Minnesota Department Of Health

Minnesota Registration and Certification System

Presentation for Physicians and Physicians Staff Assistants

Like MN VRV2000, the MR&C is:PaperlessEnsures data confidentiality and security Improves data quality Is “user friendly”Has HIPAA compliant security features such as

access control, encryption and secure data transmission

Unlimited number of Users at the same timeHas built-in validating rulesUsers can generate reports easily  

MR&C Minnesota Registration &Certification System (MR&C)

Manage Profile Change Password Work Queue Cremation Authorization Approval Medical Examiner Referral Trigger Terms Validation Rules

MR&C

Features unique to MR&C are:

Enter the same User name and Password used in MN VRV2000.

MR&C LOGIN PAGE

MR&C HOME PAGE

After you Login, you are at the Home tab. Tasks available to Users on this tab are Manage Profile and Work Queue.

Manage Profile Functions

• Update and change contact information

• Select default funeral home• Select default issuance office• Select default facility location• Change password• Set secret questions to manage

password account

Manage Profile Page Maintain contact information and change password

Change Password

Work Queue

• Increase efficiency and productivity

• Help manage work priorities and monitor/track status of death records entered in MR&C

• Allow you to view a list of pending items or unfinished tasks or incomplete records

One of the most significant enhancements is the MR&C Work Queue. It will:

System Generated Email Notification Work Queue Item

An Email notification is sent to the

Physician who is named the Medical

Certifier for the death record.

An Email notification is sent to the

Physician who is named the Medical

Certifier for the death record.

Select a task to

complete.Select a task to

complete.

Work Queue Page

This page displays a list of tasks by work queue types and the number of records pending for each Work queue type.

Select a

record.

Select a

record.

Work queue item selected – Death record referral with cremation

The work queue includes the decedent’s name and shows date of death, who created the death record, and how long the record has been in the work queue.

Cause of Death I Page (top)Decedent’s Death Information

The red asterisk

(*) denotes

required fields.

The red asterisk

(*) denotes

required fields.

All fields must be completed in the death information sections using data entry and the drop down menus.

Time of death is to be completed by Physicians

Cause of Death I Page (Middle)Immediate causes of death

Add as many lines as needed to report cause of death accurately.

Check Terms and

Apply Corrections

Cause of Death I Page (Middle)Enter Cause of Death – Spell Check!!!

Spell Check

MR&C will spell check your terms and apply corrections. Click on the red buttons to view and select the correct term.

Remember to complete this

section.Remember to complete this

section.

Cause of Death I Page – (Middle)Other Significant Conditions

Cause of Death II Page – (Top)Enter Injury information

If the manner of death is Accident, Homicide or Suicide, you must enter the appropriate injury information.

Use drop down

arrow to

complete.

Use drop down

arrow to

complete.

Finalize Filing Page – (Top)Correct and Validate

If information is missing or incomplete, a red message appears.

In this example, the message refers to Minnesota Statute 149A.90, subdivision 3 enacted in 1997.

Click on link to return

to page to correct

and/or validate.

Click on link to return

to page to correct

and/or validate.

CDC Pandemic Tracking Question

This is a required field. Physicians must confirm the accuracy of the

answer previously provided by the funeral director.

Finalize Filing Page – (Bottom)File cause of death

After correcting and validating required entries, return to Finalize Filing page and click on File cause of death to complete the record.

Select when mandatory

entries have been

corrected and validated.

Select when mandatory

entries have been

corrected and validated.

Finalize Filing PageCase Referred to Medical Examiner

There is no Medical filing date listed for this record although it was saved by the physician. The MR&C validation system prevents the filing of a death record by the physician when ME trigger terms are entered for cause of death. The system refers the case to the ME in the county where the death occurred.

Cause of death

was entered as

asphyxia.

Cause of death

was entered as

asphyxia.

Contact Information

State RegistrarSteven Elkins

Death Registration Field RepresentativeJudy Edwards

651-201-5961

Training for MR&Chttp://www.health.state.mn.us/divs/chs/osr/physician-me/mrctrainingsite.html

Click on the MR&C Training Tutorial link to get started!