Mile High SHRM 2018 HR Conference EXHIBITOR PACKET · Mile High SHRM 2018 HR Conference EXHIBITOR PACKET ... • MH-SHRM will recognize your ... The exhibit floor plan is subject

Mile High SHRM 2018 HR Conference

EXHIBITOR PACKETPresented by Ogletree Deakins

January 19, 2018Denver Marriott Tech Center

WelcomeMile High SHRM (MH-SHRM) is pleased to

invite you to participate in Denver’s largest

Human Resources event: The 15th Annual

MH-SHRM Conference, Rooted in HR -

Cultivate Your Knowledge.

As resource providers, your services support the

HR industry, allowing companies to function

at their optimal level. At this one event, your

company has the incredible opportunity to

influence the future of HR and cultivate lasting

relationships within the field.

Today’s HR professionals are focused on

building strong, sustainable teams and

reviving lackluster organizational models.

These latest HR objectives are brought to life

by the resources you offer that will assist HR

practitioners in growing their company’s

success. Take this opportunity to plant new

seeds and nurture existing relationships with

hundreds of HR professionals attending

this conference.

Rooted in HR - Cultivate Your Knowledge will

be held Friday, January 19, 2018 at the Denver

Marriott Tech Center. Join us in cultivating

the world of HR!

Exhibitor and sponsor spaces are filled on a

first-come, first-served basis. Don’t let these

opportunities pass you by, ACT NOW!

Questions?

Call Mile High SHRM at 303-465-3522 or

contact the Exhibitor Committee Co-Chairs:

Julie Rieken 303-410-0356 and

Ethan Merk 303-931-1328

3 Mile High SHRM 2018 HR Conference Presented by Ogletree Deakins Exhibitor Packet MileHighSHRM.org

Conference Opportunities:

Premium Early Bird by 10/20/17: $2,100

10/21/17 - 12/01/17: $2,300 After 12/01/2017: $2,500

• Exhibitor space in a location of choice*; display may be floor-based or tabletop; expanded exhibitor space allows for a pop-up

• Opportunity to place an approved marketing insert in the Conference Bag

• Inclusion in the Conference Game

• 1/2 page ad in the Conference Program included; may increase ad size to full page for $250

• 6 foot draped table

• 4 exhibitor registrations to the conference

*Premium Exhibitors will select their booth location in the order payment is received, not by registration date.

Basic Early Bird by 10/20/17: $1,500

10/21/17 - 12/01/17: $1,700 After 12/01/17: $1,900

• Assigned exhibitor space; display may be floor-based or tabletop; floor-mounted displays must be not wider than 6 feet or deeper than 12 inches

• Inclusion in the Conference Game

• 1/4 page ad in the Conference Program included; may increase ad size to 1/2 page for $250

• 6 foot draped table

• 2 exhibitor registrations to the conference

Rooted in HR


All Exhibitor Packages include: • Listing on the MH-SHRM website in the Resource Provider Directory for one year

• A one year MH-SHRM membership for one individual which you may use to extend your current membership an extra year or gift it to another person in your organization

Additional registrations for company representatives may be purchased at $150 per person. Exhibitors wishing to provide registrations for clients may purchase an individual registration.

Exhibitor Benefits PREMIUM BASIC

Choice of exhibitor space Yes No

Donate collateral or swag for the conference bag

Yes No

Ad in the conference program* Half page Quarter page

Upgrade ad in conference program Upgrade to full page - $250 Upgrade to half page - $250

Exhibitor registration to the conference 4 2

Exhibitor space 6-foot draped table 6-foot draped table

Listing on the MH-SHRM website in the Resource Provider Directory for one year

Yes Yes

Company name listed on the MH-SHRM conference webpage

Yes Yes

List of conference attendees with mailing addresses

Yes Yes

*Deadline to get your ad in the program is Dec 1, 2017.

