly or periodically.

• AllverifiedofficeshaveassessedGHGemissionsreductionoptions.

• 92.9%ofverifiedofficeshaveeithermonitoredand/orengagedtheirmanagementteam in evaluating the monthly LOOP carbon emissions reports.

3. vERIFICATION FINdINGS3.1 OvERvIEWCompanies outside the manufacturing sector generally do not perceive themselves as significantsourcesofcarbonemissions.Butthisisaninaccurateassumption.Largeservicecompanies and regional headquarters typically are major users of electricity. Moreover, employeebusinesstravelisasignificantcontributortoaviationandmarinepassengertransportation emissions.

During the 2010/2011 HKSAR Government policy address, the Chief Executive announced a carbon emissions reduction target of 58%-72% per capita by 2020, based on 2005 levels (not including emissions generated by air or marine travel). This is the equivalent of a reductionfrom6.2tonnespercapitain2005to3.6–4.5tonnespercapitain2020.HongKong companies have a crucial role to play in reaching this goal. If companies thoroughly understandthescopeofwork-relatedemissions,andimplementenergyefficiencymeasuresandbestpractice,theywillsignificantlycontributetoachievingtheaforementionedreduction targets. Alongside helping to combat climate change, these measures will also save companies’ operational costs.

WWFLOOPverificationprovidesbenchmarksforofficeenergyuse,businesstravelpatterns and resource consumption. WWF hopes to assist proprietors or senior managers inassessingthecarbonperformanceofindividualoffices.AspartoftheLOOPverificationprocess,third-partyindependentverifiersareappointedtovalidatedataentryintheGHG-easy tool (online carbon accounting software); conduct on-site assessments of companies’ carbon performance and record observations of overall company efforts to conserve energy, fuel and resources, both of which are evaluated against established criteria; and lastly record individual employee action(s) to reduce GHG emissions.

Amongthe60officesparticipatinginLOOP,14optedtopursuetheLOOPlabellingprocess.Theseofficescommissionedindependentthirdpartyon-siteverificationinJulyand August 2010. The labelling scheme participation rate is presently 23%. WWF believes thelowparticipationratecanbeattributedto:

• Insufficientdataforverification

• Insufficientresourcestoaccommodatetheverificationprocess

• Internal performance evaluation processes may supplant the LOOP labelling process. Forinstance,someofficesmaywanttomakeimprovementsbeforeagreeingtothirdpartyverification

Detailsofofficesagreeingtothirdpartyverification:

• Totalof14offices,consistingof2,178employeesand32,696squaremetersofofficespace

• Employees-12to654peroffice

• Officespace-275to8500squaremeters

• Officespaceperemployee-7.5to30.8squaremeters

COMMITMENTClimate change

policy & goal setting

CUTCarbon reduction

strategy and actions

CALCULATIONMeasurement &

monitoring of carbon emissions

COMMUNICATIONStakeholders

engagement & carbon disclosure

Business vision & mission

Figure 3.1 A model of carbon management


vERIFICATION FINdINGSvERIFICATION FINdINGS

3.3 ORGANISATIONAL ANd INdIvIduAL EMPLOYEE’S BEhAvIOuROrganisational and individual employee’s behaviour is observed during on-site assessments and measured against an established set of LOOP criteria. Areas of observation/assessment include:lighting,computerandofficeequipment,airtravel,stafftransportation,companyvehicles, paper use, printing and photocopy, and heating, ventilation and air conditioning (HVAC).

Forverifiedoffices,resultsareasfollows:

A. Lighting

• 45.6%(onaverage)achievement.

• Improvementopportunitiesinclude:usingofoccupancysensorsandmeasurementofluminousefficacy.

B. Computer office equipment

• 49.1% (on average) achievement.

• Improvementopportunitiesinclude:adoptingapplianceswithenergylabelling;switching off computers and other equipment, rather than leaving them on standby mode (especially during lunch or after work); and scheduling regular maintenance.

C. Air travel


• Improvementopportunitiesinclude:settingupguidelinestominimizebusinesstravel; optimizing journey planning; and choosing hotel accommodation that are near public transportation or within walking distance to workplaces.

D. Staff transportation


• Improvementopportunitiesinclude:settingupguidelinestoencouragestafftousepublic transportation; easily accessed directions to the company/venue by public transportation;puttingintopracticeflexibleworkinginitiatives,suchasflexiblehours or work-from-home.

C. Cut - carbon reduction strategy and actions


• Allverifiedofficeshavedemonstrated,toacertainextent,implementationofmanagement strategy to reduce carbon emissions, minimize risk and capitalize on opportunity.

• 92.9%ofverifiedofficeshaveallocated(tovaryingdegrees)resourcestoimplementcarbon reduction strategies and to achieve carbon reduction targets.

• AllverifiedofficesbeganmeasuringcarbonemissionsafterjoiningLOOPandwilluse 2009/2010 as the base year. The prior year’s carbon emissions data is not availableandsubsequentlyemissionsreductionisunidentifiable.

• 28.6%ofverifiedofficeshavepurchasedcarboncreditstooffseteitherbusinesstravel, annual conferences or paper consumption, or participated in/sponsored tree planting activities.

D. Communication - internal and external


• AllverifiedofficeshaveengagedtheirstaffinimplementingGHGpoliciesorachieving carbon emissions targets.

• 78.6%ofverifiedofficeshavecommunicatedwithbusinesspartners,suppliersand/or customers regarding carbon emissions reduction.

• 85.7%ofverifiedofficeshavecommunicatedandmadeavailabletothepublicsomeof their companies’ carbon performance or best practices.

E. Other Merits (bonus points)


• 64.3%ofverifiedofficeshaveparticipatedinotheractivitiesorcampaignsthatcontribute towards carbon reduction. The most commonly supported campaigns are Earth Hour, “Shape our Future” competition and Carbon Reduction Campaign.

