Mathematics Society, SS, HKUSU plan of session 2010-201… · Mathematics Society, SS, HKUSU Year Plan of Session 2010-2011 . ... “Department” shall mean the Department of Mathematics,

Mathematics Society,

SS, HKUSU

Year Plan of

Session 2010-2011

Definition

1. “HKU” shall mean The University of Hong Kong.

2. “Society” shall mean the Mathematics Society, SS, HKUSU.

3. “Department” shall mean the Department of Mathematics, The University of

Hong Kong.

4. “Executive Committee” shall mean the Executive Committee of the Society,

Session 2010-2011.

5. “Members” shall mean all members of the Society.

6. “Freshmen” shall mean all year one members of the Society of academic year

2011-2012.

7. “Science Society” shall mean the Science Society, HKUSU.

8. “PIC” shall mean the person in charge of the activity.

9. “VPIC” shall mean the vice-person in charge of the activity.

10. “Year one students” shall mean all year one students in HKU of the academic year

2011-2012.

1 Activities List

Activities Time (2011) PIC Vice PIC

Inauguration Ceremony January Luo Bowen Lai Chun Wai

Chinese New Year Festival

Gathering January Luo Bowen Lai Chun Wai

Career Talk February Lam Ho Man Luo Bowen

Mathematics Week

(Mathematics Class &

Mathematics Games)

February Luo Bowen Fung Man Ho

Welfare Week I March Fung Man Ho Lee Wai Yin

Journal of the

Mathematics Society I March Fung Man Ho Lam Ho Man

Superpass Dinner I April Lee Wai Yin Lai Chun Wai

Information Day August Lai Chun Wai Lee Wai Yin

Orientation Day August Lam Ho Man Fung Man Ho

Orientation Camp August Lai Chun Wai Lee Wai Yin

Course Selection Forum August Yim Ho Yeung Lai Chun Wai

Sports Activities I (Cycling

& BBQ)

September /

October Lee Wai Yin Lam Ho Man

Annual Dinner October /

November Yim Ho Yeung Luo Bowen

Sports Activities II

(Hiking) November Lam Ho Man Lee Wai Yin

Welfare Week II November Fung Man Ho Luo Bowen

Journal of the

Mathematics Society II November Fung Man Ho Yim Ho Yeung

Superpass Dinner II November Yim Ho Yeung Lam Ho Man

Sports Activities III (Ball

Games)

Throughout

the year Lam Ho Man Yim Ho Yeung

2 Activities Cooperated with other Societies List

Activities Time PIC Vice PIC

Joint University

Mathematics Union

Throughout

the year Lee Wai Yin Yim Ho Yeung

Science Festival March Luo Bowen Lee Wai Yin

3 Details of the Activities

3.1 Inauguration Ceremony

PIC: Luo Bowen

VPIC: Lai Chun Wai

Objectives:

To transfer the authority of the Society

To introduce the Executive Committee to public

To inform the members of the plan of session 2010-2011

Targets:

Head and lecturers of the Department

Members of the Past Executive Committees of the Society

Members of Executive Committee of other societies in HKU(e.g. Science

Society)

Members of Executive Committee of Mathematics Society in other universities,

including The Chinese University of Hong Kong, The Hong Kong University of

Science and Technology, The Hong Kong Polytechnic University, Hong Kong

Baptist University, City University of Hong Kong and The Hong Kong Institute

of Education

Other members

Number of Targets: 80

Proposed Time: Late January

Proposed Venue: Main Building (exact venue to be confirmed)

Contents:

An introduction of the members of the Executive Committee of session

2010-2011

Information about the plan of the Society of session 2010-2011

Speeches by the past Acting Chairman and the new Chairman

Handover ceremony

Tea gathering

Preparation:

Booking of the poster site (8 weeks before)

Booking of the venue (2 months before)

Buying utensils (2 weeks before)

Confirming the speakers and the guests (3 weeks before)

Design of the posters and ceremony leaflets (5 weeks before)

Finding the emcees of the ceremony and preparation for the script (8 weeks

before)

Finding the sponsors (2 months before)

Preparation of souvenirs (2 weeks before)

Preparation of the food and beverages (2 weeks before)

