Meridian Firs 2 – Board Meeting Minutes Wednesday * 4/18/2018 * 7:00 PM * Cabana Present: Board Members: Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Emily Rischbieter Ron Knowlton Heidi Carslay Linda Venn Manager: Dennis Biggs Absent: Brian Steward, President Clara Mae Bird Visitors: Randy Venn Meeting called to order at 7:01 p.m. by Vice President Bob Potts. Presidents Report: The status of trees was reviewed. An arborist inspected the trees at unit #39 and the immediate common area. The arborist recommended we leave all trees, as they are in clumps and tend to support each other. He did recommend some trimming. Dennis will have someone trim those in the common areas in question as well as the trees near unit #35 which hang over the roadway to the cabana. The homeowners will take care of the trees on their properties. Neither are violating requirements at this time. The cost for the common area tree trimming is $580. Brian has coordinated with Dennis Boyd to transfer our insurance coverage. They had requested a copy of our history of loss documentation, and Brian has requested Ty from Farmers provide this documentation. All paperwork is in order, and once Brian is advised we are covered we will separate from Farmers. Dennis Boyd will attempt to have any penalties from Farmers waived on our behalf. Once the term of our new contract is determined we will set a reminder for 3-4 months ahead of expiration so we can examine bids again for renewal to keep the costs in line. Managers Report: Brian has provided Dennis with the contact info for the dumpsters and bark for spring clean-up and asked that Dennis schedule delivery of both this year. Dennis will be contacting the companies to take care of these deliveries. Yvonne will put the dates in the newsletter once the dates are confirmed and post some flyers for the mailboxes. After some discussion about spending approximately $4,000 to have bark blown into the common areas Linda made a motion to skip the bark blowing this year, as there appears to be plenty of bark still in those areas. Yvonne seconded the motion, there was no further discussion and it was unanimously voted to skip the bark blowing this year. Heidi had noted that the landscape contract requires the landscapers to rake the bark monthly, and she will contact them and ask that they do so. The weather has not allowed work on the siding, but the weather is now cooperating. Dennis will have the siding boards primed and painted and resume work on replacing areas requiring replacement. We are still in need of more boards, Dennis is searching for them. Unit #10 has some damage to the chimney from a bird, causing a hole in an upper board. This will be replaced and trim added.

Secretary’s Report: March minutes have been approved. One homeowner asked about obtaining a newspaper stand after reading the March minutes asking residents to pick up the Kent Reporter if it is delivered to their home. Ron has talked with David Blood at the Kent Reporter, and they will supply us with two boxes and stop home delivery beginning the week of April 27th. Yvonne will add this to the Newsletter. Another homeowner had asked about classified ads in the Newsletter, Yvonne will add that people may send in a request to have postings added at any time, as well as information about the ability to do this will be in Buildium as well. They also asked about trimming some trees near unit #31. Dennis inspected the trees and spoke to the homeowner, it was determined this is the wrong time of year to trim them as they are blooming. These will be inspected again this fall for possible trimming. Yvonne requested that funds be provided for training through HOA Leader, or other training for Board members, if the Board approves specific trainings. There are periodic webinars issued by HOA Leader at a cost of approximately $100.00, and we are able to obtain a recording of those sessions once they have been completed. It was determined there are funds in the Professional expenses portion of the budget. Yvonne will send out info on trainings which may be of interest in the future, and if the Board approves the training will be scheduled. Landscaping Committee Report: We still have no one serving on the landscape committee. Yvonne will research where it states the President is not allowed to serve on a committee. Arrangements are being made for spring cleanup (see above). Architectural Committee Report: Unit #48 has submitted a request to replace their garage door. Treasurer’s Report: Financials are all in Buildium. Payroll taxes must still go through QuickBooks, but Henry will transfer the info to Buildium once he has completed those. We are not ready for training for the Board on Buildium. Brain and Clara Mae are absent, and we need to set up log in for Board members. Yvonne and Heidi will meet and prepare training for the May meeting. Henry and Heidi will work on completing the vendor database info. Heidi is continuing to work on the public site, as it is more involved than initially thought. Heidi advised that we may also set up automatic reports to be generated and sent to Board members, including financial reports. Henry has received a demand request for unit #5, and it has been sold already. He also received a request for information for unit #50 for a refinance. Outstanding Balances Summary for March, 2018: 1. Total Balance - $349,395.01 2. Total Reserve to date – $304,415.31 3. Total Amount Outstanding as of 4/18/2018- $7,867.67 March Action Items/Miscellaneous/Good of the Order: Mattresses are gone which had been dumped in Meridian Firs I area. Heidi contacted Leafless in Seattle to obtain a copy of our contract. We do not have a master contract but she will send the info she has to Brian. Brian is to sign the work order to schedule the gutter work on the buildings for this year. Linda noted that the Reserve study recommends $15,000 this year and $15,000 next year, and if we go ahead with our plans it will put us behind in our reserve schedule. As background, there are 14 buildings and the cabana. Last year we spent $13,000 for buildings G and I and to finish

building H. A second invoice for $26,833.67 for the final payment for new gutters for building G and I and to finish Building H was taken from reserves at a later date. All 14 buildings have had the back gutters replaced, six buildings need the front portions replaced as well as the cabana. The Board had made a decision to speed up the schedule in the recommended reserve report so that the gutters could all be replaced without spreading it over 14 years. This year has been planned to complete 3 buildings, next year the final 3 buildings, and then the cabana to complete the gutter replacement. The cost is approximately $40,000 for this year. Linda is concerned that replacing gutters is at the expense of painting the buildings, as we have not been painting them for several years. The paint is beginning to peel on several buildings, especially where the weather or sun adds more wear. The reserve study recommends $20,000 for painting each year. There has been over $50,000 put into the reserves this year. It was determined Dennis may be contacted about any building needing to be painted, and he will enter a work order, inspect the building and schedule painting as needed. Henry has the proposal from Cedcor for the reserve study for a new contract. They would update the existing report with a site visit at a cost of $1825.00 for just one year. This would be a 3-year report and it would be up to the Board to update the report years 2 and 3 ourselves. The second option is a 3-year contract and they perform a site visit the first year and update without site visit years 2 and 3. This results in 3 reserve studies, including one site visit, and compliance with requirements. The cost would be $1,133.33 for each year for 3 years. Heidi asked for permission to call them and try to negotiate the cost down and do some market research to find averages for what these things costs. She will report back next month. Next meeting, we will look at the proposal and schedule for gutter work and begin to inspect buildings for painting. If a homeowner requests their building to be inspected for painting Dennis will oversee inspection. Yztaa will be contacted by Dennis to inspect any buildings when a request comes in. Heidi is overseeing the Community Yard sale, and she has contacted a representative at Meridian Firs I. They may join us. The dates are confirmed as June 22, 23, and 24. Heidi will put ad in Craigs list and make sure the signs are set out. The meeting was adjourned at 8:40

Meridian Firs 2 – Board Meeting Minutes Wednesday * 2/21/2018 * 7:00 PM * Cabana Present: Board Members: Brian Steward, President Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Clara Mae Bird Emily Rischbieter Ron Knowlton Heidi Carslay Manager - Dennis Biggs Visitors: Randy and Linda Venn, Homeowners Meeting called to order at 7:03 p.m. The Venns were welcomed and given the floor to address the Board. Randy is concerned about a tree leaning toward his unit #40. In addition, two trees at unit #39 are touching the top of the roof, and there is a chimney which at times emits sparks. Mr. Venn wants the Board to enforce the rules requiring the owner to remove or trim the trees if on private property if there is a danger, or for the Board to remove or trim the trees if on common property. In addition, Randy expressed concern about liability on the part of the Board for apparently having been involved in a tree cutting on a homeowner’s property. Dennis will check out the trees leaning toward Mr. Venn’s unit as well as the potential danger with trees too close to the roof at unit #39. The Board was aware of work being done to remove another tree, as the Board had determined it was a danger to structure due to roots spreading and had required the owner to have it removed. The owner had asked for assistance in the cost, as he did not have the funds necessary. The Board agreed to pay for the work and the homeowner is making monthly payments for six months until paid in full. The Board had determined it was critical to remove the tree in a timely manner and it was reasonable to allow the homeowner to make payments to cover the cost. President’s Report: The representative for Comcast was unable to be present due to weather, however had dropped off snacks, drinks, and gifts for Board members. Buildium – There was a meeting February 6, with Terri, Henry, Heidi, Brian, Yvonne and Brian present, and Ashley from Buildium on the phone. Clara Mae was also present. We determined we needed to take responsibility to watch tutorials and learn the system, and not take up more of Ashley’s time. We have started fresh for 2018, inputting homeowners beginning balances for 12/31/2017. Teri is uploading vendor info which was no longer available, and the homeowner info is still there so Yvonne is updating that information. Henry will send Teri current vendor info by the end of this week. Henry, Yvonne and Heidi will schedule a meeting to verify what info needs to be completed to begin using Buildium for dues tracking and to complete that work. Heidi and Henry will upload financials so they are current by the end of March, allowing Henry to use Buildium for all financial data after that point. Finally we will schedule a last meeting with Ashley to assure all steps are met and we can move forward. Once the financials are current we will be ready to launch to all homeowners. Training will be scheduled for Board members and for homeowners. Moving forward we will need to have structure, keep the software updated on a continual basis and restrict access to administrative functions. Heidi will assist Henry as a second set of eyes and to be available as a back-up with financial data. Yvonne and Heidi will maintain the owner’s database and web portal. Brian and Yvonne will take on governing docs as we will need make some updates to reflect the operational practices of using Buildium.