• 21.4%ofverifiedofficeshaveorganisedspecialactivitiestoincreaseemployeeawareness of climate change, including screenings of the movie “An Inconvenient Truth” and green photography competitions.

Verifiedofficeshaveperformedrelativelywellinperiodicalmeasurementandmonitoringof their carbon footprints. As the old management adage goes, “you can't manage what youdon’tmeasure.”Measuringisausefulfirststepforcompanieswishingtoimprovetheircarbonperformance.Verifiedofficescancomparetheperformanceofyearsfollowing2009/2010 against this established baseline in order to report emissions reductions.

Regardingcommitmentandcommunication,verifiedofficeshaveachievedaboveaverageperformance but there is still room for improvement.

Figure 3.2 A summary of verified offices’ carbon management performance

Average credit of verified offices

Maximum credit

2.5

10.5

11.8

20.4

10.5

10

18

30

24

18A. Commitment (policy & goal setting)

B. Calculation (measurement & monitoring)

C. Cut (reduction strategy & actions)

D. Communication (internal & external)

E. Other merits (bonus points)


vERIFICATION FINdINGS vERIFICATION FINdINGS

3.4 CARBON FOOTPRINT/SCOPES OF EMISSIONS Verifiedofficeconclusions:

• Officeoperationsgeneratedcarbonemissionsofverifiedofficesis4tonnes(onaverage)per employee per annum.

• Subjecttothenatureofthebusinessandthevaryingofficeactivities,thecarbonemissions per employee range from 1.9 to 12.7 tonnes per annum.

• The share of carbon emissions among the three scopes (according to GHG Protocol standard)are:4%Scope1(directemissions),45%Scope2(indirectemissions,forexample electricity), and 51% Scope 3 (other indirect emissions).

• Scope1(directemissions)-directemissionsrelatingtotheofficeiscomprisedof emissions from fuel used in by company owned vehicles. Although hybrid cars have been in the market for many years, only a few companies use hybrid cars for environmental purposes. This may be because capital assets are not easily replaced.

• Scope 2 (indirect emissions) – indirect emissions relating to electricity by end-use can bebrokendownasfollows:40%HVAC,36%lightingand24%officeand/orcomputerequipment.ThesefindingsareslightlydifferentfromstatisticspublishedbyEMSD:48%spaceconditioning,22%officeand/orcomputerequipmentand19%lighting.

• The difference in emissions percentage related to HVAC can be attributed to the differentsourcesofinformation.Officesthatown,controlandhaveseparateelectricitymetersforHVACsystemcanrecordHVACemissionsaccurately.Officesthataretenants in a commercial building request data from property managers who pro-rata theconsumptionaccordingtofloorareaofoccupancy.AclosecooperationbetweenbuildingpropertymanagersandofficetenantsisrequiredtodrivedownHVACemissions.

E. Company vehicle


• Improvementopportunitiesinclude:settingupguidelinesforcompanydrivers(e.g.drive smoothly, avoiding accelerating hard and braking harshly, turning engine off whilewaitingoridling);andencouragingadoptionofthemostefficienttransportroutes.

F. Paper use

• 68.2%(onaverage)achievement.

• Improvementopportunitiesinclude:digitizingofficeoperations;usingForestStewardshipCouncil(FSC)certifiedpaper;andreplacingwashroompaperhandtowels with air dryers.

G. Printing and photocopy

• 53% (on average) achievement.

• Improvementopportunitiesinclude:recyclinginkcartridgesandprintingwithvegetable oil ink.

H. HVAC


• Improvementopportunitiesinclude:usingwindowblindsorinsulationapplications;considering environmental conditions as a whole (i.e. temperature and relative humidity); installing thermometers to monitor room temperature in different sectionsoftheoffice;andinstallingcarbondioxidesensortomonitorindoorairquality.

Figure 3.3 A summary of organisational /individual employee’s behaviour assessment

Average achievement of verified offices

Improvement opportunities

$More discussion of best practices can be found in section 5.

Figure 3.4 Office operations generated carbon emissions in verified offices

42.7%

53%

68.2%

43.4%

42.2%

41.1%

49.1%

45.6%

57.3%

47%

31.8%

56.6%

57.8%

58.9%

50.9%

54.4%

H. HVAC

G. Printing & photocopy

F. Paper use

E. Company vehicle

D. Staff transportation

C. Air travel

B. Computer office equipment

A. Lighting

Number of employee (of verified offices)

13

2178500 1000

8

9

10

11

12

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4

5

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2

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vERIFICATION FINdINGS vERIFICATION FINdINGS

• AnalysisofcarbonemissionsbyLOOP:54%isrelatedtotransport,45%electricityuseand1%paperconsumption.Businesscanexertgreatinfluenceoncarbonreductionrelating to transport by establishing procurement policies for hybrid or electric company vehicle (4%), optimizing travelling and promoting tele-presence (35%).

• WhilethepublictransportationsystemisquiteefficientinHongKong,emissionsgenerated by staff commuting to and from work (13%) is an area for improvement. One verifiedcompanyencourages,andreimburses,sharedtaxibillsforstaffcommutingtowork,astheirofficeislocatedjustashortdistancefromthepublictransportationstation.

• Carbon emissions related to paper use is relatively small. This can be attributed to theawarenessamongverifiedofficesofduplexprinting,2-in-1-pageprinting,screenreading,etc.Emissionsrelatedtofreshwaterusageandsewageareinsignificant.

• Thereisanopportunityincarbonreductionforcostsavings.Officesattesttotheoperational cost savings in electricity bill and/or travelling expense when they achieve carbon emissions reduction targets.

• The difference in emissions percentage relating to lighting can be attributed to the type oftechnologyindividualofficesuse.Retrofittingtoenergyefficientlightingsystems,suchasT5florescenttubes,compactflorescentlamp(CFL)orlightemittingdiode(LED)lighting,representsasignificantemissionsreductionopportunityforoffices.

