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Efficient Editing Analysis
Step 1
O First, determine how many pages you can edit an hour. The best way to determine this is to set a timer for 15 minutes and then edit!O Use a basic transcript like a Worker’s Comp to do this exercise.
O The goal is 8-9 pages or better in 15 minutes; however, most students when learning Eclipse edit between 2-4 pages.
Step 2Making Improvements –
(Reporter)
O Do you have your Show Statistics box checked in realtime so you can see your statistical information when doing realtime?O Hit Alt t and check the Show Statistics box.
O Are you putting misstroke entries into your dictionary?
O This will improve your translation rate.O Are you aware of the dictionary syntax format commands?
O {Q} {A} {S:MR. STPHAO} {,} {?} {,} {;}O Are you creating conflicts (stylistic) so you have
less editing time? Do you have the Detect Conflicts options checked?O \exhibit\Exhibit{#N}O \number\No.{#N}
O \street\{-|}Street
Step 2 (Continued)
Areas to Make Improvements – (Reporter)
O Have you put prefix and suffix entries into your dictionary?O {re^} {^ed}
O Are you using Automatic Number Conversion?O Months: THOUZ = thousand{#G}O Exhibit No.: KP U PL = Exhibit No.{#N}
O Does your Alphabet come up correctly for acronyms and spell out of names?O {&A}
O Are you using Auto Brief?O Do you do any other writer commands/macros in realtime?O Are you aware and using any of the artificial intelligence in Eclipse?O Do you do auto includes? (You must have Block Files installed)
O {<Cover}
Step 2 (Continued)
Areas to Make Improvements – Editing
O When editing, does it take more than two keystrokes to make the correction?
O Are you using Auto Magic?O Does it only take you 2 strokes to insert or
replace all your Speakers, Q’s, A’s and By Line?O Do you know how to use the “m” Hyperkey for a name
spell out, surround text with quotes, hyphenate words, separate or join words….
O Do you use the auto index?O Do you know how to make a manual dictionary entry?
O Ctrl dO Do you know how to go to page and line number?
O Alt g
Step 2 (Continued)Areas to Make Improvements –
EditingO When editing, are you going through your transcript 4 times?
O 1 – Focused editO 2 – Whole document spell check – Shift Alt sO 3 – Final proofO 4 – Print or make a PDF and review again
O Are you correctly using the punctuation in Hyperkeys that automatically makes your punctuation formatted?O A period or question mark with 2 spaces and caps the next word
O Do you know how to type in or replace text when in the Hyperkey mode?O Hyperkey n
O Do you know about Ctrl n?O Use Ctrl n puts you in TYP mode. Use if you are
trying to type numbers and only commands are
popping up.
Step 3Other
ConsiderationsO Are you on the current version of the software?O Do you have a process for your File Management?O Are you aware of all resources to stay up-to-date?O Are you prepared to hook up an attorney to view realtime?O Do you know how to modify your Master Format?O Do you know how to create a new user?O Are you aware of how to navigate your dictionary?O Can you create and ASCII, RTF and PDF file?O Is your computer too slow?O Are you aware of system management and
maintenance for your hardware?O Are you comfortable and at an intermediate level
when using your operating system (Windows 7, 8 or 10)?
O Do you have a User Guide for your writer?
Step 3 (Continued)Other Considerations
O For finding errors:O List ErrorsO Job ReportO Display Errors While Editing Option
O Analyze DocumentsO DeliveryO Insert GraphicsO Eclipse Backup FolderO Webinars on many of the topics
mentioned are available through StenographersWorld.com
