Meeting Minutes –NEW

7/28/2019 Meeting Minutes NEW

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MEETING MINUTES[MEETING NO.1]

Meeting Information

Date: [05/06/2013] Location: EITC E2-225Time: 4:30 P.M. Meeting Type: Introductory

In Class (I/C): Yes Out of Class (O/C): No

Facilitator: N/A Note Taker(s): Cindy

Timekeeper: Cindy Late(s): None

Attendees: Benedict Javate

Chee Him Cheung

Cindy Nguyen

Jillian Miranda

Ryan Brosas

Regrets: N/A Absent: N/A

Action Items From Previous Meeting

N/A Introduction to team and first official team meeting took place this session.

Agenda Items

1. Introductions: Get acquainted with teams, evaluate team similarities/differences &take note on what engineering department each team member belongs to.

2. Discuss meeting times and availability3. Exchange contact information

Discussion

1. Introductions: Benedict (4th year) & Chee Him (Benji) (3rd year) study mechanicalengineering; Cindy (3

rdyear), Jillian (2

ndyear) & Ryan (3

rdyear) study civil engineering

2. Discuss topics of interest:o Ryan proposed the idea of studying hydroelectric dams & applications of fiber

reinforced polymers (FRPs) as an effective material used today within industryfor the final project report

o Cindy proposed the evaluation of diamond-grinded roads in Manitoba & theeconomic feasibility associated with the studied commodity. It is also noted that

she is acquainted with Manitoba Infrastructure & Transportation (MIT) workers,

which could be handy for acquiring direct MB transportation project data

o Further & previously suggested topics to be explored by next meeting.


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3. Discuss meeting times and availability: Group consensus that team meetings will beheldevery Wednesday at 1:30 P.M. in EITC E2-225

4. Exchange contact information:o Benedict Javate: [email protected] Chee Him Cheung: [email protected] Cindy Nguyen [email protected] Jillian Miranda [email protected] Ryan Brosas [email protected]

Decision

Look into potential topics of interest to discuss for the next meeting, with regard to the final

project report.

Action (who/when)

Next meeting, all team members are to bring ideas for a topic for the project and discuss the

viability of the subject manner

TOTAL MEETING DURATION: 60 MINUTES SIGNED (CO):

DATE FOR NEXT MEETING: MAY 9,2013 WITNESS SIGNED (TA):

MEETING ADJOURNED AT: 5:30P.M. NAME: CINDY NGUYEN


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Meeting Information

Date: [05/09/2013] Location: EITC E2-225Time: 4:30 P.M. Meeting Type: Introductory


Facilitator: N/A Note Taker(s): Cindy & Maria

Timekeeper: Cindy & Maria

Attendees: Benedict Javate Alexander Lee

Chee Him Cheung Aviskar Adhikari

Cindy Nguyen Ferdous Ahmed

Jillian Miranda Maria Ongare

Ryan Brosas Oleksandr Shchuchkin



N/A Introduction to cohort team and first official meeting took place this session.

Agenda Items

1. Introductions: Get acquainted with cohort teams, evaluate group similarities/differences & take note on what engineering department each individual belongs to.

2. Discuss meeting times and availability3. Exchange contact information

Discussion

1. Introductions: Cohort team consists of 2 members of mechanical engineering and 3members from electrical engineering

2. Discussed potential meeting times and means of stating availability3. Exchanged contact information4. Brainstormed ideas that may be of interest; majority consensus agreed to further

pursue the topic of:Alternative energy sources in the North

Decision

o Meetings are established to be every second Tuesday (as of May 10, 2013) at 12:30 P.M.in the technical communications room (EITC E2-225)

o Everyones role in the group will be decided upon once the final verdict is made on thefinal project topic of study (Due: May 14, 2013).


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o By a majority consensus, the topic of interest is Alternative energy sources in the North.Both cohort teams are to conduct further research on the proposed topic to narrow

down the subjects that concern it.

Action (who/when)

Next meeting, both cohort teams (all TMs) will bring their research contributions toward the

proposed subject & (if any) other topics of interest with a clear argument as to why they raise

awareness in the engineering profession.



MEETING ADJOURNED AT: 5:30P.M. NAME (NOTE TAKER): CINDY NGUYEN


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Meeting Information

Date: [05/13/2013] Location: EITC E2-225

Time: 5:00 P.M. Meeting Type: RegularIn Class (I/C): Yes Out of Class (O/C): No


Timekeeper: Cindy & Maria Late(s): None








Gather & collect all contributive findings of the proposed subject: Alternative energy sources in

the North (of N. America) & any other topics of interest with stated viabilities.