• Subjecttothenatureofthebusiness,theshareofscope3emissionsrangesfrom16%toover80%indifferentoffices.

• The majority of Scope 3 emissions come from oversea business travel, and subsequent aviationemissions.Forexample,aroundtripflightbetweenHongKongandBeijingproducesapproximately0.45tonnesCO2equivalent.Forregionalofficesthatrequirefrequent international travel, air travel-related carbon emissions account for over 80% of the scope 3 emissions. For companies focused on local business, emissions generated by employee work commutes attributes up to 45% of Scope 3 emissions.

Figure 3.6 Scope 3 emissions of verified offices

Figure 3.5 Carbon emissions by three scopes (GHG Protocol) in verified offices

Figure 3.7 Carbon emissions by LOOP assessment areas in verified offices

Breakdown of electricity consumption

Scope 2 Indirect emissions

electricity

45%Scope 3

Other indirect emissions

51%Lighting

Office Computer Equipment 24%

36%

Scope 1 Direct emissions

4%

HVAC40%

OverseasBusiness Travel

69%Local Business Travel 3%

Staff Commuting 26%

Paper Use 2%

Fresh Water & Sewage 0

Electricity Use45%

Overseas Business Travel

35%

Staff Commuting 13%

Fresh Water & Sewage 0

Local Business Travel 2%

Company Vehicle 4%

Paper Use 1%


LABELLING SChEME LABELLING SChEME

4.3 LOOP LABELLING AWARdS 2010

LOOP LABEL COMPANY LOCATION

Fook Woo Group 4/F & 5/F, Fook Woo Group Building, Fanling

Kingfisher Asia Ltd. Cornwall House, Taikoo Place, Quarry Bay

The Wing Fat Printing Co Ltd Luk Hop Street, San Po Kong

Markant Trading Organisation (Far East) Ltd.

Chinachem Golden Plaza, Tsimshatsui East

Qualcomm International 9 Queen's Road Central

Swire Beverages Limited Head Office - Dorset House, Taikoo Place, Quarry Bay

Tata Consultancy Services Ltd. Sino Plaza, Causeway Bay

Crystal Group Crystal Industrial Building, Kwun Tong

Jebsen & Co Ltd 28/F, 30/F & 31/F, Lee Gardens Two, Causeway Bay

Knight Frank Shui On Centre, Wanchai

Leo Paper Group (HK) Ltd. Tower 1, Enterprise Square Five, Kowloon Bay

SGS Hong Kong Limited 28/F, Metropole Square, Siu Lek Yuen, Shatin

Wharf T&T Limited 9/F & 11/F, COL Tower and 9/F & 11/F, Telecom Tower, Wharf T&T Square, Kwun Tong

Bissell Homecare Inc. Landmark North, Sheung Shui

4. LABELLING SChEME4.1 LOOP LABELLING TIMELINEAsofJuly2009,officeswishingtoparticipateinLOOP’slabellingawardscertificationhave prepared for assessments by collecting monthly data and submitting them to LOOP’s GHG-easytool;usingLOOP’sLowCarbonOfficeGuidetosetupbestpractices;andimplementing energy reduction actions and improving low carbon awareness among staff. WWFandaverifierfromeitherBusinessEnvironmentCouncilLtd.(BEC),DetNorskeVeritasAS(DNV),Reset(HK)LimitedorSGSHongKongLtd.,visitedLOOPofficesandassessed their performance from July to August 2010.

During on-site assessments, WWF observed what policies work well and which need improvement,howofficesencouragebehaviourchanges,andwhattypesoftechnologiesarebeingimplementedtoreducecarbonemissionsgeneratedbyofficeoperations.

4.2 LOOP LABELLING ASSESSMENTThe2010LOOPlabellingassessmentistakenbycompanies/officesthathavecollectedactivity data according to LOOP methodology, inputted data into GHG-easy tool for a minimumofninemonthsendingat30June2010,commissionedaqualifiedindependentthird-partyverifiertovalidatedataentriesandconductanon-siteassessmentfortheiroffices.

14companies/officesof2,178employeeshousedin32,696squaremetersofficespaceentered for the LOOP labelling assessment in 2010. The next page shows LOOP label grades mapped on normal distribution curve of carbon performance scores attained by participatingcompanies/offices.

Figure 4.1 Flow of LOOP labelling award

Figure 4.2 Normal curve of LOOP labels

Normal curve is used to determine the cut-off points for different labels as a benchmark for participating companies /offices’ carbon performance. Participating companies /offices are evaluated against a set of performance criteria and all their overall scores are arranged in order from the lowest to the highest to determine the label grade the company /office has achieved.

Preparation Verification Report Analysis Label Communication

Join Loop (fee HK$7500 / year)

Preparation Process

- Define Organisa-tional Boundary

- Collect Data (min. 9 months, back date permitted)

- Use LOOP tools to calculate and cut carbon emissions

On-site Assessment

- Book 3rd party verification service (6 weeks prior to onsite audit)

- Prepare documents for onsite assess-ment

- Carry out onsite assessment

WWF Review Process

- Review 3rd party audit report

- Rank office’s performance/ label grade

- Compile self-declared data

- LOOP Labelling Award ceremony

- Communication

Applications are accepted all year

roundMay to Aug Sep to Oct Nov to Dec

χ − 3α χ − 2α χ − α χ χ + α χ + 2α χ + 3α

An office scored one standard deviation above the mean.

This office performed better than 84.1%.

