Microsoft Office Excel Microsoft Office Excel LessonLesson

An introduction to the basic use of An introduction to the basic use of ExcelExcel

By: Samantha SimonsBy: Samantha Simons

IntroductionIntroduction

Excel is a software program that Excel is a software program that lets you use spreadsheets to lets you use spreadsheets to depict different data relationshipsdepict different data relationships

FeaturesFeatures

Excel has many parts, from the Excel has many parts, from the picture on the next screen label picture on the next screen label the parts of the screen indicated. the parts of the screen indicated.

Title Bar

Menu BarStandard Toolbar Close Window

Close Program

Active Cell

Column Heading

Row Heading

Status Bar Active Worksheet

Drawing Toolbar

Function Box

1

23

4

56

7

89

10

11

12

AnswersAnswers

1.1. Title barTitle bar

2.2. Menu barMenu bar

3.3. Standard Standard toolbartoolbar

4.4. Active cellActive cell

5.5. Function boxFunction box

6.6. Column headingColumn heading

7.7. Row headingRow heading

8. 8. Active sheetActive sheet

9.9. Drawing toolbarDrawing toolbar

10.10. Status barStatus bar

11.11. Close windowClose window

12.12. Close programClose program

Inserting DataInserting Data

To insert data, To insert data, click on desired click on desired cell and begin cell and begin typing and hit typing and hit EnterEnter

Insert the Insert the following datafollowing data– A1 your nameA1 your name– A2 your gradeA2 your grade– A3 the dateA3 the date

Adding Basic FormulasAdding Basic Formulas

To get a sum of a To get a sum of a row of numbersrow of numbers– =sum(C1:C9)=sum(C1:C9)

Input the values Input the values in the table on in the table on the rightthe right

C1C1 2525

C2C2 3636

C3C3 8787

C4C4 4545

C5C5 3535

C6C6 5959

C7C7 4949

C8C8 6767

C9C9 8383

Sheets with formulasSheets with formulas

What yours will look like Just showing the formula

Creating Charts and Creating Charts and GraphsGraphs

Basic charts show the relationship Basic charts show the relationship between two different criteria'sbetween two different criteria's

To begin, insert data into Excel To begin, insert data into Excel SpreadsheetSpreadsheet

Highlight the area of data and Click Highlight the area of data and Click on Insert Charton Insert Chart

From there follow the ChartWizard From there follow the ChartWizard to complete the chartto complete the chart

Inserting New Inserting New WorksheetsWorksheets

On Menu Bar, On Menu Bar, Click Insert, Click Insert, WorksheetWorksheet

A new worksheet A new worksheet will appearwill appear

Renaming the Renaming the WorksheetWorksheet Double-Click on Double-Click on

Worksheet Tab, Worksheet Tab, will highlight textwill highlight text

Type in SalesType in Sales Press EnterPress Enter The Tab name is The Tab name is

now Salesnow Sales

SummarySummary

Excel is a spreadsheet software that Excel is a spreadsheet software that shows the relationship between data shows the relationship between data seriesseries

Features include: charts, graphs, Features include: charts, graphs, calculating totals, adding new calculating totals, adding new worksheets and renaming themworksheets and renaming them

In the next chapter, we will continue to In the next chapter, we will continue to learn more about Excel and its’ many learn more about Excel and its’ many featuresfeatures

Summary cont.Summary cont.

The next objectives will be to The next objectives will be to format the cells, highlight format the cells, highlight important values/text, embed important values/text, embed pictures, and morepictures, and more

Any questions so far?Any questions so far?

AssignmentAssignment

Open your textbook to page 25 Open your textbook to page 25 and do the review questions at and do the review questions at the bottom of the pagethe bottom of the page

When you are finished get a When you are finished get a handout of the Excel screen and handout of the Excel screen and fill out the names of the iconsfill out the names of the icons