MIS Conference Special Education School Year 2012-2013

  • View
    215

  • Download
    0

Embed Size (px)

Transcript

  • MIS ConferenceSpecial Education School Year 2012-2013

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • June 30 Summer Program Data Screen initial data should be entered July 1 Begins New School Year in MSIS July 30 Summer Program Data Screen Final Updates should be entered July to August Roll Personnel Data (all schools), this will automatically make the Special Education Data roll the next night September 21 PostSecondary data due for SY 2010-2011September 28 First day to submit Month 01 files need to have all SPED indicators set, student schedules entered, and personnel entered November 7 - Table 2 (Personnel), Table 4 (Exiting), Table 5 (Discipline) and Table 7 (Dispute Resolution) via EDFacts files due to the Federal Government (MDE-Special Education) November 30 Child Count due (December 1 is on a Saturday)Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • December 10th - Personnel December 28th Last day to verify or request changes to Child Count February 1st Table 1 (Child Count) and Table 3 (Placement) via EDFacts files due to the Federal Government (MDE-Special Education) Spring Initial District Data Profile published for current year SPP/APR and Public Reporting published (MDE-Special Education) Month 08 (April data submitted in May) data will be used for testing and AYP information (MDE-Special Education) April to September Complete Post-Secondary Screen for Indicator 14 July to June Each week run and review the Part C to B No Match Report and notify MDE Special Education Office about the listed students for Indicator 12Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • As of July 1, 2012:Mental Retardation (MR) inactive Disability CodeEducable Mental Retardation (EMR), Severe/Profound Mental Retardation (SPR), and Trainable Mental Retardation (TMR) inactive sub-codesIntellectual Disability (ID) - New Disability CodeSummer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • CEIS Coordinated Early Intervening ServicesCEIS Indicator should be set monthly for any student identified in the at-risk group and receiving CEIS in that month.These are services that are being provided with FY13 set-aside funds. Match at-risk group to fiscal year of grant.The at-risk student group is defined in your districts IDEA Project Application.

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • CEIS Indicator is required for both mandatory and voluntary set-aside of funds.CEIS students cannot be tier 3 intervention students or students with an IEP.Students receiving CEIS from any year prior to FY13 will continue to be tracked manually to determine if they become a special education student in the following 2 years.Counts reported in IDEA Project ApplicationUse CEIS Tracker SheetCEIS Roster Report Coming Soon to MSIS

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Oversight requires continuous monitoring of dataAudits can happen at any timeMonthly district approval in MSIS is an assurance of data accuracyData should be kept as up-to-date as possibleNot just a December 1 concernSummer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students in the 4-year cohort who graduated with a regular diplomaWhere does the data come from?MSIS (Graduation codes)Data lags a yearWhat do I need to do?Verify graduate information in MSISWhen is it collected?End of school year

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students that dropped outWhere does the data come from?MSIS (coded as dropouts)Data lags a yearWhat do I need to do?Verify dropout data in MSISWhen is it collected?End of school year

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students who should participate in Statewide assessmentsWhere does the data come from?Statewide assessment resultsWhat do I need to do?Meet assessment collection requirementsWhen is it collected?At each assessment

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students who have been suspended/expelled for more than 10 daysWhere does the data come from?MSIS (discipline/incident data)Data lags a yearWhat do I need to do?Verify MSIS data (duration, start/end dates, codes)Follow appropriate policies and proceduresWhen is it collected?Every month

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*Reported to MDEXXORNot Reported to MDE

    Incidents (Infractions)Dispositions What a Student DoesWhat a Student GetsWhen deciding what to report, ask yourself Do I have a reportable Incident OR a reportable Disposition? not Do I have a reportable Incident AND a reportable Disposition?Some are ReportableAlternative School CodesPersistently Dangerous Schools (72 hours)Other Laws(21 codes that must be reported)Alternative SchoolCorporal PunishmentExpulsionSuspensionIn School SuspensionExpulsion with Services(6 codes that must be reported)Some are Not ReportableGum ChewingDress Code ViolationsAll these local codes = NCBParent ConferenceBreaking DetentionAll these local codes = ADMIN

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • An incident is an infraction committed by a student

    A disposition is the result of an incident and is prescribed by the district.

    The Office of Special Education reviews the incidents/dispositions reported to MSIS to retrieve the data needed for EDFacts files and Indicator 4 of the SPP/APR. It is very important that this data is reported accurately and in a timely manner.

    The discipline data is reported to MSIS in either a DSD file or a MSD file.

    NOTE: Very important to put the beginning and ending dates, and the durations on suspensions and expulsions.Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • Who? Students age 6-21Where does the data come from?MSISWhat do I need to do?Verify MSIS data (teacher and student schedules, LRE calculated placement)When is it collected?Child Count Day

    Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • LRE Live Procedure will run each month after your district approval

    MSIS will use the LRE Formula:Total Regular Education Minutes + Recess (Break) + Lunch /Instructional Time + Recess (Break) + Lunch

    Regular Ed Minutes will be pulled from the students and teachers schedule in MSISRecess/Break, Lunch, and Instructional Time are taken from the School Demographics screen (Grades Tab)For A/B Schedules, MSIS will double the denominator and lunch and recess in the numerator to allow MSIS to look at the total 2-day schedule.Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • The LRE should reflect what the IEP Team decidesThe LRE procedure only looks at one semester at a time. August to the end of December it looks at courses in the 1st semester. From January to June it looks at courses in 2nd semester.Month 03 is the last chance for correctly calculating LRE but the Ed Environment has to be entered by December 1st.Regular education classes with more than 50% of Special Education students do not count towards the student's LRE.Summer 2012Office of Instructional Enhancement and Internal Operations/Office of Special Education*

    Office of Instructional Enhancement and Internal Operations/Office of Special Education

  • 1. Do you see EVERY period on the student's schedule? If you only see periods 1, 2, 3, 5, and 6 and no period 4 -- then your LRE is going to calculate low.

    2. Do you see 50% or LESS in the SPED LRE REG PCT column? Any number above 50 means you have too many Special Education students for this class to count towards the student's LRE calculation. You will need to either move regular education students into the class or move Special Education students out.

    3. Have you included the course SPED Early Work Release, 801009, for every High School student that leaves