34.1%34.1%

13.6%2.2%0.1%

LOOP label Normal curve standard deviation Performance scores

Certified Below mean -1 standard deviation < 40.74

Silver Between -1 standard deviation and mean From 40.74 to 55.70

Gold Between mean and +1 standard deviation From 55.70 to 70.66

Platinum Above mean +1 standard deviation > 70.66


BEST PRACTICES ANd BuSINESS CASES BEST PRACTICES ANd BuSINESS CASES

Management policy example 1: placing the policy in a noticeable area. Policy pinned on the pantry’s notice board.

Management policy example 2: Set emissions reduction goal and place at a noticeable area to build awareness and gain support from all staff.

Overall electricity consumption

• Lighting

• Indicate light zoning next to light switch. This enable users to easily turn off their zone’s light.

• Use natural light whenever possible.

• Remove unnecessary light bulbs.

• Office-equipment

• Turn off all unused electricity consuming equipment during lunch and when leaving work.

• Establishprocurementpolicyforenergyefficientequipment.Forexample,energysaving light bulbs and Energy Star computer equipment.

• HVAC

• SetHVACatadesirableandcomfortabletemperature(recommendedat25.5˚C)

• Encouage everyone to turn off all lighting, computer equipment and HVAC when they are not in use.

Overseas and local business travel

• Reduce overseas travel with the use of telepresence, video calls and web conferencing.

• Fly economy class instead of business class during short trips.

• Take public transportation over private.

Staff commuting

• Take public transportation over private.

Company vehicle

• Turn off engine when the vehicle is idle.

• Consider replacing old vehicle with hybrid or electric vehicles when the time comes to replace.

Paper use

• PurchaseFSCcertifiedpaper.

• Use recycled paper.

• Default printer to duplex printing.

Fresh water and sewage

• Reduce water consumption

5. BEST PRACTICES ANd BuSINESS CASES5.1 MANAGEMENT POLICY BEST PRACTICES AtthetimeofassessmentbyWWF,themajorityofLOOPofficeshadanexistinggreenpolicy or carbon reduction guidelines in place. Many of these policies and guidelines were established by an internal green committee, formed by staff from different departments and with support and guidance from senior management.

Thefollowingfactorsarekeytothesuccessofinternalpoliciesandguidelines:

Factor1: Thesupportofseniormanagement.Suchsupportisvitaltotheimplementation of internal policies and guidelines. Senior management is influentialinguaranteeingfollow-through,and,importantly,canallocaterequired resources.

Factor2: Formationofagreencommitteewithmanagementandstafffromeachdepartment. Such an inclusive committee allows staff to be an integral componenttoachievinganoffice’slowcarbonobjectives.Greencommitteemeeting minutes and/or ideas should be reported back to senior management. Department managers should establish independent targets in order to engender a sense of ownership/personal responsibility. For example, the IT department may choose to adopt sustainable procurement policies, which encourage the purchase of Energy Star computer equipment and FSC certifiedpaper.Humanresources,ontheotherhand,mayopttopromotelowcarbon awareness among staff by hosting a monthly or quarterly lunch and learn, featuring documentaries on climate change, etc.

Factor3: Setconcretegoalsforcarbonreductionandcontinuousimprovementinenergyefficiency.Suchgoalshelptoguidegreencommitteeactions.Organiseregular meetings and staff trainings to improve low carbon awareness.

Inofficesthatappliedallthreeaforementionedfactors,staffdemonstratedahighawareness of the company’s green policy and/or carbon reduction guidelines. A strong sense of staff unity was also noticeable.

Ahandfulofambitiousofficesevaluatedindividualstaffmembers’environmentalawareness during the annual staff reviews. This process not only provides employees withanincentivetoabidebytheoffice’slowcarbonobjectives,butalsoshowsthemthecompany’s commitment to carbon reduction.

A number of companies used LOOP to help formulate their green policy and/or carbon reduction guidelines. Some set policies and guidelines in correspondence with the ten sectors included in the GHG-Easy tool.

Encouage everyone to turn off all lighting, computer equipment and HVAC when they are not in use.

Purchase FSCcertifiedpaper.


BEST PRACTICES ANd BuSINESS CASES BEST PRACTICES ANd BuSINESS CASES

The paper use carbon emissions trend also decreased. The following policies contributed to thisdecrease:

• Installationofmulti-functionalofficemachines,whichincorporatecopying,printing,and scanning. Employees are encouraged to scan and send emails, and read from the computer instead of printing hard copies.

• Policytoencouragemoreefficientprintingpractices.Employeesareinstructedtoprintduplex (double-sided) and prints on used paper. WWF recommends pre-setting printers to duplex printing.

5.3 TEChNOLOGY BEST PRACTICES Severalcompanieshaveintroducedhigh-techproductsortechniquestoachieveofficeoperations generated carbon emissions reductions.

Video conferencing

• Converting to video conferencing and using digitizers instead of taking business trips. A fewLOOPassessedofficesarefrominternationalcompaniesandseniormanagementisrequired to take quarterly or annual trips to their company headquarters. By installing video conference equipment such travels can be reduced.

• Digitizers have also been helpful in reducing overseas travel and shipment of samples. Clients can view the product before it is sent out by using digitizers.

Multi-functional output device

• Replacing photocopiers and printers with multi-function machines. This encourages staff to reduce ink and paper consumption by scanning and saving softcopies instead of printing.Someofficesusemachinesthatautomaticallyswitchtoenergysavingmode,and are pre-set to print duplex. Other printers require users to input a password before printing. This helps minimize “mistake printing” and forgetting to pick up printed materials.

E-forms and e-admin process

• Convertingtopaperless.Anumberofofficesnolongersendannualreportstoclientsand instead send out e-brochures. Many administration departments have converted their forms (sick leave, payment request, etc.) to e-forms. This saves paper and ink, as well as helps with management and storage of documents.

• E-notice board. Instead of mailing notices to clients, the company invests an electronic notice board and clients now sign in and check the notices online. Hard copies will be posted in communal areas only.

