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State Blood Transfusion Council, West BengalSwasthya Bhawan, 1st Floor, Wing – B, GN – 29, Sector – V, Salt Lake City, Kolkata – 91

Ph. No: (033) 2333-0526, Fax No. : ( 033) 2357 – 0122

Minutes of the meeting of the Executive Committee of State Blood Transfusion Council, West

Bengal held on 05.04.2011 at 02.30 p.m. in the conference hall of West Bengal State AIDS Prevention

& Control Society, Swasthya Bhawan, 1st Floor, Wing – B, GN – 29, Sector – V, Salt Lake City, Kolkata –

700 091.

Members Present:-

1. Dr. M. N. Roy, Addl. Chief Secretary, Dept. of H & FW, Govt. of WB2. Dr. R. K. Vats , Member Secretary & Principal Secretary, Dept. of H & FW, Govt. of WB3. Shri C. N. Ghosh, Director , Drugs Control4. Dr. B. Mandal, Addl. Project Director, WBSAP&CS5. Shri K. K. Jha, Joint Director ( Finance ), WBSAP&CS6. Dr. R. L. Ganguly, Joint Director ( Blood Safety )7. Dr. N. K. Chanda, Deputy Director ( Blood Safety )8. Dr. S. N. Guchait, Director IBTM&IH9. Dr. D. K. Panda, Director, RBTC, NRS MCH,10. Dr. B. Bhattacharya, Director, RBTC, R. G. Kar MCH11. Dr. Madhusudan Mondal, Director, RBTC, CNMCH12. Dr. Tapan Kr. Ghosh, Director, RBTC, BMCH13. Dr. Prasun Bhattacharya, Asst. Prof. MCH.14. Shri N. Kundu Das, Asst. Director , Drugs Control & Quality Manager, WBSAP&CS15. Shri A. Banerjee, Asst. Director , Drugs Control.16. Shri Debabrata Ray, AVBDWB17. Shri Apurba Ghosh, WBVBDF18. Ms Rajrupa Ghosh, Quality Manager, WBSAP&CS

Dr. M. N. Roy, President, SBTC, West Bengal & Addl. Chief Secretary to the Govt. of West Bengal,

Health & Family Welfare Department took the chair. The following discussions were held and decisions

were taken in the meeting.

1. CONFIRMATION OF MINUTES OF THE LAST MEETING :- Minutes of the last meeting of

Governing Body of SBTC, West Bengal held on 10.11.2010, and was circulated among the

members vide memo. no. SBTC/1E- 05- 05/ Pt.-I/85-A dated 13.11.2010 was confirmed.

2. FINANCIAL STATUS AS ON 31.03.2011 :-

Fund flow status, SOE, Outstanding advance positions and major expenses as on 31.03.11 were noted.

The President expressed his displeasure over the accumulation of advances and non supply of required

fund, especially under the head Refreshment and Camp Contingency to the Blood Banks by the RBTCs.

It was decided that RBTCs would continue to exercise administrative and financial control over all

matters as before, over the Blood Banks, except for Refreshment and Camp Contingencies. Upto

31.03.11 the RBTCs will settle all outstanding claims of all Blood Banks in this matter and from 1st

April’11 SBTC will directly transfer (ONLY REFRESHMENT & CAMP CONTINGENCY) fund to the Blood

Banks in the name of the Superintendent of the Hospitals on monthly basis and release further fund on

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receipt of SOE. All the Superintendent are required to open a separate Bank A/c. for Blood Donation

purpose and operate it jointly with M.O. BB/Asst. Superintendent and sent monthly SOEs.

The matter was approved.