Rooted in HR


Enhance and Optimize Your Exposure! ADD-ON SPONSORSHIP OPPORTUNITIES* (Available to all levels)

Title/Presenting Sponsor $9,999 Exclusive SponsorAchieve the highest level of prestige and visibility. Your company name is attached to the entire event as presenter, and the MH-SHRM Conference becomes: “Rooted in HR - Cultivate Your Knowledge, presented by YOUR COMPANY NAME HERE.” It’s a great way to promote your brand and reward your most valuable players, with premiums that include a total of 10 conference registrations plus your name and logo across all event marketing and publicity. • Includes Premium Exhibitor Package and benefits as described in the Conference Opportunities Sec-

tion• Company Name/Logo appears within all appropriate marketing materials• Recognition (by event emcee) during keynote panel session• Opportunity to display your signage in the keynote and exhibit hall• Additional table (for literature) in keynote area 30 minutes prior to keynote panel discussion• Opportunity to provide thumb drives with your logo and pre-loaded Conference content at your booth

HAPPY HOUR SPONSOR $1,600 • Opportunity to provide themed drink with your company’s name• 1 drink ticket to participants, compliments of your company• Opportunity to provide company-themed napkins with each drink

CONFERENCE BAG SPONSOR $1,100 • Your company logo printed on every participant’s conference bag. Great visibility!

AV Sponsor $1,000 • Your company’s logo on the rotating slides in each session as the AV sponsor

LANYARD SPONSOR $900 THEMED GIVEAWAY SPONSOR $900• Your organization’s name and logo • Opportunity to provide branded gift (matching

prominently featured on the lanyard conference theme) to conference attendees for conference attendees

MEALS SPONSOR $800 • Your company name proudly displayed on place cards on food serving tables during both breakfast

and lunch• MH-SHRM will recognize your company during closing announcements

BREAK OUT ROOM SPONSOR $600 • Place your company’s approved collateral on the chairs in rooms for each breakout session and share

your message with all attendees!• Company logo on room sign• Recognition at the start of each session

PARKING SPONSOR $500 • Display your signage throughout exhibitor hall • Your company logo will be displayed on all parking communications to attendees*Sponsorship opportunities require booth purchase

Rooted in HR


Exhibit Hall Venue Map Premium exhibitors get to choose their exhibit location based on their preference (and availability).*

Remember: First-come, first-served!*

*Preference is first-come, first-served based on availability and a completed application with payment in full.

Disclaimer: The exhibit floor plan is subject to adjustment based on final number of exhibitors.

Rooted in HR


Exhibitor Registration Form: Please note: This form can be filled out online. Visit MileHighSHRM.com/2018-hr-conference.

SPONSOR / EXHIBITOR CONTACT INFORMATION(Business name, contact person and contact information are published in conference program.)

Business name: Contact person:

Mailing address

City: State: Zip Code:

Business phone: Fax number:

Email address: Web address:

Please check the opportunity for which you would like to register:

PREMIUM Upgrades:

q Early Bird by 10/20/17q 10/21//17 - 12/01/17 q After 12/01/17

$2,100$2,300$2,500

q Upgrade to full page advertisement in conference program

Additional $250

Exhibitor Fee: Upgrade Fee:

BASIC Upgrades:

q Early Bird by 10/20/17q 10/21/17 - 12/01/17q After 12/01/2017

$1,500$1,700$1,900

q Upgrade to 1/2 page advertisement in conference program

Additional $250

Exhibitor Fee: Upgrade Fee:

For All Levels: This e-blast can be used anytime between February 1, 2018 and December 31, 2018

Branded broadcast email to MH-SHRM membership: Additional $750

Email Fee:

ADD-ON SPONSORSHIP OPPORTUNITIES (Available to all levels)

q HAPPY HOUR SPONSORq CONFERENCE BAG SPONSOR q AV SPONSOR q LANYARD SPONSOR

$1,600$1,100 $1,000 $900

q THEMED GIVE AWAY SPONSOR q MEALS SPONSOR q BREAK OUT ROOM SPONSOR q PARKING SPONSOR

$900$800$600$500

Total Sponsor Fee:

Display Information:

Describe your exhibit: q Table-topq Floor-based pop-upq Other – please describe

Do you need electricity? q TBDq TBD

Rooted in HR


Exhibitor Registration Form: Are you already a member of MH-SHRM? If so, you may extend your current membership an extra year or gift it to another person in your organization. Please provide us with the name and email address of the person to receive the one-year membership:

Person who should receive the one-year membership:

Emails Address:

Additional conference registrations at $150/person:

Electrical Fee:

Total exhibitor & additional sponsor fees:

Total Amount Due:

Acceptance & Payment:Full payment must accompany an exhibitor’s registration before the exhibitor is assigned space. Unless you are a Premium Exhibitor, we will not announce your booth space until you check in onsite.