Clara Mae asked if we could access Buildium through the website we are currently using. Heidi will confirm we will have our own website available through the Buildium software which the public and realtors, etc. may access as needed, with sign in functions for homeowners and administrators on the system We will discuss best practices to obtain and maintain current and updated homeowner information at our next meeting, as this has been a challenge with obtaining this information during the past year. Carol has resigned from the Board due to the demands of her work schedule. Brian expressed appreciation for her work with the Board over many years. The position will be opened up and information posted in the Spotlight newsletter. Those interested in serving on the Board will be placed on the agenda at the next meeting, and will be provided time to introduce themselves and the Board may ask questions of those present. The Board will then take a vote to fill the position. This position is in effect for the remainder of the year 2018, and will be up for reelection at the annual meeting in November. There was discussion about which insurance company we will move forward with for the remainder of the year. Brian thanked Heidi for the work she did in researching and providing information on the ratings of the three companies being considered. Six Board members wish to move forward with Middle Oak insurance, however the Farmer’s policy does not expire until September. Brian will reach out to Ty to determine if there will be a penalty assigned if we discontinue that contract. We will make a final decision on switching next month or if we will wait until the contract expires and ask for new quotes for all three companies to make a decision at that time. Manager’s Report: Siding needs to be replaced on unit #34 due to a hole from a bird, and further inspection determined water had been getting into the siding and caused damage during heavy rains. Wayne and Dennis made a small piece to place on the gutters to divert heavy rains to avoid future problems, and those have been installed on the units where it was determined to be a problem after building inspections. Emily asked if the work was completed, and why the work was done prior to Board approval. There was some discussion about what work is approved without Board approval, and Clara Mae offered to find where this is stated and will bring back the information to the Board members at the next meeting. A small section of siding on K building was going bad, and it was repaired. There was a small leak on roof of unit 55 which was also repaired. Yvonne asked about the generator, as we have recently had an incident when the generator did not start when the power was out, and we have since replaced the battery and filled the propane tank. Dennis advised the battery in the generator was bad and as a result took it off line last fall. Every week the generator comes on and runs for a short time to test it. The propane tank was filled in January up to 80% capacity, which is the first time we have had to replace the propane. Secretary’s Report: The January minutes were approved with minor changes and final minutes were emailed to all Board members. One homeowner asked if the Community sale is going to take place this year. Clara Mae advised she will oversee the sale for June 22, 23, and 24th. Heidi asked if we could consider a different date as this conflicts with a personal activity she participates in each year. We will discuss dates further at the next meeting. Clara Mae will contact Meridian Firs I to determine if they would like to join efforts and what dates would work for them. We normally advertise on Craigs list and Clara Mae will post it again this year. Since we are moving quickly toward use of Buildium Yvonne did not hand out updated copies of homeowner unit information sheets, but had emailed updated lists. Architectural Committee Report: There is one request for unit 75 for a new fence. it has been approved for work in March. Clara Mae stated a new fence was built with no architectural request submitted by her neighbor. Dennis will check. Clara Mae offered to work on the landscaping committee since Bill is no longer on the Board. Brian removed himself from the committee and had asked Ron to take his place. Ron was agreeable as long as there are two members serving on this committee, so Clara Mae and Ron will take over responsibility for the landscaping committee.

Treasurer’s Report: We have just one month for the first of the year at this point. Henry is concerned about Comcast as the rates have been going up, and we had a contract with reduced rates which Emily had negotiated. Emily will contact the rep and ask for a copy of the executed contract and determine why the rates have increased, asking for a credit to be issued. Henry reported the reserve balance is at $290,710.34, which is an increase of $18,000 from last year. Outstanding Balances Summary for January, 2018: 1. Total Balance - $338,594.95 2. Total Reserve to date – $290,710.34 3. Total Amount Outstanding as of 2/21/2018- $6.638.57

Meridian Firs 2 – Board Meeting Minutes Wednesday * 1/17/2018 * 7:00 PM * Cabana Present: Board Members: Brian Steward, President Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Clara Mae Bird Emily Rischbieter Ron Knowlton Heidi Carslay Manager - Dennis Biggs Absent: Carole Biggs Visitors: Don Dinsmore, Homeowner Dennis Boyd, Insurance Broker Meeting called to order at 7:00 p.m. Don Dinsmore requested to address the Board, and was given a short period of time while waiting for all members to arrive. He wanted to advise of a court resolution regarding his dog and a neighbor, and relay suggestions for fencing by Animal Control to alleviate further problems. He was advised to fill out the appropriate architectural forms and submit them for consideration. He also requested the board consider installing lighting in the RV lot. Dennis Boyd presented quotes on insurance coverage provided by his company, and comparisons with the Farmers proposal. The Board will consider all information, ask clarifying questions in the coming month, and vote for a final decision at the February meeting. Heidi will research the financials for each of the three potential insurance companies. President’s Report Brian requested status of Buildium, and advised a meeting will be set to determine goals and timelines to launch the software as soon as possible. Henry will request a copy of the Buildium contract and forward the training/log in information to Board members. Committee status and board member roles were tabled until February due to time constraints. There is a new representative from Comcast who will be attending the February meeting to meet Board members and answer any questions. Managers Report: The owner of unit #25 is aware of the need to remove a tree on his property which has become a potential threat to the building, but he does not have the funds to have the work completed at this time. He has asked for the Board to have the work done and allow for him to make payments over several months to cover the cost of the tree. Clara Mae made a motion for the Board to pay for the removal of the tree at Unit #25 and set up payments over six months for the owner to repay the costs. Ron seconded the motion. No discussion followed and the motion was passed unanimously.

Due to weather there is no work in progress. The siding work is on hold until the buildings are able to dry. Treasurer’s Report: Henry has submitted an invoice to Meridian Firs I for their share of National Night Out expenses. He has confirmed Mole Masters has been paid and there is no outstanding amount due to them. Outstanding Balances Summary for December, 2017: 1. Total Balance - $331,450.52 2. Total Reserve to date – $286,603.25 3. Total Amount Outstanding as of 1/17/2018- $5,643.52 Secretary’s Report: December meeting minutes were approved via email. There was correspondence with two homeowners; one new owner requested payment coupons and another requested the address of the Association so they could submit two months of dues. Yvonne passed out copies of the governing documents which were ready to be approved in August, 2016. All Board members need to review them for approval by the February meeting. Yvonne passed out copies of the updated homeowner’s information, however they are extremely small and difficult to read. Yvonne will send out the electronic database for information, and have more readable copies available at the February meeting. Once Buildium is launched we no longer will need to maintain this Access database. Landscape committee report: No current activity to report. Architectural committee report: No current activity to report. The meeting was adjourned at 9:25. The next meeting is on February 21 at 7:00 p.m. in the cabana.

Meridian Firs 2 – Board Meeting Minutes Wednesday * 3/21/2018 * 7:00 PM * Cabana Present: Board Members: Brian Steward, President Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Clara Mae Bird Emily Rischbieter Ron Knowlton Heidi Carslay Manager - Dennis Biggs Visitors: Randy Venn and Linda Venn, Homeowners Meeting called to order at 7:03. Randy Venn and Linda Venn were present, as they each had indicated an interest in filling the open Board position. Each were give a few minutes to introduce themselves and answer questions from Board members. Randy indicated he tends to be straightforward and to the point and has experience from serving on this Board in years past as well as many others, He has business experience in many areas, including negotiating contracts, accounting, etc. Randy stated Linda does tend to have a calmer and more diplomatic approach. Linda feels she is a small part of a larger community and believes she tends to live by the rules and when we adhere to them everyone knows what is to be expected. Linda feels this is a great neighborhood and everyone wants to see it flourish and continue to be a good neighborhood. The Board entered executive session to have discussion and vote on the two candidates to fill the empty Board position. Linda received the majority of votes. The candidates were advised, and Randy was extended appreciation for his interest in serving as well. Linda was welcomed to the Board as a member and took her seat with the remaining members. Presidents Report: Brian indicated he would like to change the date of the annual meetings as the past two years they have been held on election nights. The Bylaws were checked and they state the meeting is on the second Tuesday of November annually. Elections are held on the first Tuesday, and Clara Mae advised the past two years have been scheduled in error on the incorrect date. We will adhere to the Bylaws as written. Brian had contacted Ty with Farmers Insurance and was advised they will penalize us between $450 and $500 if we terminate our current contract with them within the next 30 days. If we move to Middle Oak right now we will still save a small amount, as the overall cost is lower than Farmers with a bit more coverage. Linda asked if we had looked into the different companies and their ratings, etc. Heidi had, and will email the information to Linda. Ron moved we go with Middle Oak provided they stay with their initial quote once it goes through underwriting. Yvonne seconded. With no further discussion a vote was taken. There were seven votes to terminate with Farmers and sign a contract with Middle Oak. Brian will contact Dennis Boyd, the insurance broker, and move forward with the decision. Brian advised the Comcast representative is leaving her position and we will have another representative in the near future

It was noted that mattresses have been dumped in an open space near the point where our roadway exits Meridian Firs 2. Brian will contact the City to remove them, as this will benefit both MF1 and MF2. This continues our efforts to be good neighbors. Managers Report: The siding was patched on unit #34. New support posts were installed at units #35 and #72. Work continues on replacing siding where needed. Dennis Inspected the trees which had been identified as potential problems by Randy Venn last month. The tree leaning toward unit #40 was determined to not be a problem and has been there for 75 years without being a problem. It is in the common area and therefore responsibility of the Association. The other tree has limbs which are leaning over the roof of unit #39 and come close to touching the roof. This tree is the responsibility of the homeowner. Dennis had determined that the limbs do not touch the roof and are therefore not a problem. Discussion followed that wind storms and heavy rains potentially could cause damage to the buildings. Linda made a motion to have a professional arborist look at the leaning tree in the common area and make a recommendation for the Board to review. Heidi seconded. With no further discussion a vote was taken. Six voted to hire an arborist to obtain an recommendation. Dennis will contact an arborist and arrange to have the tree evaluated. After further discussion about the tree limbs over unit #39 it was determined Brian will look at them, and if he determines they should be trimmed he will advise Dennis to contact the homeowner and give them 30 days to trim the limbs. Dennis advised it is time to set up a schedule for the gutter work for this year, and Brian needs to sign the agreement. Three buildings are scheduled for replacement this year, and the final three buildings in 2019. The work this year requires a deposit of $12,000, with the final expense at $24,000 which is paid out of reserves. Heidi will ask for a copy of the original contract from the company so the present Board is able to view the contract. Henry will email the amounts which have already been paid, the dates, and the buildings which have been completed to all Board members. The company is Leafless in Seattle, sometimes referred to as Mastershield. Secretary’s Report: The minutes for the February Board meeting were approved with minor corrections, and final minutes emailed to all members. One homeowner sent email asking if the Kent Reporter is paid for by the Association, and was advised it is free to all residents, but homeowners may contact the newspaper and ask to not receive copies. Ron will contact the Kent Reporter and ask if they will provide a Kent reporter box for newspaper distribution, so they may stop throwing them into yards and driveways. Yvonne will add a notation again the Spotlight as a reminder to homeowners. Clara Mae contacted Meridian Firs I about joining us for the Community Yard sale but has not received a response yet. Clara Mae advised she will not be participating in or overseeing the community sale any longer and asked Heidi to take it over. Heidi agreed, however will need to re-examine the dates as she is not available for one weekend. Ron will put Heidi in touch with someone on the Board at Meridian Firs I so she may coordinate with them. Clara Mae also checked for information where a limit had been established for the manager regarding repairs and the need to obtain Board approval. There is nothing stated in the governing documents. There was a limit established by vote at a Board meeting in December, 2010, requiring Board approval for amounts over $3000. Once Buildium is set up and running the Board will revisit this amount. Landscaping Committee Report: Ron had submitted email to Board members resigning from this committee. Clara Mae stated there was nothing to report, and she is also resigning from this committee. Brian will talk to Bill about what it entails to serve on the committee and what periods of time require yard inspections. Yvonne will put something in the Spotlight about needing volunteers to serve on this committee