Agenda Items

1. Carry forward discussion on collective findings towards the previously proposed topic.2. Make a final verdict on the focus subject area in the topic: Alternative energy sources

in the North

Discussion

1. Discussion was carried forward concerning the previously proposed subject. Thediscussion was very brief however, as it was determined that there is not many sources

to steer the cohort teams in a clear path. General consensus finds that the topic of

interest is too broad with little information sources.

Decision

o A follow-up meeting is necessary on Tuesday, May 14, 2013 to finalize the project studytopic. Each team member is to bring his/her own topics of interest (suggested

minimum: three topics), as well as a list of pros & cons, viability & how each individual

can incorporate their engineering background into the topic.

o A final verdict on the final topic is necessary by 4:30 P.M. Tuesday, May 14, 2013 & to besubmitted to Dr. A. Parker via email.

Action (who/when)

o TMs from both cohort teams are to bring his/her own topics of interest (suggestedminimum: three topics), as well as a list of pros & cons, viability & how each individual

can incorporate their engineering background into the topic.





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Meeting Information

Date: [05/14/2013] Location: EITC E2-225Time: 12:30 P.M. Meeting Type: Urgent

In Class (I/C): No Out of Class (O/C): Yes








Regrets: Ferdous Ahmed Absent: N/A

Oleksandr Shchuchkin

Aviskar Adhikari


o Each team member is to bring his/her own topics of interest (suggested minimum: threetopics), as well as a list of pros & cons, viability & how each individual can incorporate

their engineering background into the topic.

Agenda Items

1. Propose topic & collective findings on each topic: ~ 5 minutes/team member2. Questions & group discussion: ~ 15 20 minutes3. Take a poll on each proposed topic: ~ 3 minutes

Discussion

1. Proposed Topicso

Nuclear disasters: Potential study on how the subject affects animals, plants, etc.Look into the errors of the Fukushima nuclear disaster in Japan & discuss how

the causes could have been prevented.

o Electric vehicles: Topic raised, but little understanding of the topic by groupmembers in attendance

o Feasibility of Light Rail Transit (LRT) in Winnipeg: Potential topic discussioninclude its feasibility, whether or not it is needed for Winnipegs developing

economy, a comparative study of its efficiency for Winnipeg populations with


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the alternative improvement of rapid transit & whether or not implicating this

commodity to our city will significantly increase population & migration.

o Fiber Reinforced Polymers: Topic raised, but only understood by the civilengineering students of the group

o Space debris: Discuss main causes, measures of dealing with them. Potentiallydiscuss how we can retrieve them &/or old satellites

o Power Sources: Micro-generation. Potentially discuss its cost effectiveness,environmental issues & the amount of subsidy required to implicate this

commodity into society.

2. Discussion & questions were taken for each topic raised. It was difficult to understandhow the topics suggested by members who were not present could be pursued.

3. Majority ruling on the final project topic to be focused on:A Study on Nuclear disasters

Decision

The final verdict is made on the final project topic within this meeting. Based on a majorityruling, the final project subject of study is: The analysis of nuclear disasters (particular nuclear

accident event: TBD)

Action (who/when)

o Benedict will email Dr. A. Parker with the final verdict established from the meeting ofTeams # 3 & #4

o Maria will inform team members not present this meeting, with the final cohort decision.o Follow up meeting for Team #3 Wednesday is not necessary and cancelled.





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Meeting Information

Date: [05/16/2013] Location: EITC E2-225Time: 4:30 P.M. Meeting Type: Regular











o Each team member is to bring his/her own contributions from Assignment #1 & discusswhat they have found useful from their research on nuclear disasters.

Agenda Items

1. Follow up from previous meeting: ~ 10 minutesInquire what other team members think about the subject and what they predict for the

report or if they have any background knowledge in the subject. Inquire TMs for any

questions or concerns they may have with the subject.

2. Decide on a nuclear accident event to study for the final paper ~ 5 minutes3. Create a list of subsections on the topic ~ 15 20 minutes4. Create the project outline, delegating various tasks to each cohort group

~ 5 minutes

Discussion

1. Follow up from previous meetingo No concerns were raised about the subject; all team members were very

enthusiastic about the proposed topic.

2. Discussion was made following up on each TMs collective findings from Assignment #1.Chernobyl & Fukushima were popular nuclear events researched. Based on the wide

range of information and data available for the Fukushima tragedy and the Chernobyl


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nuclear accident, a comparison of how each event could be pursued in the final project

& measured the effectiveness of each subject.

3. Discussed the division of subtopics between both teamsTeam #3

o Disaster causes. (Technicalities, etc.)o Aftermath:

Clean up. Environmental assessment

Team #4

o Safety and preventative measures.o Aftermath:

o Changes in policy and standards.o Humanitarian assessment

4. Final verdict made between both cohort teams that the Chernobyl accident will be theevent studied in the final report due to the wider range of data available and the

possibility of long-term analysis & evaluation of the catastrophe.

