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8/3/2019 Month End Closing Operations
1/6
Month End
Closing
Operations
Module Sr.
No.
Process Description T Code / Menu-path Periodicity(D/W/M) Person Responsible /
Location
MM 1 Inventory balance Programm ZBIL Monthly Logistic
MM 2 Inventory Revaluation MR22
Logistics > Materials Management > Valuation >
Change in Material Price > Change Material Prices
Monthly Corporate Accounts
MM 3 Physical Inventory Differences-Post , after
Physical counting
MI07 -
Logistics > Materials Management > Physical Inventory
> Difference > Post
(+ MI01 MI04 )
Monthly Depot/corporate accounts
after prior approval from head
of finance
MM 4 PO Closure ME22N -
Logistics > Materials Management > Purchasing >
Purchase Order > Change
Monthly Purchase dept
SD 5 Check Billing Due List for the last days in
the month
VF04 -
* *Logistics > Sales and Distribution > Billing > Billing
Document > Process Billing Due List
Monthly Logtistics/Sales Admin.
SD 6 General check of SD billing flows of Goods
Issues without invoices
VL06F -
Information Systems > General Report Selection >
Sales and Distribution >Shipping > Delivery Monitor
Monthly Logtistics/Sales Admin.
FI 7 General account manual FI postings FB50 / KE21N Monthly Corporate Accounts
SD 8 Release SD billing to Accounting VFX3 -
Logistics > Sales and Distribution > Billing > Billing
Document > Blocked Billing Docs
Monthly Logtistics/Sales Admin.
COPA 9 Reconciliation between CO/FI/SD KEAT
Accounting > Controlling > Profitability Analysis > Tools
> Analyze Value Flows
Monthly Reporting
FI &
COPA
10 Invoicing Regularisation of deliveries non
invoiced
FB50
Accounting -> Financial Accounting-> General Ledger ->
Document Entry -> FB50 - Enter G/L Account Document
Monthly Reporting
FI-CO-SD 11 Ensure Return sale order -credit memo
and transfer posting tally
KE24/MB51 Monthly Sales
Admin/Reporting/Accounts
Payroll 12 Running of payroll interface NON STANDARD Monthly IT/Corporate Accounts
MM 13 Open next MM Period MMPV Logistics > Material Managements > Material Monthly Manual orAutomated back
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Master > Other > Close Period ground job
FI 14 Open FI Posting Periods OB52 Accounting -> Financial Accounting-> General
Ledger -> Environment -> Current Settings ->
S_ALR_87003642 - Open and Close Posting Periods
Monthly Corporate Accounts
CO/IM 15 Settlement of Investment Orders to AUC KO8G
Accounting > Controlling > Internal Orders > Period-End
Closing > Single Functions > Settlement > KO8G
Collective Processing
Monthly Reporting
/Corporate Accounts
CO/IM 16 Settlement of Investment Orders to Fixed
Assets
KO8G
Accounting -> Investment Management -> Internal
Orders ->Period-End Closing->Single Functions >
Settlement > KO8G - Collective Processing
Monthly Reporting/Corporate
Accounts
FI 17 Depreciation Run AFAB
-Accounting -> Financial Accounting-> Fixed Assets ->
Periodic Processing -> Depreciation Run -> AFAB -
Execute
Monthly Reporting/Corporate
Accounts
FI 18 Maintain Exchange Rates OB08
Accounting -> Financial Accounting-> General Ledger ->
Environment -> Current Settings -> S_BCE_68000174 -
Enter Translation Rates
interface MEDECO
FI 19 Post Accrual / Deferral Entries FBS1
Accounting -> Financial Accounting-> General Ledger ->
Periodic Processing -> Closing -> Valuate -> FBS1 -
Enter Accrual/Deferral Doc.