Architectural Committee Report: No requests currently. Treasurer’s Report: There has been a lot of work in Buildium, and we are very close to launching it. Basically we are done with accounting info, last year until current, and have vendor info input except for minor details such as phone numbers. Checks have been ordered and this month’s report handed out is from Buildium. Ashley with Buildium has been conferencing with Henry, Heidi and Yvonne. Heidi will follow up with Ashley to get recording of the last training session. Next steps are to make sure we have all updated owner info, create owner accounts and give them info to log in. Will conduct some training at next Board meeting for Board members. This will be basic training on how to access Buildium and find info. Henry reviewed the budget vs. actuals and checks paid out. The Comcast invoice is still in question. Emily had obtained a copy of the current contract and emailed to Board members. Henry will provide the past, lower invoice amounts and current invoice charges to Emily and Heidi, and they will compare with the contract to assure we are being charged appropriately. One of them will contact Comcast if there is an issue. Outstanding Balances Summary for February, 2018: 1. Total Balance - $344,818.99 2. Total Reserve to date – $294,809.82 3. Total Amount Outstanding as of 3/21/2018- $6,671.84 Henry advised we need to begin a new 3-year period for the Reserve study with Cedcore, as our last 3-year agreement has ended. Henry will obtain a proposal from Cedcore and bring it back to the Board for a vote. State laws dictate RCW for reserve studies and requirements and Linda suggested we review the rules. Linda will look up the RCW and send a link out to the Board members. Miscellaneous/Good of the Order: Brian was asked about unit #56 by a homeowner since it has been empty. The owners will be renting it soon, and will move back in at a later date. The unit is not for sale. Heidi has checked Buildium and we do have a Website, Heidi can add pictures and will set up the site. Brian will not be at the next meeting, Bob will step in to oversee.

kentMeridian Firs 2 – Board Meeting Minutes Wednesday * 5/16/2018 * 7:00 PM * Cabana Present: Board Members: Brian Steward, President Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Emily Rischbieter Heidi Carslay Manager: Dennis Biggs Absent: Ron Knowlton – out of town Linda Venn – out of town Clara Mae Meeting called to order at 7:05 by Brian Steward Presidents Report: Everything has been set up for the new insurance coverage, and the information has been added to the website so homeowners may access a certificate of coverage if needed. We were billed separately for the officers, crime and fraud coverage which amounted to $2075.00. Brian contacted the broker and was advised the total amount will be the same as the quote as this portion will not be included in the Middle Oak invoice. We have the option to break this portion into monthly payments, however the Board agreed this amount should just be paid annually. Dennis Biggs had submitted his resignation effective at the end of this month. Brian will schedule a meeting with Dennis to transfer files, equipment and information prior to that time. The Board expressed their appreciation to Dennis for the work he has done for the Association for approximately 15 years. Discussion was initiated regarding needed building painting and gutter replacement. Our plan for completing the gutter replacement is to complete three buildings this year and the final three buildings next year. There had been a suggestion to reduce the number of buildings completed each year and use those funds to paint some of the buildings. It is not known if the price quoted for the work on gutters would change if we reduced the number of buildings each year, however the cost has increased slightly this year due to expected tariffs on steel and aluminum and in the next few years the costs could rise significantly. The Board members agreed it is in the best interest of the Association to continue with the current plan, as the gutter problems impact the siding and paint negatively and the sooner we complete this work the sooner we are able to stop further damage to the buildings. To begin the work Brian will need to sign the agreement for this year’s work so it may be scheduled to begin. Quotes were obtained from several companies when the work was started initially. There had been a request to paint the F building and it has been inspected. Records indicate it was panted on the south side in 2015 and the rear of the building was panted in 2012. Building K was painted in 2004 and spot painted in 2012, as the sun does impact the sides of the buildings where the sun hits them. Siding is currently being replaced on some buildings, and some have had primer applied and are waiting to be painted. Current plans include a bid for the south side of J1 to replace and paint the siding at a cost of $2190.00. There was discussion about the need to continue with the siding replacement where needed and continue with spot repairs. Yvonne made a motion to continue with the gutter work as planned to complete all buildings in the next 2 years, and continue with siding replacement as needed, doing touch up cleaning, priming and painting as needed. In two years when the gutters are completed we could resume a regular schedule for complete painting of all buildings.

Bob seconded the motion. There being no further discussion, a vote was taken and the motion passed unanimously. Managers Report: At unit #10 a bird had caused damage to the chimney, which has been repaired. Siding on Building J1 was replaced, it is ready to paint. Siding has been purchased for a portion of Building E at a cost of $1200. It will be replaced this Friday and then painted. The trees have been taken care of which required trimming. Secretary’s Report: April minutes have been approved. One homeowner asked if there was online bill paying available, it should be ready in Buildium next month. When homeowners set up bill pay for their monthly dues to automatically transfer from their bank accounts into the Meridian Firs 2 bank account, Buildium charges .50 cents per transaction. Yvonne made a motion to absorb the .50 cents per transaction for homeowners if they set up bill pay, as this will limit the work on our end and assure regular payment is taken care of. Heidi seconded the motion. Being no further discussion, a vote was taken and the motion passed unanimously. Heidi and Yvonne worked with Ashley from Buildium to complete work on the site and implement use for all homeowners. Once bill pay is set up we will make an announcement to the homeowners and offer training. The welcoming committee contacted new owners in unit #5. The HOA Leader webinar recording of the training session on HOA Board Members and Fiduciary Duties is available, it is worth spending some time reviewing. The link was sent out in email but contact Yvonne if you need the info again. Also, an article on annual meetings and proxy votes is available and would be good to review, next month we will begin to discuss our annual meeting in November. There had been a question about whether or not Brian as allowed to serve on a committee, which came from the By-Laws section 7 – Multiple Offices. It was determined this refers to holding an office position and not committee membership. There have been sightings of black bears in the area, including one seen on 146th Avenue SE, near the open area where the last townhouse building is located. Yvonne will add info in the Spotlight for everyone to take precautions and be sure to not keep animal food or accessible garbage outside. Landscaping Committee Report: We still have had no interest in serving on the landscape committee, Emily and Brian offered to serve on this committee. Emily will contact the landscapers and remind them they need to apply weed killer in the gravel in the RV and parking areas and rake the gravel. She will also remind them they need to rake the bark in the common area. Architectural Committee Report: Air conditioner unit was installed in unit #35 through the side of the wall at the back of the building.

Heidi demonstrated Buildium for the Board. We were missing several members, and as we were not able to log into the Wi-Fi she brought it up on her PC and showed how we can post notices, where documents are located such as By-Laws, Spotlight newsletters, etc. She also demonstrated how homeowners may contact us and complete work orders. Treasurer’s Report: The financials report reflects everything is normal for this time of year. Outstanding Balances Summary for April, 2018: Total Balance - $359,505.92 Total Reserve to date - $341,505.92 Total Amount Outstanding 5/16/18 $ 6,372.21 Henry asked that the Board provide approval for him to pay the initial payment for gutter work once Brian signs the agreement. He will send out email and Board members will respond with approval for documentation.

Linda had requested to view the supporting documentation for the April financial report. Henry will be filing the documentation in the Association office within the next week. The Board agreed that anyone wishing to see this documentation will arrange to come to the Association office with one officer (President, Secretary or Treasurer) of the Board who will open the file for the Board member to review. No copies will be made as the documents contain sensitive information such as bank accounts, owner delinquent detail, etc. Unit #31 is delinquent, it is currently empty as there are no renters there presently. The letter was returned but the owner has a management company and Henry has sent them a letter. Unit #11 has paid their account to bring it current, as well as all attorney fees. The meeting was adjourned at 8:45.

Meridian Firs No. 2 Owners Association January 2017 Board Meeting Wednesday 1/18/2017 Meeting was called to order at 7:04 PM In attendance: Dennis Biggs, Emily, Brian, Yvonne, Henry, Teri Cabana

President’s Report Vote Required

1. Whether or not to include in the Spotlight newsletter the fees that Henry received for his services processing demand requests from realtors.

a. NOTES: Board discussed the differing opinions on whether or not to include in the Spotlight newsletter the information on the fees Henry collects for his work processing the demand requests from realtors. b. NOTES: Yvonne made a motion that we include information in the Spotlight newsletter related to the increased demand requests from realtors and that the Board determined to reimburse Henry for his services in processing those. IN FAVOR: 3; AGAINST: 1; ABSTAIN: 1. Emily will include this information in the Spotlight Newsletter.

2. Vote about reversing rush fee for homeowner. a. NOTES: Teri spoke with the homeowner and informed that a $50 rush fee would be required to complete the demand packet by this Friday, 1/20. Homeowner agreed to pay. There was discussion on what occurred and what opinions were on whether or not to refund the $50 fee because it was not the fault of the escrow company that no one from Meridian Firs II contacted them back in a timely manner. b. NOTES: Teri made a motion for someone to contact the escrow company to ask them to send us emails to prove that they had contacted us several weeks and if they can prove to us, we would refund the $50 rush fee. IN FAVOR: 4; AGAINST: 0; ABSTAIN: 1. Teri will email the escrow company tonight.

No Vote Required 1. No update on the Meridian Firs 1 parking situation at this time.

a. NOTES: Teri has emailed our lawyer who will be in contact with the Meridian Firs II to resolve the situation. Update expected at next Board meeting.