5.2 MANAGEMENT POLICY BuSINESS CASETheoverallelectricityconsumptionofOfficeXsteadilydecreasedafterimplementingLOOP.ThisofficeemphasizeditselectricitycarbonreductionpolicyforHVACduringthefirstyearofimplementingLOOP,asHVACisitslargestelectricityuserandtheofficepreviouslyretrofittedtheirT8lightingtoT5.

TheofficestrictlyimplementedthefollowingHVACbestpractices:

• Keepingtheairconditioningsystematconstanttemperature(around25.5˚C).Themaintenance department did this manually.

• Turning off the HVAC system at 9pm instead of assigning the duty to the last person to leavetheoffice.

• Utilizing the natural ventilation function in the HVAC system.

• AddingsolarreflectivefilmonthewindowsinsidetheHVACroomtoreflectsunlightand lower the heat in the room.

• Regularly scheduling maintenance for the HVAC system, including cleaning, to ensure maximumefficiencyoftheequipment.

Otherelectricityreductionbestpractices:

• Switching off all appliances after working hours.

• Usingmoreefficientlighting,andswitchingoffunnecessarylighting.

• Switchingoffmonitorswhenawayfromdeskforsignificantperiodsoftime.

• Avoiding stand-by modes.

Note:OfficeXownsthebuildingitoccupies,butthepoliciesitemployscanbeusedbyproperty managers. Property management may also consider implementing such policies intheirbuildings.Inaddition,officetenantsareencouragedtovocalizetheirinterestinpromotinggreenpoliciestopropertymanagement.Beyondseasonalfluctuations,theaforementionedpolicieshelpedfurtherreducetheoffice’soverallcarbonemissions.

Electricity

Paper Use

HVAC

Figure 5.1 A declining electricity consumption related carbon emissions trend in Office X

Figure 5.3 A declining paper use and carbon emissions trend in Office X

Figure 5.2 A declining HVAC carbon emissions trend in Office X

By installing video conference equipment, overseas travels can be reduced.


BEST PRACTICES ANd BuSINESS CASESBEST PRACTICES ANd BuSINESS CASES

5.5 OFFICE BEhAvIOuR BEST PRACTICES Manyofficepolicesareintendedtobuildstaffawareness,withthelong-termgoalofachieving positive change. During the on-site assessments, WWF observed that the majorityofofficesdisplaycreativeposterstoremindstaffoftheoffice’sgoals,andpoliciesused to achieve those goals.

• The 3Rs (reduce, reuse and recycle) have been implemented by a number of companies, although the degree of implementation varies. In order to reduce the use of paper, companies encourage staff to digitize company documents whenever possible, to print less and use double-sided printing. Regular product maintenance increases product longevity and thereby reduces waste. Reuse has been accomplished by several practices. For example, provision of reusable utensils and glass cups for events and reuse of paper and other materials. Waste separation bins with separation instructions are made availablebymanyofficestoencouragerecycling.Somehavealsosetupboxestorecycleprinter cartridges, batteries and for envelope reuse.

• Energy-saving policies have been promoted in various ways. For example, by encouragingreasonableairconditioningtemperature(25.5˚C)andpostingremindersfor staff to turn off devices when they are not in use and to take the stairs instead of the elevator.

ExAMPLES OF REMINdERS TO ENCOuRAGE BEhAvIOuR ChANGE CREATEd BY STAFF

Lighting system

• Using energy-saving light bulbs for daily lighting, spot light, emergency lighting and emergencyexitsignage.MostofficeshavediscontinueduseoftraditionalincandescentlightingandinsteadhaveswitchedtoCFLlightbulbs.OfficesaregraduallyswitchingfromT8toT5fluorescentlighting.(ChangingfromT8toT5canbesimple.Itmayonlyrequireanadaptor.Pleaseaskyourtechnicianforadvice.)Officesarealsograduallychanging spotlights from halogen to LED.

Timer

• Using timers for equipments. This has been effective for equipment such as coffee machinesandwaterdispensers,whicharenotinuseafterofficehours.

5.4 TEChNOLOGY BuSINESS CASE OverseasbusinesstravelcarbonemissionstrenddecreaseddramaticallyafterOfficeYemphasizedthefollowingpolicies:

• Policy to encourage video conferencing rather than business travel, particularly air travel.OfficeYhasmultiplemanufacturingplantsinChinaandstaffwasrequiredtotravel to these plants frequently for meetings. After installation of video conferencing equipment, such trips are minimal. Video conferencing has also proved useful for overseas clients.

• Policythatrequiresmoreefficienttravel.Employeesarerequiredtoavoidmultipletripsand supervisors must approve travel.

• Video conferencing trainings are provided to staff.

Officesarealso gradually changing spotlights from halogen to LED

Overseas Business Travel

Figure 5.4 A downward trend in overseas business travel and carbon emissions in Office Y

Set temperature that is comfortable for all staff

Please switch off air-conditioner, monitor and computer when not in use

Say no to paper cup

Waste separation bins with instruction

3RS REduCE REuSE RECYCLE


BEST PRACTICES ANd BuSINESS CASES

5.7 LOW CARBON TIPSEveryone can step up efforts to combat climate change. Below are 20 ways to turn your workplaceintoalowcarbonoffice!

1. Develop a comprehensive and detailed Green Policy. Green Policies should include clear objectives, target goals, actions on how to achieve objectives and target goals, and delegate responsibility for actions.

2. Establish a green committee comprised of employees from different departments, with strong support from upper management. Strong staff participation can make bottom up ideas more creative and engaging.

3. Employ a procurement policy that stipulates energy-saving and environmentally friendly appliances as standard.

4. Promote and increase staff awareness by coming up with creative ideas to engage staff and encourage green behaviour. For example, a monthly or quarterly lunch and/or green-themed movie viewing. Or perhaps a “Save the Environment” poster competition, open to both staff and the public. Consider tasking staff with generating ideas as it encourages participation and ownership.

