(Ministry of Labour Employment, Govt. of India ...? STATE INSURANCE CORPORATION (Ministry of Labour Employment, Govt. of India) REGIONAL OFFICE, Panchdeep Bhawan, Sector-16, Faridabad

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  • EMPLOYEES STATE INSURANCE CORPORATION(Ministry of Labour & Employment, Govt. of India)

    REGIONAL OFFICE,Panchdeep Bhawan, Sector-16, Faridabad

    Haryana - 121002

    TENDER DOCUMENT FOR

    HOUSE-KEEPING SERVICES

    Cost of the Tender Document:

  • REGIONAL OFFICEEMPLOYEES STATE INSURANCE CORPORATIONPANCHDEEP BHAWAN, SECTOR-16, FARIDABAD

    (Ministry of Labour & Employment, Govt. of India)(ISO 9001:2000 certified)

    Tele: 0129-2222980, 981 Fax: 0129:2284728Visit us at: www.esicharyana.org, E-mail: rd-haryana@esic.nic.in

    ===============================================================================

    NOTICE INVITING TENDERFOR PROVIDING HOUSEKEEPING SERVICES

    1. Regional Director invites sealed tenders from the interested and eligible tenderers to provide housekeeping services for ESIC Regional Office, Faridabad and its branch offices in Haryana Region for seven months which is extendable further as decided by competent authority on the same terms and conditions, if needed.

    Name of Work

    Tender Document fee

    Estimated Cost for 07months

    Earnest Money Deposit (EMD)

    Security Deposit (SD)

    Last Date of Receiving of sealed tender bids

    Date of Tender Opening(Technical Bid)

    House-keeping Services for ESIC Sub-Regional Office, Faridabad and its 11 branch offices

    Rs.500 Rs.19,64,768 Rs.39,295 @ 5% of tendered amount

    22.08.2014 upto 01:00 pm

    22.08.2014 at 02:00 pm

    2. A set of tender document can be purchased from ESIC Regional Office, Panchdeep Bhawan, Sector-16, Faridabad (Haryana) on any working day from 05/08/2014 to 20/08/2014 between 10.00 AM to 04.30 PM at a non-refundable tender fee of Rs.500/- (Rupees Five hundred only) payable through demand draft/Banker cheque of any nationalised bank drawn in favour of ESI Fund Account No.1 payable at Faridabad. 3. Tender Document can also be downloaded from Tenders link of the ESIC Headquarters website www.esic.nic.in or ESIC RO Faridabad website www.esicharyana.in or Central Public Procurement Portal www.eprocure.gov.in and may be submitted along with above prescribed tender form fee by stipulated date & time. In case, tender documents are downloaded from website cost of tender documents i.e. Rs.500/- shall be deposited along with E.M.D. 4. A Pre Bid meeting will be held at the ESIC Regional Office, Faridabad (Haryana) to clarify queries, if any, of the tenderers on 19/08/2014 at 11.30 A.M.

    Sd/- Regional Director

    http://www.esicharyana.org/

  • REGIONAL OFFICEEMPLOYEES STATE INSURANCE CORPORATIONPANCHDEEP BHAWAN, SECTOR-16, FARIDABAD

    (Ministry of Labour & Employment, Govt. of India)(ISO 9001:2000 certified)

    Tele: 0129-2222980, 981 Fax: 0129:2284728Visit us at: www.esicharyana.org, E-mail: rd-haryana@esic.nic.in

    =====================================================================

    All tenderers are requested to read the tender document carefully including its terms and conditions, procedures to fill the tender form and tender assessment criteria.

    TENDER DOCUMENTS CONSIST THE FOLLOWING:- I. Eligibility criteria II. General Instructions to Tenderers III. General Conditions of Contract IV. Scope of Work (Annexure-I) V. Resource requirement (Annexure-II) VI. Technical Bid (Annexure-III) VII. Financial Bid (Annexure-IV) VIII. Declaration (Annexure-V) IX. Check List(Annexure-VI)

    I. ELIGIBILITY CRITERIA

    1. The Tenderers must have an experience of providing housekeeping services in reputed organizations including Govt & PSUs for at least three years including mechanized mops and using suspended gondolas for faade cleaning supported by documentary evidence and must have among list of big clients, at least three Govt./Semi-Govt./PSUs Certificates of satisfactory performance from these three clients are also to be submitted along with tender. 2. The tenderer should have at least; a) One similar work contract of 16 lacs or more;

    OR b) Two similar work contracts of 11 lacs or more;

    ORc) Three similar work contracts of 8 lacs or more,

    executed during the last three years.