Monthly Corporate Accounts
FI 20 Post Recurring Entries F.14
Accounting -> Financial Accounting-> General Ledger ->
Periodic Processing -> Recurring Entries -> F.14 -
Execute
Depends on Nature of entry and target
accrual dates
Corporate Accounts
FI 21 Reverse Accrual / Deferral Entries F.81
Accounting -> Financial Accounting-> General Ledger ->
Periodic Processing -> Closing -> Valuate -> F.81 -
Reverse Accrual/Deferral Document
Monthly Corporate Accounts
FI 22 Receivables and Payables Regroupements F101 Accounting -> Accounts Receivables -> Periodic
Processing -> Closing -> Regroup -> F101 -
Receivables/payables
Monthly Corporate Accounts
FI 23 GR/IR Clearing F.13 Accounting -> Financial Accounting-> General
Ledger -> Periodic Processing -> Automatic Clearing ->
F.13 - Without Specification of Clearing Currency
Monthly Corporate Accounts
FI 24 Revaluation of Foreign Currency Balances F.05 Accounting -> Financial Accounting-> General Monthly/Weekly Corporate Accounts
8/3/2019 Month End Closing Operations
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Ledger -> Periodic Processing -> Closing -> Valuate ->
F.05 - Foreign Currency Valuation
COCCA 25 Correction of FI documents for wrong cost
centre entries
KB61
Accounting > Controlling > Cost Center Accounting >
Actual Postings > KB61 Repost Line I tems
Weekly/Monthly
CO 26 Period close in CO OKP1 Accounting > Controlling > Profitability Analysis >
Actual Posting > Period End Closing > Transfer Cost
Center costs > Assessment
Monthly Reporting
CO-FI 27 CO-FI Reco S_ALR_87013603
Accounting > Controlling > Cost Element Accounting >
Information System > Reports for Cost and Revenue
Element Acc > Reconciliation > CO/FI Reconciliation in
CoCd Currency
Weekly/Monthly Reporting
COPA 28 CO - PA assessment KEU5 Accounting > Controlling > Profitability Analysis >
Actual Posting > Period End Closing > Transfer Cost
Center costs > Assessment
Monthly Reporting
COPA 29 Reconciliation between CO - CCA - COPA GR55 ZTL8 Accounting > Controlling > Cost Center
Accounting > Information System > Tools > Report
Painter > Report Writer > Report Group ZTL8 > Execute
Monthly Reporting
COPA 30 RES1 Report execution and validation KE30
Accounting > Controlling > Profitability Analysis >
Information System > Execute Report
D/W/M Reporting
FI 31 Balance Audit Trail S_ALR_87100205 -
General Ledger >Periodic Processing > Closing >
Document > Balance Audit Trail > All Accounts >
S_ALR_87100205 - General Ledger from the Document
File
Monthly Corporate Accounts
FI 32 Compact Journal S_ALR_87012289
Accounting -> Financial Accounting-> General Ledger ->
Periodic Processing ->Closing > Report > General
Ledger Reports >Document > General > Compact
Document Journal
Monthly Corporate Accounts
FI 33 VAT Liability F.38 General Ledger >Periodic Processing > Closing >
Report > F.38 - Transfer Deferred Tax
Monthly Corporate Accounts
FI 34 VAT Liability F-32 Accounting -> Financial Accounting-> General
Ledger -> Document Entry -> F-02 - General Posting
Monthly Corporate Accounts
FI 35 Analyse GR / IR a/c to crystalise and close
the liability in the GR / IR a/c to chase up
invoices
FBL3N / F.13
(TEST run and without tic k " only docs which can be
cleared"
Monthly Corporate Accounts
8/3/2019 Month End Closing Operations
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FI 34 Review and download the p& l and balance
sheet
S_ALR_87012284 Ledger - Reporting -> Information
System -> General Ledger Reports > Balance Sheet/
Profit and Loss Statement / Cash Flow ->General >
Actual/Actual Comparisons ->S_ALR_87012284
Monthly Corporate Accounts/
Reporting
IM 35 Investment Management Report S_ALR_87013019
Accounting -> Investment Management -> Internal
Orders ->Information System ->Reports for Internal
Orders ->More Reports
S_ALR_87013019
S_ALR_87012816 , S_ALR_87012824 ,
S_ALR_87012993 , S_ALR_87012994 :
Monthly Reporting
IM 36 Investment Management Report AW01N
Accounting > Investment Management > Fixed Assets
>Asset > AW01N Asset Explorer
D/W/M Reporting
YEAR END
CLOSING
OPERATIONS
Module Sr.
No.
Process Description T Code / Menu-path Preceding Dependency Subsequent
Process Impacted
Periodicity(D/W/M) Person Responsible /
Location
FI 1 Open FI Posting
Periods
OB52 Accounting -> Financial
Accounting-> General Le dger ->
Environment -> Current Settings ->
S_ALR_87003642 - Open and Close
Posting Periods
Open period 13
close Normal periods 1 to 12
initially.