2.1 FUNDS FLOW POSITION AS ON 31.03.2011 (FINANCIAL YEAR 2010-11):- (Figure in Rs)

Details Amount (in Rs) Amount (in Rs) Amount (in Rs)Opening BalanceUBI Bank 1 7,132,618.25 UBI Bank 2 113,932.00

7,246,550.25 Advances to RBTC 2,741,996.55 Cheque In Hand 35,005.00 Total of Opening Balance 10,023,551.80 Fund received during the yearHealth & Family Welfare 37,500,000.00 WBSAP&CS 26,500,000.00 Health & Family Welfare (RCH) 3,408,800.00

67,408,800.00 Other Income receievedSale of Tender Form 3,700.00 Interest from Bank 533,388.00 Interest from RBTC 119,865.00

656,953.00 Total Fund received during the year 68,065,753.00 Total Fund Available during the period 78,089,304.80 Application of FundDirect Expenses 47,808,666.40 Indirect Expenses 1,303,843.74 Blood Bank Equipment 1,083,968.00 Software Development 1,133,884.00 EMD Released 14,100.00 Total Fund Utilized during the period 51,344,462.14 Closing BalanceBankUBI 1 6,323,044.01 UBI 2 7,824,753.00

14,147,797.01 Advances to RBTC 12,597,045.65 Total of Closing Balance 26,744,842.66

The position was noted.

2.2 STATUS OF OUTSTANDING ADVANCES AS ON 31.03.11 :-a) In 8 RBTCs :- (Figure in Rs)

SL

Name of RBTC

Opening Balance

Adj. in O/B

Advance (Rs.) Total SOE Refund Balance (Rs.)

1 IBTMIIH 411511.00 0.00 6015445.00 6426956.00 4479695.00 0.00 1947261.002 RG Kar MCH 513516.00 1657.00 4699352.00 5214525.00 2743073.00 0.00 2471452.003 CNMCH 95059.00 0.00 2999190.00 3094249.00 1911363.00 0.00 1182886.004 NRS MCH 210597.00 0.00 3517661.00 3728258.00 2350895.00 0.00 1377363.005 MCH,Kolkata 164181.00 0.00 3291008.00 3455189.00 2048765.00 0.00 1406424.006 BMCH 476135.00 0.00 1985049.00 2461184.00 1398177.00 0.00 1063007.007 BSMCH 250192.55 0.00 2487416.10 2737608.65 1035305.00 0.00 1702303.658 NBMCH 620805.00 0.00 2193768.00 2814573.00 1368224.00 0.00 1446349.00

Total 2741996.55 1657.00 27188889.10 29932542.65 17335497.00 0.00 12597045.65

b) In NGOs :- (Figure in Rs)SN Name of the NGO Opening Balance Advance Total SOE Refund Balance1 WBVBDF 0.00 2976527.00 2976527.00 2976527.00 0.00 0.002 AVBD 0.00 1162000.00 1162000.00 1162000.00 0.00 0.00

Total 0.00 4138527.00 4138527.00 4138527.00 0.00 0.00

The above position was noted.

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2.3 STATUS OF OUTSTANDING ADVANCES WITH RBTCS AS ON 31.03.2011 (Figure in Rs)

S N

Name of SBTC

Salary of Salary of Lab. Tech

Salary of Scavenger

Refreshment

charges

Camp continge

ncyGel Card

Training

Visit to Blood Bank

Interest ReagentsTotal

balanceM. O.

1 IBTM&IH 73284 183884 32200 387265 194128 765300 0 0 0 311200 19472612 RG.Kar MCH 631110 302260 42500 740940 434814 143460 0 20000 0 156368 24714523 CNMCH 433800 100400 0 262355 135926 96360 0 20000 6361 127684 11828864 NRS MCH 165560 137130 0 618750 344625 60962 0 0 0 50336 13773635 MCH,Kolkata 354570 144100 0 451080 185785 102669 0 20000 19834 128386 14064246 BMCH 131400 104100 0 449160 296919 26380 5662 19500 0 29886 10630077 BSMCH 25000 218320 0 876673 513009 0 5634 0 14131.65 49536 1702303.658 NBMCH 30000 30000 0 550169 733148 0 0 20000 22241 60791 1446349

TOTAL 1844724 1220194 74700 4336392 2838354 1195131 11296 99500 62567.65 914187 12597045.65

The position was noted.