Payment

Check# (Payable to Mile High SHRM):

Name on Credit Card

q Visa q Mastercard q AMEX q Discover

Card#: Expiration Date: Security Code:

Billing Address:

City: City: Zip Code:

Signature:

Acceptance and Signatures I certify that I have read and agree to comply with the MH-SHRM conference exhibitor checklist. This complete form represents a binding agreement between the undersigned and MH-SHRM.

Signature: Printed Name:

Ttile: Date:

Please submit signed agreement and checklist with payment to:

Mile High SHRM500 Discovery Parkway Suite 125 | Superior, CO 80027Email: [email protected]

In the event you find it necessary to cancel your exhibitor participation in the MH-SHRM Annual Conference, refunds will be made as follows:• All cancellations must be in writing. Postmarks will be the determining factor.• For cancellations prior to December 1, 2017: 50% refund. • For cancellations December 1, 2017 or later: No refund.

Rooted in HR


Exhibitor Agreement & Checklist Carefully review and initial the following checklist, which contains important deadline information for deliverables and guidelines. Please keep a copy for your records.

q INITIAL AND INCLUDE A COPY OF THIS CHECKLIST WITH YOUR SUBMISSION ______ (initial)

q CONFIRM YOUR RESERVATION______ (initial)

q RESERVATIONS ARE NOT CONSIDERED COMPLETE UNTIL PAYMENT IS MADE IN FULL______ (initial)

q SUBMIT YOUR LOGO______ (initial) All logos must be submitted electronically at the time of reservation confirmation. Submit logos as

either .eps or .ai files.

q SUBMIT YOUR AD______ (initial) The deadline for ad submission is December 1, 2017. Registrations submitted after December 1, 2017

will not have the opportunity to include an ad in the conference program. All ads must be submitted electronically to specifications. It is recommended to submit your ad at the

time of reservation confirmation. Ad specifications are:

• Full Page (no bleed): 7.5w x 10h

• Full Page (with bleed): 8.5w x 11h with additional .125” bleed on all 4 sides.

• Half Page: 7.5w x 5h

• Quarter Page: 3.5w x 5h

q SET UP AND DISMANTLE YOUR EXHIBIT______ (initial) Subject to facility availability, installation of exhibits will be from 6:00 pm to 8:00 pm on Thursday,

January 18, 2018 and from 6:00 am – 7:30 am on Friday, January 19, 2018. All exhibits must be ready for inspection by MH-SHRM staff at 7:30 am on Friday, January 19, 2018.

No exhibits may be dismantled before 3:15 pm on Friday, January 19, 2018. Setup, conference, and dismantling times are subject to change. Scheduling changes will be published on the MH-SHRM website at: MileHighSHRM.org/2018-hr-conference.

MH-SHRM reserves the right to prohibit any display, exhibit, or any part of a proposed exhibit which is judged not suitable or not in accordance with the acceptable professional ethics of MH-SHRM, or for any other reason.

Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. All material used for decoration, i.e., paper, cardboard, cloth, etc., shall be flame retardant. Fire exits and safety equipment must be left accessible and in full view at all times. Public address, sound producing, or amplifying devices projecting sound (i.e., music, singing, etc.) beyond the exhibitor’s space is prohibited. Exhibitors who wish to dispense refreshments (i.e., bite-sized snacks) from their table MUST receive permission from the MH-SHRM. No liquor may be served from the exhibit table.

It is mutually agreed that neither MH-SHRM nor the Denver Marriott Tech Center shall be liable to an exhibitor for: any damage to or for the loss or destruction of an exhibit, damage to the property of an exhibitor, or injuries to his/her person resulting from any cause. All claims for any such loss, damage, or injury are expressly waived by the exhibitor. MH-SHRM, show facility, any officer, director, or staff member will not be responsible for the safety of the property or the exhibitor from any cause. MH-SHRM reserves the right to change the locations for the exhibition and will not be responsible for delays, damage, loss, or other unfavorable conditions caused by circumstances beyond its control.

Rooted in HR

Documents

Mile High SHRM 2018 HR Conference EXHIBITOR PACKET · Mile High SHRM 2018 HR Conference EXHIBITOR PACKET ... • MH-SHRM will recognize your ... The exhibit floor plan is subject