Recruitment of the helpers (4 weeks before)

Rehearsal (2 days before)

Sending invitation cards to the targets (4 weeks before)

Promotion:

Invite student members through Facebook and MSN

Post on the website of the Society

Post posters in HKU

Send invitation cards to staff of the Department and other societies

Send letters and emails to the Mathematics Society in other universities

Send mass emails to targets

Budget: $885

3.2 Chinese New Year Festival Gathering

PIC: Luo Bowen

VPIC: Lai Chun Wai

Objectives:

To improve the relationship among the members

To share the happiness of festival with members

To strengthen the sense of belonging of members to the Society

Targets: Members

Number of Targets: Around 35

Proposed Time: Late January (to be confirmed)

Proposed Venue: In HKU or around HKU (to be confirmed)

Contents:

Dinner

Give out red pockets

Write couplets

Lucky draw

Preparation:


Design of the paper for promotion in class (4 weeks before)

Preparation of the food and beverages (2 weeks before)

Preparation of the presents for lucky draw (2 weeks before)

Preparation of the red pockets and paper to write couplets (2 weeks before)

Promotion:

Invite targets through Facebook and MSN

Pass the promotion board in class


Send mass emails to members

Fee: $70 per person

3.3 Career Talk

PIC: Lam Ho Man

VPIC: Luo Bowen

Objectives:

To provide the information about career of mathematic graduates and the

opinions from alumni

To help students make better plans for their future

Targets: All the students studying mathematics, especially year three students


Proposed Time: Mid February

Proposed Venue: To be confirmed

Contents:

Invite some lecturers and tutors to give information and advices of postgraduate

studies

Invite the alumni to share their experience in career

Preparation:

Arrangement of the procedure (1 month before)



Calling graduates to invite them (1 month before)

Design of the posters and leaflets (3 weeks before)

Finding an emcee of the talk (3 weeks before)

Invite the lecturers and tutors to give some advice in the talk (2 months before)

Preparation of the souvenirs (1 month before)

Request the Department to invite alumni to give a career talk (2 months before)

Promotion:

Hand out the leaflets




Post posters in HKU


Budget: $95

Remark:

Cooperate with the Department

3.4 Mathematics Week (Mathematics Class & Mathematics Games)

Mathematics Class

PIC: Luo Bowen

VPIC: Fung Man Ho

Objectives:

To develop students’ interest in mathematics

To promote mathematics and logical thinking in HKU

To give a platform for students interested in mathematics to broaden their

knowledge and communicate with fellow students

Targets: HKU students who are interested in mathematics


Proposed Time: Late February

Proposed Venue: Run Run Shaw Building (exact venue to be confirmed)

Contents:

Invite lecturers or tutors to give lectures about mathematics whose topic probably

is not in the syllabus

Preparation:


Booking of the venue (6 weeks before)


Inviting tutors or lecturers (6 weeks before)

Preparation of the notes for the class (3 weeks before)

Preparation of the souvenirs for the tutors or lecturers (3 weeks before)

Promotion:


Invite members and other students through Facebook and MSN

Post on “HKU today”


Post posters in HKU

Send mass emails to HKU students

Remark:

Cooperate with the Department

Mathematics Games

PIC: Luo Bowen

VPIC: Fung Man Ho

Objectives:

To develop students’ interest of mathematics

To promote mathematics and logical thinking in HKU

To give a platform for the students interested in mathematics to show their

abilities and intelligence

Targets: HKU students who are interested in mathematics


Proposed Time: Late February

Proposed Venue: CYM 302 (exact venue to be confirmed)

Contents:

Some games of fun mathematics

Preparation:




Finding the helpers (2 months before)

Preparation of the games (3 weeks before)

Preparation of the gifts and counter decoration (3 weeks before)

Rehearsal (1 week before)

Promotion:


Invite members and other students through Facebook and MSN

Post on “HKU today”


Post posters in HKU

Send mass emails to HKU students

Remark:

A game counter will be open to all HKU students 3 hours a day for 2-3 days

Total budget for Mathematics Week: $660

3.5 Welfare Week I, II

Welfare Week I

PIC: Fung Man Ho

VPIC: Lee Wai Yin

Welfare Week II

PIC: Fung Man Ho

VPIC: Luo Bowen

Objectives:

To promote all society products

To give welfare to members

To promote the Society to non-members

To strengthen the members’ sense of belonging to the Society

Targets: All HKU students

Number of Targets: Around 150 each time

Proposed Time: Late March and early November

Proposed Venue: Run Run Shaw Podium

Contents:

Sale of all the society products (e.g. society T-shirt, society book, society file,

society jacket, society paper, society pendant, society laptop bag)

Give products from sponsors to members

Give welfare packages to members

Sale of the suggested solution of past paper

Hand out the journals

Preparation:

Booking of the counter (8 weeks before)


Design of the posters and leaflets (1 month before)

Finding the sponsors (2 months before)

Finishing the photocopy of the journals (1 week before)

Finishing writing journal (3 weeks before)

Inviting tutors to give the suggested solution of past paper (2 months before)

Preparation of the counter decoration (1 month before)

Preparation of welfare packages (2 weeks before)

Printing of the suggested solution of past paper (1 week before)

Setting the timetable of on-duty (1 week before)

Promotion:

Invite targets and other students through Facebook and MSN

Pass the promotion board in class (for evaluating the need of past paper solution)



Budget: $612

Remark:

1.5 times the price of the suggested solution of past paper to non-members

3.6 Journal of the Mathematics Society I, II

Journal I:

PIC: Fung Man Ho

VPIC: Lam Ho Man

Journal II:

PIC: Fung Man Ho

VPIC: Yim Ho Yeung

Objectives:

To provide the updated information of the Society to members

To help members develop the interest in mathematics

To promote the upcoming event organized by the Society

Targets: Members


Proposed Time: Late March and early November

Proposed Venue: Counter in Welfare Week

Contents:

Journal of Mathematics Society I

Introduction of the Executive Committee

Words from Chairman

Promotion of the upcoming activities

Articles from members

Academic articles about mathematics

Journal of Mathematics Society II

Review of the events

Some mathematics questions

Sudoku

Interview with some members and staff of the Department

Promotion of the upcoming events

Articles from members

Preparation:

Collecting academic articles (2 months before)

Collecting articles from members (4 weeks before)

Interview with some members and staff of the Department (1 month before)

Selecting photos of society activities (3 weeks before)

Promotion:

Inform members through Facebook and MSN



Budget: $960

Remark:

Distribution methods:

Distribute to members in the counter during Welfare Week

Send to graduate members through email

Put some journals in the office of the Department for free taken

3.7 Superpass Dinner I, II

Superpass Dinner I

PIC: Lee Wai Yin

VPIC: Lai Chun Wai

Superpass Dinner II

PIC: Yim Ho Yeung

VPIC: Lam Ho Man

Objectives:

To motivate the members to “Superpass” the exam

To encourage the spirit of the members

To continue the tradition of the Society

Targets: Members


Proposed Time: Late April and late November


Contents:

Cut the roasted pig

Write couplets

Give out superpass red pockets

Dinner

Mini games

Lucky draw

Preparation:

Arrangement of an emcee (2 weeks before)

Booking of roasted pigs (1 week before)

Design of the menu (2 weeks before)


Preparation of the red pockets and red paper (1 week before)

Promotion:

Invite members through Facebook and MSN




Fee: Around $60 per person

3.8 Information Day

PIC: Lai Chun Wai

VPIC: Lee Wai Yin

Objectives:

To introduce the mathematics study in HKU to year one students

To introduce the Society to year one students

To invite year one students who are interested in mathematics to join the Society,

the Course Selection Forum, the Orientation Day and the Orientation Camp

Targets: Year one students


Proposed Time: Early August


Contents:

Answer the questions from year one students

Give freshmen packages to the freshmen


Invite year one students to join the Society, the Course Selection Forum, the

Orientation Day and the Orientation Camp

Promotion of the Society and the upcoming activities

Preparation:

Design of the leaflets and banner (2 months before)

Finding helpers (3 months before)

Preparation of the counter decoration (3 weeks before)

Preparation of the journal, the freshmen package, the application form and the

receipts (1 week before)