2. Request mass email sent out to all homeowners for a reminder of the raise of dues. a. NOTES: After discussion, it was determined that the Secretary will include an update to homeowner’s in the next newsletter. Also to be included is information about the process on what occurs if dues aren’t paid on time as described in the House Rules – Late Fee Policy, Page 11.

3. HOA Board Responsibilities a. NOTES: Teri reminded Board Members that it is important to be familiar with the association website and to respond to homeowner questions and inquiries in a timely manner.

4. Item to include in our Spotlight newsletter pertaining to homeowners calling the board.

a. NOTES: Secretary to include information in the newsletter that indicates that the Board is here to help, but please don’t call during work hours; instead send email, text message and the Board will respond within 48 hours.

Treasurer’s Report

1. Expense vs. Income a. NOTES: Henry summarized the results of the Reserve Study that was completed: need to watch the Reserve account closely as the property is aging and repair issues can come up that we need to be prepared for. Board should look for ways to increase the funds at some point. Suggestion was given that we provide information to homeowners in the Spotlight Newsletter on where homeowners can go on the association website to review the information on the Reserve Study.

2. Reconciliation Summary 3. Outstanding Balances Summary

a. NOTES: Henry provided an update on the following: i. Souza – Still waiting for her to pay balance; lien remains on property until balance is paid. ii. Shober – Henry got information from attorney that foreclosure is better option than filing a lawsuit. Discussed that Henry will provide information on letterhead for Dennis to give to Shober: Shober must reach out the lawyer by 2/15 or if he does not, foreclosure procedures will be started on 2/16. iii. Berg – Henry got information from attorney recommending that we give Berg one last warning letter which the attorney will draft and send—Henry will direct her as such. iv. Manish Naidu – Henry will send the case to attorney for collections because he has already sent out 2 warning letters. v. Wooten – Henry will send the case to attorney for processing at the end of the month because he has already sent out 2 warning letters.

Manager’s Report

1. Any property updates/issues a. NOTES: Can’t do much to buildings in January; will start up again in February/March. Wayne is working on dryer vent issue of steam from the unclean vents getting caught on the wood outside of units which can damage the wood on eaves. Wayne has developed dryer vent extensions that cost $75 per unit that will protect the wood on eaves from the steam collecting there. Next meeting the Board will have an update from Dennis on how many units need the dryer vent extension

b. NOTES: Suggestion to put reminder in newsletter for people to check and clean their dryer vents. c. NOTES: Debris from last weeks’ winds but no damage to units yet. Dennis to inspect tree that caused most of that debris and add it to list of trees to be taken down.

Secretary’s Report

1. Comcast Vote outcome to cancel service, change service to internet or leave the service as is (cable).

a. RESULTS: Option 1 = 26; Option 2 = 17; Option 3 = 1 b. Include results in newsletter; Teri to email Comcast.

2. Approval of meeting minutes – Meeting minutes were approved as edited; Emily to check with Clara Mae on the meeting minutes being put in the file cabinet and the spotlight newsletter to be posted on the website. 3. Transfer of Secretarial duties

a. NOTES: Emily to schedule time with Clara Mae this weekend to go through information.

4. Any homeowner correspondence Landscape Committee Update of landscape contract

NOTES: Thank you to Brian for getting more quotes on landscape contractors. Pasqual agreed to drop 10% ($3100 savings). Board decided to send a $100 gift certificate Pasqual as a thank you. Although we have received other landscaping bids, the board has agreed to continue on with Guardian Landscaping, as they have agreed to reduce our current costs by 10% for 2017.

Meridian Firs No. 2 Owners Association January 2017 Board Meeting Wednesday 1/18/2017 Meeting was called to order at 7:04 PM In attendance: Dennis Biggs, Emily, Brian, Yvonne, Henry, Teri Cabana

President’s Report Vote Required

1. Whether or not to include in the Spotlight newsletter the fees that Henry received for his services processing demand requests from realtors.

a. NOTES: Board discussed the differing opinions on whether or not to include in the Spotlight newsletter the information on the fees Henry collects for his work processing the demand requests from realtors.

b. NOTES: Yvonne made a motion that we include information in the Spotlight newsletter related to the increased demand requests from realtors and that the Board determined to reimburse Henry for his services in processing those. IN FAVOR: 3; AGAINST: 1; ABSTAIN: 1. Emily will include this information in the Spotlight Newsletter.

2. Vote about reversing rush fee for homeowner. a. NOTES: Teri spoke with the homeowner and informed that a $50 rush fee would be required to complete the demand packet by this Friday, 1/20. Homeowner agreed to pay. There was discussion on what occurred and what opinions were on whether or not to refund the $50 fee because it was not the fault of the escrow company that no one from Meridian Firs II contacted them back in a timely manner. b. NOTES: Teri made a motion for someone to contact the escrow company to ask them to send us emails to prove that they had contacted us several weeks and if they can prove to us, we would refund the $50 rush fee. IN FAVOR: 4; AGAINST: 0; ABSTAIN: 1. Teri will email the escrow company tonight.

No Vote Required 1. No update on the Meridian Firs 1 parking situation at this time.

a. NOTES: Teri has emailed our lawyer who will be in contact with the Meridian Firs II to resolve the situation. Update expected at next Board meeting.

2. Request mass email sent out to all homeowners for a reminder of the raise of dues. a. NOTES: After discussion, it was determined that the Secretary will include an update to homeowner’s in the next newsletter. Also to be included is information about the process on what occurs if dues aren’t paid on time as described in the House Rules – Late Fee Policy, Page 11.

3. HOA Board Responsibilities a. NOTES: Teri reminded Board Members that it is important to be familiar with the association website and to respond to homeowner questions and inquiries in a timely manner.

4. Item to include in our Spotlight newsletter pertaining to homeowners calling the board.

a. NOTES: Secretary to include information in the newsletter that indicates that the Board is here to help, but please don’t call during work hours; instead send email, text message and the Board will respond within 48 hours.

Treasurer’s Report

1. Expense vs. Income a. NOTES: Henry summarized the results of the Reserve Study that was completed: need to watch the Reserve account closely as the property is aging and repair issues can come up that we need to be prepared for. Board should look for ways to increase the funds at some point. Suggestion was given that we provide information to homeowners in the Spotlight Newsletter on where homeowners can go on the association website to review the information on the Reserve Study.

2. Reconciliation Summary 3. Outstanding Balances Summary

a. NOTES: Henry provided an update on the following: i. Souza – Still waiting for her to pay balance; lien remains on property until balance is paid. ii. Shober – Henry got information from attorney that foreclosure is better option than filing a lawsuit. Discussed that Henry will provide information on letterhead for Dennis to give to Shober: Shober must reach out the lawyer by 2/15 or if he does not, foreclosure procedures will be started on 2/16. iii. Berg – Henry got information from attorney recommending that we give Berg one last warning letter which the attorney will draft and send—Henry will direct her as such. iv. Manish Naidu – Henry will send the case to attorney for collections because he has already sent out 2 warning letters. v. Wooten – Henry will send the case to attorney for processing at the end of the month because he has already sent out 2 warning letters.

Manager’s Report

1. Any property updates/issues a. NOTES: Can’t do much to buildings in January; will start up again in February/March. Wayne is working on dryer vent issue of steam from the unclean vents getting caught on the wood outside of units which can damage the wood on eaves. Wayne has developed dryer vent extensions that cost $75 per unit that will protect the wood on eaves from the steam collecting there. Next meeting the Board will have an update from Dennis on how many units need the dryer vent extension b. NOTES: Suggestion to put reminder in newsletter for people to check and clean their dryer vents. c. NOTES: Debris from last weeks’ winds but no damage to units yet. Dennis to inspect tree that caused most of that debris and add it to list of trees to be taken down.

Secretary’s Report

1. Comcast Vote outcome to cancel service, change service to internet or leave the service as is (cable).

a. RESULTS: Option 1 = 26; Option 2 = 17; Option 3 = 1 b. Include results in newsletter; Teri to email Comcast.

2. Approval of meeting minutes – Meeting minutes were approved as edited; Emily to check with Clara Mae on the meeting minutes being put in the file cabinet and the spotlight newsletter to be posted on the website. 3. Transfer of Secretarial duties

a. NOTES: Emily to schedule time with Clara Mae this weekend to go through information.

4. Any homeowner correspondence Landscape Committee Update of landscape contract

NOTES: Thank you to Brian for getting more quotes on landscape contractors. Pasqual agreed to drop 10% ($3100 savings). Board decided to send a $100 gift certificate Pasqual as a thank you. Although we have received other landscaping bids, the board has agreed to continue on with Guardian Landscaping, as they have agreed to reduce our current costs by 10% for 2017.

Recap of meeting. Executive Session None

Miscellaneous

NOTES: Henry to make an appointment with Buildium to provide demo for him, Teri, Bob, Dennis, Emily on a weekend. Meeting was adjourned at 9:26 P.M. Recap of meeting. Executive Session None

Miscellaneous

NOTES: Henry to make an appointment with Buildium to provide demo for him, Teri, Bob, Dennis, Emily on a weekend. Meeting was adjourned at 9:26 P.M.

Meridian Firs No. 2 Owners Association February 2017 Board Meeting

Wednesday 2/15/17 7:00 PM; Called to order at 7:05 P.M.

Cabana

In Attendance: Teri, Carol, Dennis, Bob, Emily, Brian, Yvette, Clara Mae, Bill

President’s Report

Vote Required

1. Change the monthly meeting day to another day of the week

Board discussed preferences and request was withdrawn.

No Vote Required

1. Update on the Meridian Firs 1 parking situation at this time.

Teri provided update that she had checked in with the lawyer who is in contact with MFI’s

lawyer; they are still in discussions.

2. Buildium meeting update

Teri provided an update on Buildium demo and discussed the benefits to the homeowners

for ease of use and access to information. It’s expected to launch on April 1st. Homeowner’s

can view financials and submit work orders. Suggested that Board view the link. Emily will

double-check and get the link and informational materials to the Board.

3. Change to cable disconnect fee to raise second notice fine to $50 per lawyer’s

recommendation

Consider doing this once we get Buildium up and running.

4. Responsibility of hired handyman to report homeowner problems to property manager

Teri reviewed the need for the homeowners to report problems addressed by a handyman

to the property manager. There was discussion on what types of problems need to be

reported, IE is it just issues that could impact other units, like moisture ants, mold, vermin,

electrical, and plumbing.