5. Implement light zoning systems, use different colours to map out the light zones and corresponding switches. If this is not applicable, provide desk lamps for staff to use when they need to work overtime. Companies may also consider zoning together staff members who travel frequently, for example the sales team. The sales team section lights would then be turned off when not in use.

6. Use a lux meter to measure light brightness/intensity in your office. Hong Kong government recommends the 500 lux for general office environment. If the lux level is too high in your office you may consider removing light bulbs to reduce unnecessary electricity usage. Light reflectors can be added if the lumen is low.

7. Rely on blinds, solar reflective films or curtains to ward off heat from the sun, and make use of natural lights. This will reduce the electricity used for lighting and HVAC.

8. Use a thermometer to monitor room temperature. If your office has central air conditioning position a contact email next to the thermometer, so that individual staff members can report the room temperature to whomever is in charge.

9. Switch off monitors and lights during lunchtime and when leaving work. Although this policy is well known, on-site assessments show that the majority of employees do not apply it.

10. Use timers to schedule the power on /off time of appliances.

11. Recycle with a broader range (not only paper, cartridges and aluminum cans, but also electronic waste, battery, envelopes and any other recyclable materials).

12. Reduce air travel and use IT to stay connected. If this is not possible, try to group business trips and cluster meeting together so it is possible to visit all necessary clients in one trip. The sales team may also be divided by region, so staff members may only need to fly to one region instead of all over the world. Use telepresence, video calls or web conferencing to stay connected. Lastly, consider offsetting carbon emissions with the Gold Standard carbon credit.

13. Use water leftover from meetings to water plants.

14. Bring digitization into your company. Digitize documents including e-forms, e-newsletters and e-notices whenever possible.

15. Preset computer printer to print duplex. During on-site assessments only a small minority of offices had their printer set to print duplex or print in draft. Printing in duplex reduces paper consumption and printing in draft reduces ink usage.


5.6 OFFICE BEhAvIOuR BuSINESS CASEDuring the on-site company assessments, WWF observed how a strong green policy, combined with a bottom-up approach that encourages staff participation, could yield positiveresults.InCompanyZ,arelativelysmallcompany(lessthan15employees),fivestaff members volunteered to organise the green committee. The committee was tasked with encouraging staff to implement green policies.

Thegreencommitteeactions/results:

• Placementofcreativeremindersintheofficetoencouragegreenbehaviouramongstaff.

• Quarterly meetings to discuss innovative ways of reducing emissions and engaging staff. Mostofthemeetingswerenotformalofficemeetingsbutratherinformaldiscussionsoverlunch.Accordingtomembersofthestaff,theentireofficelunchestogetherandintroducing a topic of conversation, such as the aforementioned green policies, has improved staff camaraderie and helped to promote responsible green behaviour in the office.

• Staff camaraderie had the unintended effect of reducing overseas travel. Previously, individual staff members travelled to suppliers’ factories. But now staff members are working together and delegating tasks to those already travelling.

• By employing a bottom-up approach, each staff member volunteered to be responsible for a GHG emissions reduction activity. Some activities were closely related to staff members’jobs.Forexample:

• The employee in charge of procurement is also in charge of recycling ink cartridges.

• The employee closest to the printer is in-charge of recycling paper.

• Theemployeethatoftenleavestheofficelastisin-chargeofturningofflightsandthe coffee machine.

• IT staff is in charge of making sure all laptops are set to energy saving mode and providing energy saving facts to the procurement staff.

• Administrative staff is responsible for making sure company gatherings and dinners include more vegetables than meat.

• Staffnotonlyimplementedlowcarbonactionsintheofficebutalsoathome.Aswell,they educated friends and family by way of their green behaviours.

TheofficediscussedaboveexhibitedoneofthehighestlevelsofstaffawarenessamongallLOOPoffices.Itisimportanttonotethatnotonlybigcorporationswiththefinancialcapabilitytomaketheiroperationscarbonefficientcanmakeadifference,smallandmedium-sizedcompaniesareoftenbetterpositionedtoinfluencetheirentirestaffstotakegreen actions.



16.Set up online filing systems. Store emails and files in the public drive to reduce printout.

17. Use e-fax instead of fax machine. E-fax will allow you to preview the document before you print. In the case of unnecessary advertisements, users have an option not to print the document.

18. Institutionalize emissions data collection into daily operation workflow. A mid-sized company mandates that all business travel claim forms be passed to the green team for recording carbon emissions activity data. Processed forms will then be stamped and sent to the corresponding department (Human Resource and Administration). The claim process will not be completed if the green team stamp is not found. This practice ensures data is properly collected and recorded in the LOOP GHG-Easy tool.

19. Save carbon, save cost and save the planet.

20. Celebrate success when a target or milestone is achieved. Recognize and reward efforts, reinforce positive actions and accelerate momentum.

CONCLuSION ANd RECOMMENdATIONS

6. CONCLuSION ANd RECOMMENdATIONSThere is an increasing pressure to address climate change. WWF’s LOOP acts as a sounding board, providing valuable guidance and practical tools to companies seeking to measure and reduce their carbon footprint while growing their business and enhancing their brand equity.

LOOPhasgrownincreasinglypopularamongcorporateleadersinHongKong,with60companieshavingalreadycommittedtotheprogrammewithinitsfirst12months.Infact,20 international corporations, making up one-third of all LOOP participants have joined the programme to support their global climate change initiatives. They relied on LOOP to monthly monitor, and reduce their carbon emissions at work, responding to directives from corporate headquarters to combat climate change.

