Minutes

Meeting Title: CIPS Northumbria Branch Committee Meeting

08/04/2013 @ 1800 hours Northumbria University Business School

Attendees: John Alderson Andrew Curry Hayley Addison Laura McMain Marc Hutchinson

Item Action

1.

Apologies

3. Steve Brown 4. Claire Penny 5. Paul Taylor 6. Peter Cottle

2.

Minutes of Previous Meeting Minutes from the previous meeting (4 April) were accepted.

3.

Next Branch Event - Northumbrian Water – 16 April 2013 The next branch event will take place at Northumbrian Water premises on the 16th April 2013 and the topic will be challenges procurement face in engaging with SME’S. Invites have been sent; as at 8 April, 30 people have registered for the event. Questions were raised on whether the feedback received via Central CIPS actually works. It was mentioned that the Branch used to manage their own feedback by handing out simple questionnaires at the event, but this was stopped at the

request of CIPS. The completion rate of the Branch/ event level questionnaires was significantly higher than the central CIPS requested feedback. Name badges for the event. Confirmation/ clarification was required form CIPS on the availability of the name tags for the event. It was also noted that the name tag holders were unavailable.

HA

4. Membership Survey Out of 476 members (approx 80% public sector; 20% private sector) responses were received from 50 members. The results were discussed, but there were questions where no responses were received. It was thought that although the results show no responses were received those particular questions were not actually seen. Hayley does have a list of those people who showed an interest in becoming Branch committee members and/or hosting and event. It was decided that follow-up email would be sent to them to clarify the question asked and the response received.

HA

5. Future Branch Events After some discussion the following schedule of events was agreed: June – Update on the new EU Procurement Directives; PA Consultancy have offered to provide a speaker fir the event. Hayley to confirm date. Venue – University. July – Contract Management; Similar events have been held at the Cornwall and Surrey branches. CIPS website to be checked for applicable and/or local speakers for the event. It was agreed that the University would be the best location for the event. September – Procurement Strategy – Case Study/ Best Practice. To be held early September (9th); Event to be hosted by BAE Systems; Venue either their Washington or Scotswood Road site, October – New CIPS Qualification Structure/ Professional

HA HA MH

Career Development. Event to be split into what CIPS can do for you and what you can get out of CIPS; CIPS Salary survey details; How does CIPS help; Percentage of employers who look for MCIPS; Student Group and its activities; CPD (for MCIPS) and mentoring. Venue – University. November – AGM (to be in addition to the November event).

HA

6. 7.

Branch Membership and Financial position Hayley now has a full list of members. Laura has tried to engage with other groups on “Linked-In” to try and get people to join the Northumbria Branch Group. Laura mentioned that a Newsletter would be a good idea, to be sent from the Branch email address (via CIPS), issued quarterly. A template is available from CIPS. The aim is to “localise” the Northumbria Community, committee member details (photographs, brief career/ experience synopsis. Hayley will request template and then Laura will develop an initial draft to circulate to the rest of the committee. The aim now is to review the membership list and make calls/ contact people committee members know to discuss the Branch and its activities and how they may be able to support. Student Representative Student members have been identified; details to be forwarded. (DWP x 2; Dominic Hunter; NWL)

HA and LM HA

8. AOB It was agreed that future committee meeting would be held at Northumbria University as the facilities are provided for free. Also branch events are provided for free and it will encourage students to come along. Hayley to check with CIPS regarding the dial in facilities. Action plan to be updated

HA HA

Next meeting is scheduled for 7th May, 1800 at Northumbria University