If a handyman does work on behalf of the association they are required to report the issue

to the property manager.

Secretary will put a reminder in the Newsletter about this, with a reference to the

House Rules.

5. Notification to homeowners when maintenance work is performed

Teri reviewed the CC&’s related to this process—Article 10, Management by Board, Section

2, Line J (page 9).

Homeowners need to be given 24 hours notice of work that is going to be done on their

unit.

The Board discussed the process and decided the property manager will email and/or call to

provide the notice; he will expect to get a response back if he emails.

Secretary will put information in the newsletter to let homeowners know that the

property manager will be emailing and/or calling them to provide the notice and that

they should insure that we have their most current contact information.

Treasurer’s Report

1. Expense vs. Income

Henry provided update on balances.

2. Reconciliation Summary

Henry provided update on accounts.

3. Outstanding Balances Summary

Board discussed the following units:

Unit 1 – Henry will pay them $25 a year to pay for the electricity to the MFII sign at the

entrance of the neighborhood.

Unit 5 – Homeowner paid off the balance.

Unit 16 – We have exhausted all options of communications so Henry will start the process

of foreclosing.

Unit 20 – Payment plan in place and obligations are being fulfilled.

Unit 26 – We have exhausted all options of communications so Henry will start the process

of foreclosing.

Unit 28 – Henry has been in contact with escrow company and lawyer, Jennifer; she stated

that she thought that the liens had been paid. According to King County, there is 1 lien for

MF II for ~$1000, but we have nothing in our records indicating that the lien is still

outstanding.

Clara Mae made a motion that the MFII HOA will release the liens provided that the

homeowner covers the $275 cost to release each lien. Carol seconded the motion. The

motion was discussed.

Yes – 2

No – 5

Abstain – 1

The motion was not passed.

Henry will ask escrow to provide proof that the liens were paid.

Unit 37 – We will refund the $50 rush fee.

Unit 47 – Homeowner paid off the balance.

4. Buildium Preview

Henry explained that homeowners and Board members will be able to view pertinent

financial information on Buildium.

Manager’s Report

1. Any property updates/issues

Property manager provided update that work on the fence behind unit 4 will begin again

once weather permits.

2. Dryer Vent Covers

31 units need the dryer vent cover to redirect the steam to not collect on the eaves;

moisture that collects can cause damage. The units cost $77.00 which includes parts and

labor.

Board discussed that it should be the HOAs responsibility to pay for the units because it is a

preventative measure to avoid more costly repairs.

Brian made a motion for the Board to vote on the HOA covering the cost for the 31 dryer

vent covers for a total cost of $2613.77. Bill seconded the motion.

Yes – 6

No – 0

Abstain – 2

Motion was passed. Property manager will commence with the project.

Secretary will put information in the newsletter that is they want someone to inspect

their attic, they can contact our property manager who will make the

arrangement. This would be at the homeowner’s expense for a cost of $40.

Secretary’s Report

1. Approval of meeting minutes

Minutes approved for last month.

2. Any homeowner correspondence

Email from the Venn’s already discussed earlier in the meeting – see item 5 in the

President’s Report.

Landscape Committee

Bill provided update that our vendor has not been mowing because it’s winter. They have

been cleaning up the branches after windstorms.

Recap of Meeting.

Executive Session – Bob made a motion that Board goes to Executive Session to discuss

confidential financial information. Yvonne seconded the motion. Board voted 8 in favor to

go to Executive Session which commenced at 8:14 P.M.

Meeting adjourned at 9:05.

Meridian Firs 2 Board Meeting

Wednesday, March 15, 2017

Meeting called to order at 7:08 PM

In Attendance: Teri C, Henry, Dennis, Bob, Emily, Brian, Yvonne

President’s Report

FYI ONLY: Teri reported that she had sent homeowners, Randy and Linda Venn an email, reciting our

house rules about various items stored up against their property. They complied quickly.

HOA Demand Packet: Teri reminded us that when Realtors/Home Owners/Title Companies request the

Demand Packet, that the Treasurer or Secretary should provide them with HOA Demand Packet which

Teri has emailed. Teri has added PayPal information to the document so anyone requesting documents

knows how to pay before we release documents.

Treasurers’ Report (Executive Session)

Joy Berg Request for a Payment Plan

Joy went to Teri’s house on 3/13 to discuss the monies she owes and a possible payment plan because

she has received the document for Foreclosure on her property.

Joy went down to our attorney to discuss the situation and also give them a check for $2000 which is for

the late HOA dues that she owes.

Joy wants to meet with Henry and Teri ASAP to get a payment plan together to gradually pay off the

lawyers’ fees ($100. monthly to go to the lawyers’ fees).

Teri told Joy that the Board had agreed to not allow any more payment plans as she has not adhered to

them prior and that it is the board’s decision to make.

Joy stated the lawyers will not cash the check until they hear from us and what our intentions are.

The Board discussed and determined that we will continue as we have been with not allowing Joy a

payment plan and that she must pay everything by April 7th or the foreclosure proceedings will start.

Teri will write-up a letter about this and give it to Joy; and she will give a copy of the letter to the

attorney.

Expense vs. Income

Secretary will put Monthly Total Collections ($18,543.61), Expenses ($12,308.30), Balance ($336,620.09),

and Reserve Balance ($276,911.74) into the Spotlight Newsletter.

Reconciliation Summary

Provided by Henry

Outstanding Balances Summary

Unit 20 is still on the payment plan.

Unit 26 is almost paid up. Attorney and Henry will inform owner on the rest of what is due.

Buildium Update

Managers’ Report

Property Damage/Roof Leaks

Unit 13 and Unit 14 need a support post replaced in the front to support the eave; on the schedule to

fix.

Unit 49 had a piece of flashing that wasn’t replaced correctly when they replaced the roof in the late

1990’s; this has been fixed.

Secretary will put a reminder in the newsletter to check for leaks and inform property manager if they

find any.

Right of Entry Notification Document

Manager will provide the document to homeowners when work needs to be done on their unit and will

receive the signed version back from homeowners before starting the work; he will keep the signed

copies in a folder and store in the cabana.

Unit 26 deck needs to be repaired; manager will get an estimate to the homeowner.

Unit 55 will have to have repairs to the attic dormer which is being scheduled.

Secretary’s Report

Meeting Minutes from February Board meeting were approved as submitted.

No homeowner correspondence to report.

Buildium Update – Working on inputting the homeowner data into Buildium.

Yvonne will take the Homeowner’s Information Form to Payton and Kathleen Swales at 25039 144th Pl.

SE Kent, WA 98042.

Landscape Committee

Time to start planning and making the Homeowners aware of the yearly cleanup, beauty bark drop off.

Brian will check-in with Bill. Finalize the date in the April Board meeting.

Architectural Committee

1. Unit 74 wants to replace slider patio door which the property manager approved.

Meeting adjourned at 8:48 PM.

Meridian Firs No 2 Owners Association Board Meeting Minutes May 17, 2017

The meeting was called to order at 7:04 p.m. Those in attendance were: Bob Potts, Dennis Biggs, Carole Biggs, Teri Cook, Bill Cook, Henry Do, Brian Steward, Clara Mae Bird, Emily Rischbeiter. Vice President, Bob Potts presided over the board meeting, so current President, Teri Cook could take the meeting minutes due that our Secretary, Yvonne Carslay is currently out of town. President’s Report: 1. HOA paperwork retention policy outlined by our lawyer. Discussion ensued about what to keep and

not keep. Emily made a motion to follow through with the lawyer’s advice/policy. But since the policy drawn up is in accordance to state law, no vote is required. Board agreed to adopt our

lawyer’s recommendations and Retention Policy, which is accordance with R.C.W. 64.38.045.

President to contact our Attorney with our decision. President volunteered to work Saturday, June 3rd. to sort through documents. Brian, Clara Mae and Carole also volunteered.

2. Update on receiving Homeowner information – Yvonne sent out approximately twenty letters

asking for homeowner information updates. Homeowner information (i.e. email address, phone number and vehicle info) is required for homeowners to view the Spotlight newsletter and to log into Buildium when up and running. Treasurer stated owner name, email address etc. can be located at the King County Recorders website. Treasurer will research that information on the King County Recorders website. President to send the list to Treasurer.

3. Buildium update – Moving forward. Treasurer and President explained that homeowners will be able to view their financial accounts, make HOA assessment dues, send communication to board members, view House Rules, Spotlight Newsletter etc. Before going live to the homeowners, President will upload to Buildium; meeting minutes, Spotlight Newsletter, HOA documents. Buildium, hopefully will be going live by July 1st. Complaint from Clara Mae and Bob Potts REQUIRED to do online banking, although it was explained this will not be mandatory initially, but an option for everyone for the time being. This discussion tabled for a later date.

4. Meridian Firs 1 parking update – email sent from our lawyer on April 19, 2017 states boundaries are in Meridian Firs 1 favor as per King County maps (pictures sent by MF1 lawyer). President had responded to the lawyer to close this case. Property Manager, Dennis went to the City of Kent, found the outlines of the true boundaries /site plan. It still shows the old boundaries, showing the property to be Meridian Firs 2. Although a board member was still wanting to continue with negotiation’s, and have MF1 lease the land from us, the President stated this is no longer an option as the statute of limitations has run out, as MF1 lawyer declaring right of eminent domain. President re-read the initial letter from MF1 layer to MF2 lawyer. After 10 years, as per the letter, MF1 has satisfied both the element of adverse possession and prescriptive easement. Board agreed it is not cost productive to try and pursue this anymore, but if MF1 ever tries to infringe on any other property, we will seek legal recourse at that time.

5. June yard sale – Put up notices on mailboxes, besides the Spotlight? Clara Mae to spearhead the community sale, will advertise on Craig’s list and put out flyers on the mailboxes. Clara Mae to send President the information before Saturday night so she can get the information in the May Spotlight Newsletter.