    Copies of the TDS certificates (form-16A) in respect of these contracts are required to be submitted along with the tender. 3. The total turnover of the agency should not be less than Rs. 50 lacs for Housekeeping segment during requisite years of experience as mentioned at (1) above.

    Initial of ESIC authorised officer Sign of Tenderer with seal

    http://www.esicharyana.org/

  • 4. The tenderer must be registered with the following statutory authorities and must also furnish attested copies of supporting documents:-

    a. ESIC, EPF, INCOME TAX AND SERVICE TAX b. Registration under applicable labour lawsc. Any other registration / licence which is mandatory for such agencies

    stipulated by concerned authorities from time to time including Storage of Hazardous Chemicals, acids etc. 5. The following documents must be submitted along with tender:-

    a. Audited Balance Sheets of preceding three years with Income and Expenditure statement / Profit and Loss Account, Trail Balance & Audit report of last three years.

    b. Income tax returns of last three years. 6. The Tenderer should have sufficient employees on its rolls specifically trained for housekeeping work. Full list of the employees, viz., name, age, employee code, designation, experience in the field of housekeeping, PF, ESI details etc. should be attached with the technical Bid. 7. The tenderer should have at least 50 Nos. of captive manpower on his payroll on the day of filing the tender. The tenders having captive manpower less than this will be rejected. 8. Regional Director Faridabad reserves the right to withdraw/relax any eligibility criteria and in such a situation the tenderers will be given sufficient time to take such changes into account. However, no relaxation will be given as far as statutory requirements are concerned, explicit/implicit. 9. Amendment, if any to the tender documents shall be hosted on the website www.esicharyana.org only and the tenderers are advised to check the said website for taking into account any amendments. 10. The Tenderer should have the Registered or Branch Office in Faridabad/ NCR/ Delhi.

    II. GENERAL INSTRUCTIONS TO TENDERERS

    1. The closing date and time for receipt of tenders will be 01.00 P.M. on 22/08/2014. 2. The Tender will be opened at 2.00 PM on 22/08/2014 at Conference Room, ESIC Regional Office, Faridabad (Haryana) in the presence of the authorized representatives of the tenderers, who wish to be present at that time. 3. A pre-bid meeting shall be held at the , ESIC Regional Office, Faridabad (Haryana) to clarify any queries of the tenderer on 19/08/2014 at 11.30 A.M. 4. Eligible and willing agencies are advised to visit the sites to get an onsite assessment of the work on any working day between 10.00 AM to 04.30 PM by contacting engineer In-charge of RO, Faridabad.

    Initial of ESIC authorised officer Sign of Tenderer with seal

  • 5. The Tenders are to be submitted as per two bid system i.e. Technical bid and Financial Bid.

    (A) Technical bid should contain the papers to fulfill all the eligibility criteria, certificates of experience, satisfactory performance certificates, undertaking as per instructions, and list of the equipments, tools and tackles required for the job.

    (B) Financial bid should contain the rates quoted for the services to be provided as per the instructions given in this tender document. Both the bids should be submitted in two separate sealed envelopes super scribed as Technical Bid for House Keeping Services and Financial Bid for House Keeping Services. An Earnest Money Deposit of Rs. 39,295/- (Rupees thirty nine thousand two hundred and ninety five only) in the form of Demand Draft or Bankers Cheque only of any nationalised bank should be placed at the top of the technical bid. In case, tender documents are downloaded from website cost of tender documents i.e. Rs.500/- shall also be deposited along with E.M.D. Both the envelopes containing technical bid and financial bid should be put in a third sealed envelope and should be super scribed Tender for House Keeping Services. Sealed tenders should be addressed to the Regional Director ESIC Regional Office, Faridabad. The completely filled Tender should be dropped in the Tender Box kept at the Facilitation Centre, ESIC Regional Office, Faridabad (Haryana) by the stipulated date and time. Tender submitted or received after the closing date and time will not be considered. In case the tender is so bulky/ voluminous that it cannot be dropped into the tender-box, the same may be handed-over to Deputy Director (Construction), ESIC Regional Office, Faridabad by the stipulated date and time recorded on it.The Technical Bid must also be accompanied by declaration in the prescribed Performa (Annexure-V). In the absence of EMD or any of the mentioned details, the tender will be summarily rejected and no representation against the same will be entertained. 6. The Earnest Money Deposit will be refunded to the unsuccessful tenderer only after finalization of the contract. In case of the successful tenderer EMD will be refunded after receipt of the performance security deposit. No interest will be paid on the EMD. 7. The bid shall be valid for 180 days from th