Decision

The final verdict is made on the nuclear event to be studied in this meeting. Based on a

majority ruling, the final project subject of study is: The analysis & evaluation of the Chernobyl

nuclear accident. Delegated subtopics were established and previously stated.

Action (who/when)

o Follow up on proposal outline & how to organize jobs for the team proposal report forthe next meeting (everyone).





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Meeting Information






Chee Him Cheung

Cindy Nguyen

Jillian Miranda

Ryan Brosas

Regrets: N/A Absent: Chee Him Cheung


o Each team member is to bring his/her ideas for the project proposal & discuss whatfurther research has found them.

Agenda Items

1. Long weekend meet & greet (informal) ~ 5 minutes2. Follow up from previous meeting: ~ 10 minutes

Inquire about what each team member has found from their research to contribute to

the subtopics delegated for the team. Inquire TMs for any questions or concerns they

may have with the subtopics decided on from the previous meeting.

3. Decide on who is responsible for each subtopic based on their research~ 10 minutes

4. Decide on who is responsible for each subsection in the final project proposal~ 10 minutes

Discussion

1. Everyone was productive over the long weekend2. Follow up from previous meeting

o No concerns were raised about the subject; all team members were veryenthusiastic about the proposed topic.

3. Discussion was made following up on each TMs collective findings on the Chernobylevent. Based on relative research, Benedict & Ryan will be responsible for the

aftermath & preventative measures subsection. Jillian & Cindy will be responsible for


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the environmental assessment subsection. Benji will be consulted as to whether or not

he is okay with responsibility on the introduction & causes section.

3. Majority ruling on the final project topic to be focused on:A Study on Nuclear disasters

Decision

All TMs finish up what you can with the project research & project proposal and send your work

to the Dropbox folder.

Action (who/when)

o Benedict will be responsible for preparing the WBS, calendar & contribute to theintroduction section of the proposal piece.

o Ryan will be revising and putting together the final document, as well as the references& annotations.

o Chee Him Cheung will be responsible for the list of illustrations & WBS.o Cindy will type out the minutes on a template, compile all meeting agendas & review

the final document.

o Jillian will be preparing the personnel schedule for the teamo All TMs send your copies of skills &/or resumes to Jillian, and your research links &

annotations to Ryan.

o Chee Him Cheung will be informed immediately about his tasks for the final projectproposal.

o Follow up cohort meeting to be made & to discuss tasks from both cohorts pertaining tothe introduction piece of the project proposals.





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Meeting Information












o Each team member is to bring his/her ideas for the project proposal & discuss whatfurther research has found them.

Agenda Items



the subtopics delegated for the team. Inquire each TM if they have found any

difficulties with their subtopics.

3. Consult cohort team about their progress on the final proposal & how the introductionwill be pieced together ~ 10 minutes

Discussion

Brief follow up on everyones progress & both team cohorts had the chance to review a few

previous years project proposals. The final project proposal was decided on.

Decision

All TMs finish up what you can with the project research & project proposal and send your work

to the Dropbox folder.


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Final project title decided as Nuclear Disasters: Evaluation & Assessment of the Chernobyl

accident

Action (who/when)

o All TMs will continue to finish the final project proposal over the weekend &communicate/edit the project files in Dropbox

o Both cohorts in dropbox folder will piece the introduction section together by Friday,May 24, 2013.



MEETING ADJOURNED AT: 5:30P.M. NAME (NOTE TAKER):


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Meeting Information

Date: [05/27/2013] Location: EITC E2-225Time: 5:00 P.M. Meeting Type: Cohort










Agenda Items



the subtopics delegated for the team. Inquire each TM if they have found any

difficulties with their subtopics.

3. Consult cohort team about their progress of each TMs current draft~ 10 minutes

Discussion

Brief revisions were made for each TMs draft in progress.

Decision

Thorough revisions of TMs drafts are to be made for next cohort meeting.

Action (who/when)

o All TMs are to have their respective sections drafted and ready for peer revisions forMay 30, 2013.o TAs from cohort team to schedule when the OPR is best fitted to each TMs schedule.





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Meeting Information

Date: [05/29/2013] Location: EITC E2-225Time: 1:30 P.M. Meeting Type: Team


Facilitator: N/A Note Taker(s): Benn

Timekeeper: Benn Late(s): None


Chee Him Cheung

Ryan Brosas

Regrets: Cindy Nguyen

Jillian Miranda N/A Absent: N/A


o Each TM to bring up to date draft for revision & continuous drafting.Agenda Items

1. Introductory greetings ~ 5 minutes2. Follow up from previous meeting: ~ 30 minutes

Continue drafting & revisionDiscussion

This meeting was cut short due to the fact that Cindy & Jillian were unable to attend this

meeting, based on responsibilities of other course obligations.