6. Treasurer Bonus for Realtor requests. No specifics outlined when originally voted on and approved. As per: 1st Draft 12/09/2016 Meridian Firs No 2 Owners Association Board Meeting Minute, it states in part: Extra compensation for Treasurer. Treasurer requested that he not be compensated for the full amount collected because we are non-profit. Bob Potts motion to give Treasurer 50% bonus of fees collected. These are fees collected from Realtor Demand Package, and Transfer Fees. 2nd Clara Mae, discussion. Motion passed. Board asked what documents are necessary to satisfy state law. Treasurer explained two years of meeting minutes, financial etc. is required by law. Treasurer then discussed the fees the HOA charges, $85.00 processing fee, $125.00 transfer fee and $50.00 rush fee, if requested. Carole motioned that this will be visited every quarter. Clara Mae seconded the motion. Discussion. Treasurer will bring the documents to

the board for approval at the end of each quarter. Next quarter will end June 30, 2017; to be discussed in the July board meeting. Treasurer will get this on agenda for July’s meeting. Voted on, approved by board.

Homeowner Communication:

1. Update from Treasurer about new homeowner, Unit 28, check missing. Check has cleared. 2. Odd car/situation on May 14th, email sent to board the same day and subsequent follow up.

Emily’s boyfriend has even see the car. He will approach the car next time he sees the car. Discussed the rift raft, condoms, etc. being left behind. President stated it would like to get lights up in the overflow parking area, but easement is limited by Bonneville Power due to powerlines. Clara Mae brought up about organizing a block watch again, but Bob Potts explained it is too difficult to get a group up and going.

Treasurer’s Report:

• Outstanding Balances Summary –

• Total Balance to date - $354,710.27

• Total Reserve to date - $285,041.65

• Total amount outstanding $8,161.61

• Two units sent warning letters

1. Expense vs. Income – Treasurer brought up that we have $69,000 in checking and that we could pay insurance in full, yearly, allowing for a discount for paying in full. Talk about shopping around for insurance prices. Treasurer will shop a little bit. President recommended that we move some of this money into reserves now. Treasurer to provide last year’s financial to see what our expenditures are, so we can decide how much is spent, how much can be put in reserves.

2. Reconciliation Summary - Item 4009 –Unanticipated expenses. Board question, what is it? Treasurer will research. Treasurer also explained item 4002 - fees billed back from lawyers.

3. Outstanding Balances Summary – Unit 16– Letter from Lawyer about Unit 16 - everyone received from Treasurer on 5/8/17 - Unit 16 did not receive papers served by process server, so certified letter sent. This now allows her three months to pay in full before foreclosure. Unit 72 is short paying – sent warning letter. Discussed process for late fees, warning letter,

then send to attorney for collection. Rules not to be set for the above process, but case by case. Treasurer suggested a one-time new homeowner move in fee of $100.00. Board discussed, but declined the recommendation. Manager’s Report:

1. Update about contacting/hiring security company for periodic drive throughs for security purposes. – Manager contacted different security companies to hire for drive-bys but none were interested in working with us. Manager then contacted the City of Kent Police Department. City of Kent agreed to make random drive-bys nightly to patrol our area which started on 5/9/17.

1. Update about dryer vent extensions. Also, have they already been paid for? Have not been paid for yet. Installation is going to start Thursday or Friday of this week.

2. Update about gutter installation (when?), painting and siding for building C. Leafguard will not give discount for gutters. Buildings G, H and I will get gutters this year. $878.00, $878.00 and $1385 respectively per month = approximately $36,000. No discount given if we pay in full, so the board has agreed to pay monthly, no interest.

3. Siding will start on C building next week, weather permitting. Dennis did get three bids. One person who gave estimate would not provide insurance. Yori (Painter) will then prime and paint the whole building.

4. Homeowner – bird block situation – Letter from Unit 40 requesting that no gutter cleaning be done until the birds have left the nest. Wayne spoke directly with Unit 40 and will not do any work until the birds are gone.

Secretary’s Report:

1. Approval of April board meeting minutes – approved. 2. Homeowner correspondence - Unit 22 contacted President about weeds in the common area

behind their property. President had responded to the homeowner; the information will be passed to the Landscape committee. A subsequent follow up letter to homeowner states that the gardeners weed in June and July.

3. President read letter from prior President send to Unit 40 that rude communication must cease or they will have to communicate any concerns to lawyers from here out. Also, if lawyers are involved, Unit 40 will be responsible for any lawyers’ fees incurred.

Landscape Committee:

1. Once or twice monthly drive bys for homeowner landscaping compliance to start within the next few weeks.

2. Removed one dead rhododendron by Unit 45. 3. Upright large bush by Unit 1, that was felled by snow – has not been taken care of yet by

Pasqual. Bill bought a stake for Pasqual to use. 4. New planting in common area – three new rhododendrons

Architectural Committee:

5. Any requests? No Monthly Spotlight items:

1. Yard Sale 2. Reminder to homeowners to look out for suspicious people/cars 3. Landscaping drive bys to start 4. Buildium rollout information for homeowners 5. Carole states that parents need to tell their must wear helmets. This is a city ordinance. 6. Police drive by.

With no more items to discuss, the meeting was adjourned at 9:18. President Cook President Meridian Firs No 2 Owners Association

Meridian Firs No 2 Owners Association Board Meeting Minutes April 19, 2017

The meeting was called to order at 7:05 p.m. Those in attendance were: Bob Potts, Dennis Biggs, Carole Biggs, Teri Cook, Bill Cook, Henry Do, Yvonne Carslay, Brian Steward, Clara Mae Bird. Presidents Report: To Vote:

Since the prior Secretary had resigned, Teri Cook stepped up to fulfill the duties of President and Secretary. Bob Potts had agreed to lead the monthly meeting until a suitable replacement could be found to replace the Presidents position. Yvonne Carslay volunteered to take on the Secretary’s position. Teri Cook commented that unless someone can commit and fulfill the duties completely, Teri would like to continue in the Secretary’s role. Asked about the process of fulling the position, it was agreed upon per board members to vote. Vote delayed until the arrival of Clara Mae/end of meeting.

No Vote Required: Due to a few attempted break-ins over the past year, comments about:

• Block watch: Difficult to get a block watch going. • Two attempted break-ins within the past year. • Advice: Keep your porch lights on, be aware of strangers, call the 911, and call our

Manager, Dennis Biggs (normal hours only). • Dennis will contact a Security firm to see what the cost would be to hire someone to

patrol the area between 2-5 am, 7 days a week. Treasurer’s Report:

• Outstanding Balances Summary – • Total Balance to date - $346,411.09 • Total Reserve to date - $280,979.13 • Total amount outstanding $8,156.32 • Two units turned in for collection • One unit, late fee charged, 1st warning letter • Henry to contact our Attorney to see what is the best solution for the HOA; Lien or

Foreclosure. Manager’s Report:

• Attempted break in at Unit 52. Homeowner email sent to board members on 4/17/17 • Unit 26 – Repair siding under patio door and repair deck • Unit 45 – Roof leaks Vent leak repaired. Not certain of costs at this time. No reroofing

required at this time. • Unit 49 – Roof leaks- Not certain of costs at this time. No reroofing required at this time. • Unit 55 – Roof leaks- Not certain of costs at this time. No reroofing required at this time. • Tagged Motorhome – expired tags – Must be compliant by Monday, April 24th. • Tagged boat – expired tags and visual condition – Owner will pick up boat on Friday, April 21st

or the boat will be towed. • Building C – Repair siding on the south side and paint whole building. Three bids for residing

the one unit, all within $200.00, total cost for siding - $8,000.00. To repaint the whole Unit C - $8000.00 Was last painted in 2004

• Gutter installation – Finish I building/front, H building/front, G building/front. Landscaping committee Report:

• Date and cost of beauty bark to be blown - $4118.00 on April 25, 2017 by Aardvark

• Date and cost of yearly cleanup – i.e. Dumpsters delivered and beauty bark delivered • Three dumpsters will be here from May 12-May22 - $950.00 • Carpinito’s bark delivered May 13th, 15 total yards - $428.02

Secretary’s Report: • Buildium update - Slow process, slowed down by inability to get data entered. Board member

concern that some homeowners will not be willing to participate with electronic payment. Discussion tabled until Buildium is up and running.

• Complaint from homeowner - Concerned about light being installed in front of the cabana. President responded explaining that for safety purposes, a motion detector light is necessary in front of the cabana. One that will only come on for 30 second intervals, when needed. Light has been installed and no negative feedback at this time.

• HOA Demand Package – PLEASE if ANY prospective homeowner/ lending institution contacts any board members, send them the HOA demand package letter.

• Also, the Welcoming letter should be included when sending out the demand information, requesting completion by the new homeowner before escrow closes with new homeowner information. It is imperative the HOA has the email address, auto information, etc. Without this information, the new homeowners will not be aware of any community news that is provided in the monthly Spotlight newsletter.

• April Monthly Spotlight newsletter will include:

• Advise that any homeowner that sees suspicious activity around homes or cars, to contact 911 1st. To contact Dennis 2nd during 8am-10pm. Also, advise them to contact Dennis for any other matters due to wind damage, water damage etc.

• Reminder that with all the properties around here that has recently been sold, to drive slow and watch for children playing and riding in the street.

• The HOA Demand Packet information…..where to get it, the costs etc. as there will be multiple more units coming on the market.

• Reminder that all homeowners have only 24 hours after garbage pickup to put their cans away.

• Notice of yearly cleanup

• Vote on Secretary position • Yvonne Carslay will take over the Secretary’s position on June 1, 2017. She and Teri will work

together in the meantime to get Yvonne up to speed on the role. With no more business to attend to, meeting adjourned at 8:48 P.M.

Teri Cook President Meridian Firs No 2 Owners Association

Meridian Firs No 2 Owners Association Board Meeting Minutes August 16, 2017

The meeting was called to order at 7:04 p.m. Those in attendance were: Bob Potts, Dennis Biggs, Carole Biggs, Bill Cook, Henry Do, Emily Rischbieter, Yvonne Carslay, Brian Steward, Clara Mae Bird, Ron Knowlton.

Visitors attending: Linda Venn Randy Venn Michael Wooten Heidi Carslay 1. Randy Venn spoke to the Board about his belief he is being discriminated against and that rules are selectively enforced. He also inquired as to the status of work on his chimney. He requested feedback from the Board as to what action will be taken to address his concerns. Mr. Venn was advised the Board would discuss his concerns and he will be contacted and provided feedback.

2. Linda Venn relayed concern about a portion of her building trim which has been removed, and wants a timeline to repair since the rainy season is approaching. This is an agenda item to be discussed in the Manager’s report to follow.

