MO Confirmation

SAP ECC 6.00

Maintenance Order Confirmation IW42

Business Process Procedure

Copyright Maynilad Water Services Inc. All rights reserved. MO Confirmation Effective Draft 1 Page 1 of 8 Rev 1

Purpose: MO Confirmation is necessary for the project costs to be properly posted to

Asset G/L Accounts or Cost Centers. Without confirmation, all MO costs will remain to be classified as Planned Costs and will not be expensed or capitalized as they are incurred.

Also, MO Confirmation will release BA personnel from accountability of the

materials issued to them for consumption. Otherwise, consumed but unconfirmed materials will remain to be in their inventory as per accounting records.

Important Notes:

1. A Maintenance Order can only be confirmed if it has been previously released and updated.

2. Maintenance Order Confirmation should be executed each time an Accomplishment Report or a Progress Billing Document is submitted by Contractors or Field Personnel. Note that confirmations should be made within the same month when job is executed and before the end of the said month so as to be included during the massive settlement activity.

3. In case you commit errors, e.g. confirmation of the same materials more than once or confirmation of the wrong quantity of materials, refer to the MO Confirmation Reversal Procedure.


Completion Confirmation of a Maintenance Order Procedure

(1) Type the T-Code IW42 in the Transaction Field then click or press Enter.

**You will be directed to the Overall Completion Confirmation screen:

(2) Enter the Maintenance Order number and Activity value 10 in their

corresponding fields then press Enter.


**The contents of the Maintenance Order will be displayed on the screen.

(3) In the Goods movements for operation 0010 tab, indicate the details of the

actual materials used based on the accomplishment report. **Note: Execute changes per line item.

a. Quantity may be more than, less than, or equal to the quantity reflected

in the Maintenance Order. Apply the changes to indicate actual usage. b. Movement Type depends on the type of project (please see attached

classification): For Business Areas, the following options may be selected:

Z13 Transmission & Distribution Z15 Water Service Connection (Distribution) Existing Z27 Water Service Connection - New


However, for other implementing offices, please refer to complete list of movement types, the use of which is dependent on the nature of the actual work. (4) In case a material has not been consumed (e.g. Material 00001108) and you

wish to delete it from the goods movement list, highlight the line item by

clicking the box beside it then click on .

**The line item will be removed from the list and a message will appear indicating successful deletion.


(5) If the Maintenance Order is already technically complete, click the

button at the upper right hand portion of the screen. If not, kindly proceed to next step.

(5) Click on or press Ctrl+S to save changes. A prompt will notify you of successful goods movement.

Result:

In T-code IW33 (Display Maintenance Order), click on to Display the Document Flow for this MO.


Double-click on the Confirmation Document to view its contents. All previous confirmations fall in the same document.

Monitoring: Go back to the Display MO screen and click on the Costs tab.

Click on to view the comparative report between the planned and actual cost of material components.


Double-click on any of those listed under Cost Element (text) to view further details.

Double-click on any of those listed under Cost Element Name to view the contents of the Confirmation Material Document.

Documents

MO Confirmation