Among all LOOP participants, 14 companies opted to pursue the LOOP labelling process. Thesecompaniescommissionedindependentthirdpartyverifierstovalidatedatasubmission in the GHG-easy online system, audit the corporate carbon footprint, conduct an on-site assessment of carbon management performance, organisational and individual employee’s behaviour according to the LOOP methodology using a comprehensive scoring systeminJulyandAugust2010.The23%participationrateinthefirstyear’slabellingscheme is considered a promising start given some companies, in particular those joined LOOPinthebeginningof2010,maynothavecollectedsufficientdataforcarbonfootprintcalculationbythetimeofverification.

An important milestone achieved by these 14 companies is the establishment of their carbon footprint baseline, built to local energy and transportation fuel emissions factors, which can be used for comparison in subsequent years to ascertain any emissions reduction.Theofficeoperationsgeneratedcarbonemissions(directandindirectemissions)ranges from 1.9 to 12.7 tonnes per employee per annum. With increasing number of companies joining the labelling scheme and the availability of more validated carbon data, WWFhopestocompileasectorialbenchmarkthatisindustryspecificandmorerelevanttothe company’s business in the years ahead.

Theaveragecarbonmanagementperformancescoringofthe14companiesqualifiedforthe LOOP labelling assessment was 55.7, out of a total of 100. The carbon management performanceisassessedinfiveareasincluding:

1. commitment – setting up of policy and target for carbon emissions reduction

2. calculation – measurement and monitoring of carbon emissions

3. cut – implementation of carbon reduction strategy and actions

4. communication with internal and external stakeholders

5. other merits to reward actions combating climate change not fallen in the above-mentioned areas


CONCLuSION ANd RECOMMENdATIONS

The on-site assessment of organisational and individual employee’s behaviour also revealsthatofficesinHongKongimplementmoreenvironmentalmeasuresinpaperuse,printingandphotocopying.Itisverycommontofindlowcarbonpracticesincludingduplexprintingormultiplepagespersideofpaper,usingFSCcertifiedpaperandrecyclingprintercartridges.ThesebestpracticeshavebeenidentifiedintheLOOPworkshopaslowcostoptionsforreducingcarbonemissions.Infact,thereisanincreasingtrendforofficemanagers to abandon paper in favor of electronic for distributing remuneration pay slips, processingleaveapplicationorcommunicatingoffice’sactivities.

Specificareasforimprovingcorporateofficecarbonfootprintperformanceincludelighting,airconditioningandbusinesstravel.Theresearchdatashowsthatsignificantemissionsreductionscanbeachievedbyimprovinglightingenergyefficiency.Lightingisthereforeakeyareathatofficemanagerscanaddressinordertoreducetheirofficecarbonfootprint.

Atthesametime,mostcompaniesfindthatreducingenergyconsumptionofair-conditioning is usually out of their control and support from building managements is a crucialfactorforlowcarbonofficeoperations.OfficesinHongKongareusuallyover-cooledandtheroomtemperaturevariessignificantlyacrossdifferentpartsoftheoffice.Buildingmanagements usually refuse to disclose the electricity consumption data in relation to air-conditioningnordotheypermitofficetenantstoaffixsolarreflectivefilmsonwindowstoblockUVradiation.Buildingmanagementsshouldworkcloselywithofficetenantstoreduce carbon emissions through improving building’s insulation and ventilation. The HKSARgovernmentshouldconsiderextendingbuildingenergyefficiencyfundingschemeto cover tenants’ space, that contribute up to 50% of the building energy consumption.

Finally,verifieddatafromtheLOOPlabellingschemeshowsthatcompanieswithfrequentbusiness travel can have carbon emissions per employee two times more than the overall average. In view of the current video-audio conferencing or tele-presence technology available in various price ranges, WWF strongly recommends the use of information communication technology (ICT) to substitute business travel and reduce corresponding carbonemissions.Corporationwillbenefitfromcostsavingoftravellingexpenditure,ontop of being an environmentally responsible corporate citizen. For unavoidable business travel or conferences, corporation may consider offsetting the carbon emissions with Gold Standard carbon credits.

ANNEx: LOOP FAMILY

ANNEx: LOOP FAMILYWWF’sLOOPofferstoolstohelpHongKong’soffice-basedcommercialsectortoreducetheir carbon emissions. Innovative and easy to use, LOOP provides comprehensive coverage in helping both companies and employees to reduce their environmental impacts. BelowisasitemapshowcasingthedistributionofofficeswhichparticipatedinLOOPasofDec, 2010.