3. Michael Wooten asked for a timeline for his gutters to be repaired, as they were installed on the wrong side. He was advised this has been repaired. He then inquired about the timeframe for moss treatment on roofs, and was advised this is regularly scheduled in the fall so the rainy weather will wash off the moss after the chemicals have been applied. He then inquired about the requirements for him to employ someone to remove a tree from his yard. He was advised the contractor will be responsible to clean up any debris from the work. If the homeowner hires someone for work on their property they are not required to be licensed and bonded, but if they are employed by the association for work in the common area or on individual units they must be licensed and bonded.

Presidents Report:

1. Acting President Bob Potts advised nominations and voting would take place for the President’s position at the end of the meeting.

Manager’s Report:

1. Work has completed on installation of the I building gutter system. There are 3 buildings scheduled each year until all units have been completed. 2. Completed the repair on one chimney, which was an

emergency situation. Question arose as to what defines an emergency repair, so there is no need to obtain estimates or bids. Previous minutes indicate that anything over $3,000 must have bids, but this was not captured so must be located and documented in bylaws. 3. Siding repair on back of unit #39 was completed. 4. Ceiling was repaired due to roof leak on unit #55. 5. Trim work on chimney for Venn resident, waiting for the materials. Wayne will be replacing the trim in the next week and will inspect the rest of the chimney at that time.

Secretary’s Report:

Page 2 of 4

1. July meeting minutes were approved by Board members through email. 2. There has been no homeowner correspondence other than the email from Randy Venn, addressed elsewhere in the meeting. 3. Request to consider how to compile all work completed by the Board and document in one repository for quick and easy access for all Board members. Buildium will serve as a repository but we must consider how to manage all information for documentation purposes.

Landscaping committee Report:

1. All landscape letters are out, Brian has talked in person to many homeowners to make personal contact. 2. There will be another inspection and the homeowner will be advised if they have remedied the issues noted.

Architectural committee report:

1. Unit 61 submitted form for a fence 2. Unit 14 submitted form for a new garage door 3. Unit 30 submitted form for a fence. Have been trying to work with him to complete the fence. It is not complete, but is also over height. He was given permission to put part of it on the common area. Bill suggests we rescind the architecture form, require him to go back to common area, bring all other fencing to 6 feet high. A warning letter will be issued indicating he must comply and remediate the

common area, as well as remove lumber stacked on the front walkway. Yvonne and Bill will work on the warning letter and begin action to have this remedied.

Treasurer’s Report:

Outstanding Balances Summary; 1. Total Balance - $329,809.46 2. Total Reserve to date – $275,298.96 (spent about $3000 this month for gutters from reserve) 3. Total Amount Outstanding - $7,172.43 4. Budget was presented for 2018, with the following discussion: • Comcast, will look at putting on ballot this year, and annually. Emily will contact them to determine if we can lower the 10% annual increase. • Landscaping increase by 10% due to cost of bark which went up 50% this year, not able to determine how much the increase will be for the landscape company. Dumpsters also unable to determine increase in costs. • Henry still looking for insurance bids from 3 other companies. • Discussions about where we are able to cut any costs to keep the dues lower. Board members to bring back any ideas to finalize budget at September meeting. 5. Buildium Update - By the end of August Henry will have the owner’s balances complete. The next steps are bank reconciliation and accounts payable.

Meeting adjourned at 10:10 p.m.

Meridian Firs No 2 Owners Association Board Meeting Minutes July 19, 2017

The meeting was called to order at 7:04 p.m. Those in attendance were: Bob Potts, Dennis Biggs, Carole Biggs, Bill Cook, Henry Do, Emily Rischbieter, Yvonne Carslay, Brian Steward, Clara Mae Bird. Visitors attending: Linda Venn Randy Venn Heidi Carslay Ron Knowlton Presidents Report:

• Acting President Bob Potts opened the meeting and invited each person interested in a Board position to speak for 5 minutes with only Board members present. Linda Venn, Randy Venn, Heidi Carslay, and Ron Knowlton each introduced themselves and stated their interest in serving on the Board. The Board went into executive session for discussion and vote on filling the empty Board position. There was one abstention, and Ron Knowlton was elected as a Board member.

• The President postponed nominations and vote for the President’s position until the August meeting.

Manager’s Report:

• The water company is going to remove trees behind the cul-de-sac as the roots are growing into the water meter.

• The tree in front of Unit 1 was causing problems for the building and has been removed, as well as three trees behind K building.

• Chimney behind 25021 144 Pl SE was checked due to a stain which had been observed. Wayne inspected and the framework has been destroyed by moisture ants. The frame and siding will need to be replaced by the association.

• Gutter work started today, it should take 3 days to complete. Secretary’s Report:

• June meeting minutes were approved by Board members through email. • There has been no homeowner correspondence, other than the 5 responses indicating interest

in being placed on the agenda to be considered for the empty Board position • National Night Out plans are being made in conjunction with MF1 for Tuesday, August 1. Help

is needed to set up and tear down, and to staff BBQs, children’s’ games and bouncy house. Landscaping committee Report:

• Brian is delivering the landscape reports to homeowners. He is continuing to try to make personal contact, then will leave notices at doors and send email.

• Bill requesting a 10% increase for 2018 budget. There will be an increase in the contract with the landscapers.

Architectural committee report:

• No new requests. • One unit was given concessions in putting up his fence. It is higher than 6’ and he wants to

put a cap on it, which will exceed state law. The fence is not completed. This will be resolved at the next meeting.

Treasurer’s Report:

• Outstanding Balances Summary; • Total Balance June 30 - $332,130.54 • Total Reserve to date - $271,776.62 • Total Amount Outstanding - $7,652.74 • Buildium Update –need to finish financials and homeowner information. Ashley has financials

but stated he needs more info. Yvonne will contact Ashley to get us on track with a timeline. Emily would like to begin using the portion of the site for homeowner info and communications.

• 2018 budget presented with a built in 10% increase. Next month Board will delve further into budget items for 2018. 1. Consideration for CECDORE reserve study 2. Comcast cable review 3. Raise in President’s salary

Meeting adjourned at 9:20 p.m. Yvonne Carslay Secretary Meridian Firs No 2 Owners Association

Meridian Firs No 2 Owners Association Board Meeting Minutes June 21, 2017

The meeting was called to order at 7:03 p.m. Those in attendance were: Bob Potts, Dennis Biggs, Carole Biggs, Teri Cook, Bill Cook, Henry Do, Emily Rischbieter, Yvonne Carslay, Brian Steward, Clara Mae Bird. Visitor attending: Linda Vern Presidents Report:

President received email from a homeowner asking if MF2 would be participating in the National Night Out this year. After discussion, it was determined we will participate, Brian and Yvonne will contact the president of MF1 to determine if they are interested in combining efforts again this year. Carole, Clara Mae and Brain will help with the coordination and planning. Unit 72 – postponed until executive session. President had sent out records definition and retention policy which had been submitted by the lawyer. Four board members have removed records which are not required to be retained. Records were taken to UPS to be shredded. Board members all signed the document of definition and retention policy to acknowledge understanding of the requirements, which also contains a list of the destroyed documents. The CEDCORE annual reserve study has been distributed to board members. Next month’s meeting will be a priority to discuss the 2018 budget, all members need to have read the CEDCOR study and be prepared to discuss budget items. The report will be posted on our website, and announced in the Spotlight newsletter. Yvonne would like to summarize some points supporting need to increase budget to meet reserve requirements, will work on that to include in the Spotlight newsletter prior to the budget being finalized. Buildium – postponed until executive session.

Treasurer’s Report:

• Outstanding Balances Summary – • Total Balance May 31 - $347,069.16 • Total Reserve to date - $286,715.24 • Total amount outstanding $8,241.73 • We completed painting Building C for a total of $7,993.50 paid from Reserve Fund. • We are in the process of doing gutters for Building G, I, and finishing Building H. The costs

will be paid from Reserve Fund. • Delinquent accounts postponed until executive session

Manager’s Report:

• All work on dryer vents has been completed. • Obtained approval to tear out the deck on unit 26 and haul off the property to prevent

compromising the siding and damage to entire building. The work has been completed. The owner is responsible to replace or complete landscaping.

• Gutter work will begin on building G, H, and I on July 19th. The President presented CEDCORE with the necessary expenditure updates for gutter replacement projections for 2017, 2018 and 2019 ($104,000) which were included on the 2018 Reserve Study.

• Building C work on replacing siding and painting has been completed. • A quote has been obtained to remove a tree in front of unit #1, as the tree limbs are hanging

over the roof of the unit. Due to power and cable boxes it requires hand cutting and roping to remove. Since other trees are scheduled to also be removed, the quote was reduced to $1375 for this tree. Removal will be scheduled.

• The retaining wall and fence have been completed behind unit 4. However, children have been observed sliding down the hill and getting into the rockery. Due to this safety hazard, a fence will be extended for 24 feet to keep children out of the area, at a cost of $1056.68.

• One person staying at a unit was arrested by police as he was reportedly selling drugs. Secretary’s Report:

• The May 2017 meeting minutes were approved by the Board. • There has been no homeowner communication to report.

Landscaping committee Report:

• Bill and Brian have toured the units and reviewed the process for assuring requirements are met by homeowners.

• Brian has developed a new form to indicate the work needed to be completed by homeowners to meet requirements as stated in the Rules. Once Brian has inspected all units, he will send out letters along with the form for those units needing attention.

Architectural committee report:

• Unit 27 requested to replace a storm door, the front door and garage door. This has been approved.