2.4 STATEMENT OF EXPENDITURE FOR THE PERIOD FROM 01.04.2010 TO 31.03.2011(Figure in Rs)

S. N. Particulars

WBSAP&CS for Blood Donation purpose

State Govt. for Blood Donation purpose

State Govt. for Blood

Transfusion Services

WB State Health &

Family Welfare (RCH)

Total

Blood Donation ProgrammeComponent - 1 : Programme Management1.1 Salary of Staff 2,889,385.00 2,359,659.00 5,249,044.001.2 Salary to Doctors 1,551,910.00 1,609,770.00 3,161,680.001.3 Salary of Lab Tech. 1,295,207.00 1,506,900.00 2,802,107.00

1.4Refreshment charges to Voluntary blood donors 4,668,075.00 2,318,400.00 6,986,475.00

1.5 Camp Contingency 1,371,239.90 1,757,507.00 3,128,746.901.6 Camp Consumables 2,840,171.50 1,367,866.00 4,208,037.501.7 Meeting Expenses 23,000.00 23,000.001.8 Office Expenses 7,750.00 15,096.00 22,846.001.9 Audit fee 154,420.00 154,420.002 Traveling Expenses 945,073.74 66,264.00 1,011,337.74

2.1 Legal Expenses 85,500.00 85,500.002.2 Consultancy Charges 582 6,158.00 6,740.00

2.3 Supervisory Visit 500 500.00Total 15,569,894.14 11,270,540.00 0 0 26,840,434.14

Component - 2 : IEC and Awareness2.1 IEC, Awareness & Training 964,457.00 264,923.00 1,229,380.002.2 Promotion of V BD 2,641,100.00 581000.00 3,222,100.00

Total 3,605,557.00 845,923.00 0.00 0.00 4,451,480.00Component - 3 : Blood Transfusion Services3.1 Blood Bank Consumables 5,537,407.00 4,063,644.00 3,689,263.00 3,408,800.00 16,699,114.003.2 Blood Bank Equipments 61,388.00 1,022,580.00 1,083,968.00

3.3Hiring charges of Security & Scavengers 153,000.00 43800 196,800.00

3.4 Gel Card 152,369.00 152,369.003.5 Reagents 772,313.00 772,313.003.6 Software Development 648,071.86 485812.14 1,133,884.00

Total 7,324,548.86 4,593,256.14 4,711,843.00 3,408,800.00 20,038,448.00Grand Total 26,500,000.00 16,709,719.14 4,711,843.00 3,408,800.00 51,330,362.14

The position was noted and approved.

2.5 APPROVAL OF MAJOR EXPENDITURE: The following major expenditure incurred during the

financial year 2010-2011 may be approved.

S. N. Name of Supplier Item

Amount (in Rs)

1. M/s. J. R. Enterprise Supply of Metal Badge 4,80,430/-

2. M/s. Fleming Laboratories Supply of HCV (Rapid) kits 10,38,000/-

3. M/s. HLL Life Care Supply of Single 20,53,440/-

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S. N. Name of Supplier Item

Amount (in Rs)

4. M/s. The Electro-Medical Allied Supply of Reagent Refrigerator 10,22,580/-

5. M/s. Eastern Medikit Single Blood Bags 8,08,090/-

6. M/s. Anandamoyee Traders Supply of Donor Credit Card 3,28,415/-

7. M/s. J. Mitra & Co. Supply of HCV (ELISA) 13,70,880/-

8. M/s. Florence Offset Process Pvt. Ltd. Supply of Screening & Registration Card 2,78,400/-

9. M/s. Tulip Diagnostics Supply of Elisa Reader 4,14,025/-

10 M/s. Orchid Biomedical Systems (P) Ltd. Supply of HbsAg (Rapid) 8,73,990/-

11. M/s. J. R. Enterprise Supply of Metal Badge 13,42,336/-

12. M/s. HLL Life Care Supply of Blood Bags 40,63,644/-

13. M/s. Hooghly Printing Supply of Certificates of Blood Donation Camp 8,91,020/-

14. M/s. Span Diagnostics Supply of HIV Rapid test kits 15,88,049/-

15. M/s. J. Mitra & Co. Supply of HCV (Rapid) 8,96,398/-

16. M/s. J. R. Enterprise Supply of Metal Badge 8,87,436/-

The position was noted and approved.