ANNEx: LOOP FAMILY

LIST OF LOOP PARTICIPATING COMPANIES* pilot company

COMPANY NAME OFFICE LOCATION

1 AET Flexible Space (Hong Kong) Ltd. The Center, 99 Queen's Road Central

2 Barclays Capital Cheung Kong Centre, Central

3 Bissell Homecare, INC. Landmark North, Sheung Shui

4 Business Environment Council Jockey Club Environmental Building, KowloonTong

5 Canon Hongkong Co Ltd 19/F, Metropolis Tower , Hunghom

6 Carthy Limited 11B/D On Hing Building, Central

7 CathayPacificAirwaysLimited CXCityBuilding,LantauIsland

8 Civic Exchange Hoisenee House, Central

9 Clotex Labels co. Ltd City Industrial Complex, Kwai Chung

10 COSCO International Holdings Limited COSCO Tower, Central

11 Croda Hong Kong Company Limited Tower 2, South Seas Centre, Tsim Sha Tsui East

12 Crown Motors Ltd. Citicorp Headquarters - Citicorp Centre, North Point

13 Crystal Group Crystal Industrial Building, Kwun Tong

14 Danny Catering Service Ltd. Prosperity Centre, Kwai Chung

15 Fook Woo Group Holdings Ltd 4/F & 5/F, Fook Woo Group Building, Fanling

16 German Pool (Hong Kong) Limited Newport Centre, Tokwawan

17 Hip Shing Hong Group of Companies Hip Shing Hong Centre, Central

18 Jebsen & Co Ltd 28/F, 30/F & 31/F, Lee Gardens Two, Causeway Bay

19 K&L Gates Edinburgh Tower, The Landmark, Central

20 Kai Shing Management Services Limited

PublicAreaofOfficeTower1,Metroplaza , Kwai Fong

ANNEx: LOOP FAMILY


21 Kai Shing Management Services Limited

ManagementOfficeofMetroplaza,Kwai Fong

22 KingfisherAsiaLtd. Cornwall House, Taikoo Place, Quarry Bay

23 Knight Frank Shui On Centre, Wanchai

24 KPMG* 10/F, Prince Building, Central

25 Leighton Contractors (Asia) Limited HeadOffice-SunHungKaiCenter,Wanchai

26 Leo Paper Group (HK) Ltd. Tower 1, Enterprise Square Five, Kowloon Bay

27 Li & Fung (Trading) Ltd* 3/F, HK Spinners Industrial Building, Cheung Sha Wan

28 Li & Fung (Trading) Ltd. LF Centennial Building, Cheung Sha Wan

29 Li & Fung (Trading) Ltd. Li Fung Tower, Cheung Sha Wan

30 Li & Fung (Trading) Ltd. HK Spinners Industrial Building, Cheung Sha Wan

31 Linklaters Alexandra House, Central

32 Magnum (Offset) Printing Co. Ltd. E-Tat Factory Building, Wong Chuk Hang

33 Markant Trading Organisation (Far East) Ltd.

Chinachem Golden Plaza, Tsimshatsui East

34 Melco International Development Limited

MelcoCorporateOffice-37/F&38/F,The Centrium, Central

35 Mint Asia Ltd. Tamson Plaza, Kwun Tong

36 Mission Support Ltd. HSH Mongkok Plaza, Mongkok

37 Mitsubishi Electric HK Group Ltd MEHG - Manulife Tower, North Point

38 Neonlite Electronic & Lighting (HK) Ltd

HeadOffice-TwoLandmarkEast,Kwun Tong

39 On Hing Paper Co., Ltd On King Center, Kwun Tong

40 One Space Limited Kinwick Centre, Central

41 PacificBasinShipping(HK)Limited HongKongHeadOffice-HutchisonHouse, Central

42 Palamon (International) Limited Siu On Centre, Wanchai



63 TOP-TOY Hong Kong Ltd Central Plaza, Wanchai

64 UBS AG Hong Kong Branch 2IFC, Central

65 UBS AG Hong Kong Branch Exchange Square, Central

66 UBS AG Hong Kong Branch Li Po Chum Chamber, Sheung Wan

67 Wharf T&T Limited 9/F & 11/F, COL Tower and 9/F & 11/F, Telecom Tower, Wharf T&T Square, Kwun Tong

68 Wheelock Properties (Hong Kong) Limited Wheelock House, Central

69 Winzen Apparel Limited HK Spinners Industrial Bldg, Cheung Sha Wan

70 WWF-Hong Kong WanchaiOffice-AisanHouse,Wanchai

71 WWF-Hong Kong CentralOffice–TramwayPath,Central


43 Principle One Limited Kinwick Centre, Central

44 Qualcomm International, Inc. 9 Queen's Road Central

45 RESET Carbon Limited Fu Fai Commercial Centre, Sheung Wan

46 Sailing Boat Catering Management Ltd. Tai Ping Industrial Center, Tai Po

47 SGS Hong Kong Limited 28/F, Metropole Square, Siu Lek Yuen, Shatin

48 Shun Tak-China Travel ship Management Limited

ST-CTOceanShipyardOffice-HingWah Street West, Lai Chi Kok

49 Simmons & Simmons Cheung Kong Center, Central

50 Sodexo (HK) Ltd Skyway House, Tai Kok Tsui

51 St. James’ Settlement Causeway Bay Integrated Services Office-LaiTakTsuen,TaiHang

52 St. James’ Settlement Causeway Bay Integrated Services Centre - Lai Tak Tsuen, Tai Hang

53 St. James’ Settlement Causeway Bay Integrated Services Development – Lai Tak Tsuen, Tai Hang

54 Swire Beverages Limited HeadOffice-DorsetHouse,TaikooPlace, Quarry Bay

55 Talent Glory Holding Ltd International Plaza, Kowloon Bay

56 Tata Consultancy Services Limited Sino Plaza, Causeway Bay

57 TDK HONGKONG CO., LTD. SAE Technology Centre, HK Science Park, Shatin

58 The Body Shop (Hong Kong and Macau)* One Hysan Avenue, Causeway Bay

59 The Hongkong and Shanghai Banking Corporation Ltd*

AdministrationAsiaPacific,SkywayHouse, Tai Kok Tsui

60 The Wing Fat Printing Co Ltd.(HK Region) Luk Hop Street, San Po Kong

61 Thomson Reuters Hong Kong City Plaza 3, Taikoo Shing Quarry Bay

62 Time Warner Oxford House, Taikoo Place, Quarry Bay

ANNEx: LOOP FAMILY ANNEx: LOOP FAMILY

© K

.S. D

own

LOW-CARBON OFFICE OPERATION PROGRAMME

5660+

40% CARBON REduCTION OPPORTuNITIESCommercial sector is being responsible

for 40% of overall energy consumption.

Average carbon performance scoring of 14 verified offices is56outof100.

Morethan60officesjoinedtheprogrammeinthefirst12months.

Lighting and air-conditioning energy efficiency, and reducing business air travel are opportunities to cut carbon emissions at work.

· LOW-CARBON OFFICE OPERATION PROGRAMME REPORT 2010

WWF.ORG.hk

Documents

LOW-CARBON OFFICE OPERATION PROGRAMME REPORT 2010 · PDF fileLow-carbon Office Operation Programme REPORT 2010 page 8 Low-carbon Office Operation Programme REPORT 2010 page 9 ENGAGEMENT