The meeting was adjourned at 9:36 p.m. Yvonne Carslay Secretary Meridian Firs No 2 Owners Association

Meridian Firs 2 – Board Meeting Minutes Wednesday * 10/18/2017 * 7:00 PM * Cabana Present: Board Members: Clara Mae Bird, President Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Bill Cook Carol Biggs Brian Steward Emily Rischbieter Manager - Dennis Biggs Absent: Ron Knowlton President’s Report Clara Mae wanted to advise the Board that to avoid fraud as occurred in the past it was determined that anyone signing a proxy must mail their proxy to the secretary in the envelope mailed to the them along with the annual meeting agenda and budget. No proxy will be received in any other manner. In the past one person showed up with a proxy and it was found later that the person who had signed the proxy was not authorized. Yvonne asked about any proxy received where the homeowner does not sign the proxy itself, and was advised it is not valid. It was requested after the meeting by Clara Mae that Yvonne mail it back to the homeowner with another stamped envelope for them to complete and return by mail once again. There was a question as to whether or not the homeowners vote on ratifying the budget, as the by-laws and CC&Rs do not match in identifying the process. It was stated that CC&Rs take precedence over the by-laws, and no vote will be taken at the meeting since there is no increase in the dues for 2018. The CC&Rs state: The annual assessment may be increased each year up to five percent (5%) above the maximum assessment for the previous year without a vote of the membership.(Page 5, Article VI- Assessments, Section 3a) Yvonne asked that the CC&Rs and by-laws be updated to reflect the same direction. Clara Mae stated that if re-elected she will make it a priority item to have the Document Committee update the House Rules, By-Laws and CC&Rs following the attorney’s direction. There was discussion about the insurance policy, which was renewed in September. There is a belief if we pay for the first month we have agreed to the entire year, or could incur a $2,000 cancellation fee. Henry believes there is more flexibility available to us. Henry feels it was unethical that the insurance information he relayed from the broker on other possible insurance policies was provided to the current insurance agent. Farmers has obtained the information from the broker’s quotes and has now dropped their rate. After discussion about whether or not the broker should still attend a meeting to answer questions it was determined that Ty will come to the December meeting and the insurance broker, Dennis, will come to the January meeting to answer our questions. We need to have questions ready, Emily will prepare them so if anyone has questions they want answered let her know. No one will discuss any of the quotes or contracts with the insurance agent or broker except Henry. House rules, by-laws and CC&R were reviewed two years ago by Board committee (Bobby, Kristi and bob Potts), and the attorney made recommendations. It is in the files in MF2 secretary files, under document review. The current Documents Committee is scheduled to meet in January 2018 to follow up on these recommendations. Comcast has the signed new contract, it will start November 2017 with lower billing.

Clara Mae suggested at January Board meeting to set some rules for drones. Brian suggested we just state we follow all federal and state laws concerning drones. It was agreed this was the best course, and the house rules can be updated at any time after a vote by the Board. Hover is requesting us to renew our contract, Clara Mae thinks it is for Mail Chimp and we won’t need it when Buildium is up and running. Manager’s report: Letters went out in September for shrubs and trees which needed to be attended to, everyone complied except unit #5. We need to fine him $100. The roofs are being treated for moss right now, and the gutters are cleaned out at the same time. Have been waiting on cedar horizontal siding which is now in, and will try to start on Monday. Dennis will call the company who cleans out the gutters as this is the time of year when they need to be fully cleaned. Bill’s and Yvonne’s buildings need to be cleaned. The Qualls fence appears to be in compliance. Architectural committee report: There is one new request from unit #41 to replace window trim in the back. The unit has sold and is supposed to close at the end of the month. Henry has been asked for the documents but has not received payment yet. Unit #38 had submitted a request for window replacement and it has been completed. Treasurer’s Report: Henry needs to confirm the projects in 2016 which were identified in the reserve study were completed, and asked Dennis to confirm those were all completed in 2016. Henry will move $20,000 from checking into the reserve account, since we have the funds this year and it was approved at the annual meeting in November 2016. At the annual meeting this year we will vote on the 2017 reserve amount. Outstanding Balances Summary; 1. Total Balance - $312,010.98 2. Total Reserve to date – $254,288.93 3. Total Amount Outstanding - $5,101.65 This month has been mostly recurring expenses. Joy Berg paid the first payment in October due in the payment agreement she had reached with the Board, we did not waive any fees. The amount received is $440.00. Buildium update, we have agreed to start from July 1 and are now resetting everything. $132 per month is the fee we are paying, to keep the web portal active. We are creating the new account which Henry has signed for. Now they are looking for payables and bank reconciliation. Henry will check with Buildium to see if he can advise homeowners how to log in at the annual meeting. Henry will make sure it is online to show the homeowners at the annual meeting. Secretary’s Report: September minutes were approved via email. Emails received were from Hover (addressed earlier in meeting). Unit #22 change of ownership which needs to be updated (Yvonne looking into)

Per Clara Mae, the Venn chimney report was sent to them, they have not responded. Landscape committee report: All forms and emails went out to those who have not yet complied with bringing problem areas up to acceptable standards. There were several emails which were not good, so Bill mailed the hard copies. Bill and Brian will do another walk through for those which were not in compliance in the next week. The landscaper is not raising the bid for the coming year so we will stay with them for the 2018 contract. Dennis advised that this time of year he generally trims the trees, to take care of those hanging over the roadway or otherwise impacting any areas. It will be about $1380 for this. Miscellaneous: Bill advised that December will be his last month on the board, as he is resigning. We will open one spot at the annual meeting to be nominated for the one year that is remaining for Bill’s position on the board. Clara Mae advised she will open the meeting stating that at this meeting we will not be addressing items not on the agenda. If they have questions or issues they need to contact the president or secretary and be put on the agenda at a regular monthly meeting.

Meridian Firs 2 – Board Meeting Minutes Wednesday * 9/20/2017 * 7:00 PM * Cabana Present: Board Members: Clara Mae Bird, President Bob Potts, Vice President Henry Do, Treasurer Yvonne Carslay, Secretary Carol Biggs Brian Steward Emily Rischbieter Ron Knowlton Dennis Biggs - Manager Jessica and David Qualls – Homeowner guests The meeting was called to order at 7:00. The guests who had requested to be on the agenda were not present, and Henry needed to leave early so requested to be first on the agenda. Treasurer’s Report Henry reported two homeowners have paid their accounts and are now current. The only account now still outstanding is Unit 16, Joy Berg. There is no signed agreement yet, and her attorney is asking for payments to begin November 15. The understanding had been previously to begin payments immediately. Ron made a motion to require payments to begin October 15, Brian seconded. There being no discussion a vote was taken and passed unanimously. The reserve account has been reduced by $26,000 for the portion of gutters which were replaced this year. The CEDCORE reserve study outlines the projects and amounts funded annually. Outstanding Balances Summary; 1. Total Balance - $300,570.98 2. Total Reserve to date – $249,928.36 3. Total Amount Outstanding - $4,284.25 Insurance bids came in, and the broker has identified three companies which are substantially lower than Farmers, which is the company we have been using each year. Henry will ask the current agent for a report of claims over the past five years, and forward to the broker who advised he could reduce the costs even more if the claims have been minimal. Henry will also invite him to the next meeting to answer board member questions. Board members need to be prepared with their questions so we can keep his time to a minimum at that meeting. Buildium update: since Henry, Teri and Yvonne decided to change from including all of 2017 to only including ½ of the year from July through the end of the year we have been advised it will be easier to open a new account and input the financial figures rather than try to go back and adjust all info already entered. This will be at a cost of $200, but will cut down the time required to complete the work. Information already input regarding homeowners and vendors will be carried over easily. The board agreed to move forward and pay the $200 since we had asked to make the change. All expenses for National Night Out have been paid, Henry is waiting for the electric bill for MF2 so he may invoice MF1 for their share. 2018 budget: Emily has talked to Comcast and found that we were not receiving the entire discount we should have for a bulk account. She also expressed the concern of homeowners over the high costs of the group rate in addition to their personal costs, and was able to renegotiate the new contract with a 5.4% reduction in their rate. We initially had included a 10% increase, so this is a substantial savings. We also know the insurance rates will decrease in 2018. The cable rate means there will be no need to increase dues for 2018, and other items in the budget will not be affected.

Clara Mae had received suggestions from homeowners to cut the landscape budget. It was suggested to reduce common area bark dust to every other year, and to not pay for homeowner’s bark. In addition, there was a suggestion to discontinue paying for the green dumpsters since people can use paper bags at designated times during the year as well as their own green containers. The board agreed it is important to continue this practice as it is a community event which encourages all homeowners to work in their yards and keep the community attractive. Yvonne made a motion to accept the 2018 budget with no increase in dues. Ron seconded. There being no further discussion a vote was taken, which passed unanimously. Guest Homeowners: Jessica and David Qualls requested to address the letter from the board which required they remove the fence and resubmit plans, since it exceeded the height limitations and was not completed within the 30-day requirement. They have been working to meet requirements since receiving the letter and reduced the fence to the correct height. The boards have been moved, and beauty bark has been brought in. They asked for time until the end of this month to complete the work and meet all requirements. Dennis will be checking on progress, and Brian and Bill will inspect the fence at the end of the month to assure all requirements have been met. President’s Report: Clara Mae sent a copy of the letter to the Venns, and has not had a response from them. Clara Mae suggested a change to House Rules to include:

Owner will obtain all required permits, adhering to labor laws and if contractors are used, that they be licensed, bonded and insured. Any changes to yard or inside of unit. If you do not hire licensed, bonded and insured contractor the Unit owner will be responsible for any damages that occur.

After discussion and research into language already included in the House Rules the board determined nothing further is needed and language will not be added. Clara Mae had questions about Buildium upgrades, and is concerned there will be additional costs for upgrades in the future if those are necessary. Henry responded that we are not paying for any upgrades, and have the functions we need without additional add-ons. Manager’s Report: The Venn Chimney was inspected and the report states it was in perfect shape. The top vent was plugged and smoke could not escape. Clara Mae will respond with a letter that there was an inspection and the homeowners are responsible for cleaning the chimney to remedy the leak. Yvonne will add in the Spotlight newsletter that this is the time of the year when homeowners should have their chimneys inspected and hire a chimney sweep to assure their chimneys are in good working order for the fall and winter. Yvonne asked for the chimney report to be scanned and forwarded to her, along with architectural requests so they may be retained in one file for our reference when needed. Dennis will scan the report and send to all board members. Dennis will begin a project of replacing horizontal cedar siding on any buildings where the siding has started to crack and warp. Work will begin to replace those pieces. There is one architectural request from unit 38 for new windows. Secretary’s Report

1. August meeting minutes were approved by email.

Landscape Committee Report

On /29 Brian and Bill completed last inspection. Brian will send out final warnings for landscaping which has not been cleaned up, giving homeowners 14 days after which a charge of $50 will be assessed as well as the cost for the board to hire someone to complete the work. When Bill returns it will be confirmed that the 2018 landscape contract fees are the same as last year for current landscaper, and we are not seeking new bids this year.

Architectural Committee Report: One request reported in Manager’s Report. The meeting was adjourned at 8:52.