Open Special Period 13 , only for
non sales accounts ( exclude
accounts 7*)
Allows all specific
en year postings
Annual Corporate Accounts
FI 2 End year Manual FI
Postings
FB50 Accounting -> Financial
Accounting-> General Le dger ->
Document Entry -> FB50 - Enter G/L
Account Document
All specific postings
for regularisation
involving generation
of and FI and non
sales imapct
-commissions on
sales
Annual Corporate Accounts
FI 3 Fiscal Year Change
for Fixed Assets
AJRW Accounting -> Financial
Accounting-> Fixed Assets -> Periodic
Processing -> AJRW - Fiscal Year
Change
None 1/Calcul evaluation
on next period
2/Posting to Assets
Accounting in next
Fiscal Year
3/reporting Budget
Annual Corporate Accounts
FI 4 Open FI Posting
Periods
OB52 Accounting -> Financial
Accounting-> General Le dger ->
Environment -> Current Settings ->
S_ALR_87003642 - Open and Close
Close Special Period 13 to 16 to be
closed after full & c omplete
finalisation. of trial balance.
All processing
involving generation
of and FI Document
not allowed in next
Annual Corporate Accounts
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Posting Periods posting period.
FI 5 Fixed Assets Year-
End Closing
AJAB Accounting -> Financial
Accounting-> Fixed Assets -> Periodic
Processing -> Year-End Closing ->
AJAB - Execute
After END closing period 13
=>Completion of Capitalization
Activities and Posting of Final
Depreciation Run for the Fiscal
Year.
Posting to Previous
Fiscal Year can not
be continued after
the year- end
closing
Annual Corporate Accounts
FI 6 Account
Reconciliation for
Fixed Assets
ABST2 Accounting -> Financial
Accounting-> Fixed Assets -> Periodic
Processing -> Year-End Closing ->
ABST2 - Account Reconciliation
After END closing period 13
=>
Completion of Capitalisation
Activities and Posting of Final
Depreciation Run for the Fiscal
Year.
Rectification of
reported errors on
account of
Capitalisation or
depreciation
Annual Corporate Accounts
FI 7 Vendors &
Customers
F.07 Accounting -> Financial
Accounting-> Accounts Payable ->
Periodic Processing -> Closing ->
Carrying Forward -> F.07 - Balance
Carry Forward
Scrutiny and closing of all Vendor &
Customer accounts
Annual Corporate Accounts
FI 8 Balance Sheet GL F.16 Accounting -> Financial
Accounting-> General Le dger ->
Periodic Processing -> Closing ->
Carrying Forward -> F.16 - Balance
Carry Forward
Scrutiny and closing of all GL
Balance Sheet accounts
Annual Corporate Accounts
FI 9 P & L Items F.16 Accounting -> Financial
Accounting-> General Le dger ->
Periodic Processing -> Closing ->
Carrying Forward -> F.16 - Balance
Carry Forward
Scrutiny and closing of all GL P & L
accounts
Annual Corporate Accounts
CO 10 Period close in CO OKP1
Accounting > Controlling > Profitability
Analysis > Actual Posting > Period
End Closing > Transfer Cost Center
costs > Assessment
FI closing done and FI period is
closed for last month.
CO process and
assessment cycle
run,RES1 reporting
Annual Reporting
CO-IM 11 Carry forward of
open commitments
for investment
KOCF
Accounting > Controlling >Internal
Orders > Year-End Closing >
Commitment Carryforward
Budgetory control
on investment in
next year
Annual Reporting
COCCA 12 Checking overhead
report(before and
after assessment
run)
S_ALR_87013611 ,
S_ALR_87013634 ,
S_ALR_87013635 ,
S_ALR_87013625
MIS reporting
????
Annual Reporting
FI 13 Review and S_ALR_87012284 Ledger - Reporting Scrutinise & Download P& L and Year end Annual Corporate Accounts
8/3/2019 Month End Closing Operations
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download the p& l
and balance sheet
-> Information System -> General
Ledger Reports > Balance Sheet/
Profit and Loss Statement / Cash Flow
->General > Actual/Actual
Comparisons ->S_ALR_87012284
Balance Sheet
IM 14 Investment
Management Report
_ALR_87013019
List: Budget/Actual/Commit:
Accounting -> Investment
Management -> Internal Orders -
>Information System ->Reports for
Internal Orders ->More Reports :
S_ALR_87012816 , S_ALR_87012824
, S_ALR_87012993 ,
S_ALR_87012994 :
Special FI periods
closed
Reporting Annual Reporting