Budget: $349

3.9 Orientation Day

PIC: Lam Ho Man

VPIC: Fung Man Ho

Objectives:

To give further details about the Society and the Department

To reduce the year one students' doubts about the university life

To establish a strong connection among the year one students, also between the

year one students and the current students

Targets: Year one students


Proposed Time: Early or mid-August


Contents:

Play mini-games like Bing-Bang-Wa to make the year one students and group

parents closer

Have a lunch together and chat with each other

Have a HKU tour or treasure hunt around the campus to allow the year one

students familiar with the campus

Preparation:

Arrangement of the group parents and helpers (2 weeks before)

Booking of the venue (to be confirmed)

Design of the leaflets (1 month before)

Plan the games and the route (2 weeks before)

Rehearsal (3 days before)

Promotion:

Hand out the leaflets on the Information Day


Budget: $100

3.10 Orientation Camp

PIC: Lai Chun Wai

VPIC: Lee Wai Yin

Objectives:

To give the freshmen a better understanding of the study and life in HKU


To strengthen the sense of belonging of members to the Society

To establish a strong connection among the freshmen, also between the freshmen

and the current students

Targets: Freshmen


Proposed Time: Mid-August


Contents:

Hong Kong Orientation

Camp outside HKU

Mass games

Sharing between the freshmen and the current students

Preparation:

Design and order the Orientation Camp T-shirt (3 months before)

Design the orientation camp booklet (2 months before)

Having meetings with the helpers and group parents (8 weeks before)

Invite students to become the helpers or group parents (2 months before)

Planning and design of the activities or games in the camp (3 month before)

Planning and previewing the place for Hong Kong Orientation (1 month before)

Rehearsal (2 weeks before)

Selecting and booking the venue of campsite (7 months before)

Promotion:

Announcement during the Information Day and Orientation Day

Hand out the leaflets on the Information Day



Remark:

May organize the Orientation Camp with other societies

3.11 Course Selection Forum

PIC: Yim Ho Yeung

VPIC: Lai Chun Wai

Objectives:

To introduce the course selection system to the freshmen

To provide freshmen the courses information and advices including course

selection problems

To provide a chance for freshmen to know each other

Targets: Freshmen


Proposed Time: Mid August after the Orientation Camp

Proposed Venue: Computer Centre (to be confirmed)

Contents:

To give a brief introduction of the course selection system

To give time for students to select their courses and answer their questions

To give students advices about their selected courses

Preparation:

Confirm the course selection guiders (2 weeks before)

Design of the leaflets (3 weeks before)

Promotion:

Announcement during the Information Day, Orientation Day and Orientation

Camp

Hand out the leaflets on the Information Day and the Orientation Day


3.12 Sports Activities I (Cycling & BBQ)

PIC: Lee Wai Yin

VPIC: Lam Ho Man

Objectives:

To strengthen the friendship among the members, especially the freshmen

To provide a chance for members to gather and relax after the summer

To help members relieve stress

Targets: Members


Proposed Time: Late September or October


Contents:

Cycling

BBQ

Preparation:


Check the route of cycling (3 weeks before)

Design of the posters (4 weeks before)

Preparation of the First Aid Box and confirm helpers who know First Aid (4

weeks before)

Promotion:


Invite the freshmen during the orientation activities of the Society



Post posters in HKU


Budget: $25

Remark:

If it rains, the activity will be postponed

3.13 Annual Dinner

PIC: Yim Ho Yeung

VPIC: Luo Bowen

Objectives:

To provide a chance for members to know each other

To strengthen the sense of belonging to the Society among the members

To provide a platform for staff, graduated students and undergraduate students to

interact with each other

Targets: Members


Proposed Time: October / November


Contents:

Speech from Chairman and ceremony guests

Dinner

Lucky Draw

Preparation:



Confirming the speakers (1 month before)

Decide the decorations of the venue (3 weeks before)

Design of the posters (4 weeks before)

Notice the dressing code to all participants (4 weeks before)

Preparation of souvenirs and gifts for lucky draw (3 weeks before)


Promotion:




Post posters in HKU



Budget: $9

Remark:

Dress code: Smart Casual

Collect the fees of undergraduate participants 2-3 weeks before

3.14 Sports Activities II (Hiking)

PIC: Lam Ho Man

VPIC: Lee Wai Yin

Objectives:


