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Mail Merge - Tom Web viewusing your first and last name. Use Word's mail merge wizard to merge the award ... who is viewing the certificate. [1] Complete the mail merge. ... docx

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Page 1: Mail Merge - Tom Web viewusing your first and last name. Use Word's mail merge wizard to merge the award ... who is viewing the certificate. [1] Complete the mail merge. ... docx

Word: Mail mergeUpdated 2015.11.15

You are to use a Word template, Excel, and Word's mail merge feature to create a series of award certificates for honor roll students. 15 points total. Use the Students For Honor Roll Excel spreadsheet. [1] Open the spreadsheet file and save it to your My Data Sources folder (it should be inside of your Documents folder). Do not change its name!Create a Word mail merge document:

[1] Use the online templates to download a template for an award certificate (your choice). Change the text of the document to include the following:

[1] The name of the school at the top (make up a name and create a text box if one is not already there).

[1] Text explaining that the recipient has been named to the Honor Roll for the current semester.

[1] Most (if not all) of the award certificates have room for a signature at the bottom. Type your name below a signature line. If no signature line is there, create one. You may have to add a text box.

[1] Save this document. Name it HonorRollTemplate-FirstName-LastName.docx using your first and last name.

Use Word's mail merge wizard to merge the award certificates with the names and addresses from the Students For Honor Roll Excel spreadsheet. [1] Use the sort feature to sort the names in alphabetical order, using the last name as a sort

key. [1] Use the filter feature to select only those students with a GPA of 3.00 or higher. [3] Select the First Name field, the Last Name field, and the GPA field for insertion into your

document in appropriate locations. [1] Format the First Name, Last Name, and GPA in relatively large, bold letters so they will

easily be seen by anybody who is viewing the certificate. [1] Complete the mail merge. NOTE: The GPAs will have way too many digits to the right of

the decimal point. Don't worry about this (see extra credit part below). [1] Save the document. It should still have the name HonorRollTemplate-FirstName-

LastName.docx. [1] When you get to the sixth and final step in the mail merge, click on Edit individual letters

to create the merged document. It will be 18 pages long. Save the merged document. Name it HonorRollMerged-FirstName-LastName.docx.

Put the following files in the drop box at the same time. Do not do two separate submissions. You must put both files in the drop box at the same time to receive full credit:

The blank certificate Word document (HonorRollTemplate-FirstName-LastName.docx). The completed certificates Word document (HonorRollMerged-FirstName-LastName.docx).

I strongly encourage you to go back into the drop box after submitting your documents and make sure that you have submitted both documents correctly. I can only grade what is in the drop box.

Optional extra credit: If your GPAs end up with way too many digits to the right of the decimal point (which I think they

will), figure out how to use Excel to make sure that they have exactly two digits to the right of the decimal point. Even though there are only 18 certificates to be printed, you cannot just go through and edit each certificate. You must use an Excel formula in your solution (25%).

Add your actual signature (not merely a script font) to the bottom of the certificate (25%).

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