Fiscal 2021 Budget Kick-OffMarch 31 – April 2, 2020

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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating

II. Key Budget Tenets

III. Budget Instructions Guidance Changes to process What to submit

IV. Process & Timeline

Agenda

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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating

II. Key Budget Tenets

III. Budget Instructions Guidance Changes to process What to submit

IV. Process & Timeline

Agenda

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Fiscal 2020 Adopted Expense BudgetFY2019 Revised FY2020 Est. Final % Change

General Fund 77,287,512$ 79,664,784$ 3.1%Public Works Funds 31,956,221 34,548,840 8.1%E-911 Funds 5,478,651 5,466,247 -0.2%Child Support Funds 1,843,022 1,703,069 -7.6%Tourism & Visitor Improvement Funds 2,790,737 1,911,209 -31.5%Inheritance Tax & Keno Funds 6,374,512 7,986,036 25.3%Bond Funds 4,018,657 2,862,987 -28.8%Sinking Fund 3,300,000 7,362,370 123.1%Landfill Funds 14,394,927 12,563,684 -12.7%Sewer Funds 7,734,159 11,606,485 50.1%Grant Funds 2,855,868 2,601,263 -8.9%Information Systems & GIS 3,963,431 4,458,747 12.5%Fleet Services 1,316,057 1,350,839 2.6%All Other 1,829,927 2,083,170 13.8%

Total - All Funds 165,143,681$ 176,169,730$ 6.7%

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 $‐

 $5,000,000

 $10,000,000

 $15,000,000

 $20,000,000

 $25,000,000

 $30,000,000

 $35,000,000

Fiscal 2015 Fiscal 2016 Fiscal 2017 Fiscal 2018 Fiscal 2019 Fiscal 2020

Cash Reserve = $6.9m

Cash 2/29/20 = $6,967,359

General Fund Cash on Hand at Month‐End

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Bond RatingInvestment Grade: Highest Aaa

Investment Grade: Very High

Aa1

Aa2

Aa3

Investment Grade: High

A1

A2

A3

Investment Grade: Good

Baa1

Baa2

Baa3

Speculative Grade: Speculative

Ba1

Ba2

Ba3

Speculative Grade: Highly Speculative

B1

B2

B3

Speculative Grade: Very High Risk

Caa1

Caa2

Caa3

In or Near Default Ca or C

• Sarpy County is “Triple A Rated”• That’s highest rating possible• Enables lowest interest rate• Saves our county money

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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating

II. Key Budget Tenets

III. Budget Instructions Guidance Changes to process What to submit

IV. Process & Timeline

Agenda

• Fund on‐going operating expenditures with on‐going revenue sources.

• Maintain a sufficient General Fund reserve to achieve the highest bond rating and to meet unanticipated financial needs.

• Manage and conduct our operations as efficiently and effectively as possible to minimize cost to our taxpayers.

• Conservatively budget revenues to avoid budget shortfalls.

• Utilize zero‐based budgeting for expenditures.8

Key Budget Tenets

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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating

II. Key Budget Tenets

III. Budget Instructions Guidance Changes to process What to submit

IV. Process & Timeline

Agenda

• The negative fiscal impact on Sarpy County (reduced revenues and addedcosts) from the COVID‐19 pandemic and the slowdown in the economy isunknown at this point, both in magnitude and in duration.

• The Sarpy County Budget Committee is asking that the total budgetrequests for each departmental budget be limited to 3% or lower.

• Other than salary increases per wage agreements or schedules, otheroperating and capital expenditures should be reviewed very closely toseek ways to keep at fiscal 2020 levels or lower.

• Note: Further weakening of the economy could force budget cuts

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Guidance

• Holding our budget to minimal, cost of living, increases on salaries andwages will best enable the county to recover from the pandemic and tofund the needed projects that are either underway or being considered.These key projects include:

• New Jail• Administration Building/Justice Center Modifications• Road Projects• Mental Health Crisis Facility

• Position requests will be difficult to fund. Position requests will advance tothe Human Capital Committee for consideration.

• Funding requests on initiatives that will improve processes and efficiencyare encouraged.

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Guidance

• Internal Funding of Capital Asset Purchases

• Capital Expenditure Form

• No paper copies of your budget need be submitted

• Information and Forms Available online:• https://www.sarpy.com/offices/fiscal‐budget/fy‐2021‐budget‐process‐0

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Changes to Process

Submit your requested budget by April 30th to: fiscal@sarpy.com

Submit a single PDF for each individual department/fund that you budget, with documents in the following order:

1. Department budget report out of MUNIS with justifications2. Memo to Board or Budget Committee (optional)3. Salary sheet4. Position History Form5. New Position Request Form (revised), if applicable6. Performance Data & Capital Expenditure Form7. Other supporting information (quotes, detailed support, etc.)

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What to Submit

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Line Item Justification in Munis

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Salary Sheet• Debby will provide your salary sheet this week

• Salary sheets are prepared at a snapshot in time.• Impacted by turnover and other adjustments

• IMPORTANT: PLEASE REVIEW!

• What you need to do:• Review all names shown. • Confirm grade and step• Check formulas of spreadsheet• Check number of hours (FTE=2,080 hours)• Contact Debby with questions

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Position History & Request Form

Note: Debbywill send a draft of this form.

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New Position Request Form

Note: This is anew version of the form.

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Performance Data and Capital Expenditure Form

Note: This is anew version of the form.

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I. Financial Overview Fiscal 2020 Expense Budget Summary General Fund Cash Bond Rating

II. Key Budget Tenets

III. Budget Instructions Guidance Changes to process What to submit

IV. Process & Timeline

Agenda

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Budget Process

Budget Kick‐off Meetings

March 31 – April 2

Department & Office Requests

April 30

Budget Office, County Admin & Human Capital 

Committee ReviewMay & June

Budget Committee Review

June

Recommended Budget

July 8

Comments from & Meetings with Departments

July 13 ‐ 15

Modified Recommended 

Budget

July 17

Budget appeals to County Board

July 28

Proposed Budget filed with Clerk

July 31

Public budget hearing & presentation of 

proposed budget to County Board

August 25

Budget adoption & approval

August 25 – Sept 15

Budget filed with State Auditor

September 18

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TimelineDate Day What

March 31 –April 2

Tuesday –Thursday

Kick‐off meetings

April 30  Thursday Department requests due to Fiscal Administration

July 8 Wednesday Recommended budgets to elected officials/department heads

July 13 Monday Comments due from elected officials & department heads

July 15 Wednesday Budget request meetings with administration/Budget Committee

July 17 Friday Elected officials & department heads notified of recommendations

July 28 Tuesday County Board hears budget appeals, if any, from elected officials

July 31 Friday Proposed budget is filed with Sarpy County Clerk

August 25 Tuesday Presentation of proposed budget & public hearing at County Board

Sept. 1 & 15 Tuesdays County Board of Commissioners approve 2021 budget & tax levy

Sept. 18 Friday Fiscal 2021 budget filed with Nebraska Auditor of Public Accounts

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Budget Information on Sarpy.com

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Contact us with Questions

Fiscal@sarpy.comBill Conley Debby Peoples Mikala Gansemer

bconley@sarpy.com debp@sarpy.com mgansemer@sarpy.com

402‐593‐5958 402‐593‐4164 402‐593‐4133

Fiscal 2021 Budget Kick-OffMarch 31 – April 2, 2020

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