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MENTAL HEALTH & DADS CONTRACTOR EHR PLANNING MEETING May 25, 2011

MENTAL HEALTH & DADS CONTRACTOR EHR PLANNING MEETING

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MENTAL HEALTH & DADS CONTRACTOR EHR PLANNING MEETING. May 25, 2011. AGENDA. Welcome & Introductions Breakout Sessions MH & DADS Funding Methodology Funding Application Bring MH and DADS back together Next Steps Concurrent EHR Planning Sessions. DADS AND MENTAL HEALTH - PowerPoint PPT Presentation

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Page 1: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

MENTAL HEALTH & DADS CONTRACTOR

EHR PLANNING MEETING

May 25, 2011

Page 2: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

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AGENDAWelcome & IntroductionsBreakout Sessions MH & DADS

Funding Methodology Funding Application

Bring MH and DADS back together Next Steps

Concurrent EHR Planning Sessions

Page 3: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

DADS AND

MENTAL HEALTH

BREAKOUT SESSINS

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Page 4: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

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County & Contractor Methodology Committee

Purpose: Develop and implement a methodology

and criteria to be used in allocating available funds to Mental Health Short Doyle contract agencies for their transition to an electronic health record (EHR) system.

FUNDING & FUNDING PROCESS

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Funding should be reviewed in relation to meeting minimum requirements for all agencies.

All current Short Doyle Mental Health Contractors will be considered for some MHSA Technological

Needs funding based on need. 

COMMITTEE PRINCIPLES

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Bruce Copley Deputy Director MHD / County Sponsor Liaison Sheila Yuter County MHD / Committee Co-Chair Erin O’Brien AMCHA / Committee Co-Chair Jorge Wong AACI / AMHCA Member Rachel Clausen EMQ Families First / AMHCA Member Michael Hutchinson County DADS / QI Clinical Standards Terry Boyle Unity Care / Non AMCHA “At large” Member Bruce Fielding Children’s Health Council / “At large” Member Alyce Cobb County MHD Contract Monitor Lauren Gavin County MHD Contract Monitor Sue Clements County EHR Project Manager Tony Perez County Procurement Department Martha Paine County General Fund Finance Director Christine Trong Pathway Society / DADS Gina Trepagnier Hope Services / Small Agency Representative

COMMITTEE MEMBERS

Page 7: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

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SCCo will have up to $4M to award to contractors Amounts are “not to exceed” and will be

considered planning estimates, not fixed amounts Planning estimates will be based on --

Meeting EHR minimum requirements Agency’s need specifically related to meeting EHR

minimum requirements by December 31, 2013

FUNDING METHODOLGY

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General approach Smaller agencies may be awarded more than larger

ones, but no award will be more than 20% of an agency’s annual SCCo Mental Health budget

A blended formula was used to determine planning estimates consisting of --

an even distribution of one half of the available funds, plus

a percent of the remaining half, the percent being inversely proportional to the size of the agency

Again, no agency’s planning estimate may exceed 20% of total agency MH budget

FUNDING METHODOLOGY

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Applications will be accepted between June 1 and December 30, 2011

The application for funding contains three parts: General information Statement of readiness Budget

APPLICATION PROCESS

Page 10: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

New or existing system? ASP (contract for external service) or Self Host (own

and maintain yourself)?

Complete minimum requirements checklist Provide implementation plan and timeline Provide signed (or to be signed) contract

% of your budget that is used for SCCo MH

READINESS

Page 11: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING
Page 12: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

Applications will be reviewed by MH and IT staff

Individual meetings to discuss proposal Expect up to 8 weeks to process and develop

contract

REVIEW AND AWARD

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The minimum requirements for an EHR and electronic data exchange that must be met to receive County funds.

County will further define the data that will be necessary to meet these requirements; including data format and method for which the County will receive the secure HIPAA compliant files

MINIMUM REQUIREMENTS

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For each requirement, indicate if it is: Existing:

Already installed and/or in use In Progress:

Is in the process of being installed and/or used Planned:

Is being planned for in the future. Implementation Date:

For requirements that are in progress or planned, please indicate the estimated date for completion.

MINIMUM REQUIREMENTS

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The minimum requirements for an EHR and electronic data exchange that must be met to receive County funds.

County will further define the data that will be necessary to meet these requirements; including data format and method for which the County will receive the secure HIPAA compliant files

MINIMUM REQUIREMENTS

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For each requirement, indicate if it is: Existing:

Already installed and/or in use In Progress:

Is in the process of being installed and/or used Planned:

Is being planned for in the future. Implementation Date:

For requirements that are in progress or planned, please indicate the estimated date for completion.

MINIMUM REQUIREMENTS

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# Requirement

1 Certified EHR

2 Security & Privacy

3 Client ID

4 Claim Information

5 Reporting Data (CSI/CALOMS/Other)

6 Additional Demographics

7 Problem List

8 Outcome Measures (e.g. MORS)

9 Transition Care / Referrals

MINIMUM REQUIREMENTS

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# Requirements

10 Electronic Audit Capability

11 Progress Notes

12 Treatment Plans

13 e-Signature

14 CPOE (Computer Physician Order Entry)

15 e-Prescribing

16 Maintain Active Medication List

17 Vital Signs

18 Maintain Active Allergy List

19 Consents

MINIMUM REQUIREMENTS

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Next Steps

EHR Planning Concurrent Sessions

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Information for those that are in the early stages of planning.

This session will cover Where do you begin? Technical Considerations Vendor Demo and Evaluations Vendor Comparison Costs

EHR PLANNING SESSION #1

Page 21: MENTAL HEALTH & DADS CONTRACTOR    EHR PLANNING MEETING

Information for those that are in the early stages of planning.

This session will cover: Culture Change Common Risks Project Sponsorship Project and Work Teams Training Productivity Vendor Performance And more…

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EHR PLANNING SESSION #2