3. STAFF RELATED MATTER :-

3.1 RENEWAL OF THE STAFF WORKING AT HEADQUATER UNDER SBTC, WB :- The

following staff were engaged on contractual basis on expiry of their contract, a performance review

was made and on the basis of the same, the extension of their services was made as detailed

below…

SL No

Name of Staff Designation Date of expiry of contract

Extend Existing Consolidated

PayFrom To

1 Smt. Jhuma Ganguly Office Assistant 31.03.2011 01.04.11 31.03.12 9590/-

2 Sri Pannalal Bhattacharya Messenger 31.03.2011 01.04.11 31.03.12 7350/-

3.2 ANNUAL INCREMENT OF THE STAFF WORKING AT HEADQUATER UNDER SBTC,

WB :- The following staff have earned an annual increment @ Rs. 750/- raising their contractual

remuneration as detailed bellow…

SL No

Name of Staff DesignationExisting

Consolidated Pay

Annual Increment

Pay after Annual

Increment

Date of effect

1 Smt. Jhuma Ganguly Office Assistant 9590.00 750.00 10340.00 16.04.112 Sri Pannalal Bhattacharya Messenger 7350.00 750.00 8100.00 01.04.11

The action taken in sl. no 3.1 & 3.2 was approved.

3.3 APPOINTMENT OF MEDICAL OFFICERS UNDER SBTC, W.B: The following Medical

officers was appointed.

S. N.

Name of the Medical Officer

Place of postingDate of joining

Remarks

1 Dr. Susmita Kabasi Howrah Dist Hospital Blood Bank 10.01.11

2 Dr. Rina Choudhury Medical College & Hospital Blood Bank, Kolkata 10.01.11

3 Dr. Apara Bhuyan Darjeeling Dist. Hospital Blood Bank 10.01.11

4 Dr. Santosh Kr. Guha Medical College & Hospital Blood Bank, Kolkata 12.01.11

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S.L Name of the M.O. Place of posting Date of joining Remarks5 Dr. Swapna Roy Diamond Harbour SDH Blood Bank 13.01.11

6 Dr. Manjusree Pal (Saha) R. G. Kar Medical College & Hospital Blood Bank 01.02.11

7 Dr. Bharati Chakraborty NRS Medical College & Hospital Blood Bank 01.02.11

8 Dr. Anup Mondal SSKM Hospital Blood Bank 01.02.11

9 Dr. Sunil Kr. Sadhu Chinsurah SDH 18.01.11

10 Dr. Abhik Hati Diamond Harbour SDH Blood Bank 23.02.1111 Dr. Amar Krishna Sikder IBTM&IH 01.03.11

The above position was noted and approved.

3.4 APPROVAL OF PANEL FOR CONTRACTUAL ENGAGEMENT OF MEDICAL OFFICERS

UNDER SBTC, W.B.: On the basic of application a panel of selected candidates has been prepared

which was noted and approved.