Continued drafting and updated TMs on draft progress

Decision

Continue drafting until next cohort meeting

Action (who/when)

o All TMs to bring a revised version of their updated draft to next cohort meeting.


DATE FOR NEXT MEETING: MAY 30,2013 WITNESS SIGNED (GC):

MEETING ADJOURNED AT: 2:00P.M. NAME (NOTE TAKER): BENN JAVATE


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Meeting Information












All TMs to bring a revised version of their updated draft

Agenda Items

1. Introductory greetings ~ 5 minutes2. Draft revisions ~ 30 minutesMake at least one revision of TMs drafts3. Discuss Oral Progress Report ~ 20 minutes

Discussion

Team #4 further in drafting progress than Team #3 Team #3 needs to catch up

Aviskar & Alex will be out of town until Monday evening, June 2nd

, 2013.

Cohort decision: Oral progress report scheduled to take place on Tuesday, June 3rd

, 2013

From team meeting (Team #3), in light of the OPR next week:

Benn will report on the teams progress to date, Cindy will discuss the summary of the

project, Jill will report on the teams tasks to be completed , Ryan will report on the

team meetings and team progress and Benji will take care of the introductory &

concluding statements

Jillian suggests that both teams dress formally

Benn suggests that TMs wear coordinating colours for OPR recording session


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Decision

Cohort decision: Oral progress report scheduled to take place on Tuesday, June 4, 2013

Team #3 will meet on Monday, June 3, 2013 for a preliminary run of the OPR.

Action (who/when)

o TAs from both cohort team are to book a room & equipment for OPR recording sessionfor Tuesday June 4, 2013

o Benn to book a room & equipment for Team #3s recording session on Monday, June 3,2013.

o Each TM to bring revised, up-to-date hardcopy of current draft for peer revisions.o Jill & Ryan to prepare brochure for team #3 by Mondayo Benn, Benji & Cindy to prepare powerpoint presentation by Mondayo Ryan to bring tripod to take team picture


DATE FOR NEXT MEETING: JUNE 3,2013 WITNESS SIGNED (TA):



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Meeting Information

Date: [06/03/2013] Location: EITC Library Room DTime: 9:00 A.M. Meeting Type: Team OPR





Chee Him Cheung

Cindy Nguyen

Jillian Miranda

Ryan Brosas



o Each TM to bring revised, up-to-date hardcopy of current draft for peer revisions.o Jill & Ryan to prepare brochure for team #3 by Mondayo Benn, Benji & Cindy to prepare powerpoint presentation by Mondayo Ryan to bring tripod to take team picture

Agenda Items

1. Weekend meet & greet (informal) ~ 5 minutes2. Follow up from previous meeting: ~ 30 minutes

Discuss progress on OPR technical work

Make decisions on OPR sequence & style

3. Record a practice run throughs of the OPR ~ 60 minutesDiscussion

Ryan & Jill to update brochure with team photo

Each TM should organize their speeches & prepare cue cards for reference

Decision

Record official OPR during cohort OPR session, with revisions in place.


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Action (who/when)

o Ryan & Jill to update brochure with team photoo TMs to prepare cue cards for reference


DATE FOR NEXT MEETING: JUNE 4,2013 WITNESS SIGNED (TA):



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Meeting Information

Date: [05/27/2013] Location: EITC E2-225Time: 5:00 P.M. Meeting Type: Regular Cohort











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DATE FOR NEXT MEETING: MAY ##,2013 WITNESS SIGNED (TA):



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Meeting Information

Date: [06/04/2013] Location: EITC Library Room DTime: 5:00 P.M. Meeting Type: Cohort OPR














Discussion

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Meeting Information

Date: [06/5/2013] Location: EITC Library Room DTime: 5:00 P.M. Meeting Type: Cohort OPR II














Discussion

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Meeting Information

Date: [06/06/2013] Location: EITC E2-225Time: 5:00 P.M. Meeting Type: Reports of the Managers














Discussion

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10.Follow up from previous meeting: ~ 10 minutes##

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Meeting Information

Date: [06/10/2013] Location: EITC E2-225Time: 5:00 P.M. Meeting Type: Team & Cohort












11.Long weekend meet & greet (informal) ~ 5 minutes##


Discussion

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Discussion

Bad News day

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Meeting Information




Timekeeper: Cindy Late(s): Cindy











Discussion

Laptop died

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Meeting Information

Date: [06/20/2013] Location: EITC E2-225Time: 5:00 P.M. Meeting Type: Team & Cohort














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Meeting Information

Date: [06/23/2013] Location: EITC E2-225Time: 5:00 P.M. Meeting Type: Team





Cindy Nguyen

Jillian Miranda

Regrets: Chee Him Cheung Absent: N/A




22.Follow up from previous meeting: ~ 10 minutes##Discussion

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Meeting Minutes –NEW