latrobe.edu.au CRICOS Provider 00115M

Moving midwifery placements online

Terry Young (Online T&L Developer PLS)Michelle Newton (BNBM Course Coordinator)

PebbleBash 201416th April

2La Trobe University

Midwifery placement documentation – where have we come from

3La Trobe University

Problems with the existing system….

• Potential for records to be misplaced, lost, never received, eaten by the dog…..

• Report integrity questionable

• student responsible for the final submission after the clinical educator has finalised the document

• Limited reporting capacity

• Audits on specific aspects require every report to be pulled from the file of the students

• Administrative burden

• Students requests for the reports

4La Trobe University

Moving to the on-line environment

Design• Scope• Design• Plan• Requirements

Develop• Prototype• Test/Simulate• Review/Modify

Implement

• Release• Training• Support

5La Trobe University

Moving to the on-line environment

Develop

• Prototype

• Test/Simulate• Student view• Clinical Educator view• Subj. Coordinator view

• Review/Modify

6La Trobe University

Moving to the on-line environment

Implement

• Test Clinical sites

• Release

• Training• Students• Clinical Educators• Subj. Coordinators

• Support• Online videos• Help instructions• Discussion forum

7La Trobe University

Pilot of a first year clinical report tool

8La Trobe University

Outcomes -

Feedback from the pilot was extremely positive from all three user groups

• Students:

• Encouraged an ‘ownership’ of their placement documentation

• Clinical educators:

• More engaged in their responsibility of the clinical documentation

• Provided insight into the reflective process of the students

• Academic staff:

• Ease of reporting clinical completion

• Expedited release of results• Nor reliant on students physically delivering the reports

• Confidence around integrity of reports

9La Trobe University

Outcomes

Reusable “How to” Guidelines for staff developed

10La Trobe University

What might we do different??

• Increasing access on mobile platforms for ease of use in the clinical setting

• Have a completion field that date, time and ID stamps the completing academic

• Develop more FAQs for new user questions and issues

• Create a simple timeline for user reference ie. who, what, when

11La Trobe University

Where to from here…

• Reports in a Pebble Pad format to be progressively rolled across all years of the curriculum

• Exploring capacity for tool to feed into a ‘Master Document’ what will collate the documented requirements from each placement

• Taking it a step further – once acceptance is evident amongst users could explore moving the whole ‘Blue Book’ to the on-line environment (mobile platforms needed)

• Establish automated reports linked to clinical placement progression

• Identifying the student ‘at risk’

• Reporting to Registering Authority

12La Trobe University

Where to from here…

• Consider more reflection activities which accompany the learning experiences logged

• Investigate the design of a professional portfolio which the students may work toward

• Aim to have a system design which is minimal maintenance and is sustainable

• Based on the outcomes of this implementation, a whole course approach is under consideration. Many staff are now keen to use the toolsets.