S. N. Name of the Medical Officer Place of posting Remarks1 Dr. Subhash Chand Jain Kurseong SDH Blood Bank2 Dr. Apara Bhuyan Darjeeling Dist. Hospital Blood Bank3 Dr. Ram Chandra Sahoo Burdwan MCH Blood Bank4 Dr. Krishnendu Das Kalna SDH Blood Bank5 Dr. Yusuf Ali Bolpur SDH Blood Bank6 Dr. Subrata Kumar Rampurhat Blood Bank7 Dr.Sunil Kumar Sadhu Chinsurah Dist. Hospital BB, Hooghly8 Dr. Swapna Roy Diamond Harbour SDH Blood Bank9 Dr. Susmita Kabasi Howrah Dist Hospital Blood Bank10 Dr. Jagadish Chandra Halder NRS MCH Blood Bank11 Dr. Debasish Ray Choudhury SSKM Hospital Blood Bank12 Dr. Santosh Kr. Guha Medical College & Hospital Blood Bank, Kolkata13 Dr. Anup Mondal SSKM Hospital Blood Bank14 Dr. Bharati (Sarkar) Chakraborty NRS Medical College & Hospital Blood Bank15 Dr. Pinaki Ghosh NRS MCH Blood Bank16 Dr. Rina Choudhury Medical College & Hospital Blood Bank, Kolkata17 Dr. Manjusree Pal (Saha) R. G. Kar Medical College & Hospital Blood Bank18 Dr. Abhik Hati Diamond Harbour SDH Blood Bank19 Dr. Amar Krishna Sikder IBTM&IH20 Bijan Kr. Mondal SSKM Hospital21 Dr. Subham Bhattacharya Burdwan MCH

4. STATUS OF VOLUNTARY BLOOD COLLECTION AND HOLDING OF CAMPS : The

State has 106 blood banks. The status of collection and organizing of Voluntary Blood Donation

Camps during the period from April’ 2010 to February’ 2011 (As on 31.03.11) as follows:

S. N.

Category of Blood Banks

No. of Blood Banks

Blood Collection % of Vol. Collection

No of Camps heldVol. Rep. Total

1. State Govt. 58 415230 58081 473311 88% 8207

2. Central Govt 16 4538 2310 6848 66% 99

3. Private 32 209187 52733 261920 80% 3511

Total 106 628955 113124 742079 85% 11817

The above position was noted.

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5. NOC FOR ESTABLISHMENT OF NEW BLOOD BANKS :-

In the Gazette Notification No. GSR 733(E) dt. 21-12-2005, para-2(ii) it was stated that application for grant or renewal of a license for operation of blood banks or processing of human blood components shall be made by the –

(1) Blood Bank run by the government

(2) Indian Red Cross Society

(3) Hospitals

(4) Charitable trust or voluntary organisation approved by a State / Union Territory Blood transfusion council.

NACO issued one guideline in January 2009 for SBTC to grant “No objection certificate “ for approval / renewal of blood bank license. ( Memo No. S12015 / 81 /2006 –NACO (BS) dated 05/01/2009). It has also been approved by NBTC.

At present we propose that only big hospitals which require good amount of blood may be allowed to establish new Blood Banks.

The above proposal was noted.

6. PERMISSION TO BLOOD BANKS FOR ORGANISING BLOOD DONATION CAMPS :-As per Drug and cosmetic rules Sch. F – Part (xii) B ,Blood donation camps may be organised by the

following blood banks :--(1) A licensed blood bank designated as RBTC(2) A licensed Govt. blood bank.(3) Indian red cross society.(4) A licensed blood bank run by registered voluntary or charitable organisation

recognised by state or union territory blood transfusion council.

In our state a large number of non govt. blood banks are running, which applied to SBTC for organising blood donation camps. The data submitted to SBTC was seen and it was decided that the existing policy may continue for the time being.

7. MISCELLANEOUS :

7.1 Discussion:

1. The draft SOP presented would be circulated to the RBTCs as well other members of SBTC for

their comments and further input, to make the same exhaustive and comprehensive before

being referred to NBTC.

2. RBTCs should have net connectivity. They will buy a data card and use upto Rs. 500/- p.m. for

download purpose. Initial expenses if any to use internet will also be allowed.

3. To meet crisis during summer months the private nursing homes/private hospitals coming to

collect bloods from Govt. Blood Banks should bring patient parties in order to donate on spot

half the number of bags requisitioned for a patient. In Govt. hospitals, this practice should be

encouraged ( but not made mandatory ). This practice will continue for the present.

4. Component separation percentage in all Blood Banks having the facility should be doubled the

present output. Effort will be made by DME/ DHS to give additional number of the M. T. Labs

having required qualification.

5. For Kalyani and Murshidabad Medical College NACO may be approached for fund for

component separation unit in addition to CNMCH also and Medinipur.