To encourage members to have more outdoor activities rather than just studying

To allow the members to have an opportunity to contact with the nature

Targets: Members


Proposed Time: Early November

Proposed Venue: Countryside (to be confirmed)

Contents:

Gather in a bus-stop or MTR station

Go to the start venue of the route by bus or minibus

Go hiking

Preparation:

Circulating the application form among the students (2 weeks before)

Design of the route (1 month before)

Finding first aid helper (6 weeks before)

Preparation of all the necessary things like compass and map (1 week before)

Preparation of the first aid box (3 weeks before)


Sending emails of the details to the students (2 weeks before)

Promotion:





Budget: $55

Remark:

If it rains, the activity will be postponed or cancelled

If Red Fire Danger Warning is issued, the hiking may be postponed or cancelled

3.15 Sports Activities III (Ball Games)

PIC: Lam Ho Man

VPIC: Yim Ho Yeung

Objectives:


To let the members relieve stress by doing exercise

To improve the members' physical conditions for their study

To enhance the ties between the students and the staff of the Department

Targets: Members


Proposed Time: Throughout the year

Proposed Venue:

Ball games Proposed Venue

Badminton

Basketball

Table tennis

Football

Flora Ho Sports Centre /

Stanley Ho Sports Centre

Bowling Olympics Bowling Alley

Dragonbowling Alley (in Kowloon Bay)

Contents:

Badminton

Basketball

Table tennis

Football

Bowling

Preparations:

Booking of the venue (4 weeks before)


Evaluating the number of participants by collecting the reply (2 weeks before)

Promotion:





Fee: To be confirmed

Budget: $15

Remark:

Badminton, table tennis, basketball

If no suitable court is available, public sports centre, such as Shek Tong Tsui

Sports Centre, will be used instead

The participants are encouraged to bring their rackets and balls, but small

amount may be borrowed to them if possible

Bowling

Due to the relatively high cost of bowling, participants are required to pay for

the expenditure

4 Details of the Activities Cooperated with other Societies

4.1 Joint University Mathematics Union

PIC: Lee Wai Yin

VPIC: Yim Ho Yeung

Objectives:

To strengthen the friendship between the members and the students from other

universities

To help members relieve stress

Targets: Members

Number of Targets: To be confirmed

Proposed Time: To be confirmed


Contents: To be confirmed

Preparation: To be confirmed

Promotion: To be confirmed

Budget: $500 (to be confirmed)

Remark:

Meetings with the members of Executive Committee of Mathematics Society in

other universities will start in March (to be confirmed)

Details will be discussed in the meetings

Activities may be started from September (to be confirmed)

4.2 Science Festival

PIC: Luo Bowen

VPIC: Lee Wai Yin

Objectives:

To raise the public awareness, interest and understanding of science, especially

mathematics

To promote scientific and logical thinking

To promote mathematics to students

To strengthen the relationship between the Society and other societies

Targets: To be confirmed with Science Society

Number of Targets: To be confirmed with Science Society

Proposed Time: Late March (to be confirmed with Science Society)

Proposed Venue: To be confirmed with Science society

Contents: (to be confirmed with Science Society)

Opening ceremony

Counter exhibition

Preparation: (to be confirmed with Science Society)

Contact with Science Society

Preparation of the counter decoration

Preparation of the posters and leaflets

Promotion: (to be confirmed with Science Society)


Invite members through Facebook and MSN


Remark:

Details will be confirmed with Science Society

5 Total Remark of All Activities

In the case of bad weather such as Red / Black Rain or Typhoon Signal 8 or above

before 6 a.m. in that day, the activities will be postponed or cancelled.

Prepared By Approved By

Lai Chun Wai Luo Bowen

Elected Internal Vice-Chairman Elected Chairman

Mathematics Society, SS, HKUSU Mathematics Society, SS, HKUSU

Session 2010-2011 Session 2010-2011

Documents

Mathematics Society, SS, HKUSU plan of session 2010-201… · Mathematics Society, SS, HKUSU Year Plan of Session 2010-2011 . ... “Department” shall mean the Department of Mathematics,